Administrative / Accounting Assistant
13 days ago
Honolulu
Job Description Admin / Accounting Assistant We are seeking versatile individuals to join our team as Bookkeeping, Data Entry, and Communications Assistants. This role combines the responsibilities of bookkeeping, data entry, and communications support, providing flexibility for candidates who excel in one or more areas. We are open to hiring one person who can handle multiple responsibilities or multiple individuals to fill the roles on a full or part-time basis. The ideal candidates will be detail-oriented, possess strong organizational and communication skills, and have a passion for both financial and communication-related tasks. This position falls within the office job family and reports to the Operations Manager. The Administrative / Accounting Assistant performs additional tasks and responsibilities as assigned. MUST be located on OAHU. Communications: • Assist in developing marketing proposals, conducting research, and gathering relevant data and statistics., • Create and format proposal documents, ensuring accuracy, consistency, and adherence to brand guidelines., • Proofread and edit proposal content for clarity, grammar, and overall quality., • Support the communications team in organizing and maintaining proposal templates, case studies, and other marketing collateral., • Assist in creating content for various communication channels, including website, social media, and newsletters., • Conduct research and compile information for reports, presentations, and other communication materials., • Support internal and external communication initiatives, including drafting emails, memos, and other correspondence., • Coordinate and schedule meetings, presentations, and events as needed., • Experience with Microsoft Publisher, Canva, WordPress, HubSpot, and PR teams is a plus., • Maintain confidentiality and security of sensitive company information. Bookkeeping and Data Entry: • Perform accurate and efficient data entry tasks, including entering financial transactions, invoices, and other accounting data into the company's financial system., • Maintain and update financial records, including accounts payable and receivable, general ledger entries, and bank reconciliations., • Prepare and process invoices, payments, and expense reports in a timely manner., • Monitor and reconcile discrepancies in financial data and resolve any issues promptly., • Assist in preparing financial reports, including profit and loss statements, balance sheets, and cash flow statements., • Ensure compliance with accounting principles and company policies and procedures., • Experience with double-entry accounting systems such as Ajera by Deltek is a plus., • Maintain confidentiality and security of sensitive company information. QRSE Core Values: • Pono (n.) Righteous good. We do right by our coworkers, our colleagues, our clients, and our community., • Le'ale'a (n.) Fun. We celebrate our successes with fun and fulfillment., • Ho'omaopopo (v.) To achieve understanding. We listen to understand and serve our QRSE ohana and client's unique needs., • Lōkahi (n.) Team, unity. We are focused, working in unity., • Accountability: Takes Ownership and Delivers Results, • Takes responsibility for delivering on commitments and achieving results., • Demonstrates reliability and follow-through on tasks and projects., • Shows initiative and proactively seeks out opportunities to improve performance., • Manages emotions effectively and responds constructively to feedback., • Demonstrates a willingness to be vulnerable and admit mistakes., • Resourcefulness: Effectively Manages Resources, • Finds creative solutions to problems and overcomes obstacles., • Maximizes available resources to achieve goals and objectives., • Leverages technology and other resources to streamline processes and achieve efficiencies., • Communication: Articulates Ideas Clearly and Persuasively, • Articulates ideas clearly and effectively to different audiences., • Listens actively and responds appropriately to feedback and input., • Persuasively communicates ideas and proposals to gain buy-in and support., • Champions new ideas and initiatives that drive business results. Preferred Education and Experience: Strong knowledge of accounting principles and bookkeeping practices. Experience in bookkeeping, data entry, or communications. Additional education or certification in accounting, bookkeeping, communications and/or marketing is strongly preferred. Supervisory Responsibilities: This position has no direct reports. Work Environment: This job operates in a professional office environment located in Kaimuki. Physical Demands: While performing the duties of this job, the employee is regularly required to sit, use hands to manipulate computer input devices, and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee may occasionally lift and/or move up to 50 pounds. Position Type and Expected Hours of Work: Typical work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. HST. Occasional evening and weekend work may be required as job duties demand. Travel: This position may require driving and running errands as part of the job duties. We are currently seeking talented individuals with diverse skill sets for various roles within our organization. The final job description and responsibilities will be tailored to best match the skills and qualifications of the selected candidate.
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