Assistant Commercial Property Manager
hace 1 mes
Jacksonville
Job DescriptionDescription: Position Summary: The Senior Associate, Real Estate Services provides advanced operational, administrative, and lease-administration support for Property Managers. This role supports all aspects of property management, tenant relations, financial administration, and construction coordination to ensure excellence in service delivery across Meadows & Ohly’s medical office building portfolio. Essential Duties and Responsibilities: • Abstract leases and input data accurately into the property management system in accordance with established procedures., • Maintain and update tenant information in accounting and property management software., • Draft, revise, and format lease documents, contracts, amendments, and related correspondence., • Coordinate document routing, execution, and tracking with clients’ real estate and legal teams., • Serve as a point of contact for internal and external stakeholders regarding lease administration matters., • Manage and track the collection of tenant billings., • Validate, code, and process operating expense invoices in a timely manner., • Provide financial information to owners, investors, lenders, and tenants as needed., • Assist in the development and implementation of annual property operating and capital budgets., • Assist with vendor management, including service contract maintenance, invoice processing, and scheduling of services., • Coordinate building operations tasks such as maintenance requests, inspections, and tenant communication., • Support tenant relations through preparing correspondence, handling service requests, and assisting with rent collection., • Conduct routine property inspections and recommend required maintenance or improvements., • Provide support for construction and tenant improvement projects., • Assist with contractor communication, sample procurement, document management, permitting processes, payment applications, COIs, and lien waivers., • Coordinate with internal teams and external vendors to support timely and accurate project execution., • Compose professional correspondence and prepare confidential materials., • Review completed materials for accuracy, completeness, and compliance with format and standards., • Support, mentor, and oversee training for Property Assistant staff., • Organize workload, set priorities, and meet deadlines with minimal supervision., • Proficient in Microsoft Office including Word, Excel, and Outlook., • Experience with MRI and AvidXchange preferred., • Excellent interpersonal, communication, and organizational skills., • Ability to multi-task and consistently meet deadlines., • Demonstrate traits as a self-starter, proactive manager, creative problem solver, and principal decision-maker., • Able to work independently and in a team environment., • Basic understanding of budgeting and financial statements., • Familiarity with real estate and construction activities. Minimum Qualifications: • Bachelors’ degree (B.A.) from a four-year college or university; or three years related experience and/or training; or equivalent combination of education and experience., • Active Real Estate salesperson license is preferred. If individual does not have a valid Real Estate license, it must be procured within six (6) months of hire date., • Must have reliable transportation and hold a valid driver’s license., • Successfully pass a criminal, credit background check and drug screen