Executive Assistant and HQ Associate
6 days ago
San Francisco
Position: Executive Assistant and HQ Associate Location: San Francisco (Hybrid) Salary: $95,000 - $115,000 annually (based on experience) + bonus program Employment Type: Full-time About Us: US Capital Global is a full-service global private financial group headquartered in San Francisco. We provide sophisticated debt, equity, and investment solutions to middle-market companies and investors worldwide. We pride ourselves on a collaborative, high-performance environment where every team member contributes to the company’s growth and success. Role Overview: We are seeking a motivated, detail-oriented Executive Assistant and HQ Associate to support our executive team and events initiatives. This hybrid role blends high-level administrative support with hands-on event support. The ideal candidate is highly organized, proactive, and excels in fast-paced environments. This is a unique opportunity to gain experience across executive support, sales operations, and marketing events, with opportunities for national travel. Executive Assistant and HQ Associate Duties and Responsibilities: Executive & Administrative Support • Manage day-to-day of the COO’s office, which may include other executives/advisors., • Maintain calendar; arrange meetings, appointments, receptions, and conference calls; provide reminders., • Act as the primary point of contact between executives and internal/external clients, prospects, and investors., • Coordinate and attend certain offsite meetings, special events, and conferences., • Arrange, prepare, and review materials and correspondence for meetings., • Coordinate travel arrangements; prepare and distribute schedules/agendas for travel., • Process and follow-up on Virtual Requests., • Assist in office management, general administration, office assignments for bankers at HQ and other logistical support., • Overall tech supervision and IT support for systems integration. Corporate Development / Deal Support • Participate on calls and meetings with C-level prospects (including CFOs, CEOs, investment partners, PEGs, banks, hedge funds); take meeting note summaries and follow up on action items as needed., • Assist and support cross-functionally; act as a liaison across departments (investment teams, marketing, operations/legal, etc.)., • Support client/prospect and investor/vendor relationships, including interfacing, client care, and attending meetings with clients/investors., • Assist in all phases of business marketing and PR for Corporate and investment programs., • Origination of new business, including new prospect lead generation from events and other initiatives, • Initiate, support, and develop business developmentprojects., • Manage LinkedIn, Salesforce, and other enterprise marketing systems for COO’s office and other key parties. Events & Event Management • Collaborate with cross-functional teams to plan and execute marketing events, including trade shows, conferences, product launches, webinars, workshops, and other promotional activities., • Develop and support USCP’s event participation and event management., • Develop and support house-originated sponsors, including negotiating with sponsors for events, • Arrange, attend, and represent the company at local and national seminars and events., • Liaise with event vendors, venues, caterers, and other suppliers to negotiate contracts, secure services, and manage logistics., • Develop and execute marketing campaigns and promotions to generate interest and attendance at events, leveraging both online and offline channels., • Coordinate all event logistics, such as transportation, signage, promotional materials, and on-site staff requirements., • Collaborate with the creative team to develop event materials, presentations, and collateral that align with the company's branding and messaging., • Manage event registration, ensure a smooth check-in process, and monitor the overall attendee experience to maximize satisfaction., • Analyze the success of events through key performance indicators, gather feedback, and make recommendations for continuous improvement. Ad-Hoc & General • Assist in ad-hoc reports and special projects as needed., • Any other related duties, as may be required from time to time. Qualifications: • Bachelor's degree in Marketing, Communications, Business, or a related field., • Proven experience in event planning and executive assistance., • Strong project management and organizational skills., • Excellent communication and interpersonal abilities., • Proficiency in event management software and marketing tools., • Creative thinking and problem-solving skills., • Ability to work under pressure and meet tight deadlines., • Flexibility to work evenings and weekends as required for events., • Travel is required for this role.