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Job Description Hand Roll Bar Store Manager Assistant Location: Downtown Miami Employment Type: [FULL-TIME] About OMAKAI Hand Roll Bar OMAKAI Hand Roll Bar is a counter concept restaurant with one aim: to be known for blowing people's minds. Everything we do rests on three guarantees: warm rice for contrast, crispy nori for texture, and kind service. Every guest, every visit. We serve high-quality hand rolls at an accessible price, and we are growing across South Florida and expanding to other cities nationally with our full-service restaurant and hand roll bar concepts. Every seat is at the counter, where guests watch our chefs and servers work together. We hold ourselves to a five-star hotel standard in a casual counter setting, which means the details matter more here than in most restaurants. We treat every guest with genuine kindness and focus heavily on execution. Our team runs on accountability, reliability, and doing what we say we will do. Position Overview We are seeking a Store Manager Assistant for one of our hand roll bars. This is a new seat, and it spans both sides of the store. We require prior restaurant supervisory or management experience, and experience in a sushi or Japanese concept is welcome but not required. You are the second manager in the building. You run the shift when the Store Manager is not there, and you run alongside them when they are. On the floor you lead the counter chefs, the servers, and the host and packer staff, coordinating the counter, seating, food running, and pacing so service flow holds. Behind the counter you oversee prep, service, and breakdown, making sure every station is set up after service, running correctly during, and cleaned and restocked afterward. You hold the food to recipe and the service to standard, and you correct deviations in technique, portioning, or presentation in the moment rather than after. You also carry a defined set of responsibilities assigned by your Store Manager, which may include inventory counts, receiving and vendor orders, or ownership of a specific daypart. Those assignments vary by store and are set at the location level. The store is small and open, with every seat at the counter, so you work in full view of guests for most of your shift. We are looking for someone who leads from the floor, who is comfortable on both the counter and the dining area rather than one side only, and who brings the same standards to the paperwork as to the food. Responsibilities Lead, Manage, and Hold Accountable • Lead, manage, and hold accountable all store staff during the shift, including counter chefs, servers, and host and packer staff, • Ensure the team is performing to standard, address performance issues in the moment, and communicate concerns to the Store Manager, • Enforce staff policies, dress code, and service standards on every shift, • Address violations promptly and document recurring issues for Store Manager follow up, • Deliver corrective feedback privately, never in front of guests, and keep favoritism and gossip out of the store, • Coach in the moment by showing rather than telling, and pull up the recipe or the standard rather than correcting from memory Operational Oversight • Monitor all floor operations in real time, keeping the counter, seating, food running, and pacing coordinated so service flow stays consistent, • Maintain visibility across the dining area throughout service, stepping in to resolve guest issues and support staff, • Oversee kitchen operations across prep, service, and breakdown, with each station set up correctly after service and cleaned and restocked afterward, • Work a station or the floor yourself when the shift needs it, • Keep the counter and dining area clean, stocked, and set for service, • Notice the guest who has been waiting, the empty water, or the smudged counter, and fix it after anyone asks Recipe and Service Standards Adherence • Ensure every item is executed according to our recipes and standards, and monitor consistency across all stations, • Correct deviations in technique, portioning, or presentation immediately, • Hand each roll across at the moment it is at its best, and never let one sit on the counter, • Hold the service steps accurate and consistent, delivering omotenashi and not only good service, • Oversee take-out and delivery accuracy, packing, and timing Assist the Store Manager • Run the shift as the senior manager on duty when the Store Manager is off, and bring them solutions rather than only problems, • Own a defined set of responsibilities assigned by your Store Manager, which may include a specific daypart, station, or administrative area, and which vary by location, • Support onboarding and ongoing training for new team members on both the counter and the floor, • Complete assigned administrative work around service rather than during peak hours, • Raise operational issues the same shift they happen rather than saving them for a weekly conversation Inventory and Order Management • Assist with inventory counts, tracking, and reporting as directed by the Store Manager, • Receive deliveries, verify orders against invoices, and place vendor orders on assigned days, • Flag discrepancies, shortages, or damaged product in a timely manner, • Hold product handling, labeling, and rotation to procedure, with storage areas organized to standard, • Keep an eye on par levels so the store stays stocked without excess ordering or waste Qualifications • Prior restaurant supervisory or management experience is required, with exposure to both front and back of house strongly preferred, • Experience in a sushi or Japanese concept is welcome but not required, • SafeServe or food handling, alcohol serving, allergy compliance, and sexual harassment prevention certifications required, and all can be obtained during training. We cover the cost of the sexual harassment prevention certificate, • Able to learn and memorize the entire food menu in detail, including ingredients, preparation, and presentation, • Comfortable working in full view of guests and leading a team in an open counter setting, • Comfortable with point-of-sale, scheduling, and checklist systems, and able to learn ours quickly, • Experience with inventory counts, receiving, and invoice verification is preferred, • Available for the schedule the store needs, including nights, weekends, and holidays, • Communicates clearly with team members, your Store Manager, and guests, especially under pressure, • Reliable transportation to and from the restaurant, • Must be legally authorized to work in the United States Working Conditions • Indoor counter environment in a restaurant that handles fish, seafood, vegetables, fruits, wheat products, rice, dry seaweed, sauces, and many other food and beverage products, • Candidates with food allergies must inform management during the application process, • Noise levels vary depending on how busy the restaurant is, • The store is small and open, with every seat at the counter, so you work in full view of guests for most of your shift, • Standing and moving for long periods, with some bending and kneeling to reach items such as plates, knives, sauces, and dry goods, • Contact with raw seafood, including cold and wet product, when working a station, • Moderate lifting, up to 50 pounds, • Maneuvering in narrow spaces behind the counter, between equipment, coworkers, and corners, • Walk-in and cold storage access as part of inventory and product rotation Characteristics We Value • Hands-on, you lead from the counter and the floor and jump in where the shift needs you, • Comfortable on both sides of the house, and willing to learn the side you know less well, • Detail-driven, you catch the off cut or the slow section after anyone else does, • Direct, you can correct a teammate in the moment without creating friction, • Composed, you keep the store calm through a rush with guests watching, • Organized, you complete counts, orders, and documentation accurately and on time, • Honest, you tell your Store Manager about a problem or a mistake after they hear it from someone else, • Team first, you work the station that is drowning after you work the one that is comfortable Core Values • You coach the team patiently and keep morale steady across prep, service, and breakdown. You give correction privately, as an investment in the person., • Be Reliable. You ensure every station is prepared and on standard, and you own a recipe, inventory, or service miss instead of pointing fingers., • Blowing Minds. You catch an off cut, a slow section, or a dirty counter after a guest ever sees it, and you fix it without being told., • Make It Happen. When the Store Manager is away and the store gets buried, you step up, keep the stations and the floor moving, and confront what needs confronting., • No Drama. You stay composed when the counter is slammed and keep the team positive rather than letting tension build in front of guests., • Build Trust. You communicate problems to your Store Manager openly and follow the recipe and the process rather than improvising to save time. This May Not Be the Right Fit If • You think the job is covering shifts and filling in gaps, • You do not want to own team accountability, station oversight, or recipe and service consistency, • You do not want to own inventory counts, receiving, and vendor accuracy, • You want the manager title but avoid the hard conversations, the documentation, and the accountability that come with it, • You are strong on one side of the house and have no interest in learning the other, • Standards, counts, or paperwork slip once volume rises, • You would rather be left alone to work a station than lead the shift, • You bring negativity, gossip, or dark energy into a store where guests can see and hear it, • You correct your team where guests can watch, or you let it slide to avoid the conversation Compensation & Benefits • $62,000 to $67,000 annually, plus a performance-based bonus tied to the store's key metrics, • 50% meal discount while working, • 25% meal discount when dining with us as a guest on your own time, • $300 monthly credits that can be used at any location. It does not roll over, • Medical insurance reimbursement, • Free parking, • A dedicated onboarding and training program Equal Opportunity Employer OMAKAI is an equal opportunity employer. This employer must notify all applicants of their rights under federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Job Description Job Description: As the Assistant Manager of Safe Tax LLC, you will play a crucial role in supporting the efficient operation of our tax office. You will work closely with the General Manager and the team to ensure that clients receive exceptional tax services while maintaining compliance with relevant regulations. Your responsibilities will include supervising staff, assisting with office operations, and contributing to business growth initiatives. Roles and Responsibilities: • Team Support and Supervision, • Assist in managing and supervising a team of tax professionals, administrative staff, and support personnel., • Collaborate with team members to ensure client needs are met and deadlines are followed., • Provide guidance, training, and support to staff as needed., • Client Relations:, • Assist in building and maintaining positive relationships with clients, addressing their tax-related inquiries and needs., • Help ensure that clients receive accurate tax return preparation and advisory services., • Assist with resolving client concerns and issues in a timely manner., • Compliance and Regulatory Support, • Stay updated on tax laws, regulations, and changes to ensure the office's compliance., • Assist in overseeing that the tax office and its employees adhere to all relevant tax regulations and ethical standards., • Contribute to conducting internal audits and quality checks., • Office Operations:, • Collaborate with the General Manager to manage daily office operations, including appointment scheduling, client intake, and workflow management., • Contribute to implementing efficient processes and workflows to enhance productivity and accuracy., • Support in managing office resources, budgets, and financial reporting., • Business Development and Growth:, • Assist in executing strategies to expand the client base and increase revenue., • Participate in identifying opportunities for cross-selling additional services, such as financial planning or consulting., • Support efforts to monitor market trends and competitors to maintain competitiveness., • Financial Management:, • Contribute to managing the financial aspects of Safe Tax LLC, including revenue tracking, expense monitoring, and profitability analysis., • Collaborate in making informed decisions to ensure the financial health of the office., • Training and Development:, • Support staff training and professional development to enhance their tax knowledge and skills., • Encourage staff to pursue relevant certifications and stay updated on industry trends., • Reporting and Communication:, • Maintain open communication with the General Manager and senior management, providing updates on office performance and challenges., • Assist in preparing reports, presentations, and recommendations for stakeholders. Qualifications and Requirements: • Prior experience in tax preparation and tax advisory services is advantageous, but not mandatory., • Willingness to gain knowledge of tax laws, regulations, and compliance., • Strong interpersonal and communication skills., • Ability to work well in a team and collaborate effectively., • Basic proficiency in tax software and financial management tools., • Attention to detail and organizational skills. As the Assistant Manager at Safe Tax LLC, you will play a pivotal role in supporting the office's operations, client satisfaction, and overall success. Your contributions will help maintain the office's reputation for excellence and contribute to its growth.

Job Description The Office Executive provides direct executive support to Executive Leadership while coordinating essential office operations. This role manages email and calendars, maintains filing and records systems, prepares documents and correspondence, processes invoices, and supports accurate, organized day-to-day administration. Opportunities for growth include executive assistant responsibilities and senior office administration. Responsibilities • Manage office administration activities and daily administrative workflows., • Coordinate email and calendars in support of Executive Leadership., • Prepare and format documents, correspondence, and related materials., • Maintain filing and records systems with accurate, organized documentation., • Handle incoming and outgoing correspondence professionally., • Process invoices and support accurate administrative recordkeeping., • Perform data entry with attention to accuracy and completeness. Preferred Qualifications • Three or more years of experience in office administration., • High school diploma or equivalent., • Experience or knowledge in CAM and real estate., • Proficiency in calendar management, document management, and records management., • Experience with data entry and invoice processing., • Strong written communication and organizational skills., • Customer service experience.

Job DescriptionCompany Description iTekz is a forward-thinking technology company serving Florida and beyond. With over 60 years of combined expertise in the fast-growing IT industry, we are leaders in Hospitality IT Consulting and Integration. Our comprehensive services include cloud solutions, disaster recovery, remote work enablement, managed security services, and more—tailored to meet the evolving needs of our clients. Job Overview We are seeking a dynamic and detail-oriented Office Manager to oversee purchasing operations and provide direct support to our CEO. This role offers an exciting opportunity to own vendor relationships, streamline procurement processes, and help keep executive and office operations running smoothly in a fast-paced environment. The ideal candidate will bring strong organizational skills, sound judgment, and a proactive approach to both purchasing and executive support. Duties • Manage purchasing activities, including sourcing materials and equipment, requesting and comparing vendor quotes, and processing purchase orders., • Build and maintain vendor relationships, negotiate pricing, and track order status to ensure timely delivery., • Maintain purchasing records, reconcile invoices, and monitor budgets for procurement spend., • Provide direct administrative support to the CEO, including calendar management, scheduling meetings, and coordinating appointments., • Handle correspondence, prepare documents and reports, and manage confidential information on behalf of the CEO., • Coordinate travel arrangements and logistics as needed., • Organize meetings and manage follow-up items to ensure priorities stay on track., • Maintain organized filing systems for purchasing and executive-related documentation., • Oversee day-to-day office operations, including front desk responsibilities as needed.Requirements, • Proven experience in purchasing, procurement, or executive assistant roles., • Strong organizational skills with the ability to multitask and prioritize in a busy environment., • Excellent written and verbal communication skills, with professional judgment in handling confidential matters., • Experience with vendor management, quote comparison, and purchase order processing., • Ability to work directly and effectively with senior leadership., • Strong attention to detail and follow-through on multi-step tasks., • Familiarity with office administration, filing, and scheduling tools.Join us as our Office Manager and become a vital part of our team! Bring your organizational skills, discretion, and initiative to support both our purchasing operations and our leadership. Work Location: In person

Job DescriptionExecutive Assistant to CEO / Construction Development Coordinator Residential Land Development & New Home Construction | South Florida Location: Miami / Coral Gables, FL Employment Type: Full-Time | Permanent Industry: Residential Real Estate Development & New Home Construction Recruiting Agency: ALL IN ONE Employment Services Work Directly with the CEO of a Residential Community Developer ALL IN ONE Employment Services is recruiting an experienced Executive Assistant to the CEO / Construction Development Coordinator for an established residential real estate development company in South Florida. Our client is not a remodeling contractor or home renovation business. This company acquires land, plans and develops residential communities, and oversees the construction of new homes from the ground up. We are seeking a highly organized, resourceful professional who understands the complexities of residential land development, construction documentation, contracts, permitting, and coordination between developers, engineers, attorneys, municipalities, and contractors. This is a high-trust position working directly with the CEO. The ideal candidate combines exceptional executive support skills with hands-on experience in ground-up residential construction and real estate development. jobs.allinoneemployment.com Key Responsibilities Executive Support & Development Coordination • Serve as the CEO's right hand, managing priorities, communications, schedules, confidential information, and critical follow-ups., • Coordinate multiple residential development projects from land acquisition and preconstruction through construction and completion., • Communicate with engineers, architects, surveyors, attorneys, municipalities, contractors, lenders, and vendors., • Track development milestones, approvals, deadlines, and outstanding documentation., • Prepare correspondence, reports, meeting summaries, and executive presentations. Contracts, Legal Documents & Real Estate Transactions • Review, organize, and interpret business and construction-related legal documents, identifying key provisions, obligations, deadlines, and required actions for management review., • Assist with purchase and sale agreements, development agreements, construction contracts, subcontractor agreements, and change orders., • Coordinate with legal counsel on contracts, property transactions, title matters, and development documentation., • Monitor contract compliance, deliverables, and important dates., • Maintain accurate and confidential records for land acquisitions and development projects. Construction & Land Development Administration • Assist with permitting, zoning, entitlement documentation, inspections, and municipal approvals., • Coordinate documentation related to site development, infrastructure, utilities, and new home construction., • Monitor project schedules, budgets, vendor commitments, and construction-related correspondence., • Assist with lender requirements, construction draws, invoices, and supporting financial documentation., • Follow up with project managers and contractors to keep development activities moving forward.Required Qualifications, • Proven experience supporting senior executives, owners, or development teams in residential real estate development or ground-up new home construction., • Strong understanding of the process involved in acquiring land, developing residential communities, and constructing new homes., • Experience working with construction contracts, real estate agreements, and legal documentation., • Ability to read, interpret, summarize, and track contractual obligations and legal correspondence., • Familiarity with construction permitting, municipal approvals, and development timelines., • Excellent organizational, communication, multitasking, and problem-solving skills., • Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook., • Professional discretion and the ability to work independently in a fast-paced executive environment., • Spanish proficiency is a plus.Important: Industry Experience Is Essential We are specifically seeking candidates with experience in new residential developments, land development, subdivision development, homebuilding, or master-planned communities. Experience limited to remodeling, home renovations, interior improvements, or general administrative work without relevant development exposure will not meet the core requirements of this position. Why Consider This Opportunity? This is an opportunity to work closely with a company leader and become directly involved in the decisions, coordination, and execution behind new residential communities. The successful candidate will have meaningful responsibilities, direct executive exposure, and the opportunity to contribute to the growth of a residential development organization. Apply Today — Confidential Recruitment This position is being recruited by ALL IN ONE Employment Services, a South Florida recruitment and staffing agency specializing in connecting experienced professionals with leading employers. If you have experience in residential real estate development, new home or commercial construction coordination, construction contracts, and executive support, we want to hear from you. Apply online: https://jobs.allinoneemployment.com ALL IN ONE Employment Services Recruiting with Passion Good Employees. Better Companies. Amazing Communities. SEO Keywords Executive Assistant to CEO Miami, Construction Executive Assistant, Residential Development Coordinator, Land Development Coordinator Florida, New Home Construction Jobs Miami, Real Estate Development Assistant, Construction Project Coordinator, Residential Homebuilder Jobs, Ground-Up Construction Jobs, Construction Contracts Administrator, Developer Executive Assistant, South Florida Construction Careers, Miami Recruitment Agency, Staffing Agency Miami, ALL IN ONE Employment Services

Job Description Chief Financial Officer - Palmetto General Hospital Position Summary The Chief Financial Officer (CFO) serves as the senior financial executive of the hospital and is responsible for the strategic leadership, financial management, and operational oversight of all financial functions. As a member of the Hospital Executive Leadership Team, the CFO partners with the Chief Executive Officer (CEO), medical staff, department leaders, and corporate leadership to ensure the organization's financial strength, regulatory compliance, and long-term sustainability. The CFO provides leadership over accounting, budgeting, financial planning and analysis, treasury, revenue cycle oversight, reimbursement, managed care, capital planning, supply chain finance, and financial reporting. The CFO is responsible for developing strategies that improve financial performance while supporting high-quality patient care and organizational growth. Essential Responsibilities Executive Leadership • Serve as a strategic advisor to the Hospital CEO and Executive Leadership Team., • Develop and execute the hospital's financial strategy in alignment with organizational goals., • Present financial results, forecasts, and strategic initiatives to the CEO, Board of Directors, Finance Committee, and Corporate Leadership., • Provide financial leadership for hospital expansion, new service lines, physician alignment, and strategic initiatives., • Foster a culture of accountability, collaboration, and continuous improvement. Financial Operations Direct and oversee all hospital financial operations, including: • General Accounting, • Financial Reporting, • Financial Planning & Analysis (FP&A), • Budgeting and Forecasting, • Treasury and Cash Management, • Payroll, • Accounts Payable, • Capital Asset Management, • Fixed Assets, • Internal Controls, • Financial Systems Ensure timely preparation of: • Monthly financial statements, • Annual operating and capital budgets, • Cash flow forecasts, • Variance analyses, • Board reports, • Regulatory financial reports, • Annual audited financial statements Revenue Cycle Oversight Provide executive oversight of revenue cycle operations, including: • Patient Financial Services, • Patient Access, • Health Information Management (HIM), • Clinical Documentation Improvement (CDI), • Coding, • Billing, • Collections, • Denial Management, • Revenue Integrity Monitor and improve key performance indicators including: • Days in Accounts Receivable (AR), • Net Collection Rate, • Clean Claim Rate, • DNFB (Discharged Not Final Billed), • DFNC (Discharged Final Not Coded), • Bad Debt, • Cash Collections, • Point-of-Service Collections, • Revenue Capture Collaborate with revenue cycle vendors and hospital leadership to maximize reimbursement and improve operational efficiency. Healthcare Reimbursement Oversee reimbursement strategies related to: • Medicare, • Medicaid, • Commercial Insurance, • Managed Care, • Self-Pay, • Medicare Cost Reports, • Medicaid Cost Reports, • Supplemental payment programs (LIP, DSH, UPL, DPP, and applicable state programs), • Value-Based Purchasing, • Quality incentive programs Analyze reimbursement trends and recommend strategies to optimize revenue. Financial Planning & Analysis • Lead the annual budget and long-range financial planning process., • Prepare monthly financial forecasts and cash flow projections., • Analyze hospital financial performance and operational trends., • Evaluate service line profitability and physician practice performance., • Develop productivity and labor analyses., • Identify opportunities to improve operating margins and reduce costs. Treasury & Capital Management • Manage hospital cash flow and liquidity., • Oversee banking relationships and treasury operations., • Monitor debt obligations and financial covenant compliance., • Develop capital expenditure plans., • Evaluate return on investment (ROI) for capital projects and new service lines. Compliance & Internal Controls • Ensure compliance with Generally Accepted Accounting Principles (GAAP)., • Maintain strong internal controls and financial governance., • Coordinate annual independent audits., • Ensure compliance with CMS, Medicare, Medicaid, state regulations, and other applicable healthcare requirements., • Support enterprise risk management initiatives. Operational Leadership Partner with hospital leadership to: • Improve operational efficiency, • Reduce unnecessary costs, • Enhance physician productivity, • Improve patient throughput, • Optimize resource utilization, • Support quality and patient safety initiatives Provide financial analysis supporting operational and strategic decision-making. Leadership & Staff Development • Recruit, mentor, and develop Finance Department leaders and staff., • Establish performance expectations and accountability measures., • Promote continuous education and professional development., • Build collaborative relationships across clinical and administrative departments. Minimum Qualifications • Bachelor's degree in Accounting or Finance (required)., • Master's degree in Business Administration (MBA), Healthcare Administration (MHA), Finance, or related field (preferred)., • Active Certified Public Accountant (CPA) license (required)., • Minimum of 10 years of progressive healthcare finance experience, including at least 5 years in hospital financial leadership., • Previous experience as a Hospital CFO, Assistant CFO, Controller, or Finance Director within an acute care hospital. Required Healthcare Experience Demonstrated experience in: • Acute care hospital finance, • Hospital budgeting and forecasting, • Revenue Cycle Management, • Medicare and Medicaid reimbursement, • Cost reporting, • Financial statement preparation, • Treasury and cash management, • Managed care contracting, • Capital planning, • Operational finance, • Financial turnaround initiatives, • Regulatory compliance Experience with hospitals ranging from 100 to 500+ licensed beds is preferred. Preferred Qualifications • Multi-hospital health system experience., • Experience with hospital acquisitions or integrations., • Experience implementing financial or clinical information systems (e.g., Meditech, Epic, Oracle, Workday)., • Experience with bond financing, lender reporting, and capital projects., • Lean or Six Sigma certification is a plus. Knowledge, Skills & Abilities • Strong knowledge of hospital reimbursement methodologies., • Expertise in GAAP, healthcare accounting, and financial reporting., • Advanced financial modeling and forecasting skills., • Strong understanding of revenue cycle operations and performance metrics., • Excellent strategic planning and business acumen., • Exceptional leadership, communication, and interpersonal skills., • Ability to influence physicians, executive leadership, and governing boards., • Advanced proficiency in Microsoft Excel, ERP systems, and business intelligence tools. Reporting Relationship Reports directly to the Hospital Chief Executive Officer (CEO) with a dotted-line reporting relationship to the Corporate Chief Financial Officer.

Job DescriptionDescription: Brodson Construction, Inc. is a boutique construction company with over 35 years of experience in general contracting and construction management in the high-end commercial, residential, hospitality, and retail arenas. As Assistant Project Manager at Brodson, you will join a dynamic team environment collaborating on exceptional commercial projects across industries. Brodson is proud of its portfolio of work for top-notch clientele throughout Florida and across the United States. Assistant Project Managers (APM’s) perform general administrative duties related to projects, filing and managing all administrative aspects of submittal and design document processes. This includes contract and purchase order management, update drawing logs, update meeting minutes, create and distribute permit documentation, draft subcontracts and change orders, assist team with RFP requests as required, manage project closeout process including creation and distribution of punch lists and O&M manuals and close-out books. We have projects in Miami-Dade, Broward, and Palm Beach counties. Assistant Project Managers will work in our office located in the Wynwood neighborhood of Miami, with job site visits required on a regular basis. Essential Duties: • Communicate thoroughly with customers regarding RFI’s and clarifications., • Assist the Project Manager in planning, scheduling and overseeing construction projects from start to finish., • Coordinate with subcontractors, suppliers and other project stakeholders to ensure project milestones are met., • Assist in preparing project budgets, cost estimates and resource allocation plans., • Track project progress and update project status reports for management and clients., • Review and interpret project blueprints, specifications and contract documents., • Assist in resolving any issues or conflicts that may arise during the project., • Support the Project Manager in managing project risks and implementing mitigation strategies., • Communicate effectively with project team members, clients and other stakeholders. Perform any other duties as assigned by the Project Manager., • Build relationships with key vendors (subcontractors, supplies, engineers, etc.)., • Resolve discrepancies by collecting and analyzing information., • Document field condition changes so there is historical data., • Organize, coordinate and join weekly OAC meetings with agendas and schedule updates., • Communicate with field teams, senior project managers, accounting department, architects, engineers and owners., • Coordinate with subs and vendors to deliver services, labor, goods and other materials., • Ensure customer satisfaction. This will be reviewed based on repeat business and client references. No phone calls or drop ins, please. Employee Benefits: • Paid Time Off and Sick Leave, • 401K Plan, • Group Health Insurance, • Friday Office Breakfasts, • Company Holidays, • Complementary Office Snacks, Teas, and Coffees, • Paid Parental Leave, • Complimentary Parking Brodson Construction is a Drug-Free Workplace. All candidates selected for employment will be required to pass a pre-employment drug test as a condition of hire. Requirements: • Bachelor’s degree in a construction-related field or possess the equivalent combination of technical training and/or related professional experience., • 3-4 years of proven experience working for a GC on projects ranging from $1M - $10M., • Commercial/GC experience, especially with high-end restaurant, retail, and commercial offices, • Software knowledge - Microsoft Office, Microsoft Project, Bluebeam/Adobe Acrobat, Procore, and Sage 300 PJ, • English fluency (reading, writing, and verbal communication), • Collaboration Skills, • Customer/Client Focus, • Decision Making, • Leadership, • Communication Proficiency, • Ethical Conduct, • Problem Solving, • Thoroughness, • Time Management, • Travel may be up to 30%, • Can type, answer phones, lift up to 40 lbs., sit for extended periods of time, drive to job sites, conduct walk through on active job sites.

Job Description Senior Executive Assistant | Luxury Real Estate Location: Miami, FL Upward On is partnering with a top-producing luxury real estate team in Miami to identify an exceptional Senior Executive Assistant who will serve as a trusted right hand to a highly successful real estate professional specializing in multimillion-dollar residences, waterfront properties, and luxury penthouses. This is an exciting opportunity for a polished, proactive, and highly organized professional who thrives in a fast-paced, high-performance environment. The ideal candidate is more than an administrative assistant. We are seeking a resourceful, solutions-oriented professional who anticipates needs, takes ownership of daily operations, and ensures that nothing falls through the cracks. This individual will play an integral role in keeping the business organized, clients informed, and priorities moving forward. Key Responsibilities Executive Support & Operations • Manage a busy executive calendar, appointments, property showings, meetings, and daily priorities., • Anticipate needs, identify potential challenges, and proactively implement solutions., • Prepare daily agendas, track action items, and ensure timely follow-through., • Coordinate across internal team members, ensuring accountability and efficiency., • Streamline processes and create structure to support continued business growth. Luxury Client Relations • Serve as a professional and responsive point of contact for high-net-worth clients, property owners, and industry partners., • Provide proactive updates regarding showings, buyer feedback, marketing activities, and listing progress., • Coordinate client requests and ensure an exceptional level of service and attention to detail., • Maintain consistent communication and follow-up with agents, buyers, and sellers. CRM & Business Development Support • Maintain and manage client databases and lead activity within Follow Up Boss., • Organize incoming inquiries, track prospects, and coordinate follow-up activities., • Monitor outstanding opportunities and ensure timely communication with prospective clients., • Support business development initiatives through effective organization and relationship management. Team & Transaction Coordination • Collaborate with agents, transaction coordinators, marketing professionals, attorneys, and vendors. This agent has a dedicated TM, so you will not be handling transactions., • Track important deadlines, deliverables, and ongoing projects., • Assist with listing preparation, property visits, and operational needs., • Ensure delegated tasks and projects are completed accurately and on schedule. Qualifications • Prior experience supporting a top-producing real estate professional, luxury brokerage team, or senior executive is a must., • Experience in Miami's luxury residential real estate market is highly desirable., • Exceptional organizational skills with the ability to manage competing priorities., • Strong written and verbal communication skills, with a polished and professional presence., • Confidence interacting with high-net-worth individuals and discerning clientele., • Proficiency in Follow Up Boss, Matrix MLS, Google Workspace, and related CRM platforms., • Strong problem-solving skills and the ability to exercise independent judgment., • High level of discretion, confidentiality, and professionalism., • Reliable transportation and flexibility to travel locally as needed. The Ideal Candidate We are looking for someone who: • Takes initiative and doesn't wait to be told what needs to be done., • Thinks two steps ahead and anticipates the executive's needs., • Takes full ownership of responsibilities and follows through to completion., • Thrives in a dynamic, fast-moving luxury real estate environment., • Communicates confidently and professionally with clients and colleagues., • Brings structure, efficiency, and accountability to daily operations., • Understands the importance of discretion, responsiveness, and exceptional client service. Above all, this individual will take pride in being an indispensable partner to a successful real estate professional, allowing the executive to focus on high-value client relationships, business development, and continued growth. Schedule & Compensation • Monday–Friday | 10:00 AM–6:00 PM, • Flexibility outside standard business hours as needed, • Weekend availability is a strong plus, • Competitive compensation commensurate with experience, • Year-end performance bonus Why This Opportunity? This is an opportunity to work alongside an established luxury real estate professional in one of the country's most dynamic markets. The successful candidate will become an integral part of a high-performing team, with meaningful responsibility, exposure to exceptional properties and clientele, and the opportunity to make a direct impact on the business. Upward On specializes in connecting exceptional talent with leading companies in the real estate industry. If it touches property, we find the talent.

Job Description Executive Assistant to the CEO Reports To: Chief Executive Officer Location: Miami, FL (Hybrid) Status: Full-Time, Exempt Salary range: $55,000-$65,000 Position Overview The Executive Assistant serves as a trusted strategic partner to the Chief Executive Officer, helping ensure the smooth, efficient, and professional operation of The CLEO Institute. This role is responsible for managing complex calendars, coordinating meetings and travel, supporting board and leadership communications, handling sensitive and confidential information, and helping drive follow-through on organizational priorities. The ideal candidate is highly organized, proactive, detail-oriented, and able to manage multiple priorities with professionalism, discretion, and a strong customer-service mindset. This role requires sound judgment, flexibility, and the ability to thrive in a fast-paced, mission-driven environment. Key Responsibilities Executive Support Manage and maintain the CEO’s complex calendar, including scheduling meetings, prioritizing competing demands, anticipating conflicts, and ensuring the most strategic and efficient use of the CEO’s time. Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up action items. Draft, proofread, and manage high-level correspondence, presentations, reports, talking points, briefing materials, and other communications on behalf of the CEO. Manage the CEO’s inflow of communications, including reviewing, prioritizing, flagging, drafting responses, and ensuring timely follow-up on key communications. Screen and prioritize incoming emails, calls, and requests. Coordinate travel arrangements, itineraries, lodging, and expense reporting. Track key deadlines, deliverables, and organizational priorities and provide reminders and follow-up as needed. Coordinate and support the CEO’s participation in events, speaking engagements, donor meetings, community meetings, and external appearances. Serve as the primary liaison between the CEO and staff, board members, donors, funders, elected officials, partners, vendors, and other external stakeholders. Board & Leadership Support Support preparation of presentations, reports, and materials for leadership, board, donor, and partner meetings. Assist with tracking board action items and ensuring timely follow-up. Maintain board and leadership files in accordance with organizational record retention practices. Administrative & Operational Support Process expense reports, invoices, reimbursements, and other administrative paperwork in coordination with Operations. Coordinate contracts, forms, signatures, and document routing as needed for the CEO. Support onboarding of new staff reporting directly to the CEO Help maintain and update organizational calendars, contact lists, and key organizational documents as it relates to the CEO Communications & Relationship Management Interact with staff, board members, donors, partners, elected officials, and community leaders in a professional and welcoming manner. Help ensure timely, clear, and professional communication across teams. Maintain the highest level of confidentiality regarding organizational, personnel, donor, financial, and board matters. Represent The CLEO Institute with professionalism and a commitment to its mission and values. Qualifications 5+ years of experience in an executive assistant, administrative, operations, or related role supporting senior leadership. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities and deadlines with minimal supervision. Strong judgment, professionalism, and discretion when handling confidential information. Proficiency in Microsoft Office, Google Workspace, Zoom, calendar management systems, and project management tools. Experience preparing meeting agendas, minutes, presentations, and reports. Ability to work independently while also collaborating effectively across teams. Commitment to diversity, equity, inclusion, and the mission of The CLEO Institute. Preferred Qualifications Experience supporting a nonprofit executive or board of directors. Experience in a fast-paced nonprofit, advocacy, education, or mission-driven organization. Familiarity with Google Drive, Asana, and virtual meeting platforms.

Job Description Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Ascension Global Staffing & Executive Search is seeking a highly organized and detail-oriented Senior Litigation Legal Assistant to join our client's legal team in Miami, Fl. This role provides essential administrative and case management support to attorneys and paralegals, with a strong focus on calendaring, scheduling, case coordination, and managing critical deadlines. The ideal candidate is proactive, organized, and experienced in a fast-paced litigation environment. Key Responsibilities • Manage attorneys’ calendars, including scheduling depositions, hearings, mediations, meetings, and other legal proceedings., • Coordinate case-related appointments and ensure all critical deadlines and dates are accurately tracked., • Assist paralegals with calendaring important case deadlines and monitoring case progress., • Communicate professionally with clients, opposing counsel, court personnel, and other parties regarding scheduling and case-related matters., • Prepare, organize, and maintain legal documents, case files, correspondence, and other case materials., • Provide administrative and case management support to attorneys and paralegals as needed., • Ensure calendars and case management systems are kept accurate and up to date., • Assist with maintaining an organized and efficient workflow across multiple matters.Qualifications, • 5+ years of experience as a Legal Assistant, preferably in a litigation practice., • Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines., • Proficiency with legal software, case management systems, and calendaring platforms., • Excellent written and verbal communication skills., • Strong attention to detail and follow-through., • Ability to work independently and proactively in a fast-paced environment., • Familiarity with litigation procedures, court deadlines, and case management is preferred.Benefits, • Opportunity to join a dynamic and fast-paced legal environment., • Professional growth and development opportunities., • Competitive compensation and benefits package.

Job Description Controller needed in Miami FL ! Job Description The Controller role is a hands-on position responsible for leading month-end reporting, multi-entity accounting, internal controls, joint venture accounting, and audit activities for a complex, multi-location organization. This role assumes responsibilities currently handled at the senior finance leadership level, creating capacity for leadership to focus on broader strategic finance initiatives. The Controller owns the monthly accounting cadence and ensures that financial reporting is complete, accurate, well-supported, and delivered consistently across approximately 12 entities and multiple domestic and international locations. Responsibilities • Own the month-end close process and maintain a structured, reliable reporting calendar., • Prepare and oversee month-end financial presentations and reporting packages for leadership and stakeholders., • Ensure all journal entries are accurate, properly supported, and posted on schedule., • Review and maintain balance sheet reconciliations and supporting schedules for all entities., • Ensure accounting schedules remain current and accurate throughout each reporting cycle., • Oversee accounting and financial reporting for approximately 12 entities across multiple locations., • Support and manage accounting for multiple joint ventures and partner relationships., • Maintain and enhance internal accounting controls to ensure consistent compliance with policies and GAAP., • Partner with an India-based accounting support function responsible for transactional activities such as bank reconciliations, accounts payable, and accounts receivable., • Review transactional accounting for completeness, accuracy, and proper classification., • Serve as a primary point of contact during external audits, coordinating accounting schedules, supporting documentation, and responses to auditor requests., • Support quarterly investor and joint venture reporting requirements, ensuring timely and accurate deliverables., • Help oversee accounting and compliance requirements related to significant investments, including an approximately $35M investment structure with responsibility for roughly 20% of the investment., • Ensure entity structures, intercompany activity, and specialized accounts are properly accounted for and adequately supported., • Work closely with senior finance leadership to improve processes, strengthen controls, enhance reporting accuracy, and increase close efficiency., • Provide clear communication and collaboration with domestic and international stakeholders, including operating teams and joint venture partners., • Supervise and review work completed by offshore/shared-services accounting teams, ensuring quality and adherence to deadlines., • Maintain disciplined reporting and compliance across different ownership structures and joint venture arrangements. Additional Skills & Qualifications • CPA certification is preferred but not required., • Experience in hospitality, hotel, real estate, restaurant, or other multi-location operating environments., • Experience working with international accounting operations or offshore/shared-services teams., • Experience with investment or special-purpose entity accounting., • Experience supporting partner reporting and complex investment structures, including exposure to significant investments such as an approximately $35M structure., • Previous exposure to escrow-like or restricted account structures., • Experience improving accounting processes, controls, and close efficiency in collaboration with senior finance leadership., • Desire for a role with real ownership over the accounting function rather than a narrow, specialized focus., • Interest in working with complex ownership structures, joint ventures, and international operations., • Background as an Assistant Controller or similar role looking to step into broader Controller-level responsibilities, or as an experienced Controller seeking a complex, hands-on portfolio. Work Environment This role follows a standard full-time accounting and finance schedule, with heightened deadline sensitivity around month-end, quarter-end, and audit periods. The position supports a multi-location and international environment, providing exposure to operations and joint venture stakeholders associated with New York, Miami/Wynwood, and Italy. The Controller collaborates regularly with an India-based accounting support team responsible for accounts payable, accounts receivable, and bank reconciliations, requiring comfort managing work across different time zones and locations. The environment emphasizes collaboration with senior finance leadership, operations teams, and partners, and offers significant visibility into complex ownership and investment structures. The role is suited to someone who thrives in a dynamic, multi-entity setting and values both strategic involvement and hands-on accounting work. Job Type & Location This is a Permanent position based out of Miami, FL. Pay and Benefits The pay range for this position is $120000.00 - $120000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Health insurance Dental insurance Paid holidays Sick days Vacation/PTO Employee discounts Job Type & Location This is a Permanent position based out of Miami, FL. Application Deadline This position is anticipated to close on Nov 13, 2026. Workplace Type This is a fully onsite position in Miami,FL. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Executive Assistant / Personal Assistant – Investment Management Location: Miami Beach, FL Schedule: Full-Time | 5 Days On-Site We are partnering with an established investment management firm seeking an exceptional Executive Assistant / Personal Assistant to support its Portfolio Manager and his family in Miami Beach. Key Responsibilities: • Manage multiple complex calendars, scheduling, and appointments, • Streamline administrative processes and improve organizational efficiency, • Coordinate business and personal travel, including detailed itineraries, • Oversee expense tracking, reporting, and administrative logistics, • Collaborate closely with senior management and other key stakeholders, • Personal scheduling, household coordination, and family-related administrative needs, • Anticipate needs, troubleshoot challenges, and proactively develop solutions, • Maintain the highest standards of professionalism, discretion, and confidentiality Ideal Candidate: • Experienced Executive Assistant or Personal Assistant supporting senior executives, entrepreneurs, or high-net-worth individuals in a financial services field, • Extremely organized, meticulous, and detail-oriented, • Resourceful self-starter with strong problem-solving skills, • Polished, professional, and comfortable working directly with senior leadership, • Adaptable, dependable, and capable of managing changing priorities, • Excellent communication skills; conversational Spanish is a plus, • Able to provide strong professional references Additional Details: • Fully on-site in Miami Beach, five days per week, • Occasional extended hours and after-hours availability required, • Travel to NYC approximately once per month, • Periodic travel to Sag Harbor, NY, during the summer

AriZona Beverages, founded in Brooklyn, N.Y. in 1992, is proud to be a family owned and operated American company. AriZona’s mission is to offer top quality beverages in uniquely designed packages that are accessible and affordable. AriZona Beverages — makers of the number one ready-to-drink Iced Tea in America - holds a unique position in the global beverage industry with its iconic $0.99 big can and “keeping it real” no frills approach to the consumer market. AriZona never pays for glitzy advertising campaigns to gain consumer loyalty and is constantly ahead of the curve, carving out trends without the use of focus groups and market research. With a loyal following across various demographics, AriZona pulls its own inspiration from its fierce social media following and devoted fan base. SUMMARY/OBJECTIVE Ideal candidate would live in Miami, FL. Candidate must be able to manage multiple distributors in territory (NJ). Responsible for building and maintaining strong relationships with distributors to increase sales and productivity. ESSENTIAL FUNCTIONS • Work directly with Distributors Brand Managers / Senior Managers / Ownership, • Work directly with Wholesale Brand Managers / Senior Managers, • Work directly with Retail Buyers / Category Managers / Ownership, • Build Revenue / Volume / KPI’s Plans, • Ability to present out in front of sales teams, • Ability to manage a Field Sales Team QUALIFICATIONS & SKILLS • Proven work experience as a manager in the beverage industry., • 7+ years of solid experience in sales, alcohol sales experience a plus., • Excellent analytical and organizational skills ( Excel and PowerPoint required), • Strong communication skills, • Must be able to work independently, • Ability to lead and motivate sales teams at the distributor, • Availability to travel, as needed with overnight stays, • Must have clean drivers license., • BS Degree preferred SUPERVISORY RESPONSIBILITY Administrative assistant and field personnel WORK ENVIRONMENT Home office with some travel PHYSICAL DEMANDS While performing the duties of this job, the person is regularly required to sit, stand and walk. OTHER DUTIES Please note this Job Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Please check out some of the perks and benefits of working at AriZona by clicking on the link below! https://drinkarizona.com/pages/az-benefits

About the Opportunity TalentoHC is partnering with a global product design and technology company seeking an Executive Assistant to the CEO of a fast paced, bold culture built around innovation The Executive Assistant is a trusted business partner to the CEO and their leadership team. This role keeps a high-velocity executive office running — owning the calendar, anticipating needs, and coordinating across the organization so the executive can stay focused on the priorities that move the business. The ideal candidate pivots easily between tasks, prioritizes relentlessly and handles confidential matters with discretion Key Responsibilities • Manage a complex, fast-changing calendar; resolve conflicts and protect time for top priorities., • Schedule and prepare leadership meetings, product reviews, team sessions and cross-functional project meetings, including agendas, materials and follow-ups., • Coordinate domestic and international travel, itineraries and logistics., • Plan logistics for executive offsites, all-hands, investor sessions and external partner visits., • Process expense reports, invoices and purchase requests accurately and on time., • Act as first point of contact for the executive office — welcoming candidates, vendors and visitors, and representing the executive professionally., • Partner with the broader Executive Assistant team to align on executive-level priorities and shared scheduling., • Track action items and deadlines, keeping the executive and their team informed and accountable., • Support special projects and additional administrative needs as they arise. Qualifications • Bachelor's degree or 5+ years of experience supporting VP-level or senior executives., • Advanced proficiency with Microsoft Outlook, Teams, Excel and PowerPoint; comfort learning new tools quickly., • Exceptional organization, time management and attention to detail., • Clear, polished written and verbal communication with all levels of the organization., • Sound judgment and discretion with confidential information., • Self-confident and diplomatic, able to anticipate needs and handle the unexpected calmly., • Flexibility for occasional after-hours support based on business needs. About TalentoHC Build Your Best Team Yet. Executive Search | Professional Search | Talent Acquisition | Staff Augmentation | RPO | Human Capital Consulting TalentoHC is the human capital and workforce functional practice of Talento & Co., helping organizations build high-performing leadership and professional teams through executive search, professional search, recruitment process outsourcing, staff augmentation, and connected workforce solutions. Equal Opportunity Employer TalentoHC is an equal opportunity employer committed to fostering an inclusive workplace that values diverse backgrounds, perspectives, and experiences. All qualified applicants will receive consideration for employment without regard to legally protected characteristics

EXECUTIVE ASSISTANT Location: Miami, FL We are recruiting an Executive Assistant on behalf of an investment firm in Miami. This position will support senior leadership, coordinate daily administrative activities, and help keep business operations running smoothly. The ideal candidate is organized, resourceful, and comfortable handling confidential information and shifting priorities. Key Responsibilities • Provide administrative support to senior executives, handling sensitive correspondence, documents, and daily requests with discretion., • Oversee executive calendars, resolve scheduling conflicts, and coordinate meetings involving multiple participants., • Work with attorneys and other external contacts to arrange document signatures, notarizations, and delivery., • Prepare expense submissions and assist with reviewing, coding, and processing invoices., • Organize meeting logistics, assemble supporting materials, and prepare presentations, reports, spreadsheets, and correspondence., • Handle telephone and electronic communications, directing inquiries appropriately and following up on outstanding requests., • Arrange business travel, maintain itineraries, and coordinate related reservations., • Track multiple assignments, anticipate upcoming needs, and follow through to ensure deadlines are met., • Assist with office supplies, catering, company events, and administrative coverage as needed. Qualifications & Requirements • Bachelor’s degree and at least five years of administrative or executive support experience, or an equivalent combination of relevant experience and training., • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint., • Strong familiarity with Apple devices, including Mac computers, iPhones, and iPads., • Ability to use AI and digital tools to improve efficiency and work quality while independently reviewing results for accuracy., • Polished written and verbal communication skills, including strong editing and proofreading abilities., • Experience managing busy calendars and coordinating meetings with complex scheduling requirements., • Professional interpersonal skills and the ability to communicate effectively with executives, colleagues, and external contacts., • Strong organizational skills, attention to detail, and accountability for accurate, complete work., • Dependable follow-through and the ability to balance competing priorities and meet deadlines., • Practical problem-solving skills and sound judgment when responding to changing needs in a fast-paced environment., • Ability to work independently with limited direction while contributing effectively to a team., • Professionalism and discretion when working with sensitive business information., • Flexibility to provide support outside regular business hours when needed., • Paralegal certification is a plus.

Executive Assistant / Chief of Staff GAUI | Doral, FL | Full-Time, In-Person About the Opportunity I'm Diego, Head of Brand at Gaui. I'm looking for an experienced Executive Assistant / Chief of Staff to work directly with me and help bring structure, financial discipline, and operational efficiency to our business. This person will serve as my right hand, supporting financial administration, aligning team priorities, and managing both my executive calendar and the company's schedule. We're a team of 10, and I'm looking for someone who is highly organized, financially knowledgeable, discreet, and comfortable taking ownership without constant supervision. Three Core Responsibilities 1. Financial Management Support • Manage accounts payable (AP), organize invoices, track vendor payments, and maintain visibility into financial commitments., • Monitor cash flow, upcoming payments, budgets, and recurring expenses., • Communicate directly with vendors and suppliers regarding payment schedules, outstanding balances, and financial commitments., • Prepare financial summaries and coordinate with our fractional CFO and accounting partners., • Maintain accurate financial records, flag discrepancies, and support expense management. This role supports financial administration and visibility, while financial strategy and final financial decisions remain with leadership. 1. Chief of Staff / Team Alignment • Work directly with the Head of Brand to translate business priorities into clear goals, responsibilities, and deadlines., • Coordinate directly with team members to ensure projects, deliverables, and commitments move forward., • Lead internal follow-ups, track progress, and maintain accountability across departments., • Identify operational inefficiencies, anticipate challenges, and help implement practical solutions., • Support team management, HR administration, payroll coordination, and internal communication. 1. Executive & Company Calendar Management • Manage the company's internal calendar, important deadlines, and departmental schedules., • Take ownership of my executive calendar, meetings, appointments, and daily priorities., • Coordinate meetings, interviews, photo shoots, vendor appointments, and business commitments., • Prepare meeting agendas, document key decisions, and ensure action items are completed., • Protect executive time by anticipating scheduling needs and prioritizing what matters most. Qualifications • 7+ years of relevant experience supporting founders, executives, or senior business leaders., • Strong financial administration background, particularly in accounts payable, cash flow tracking, expense management, and vendor coordination., • Direct experience coordinating teams, managing projects, and holding people accountable., • Exceptional organizational skills, attention to detail, and ability to manage competing priorities., • Advanced proficiency in Excel, Google Workspace, and business management tools., • Strong communication skills, sound judgment, and the ability to operate independently., • Absolute professionalism, discretion, and confidentiality when handling sensitive company, financial, and personnel information., • Previous experience supporting founders within direct-to-consumer, e-commerce, or fashion businesses is a strong plus. Skills 1. Advanced Excel & Financial Analysis — Strong command of complex formulas, pivot tables, financial reporting, cash flow tracking, and account reconciliation., 2. Financial & Accounting Systems — Proficiency in QuickBooks, Ramp, or comparable platforms for accounts payable, vendor management, expense reporting, and financial oversight., 3. Project & Workflow Management — Advanced experience with Monday.com, Asana, or similar platforms, including workflow automation, cross-functional coordination, and performance tracking., 4. Executive Productivity & Business Systems — Expert proficiency in Microsoft 365 and Google Workspace, including executive calendar management, reporting, document preparation, and information organization., 5. E-Commerce & Operational Technology — Experience with Shopify, inventory management systems, ERP platforms, and business analytics tools, ideally within a DTC or consumer brand. Additional qualification: Demonstrated ability to implement systems, improve operational efficiency, build reporting structures, and independently manage complex administrative and financial workflows. What I'm Looking For Beyond experience, I'm looking for someone passionate, who genuinely enjoys bringing order to complexity. Someone who understands numbers, knows how to work with people, anticipates problems, and takes pride in making an organization run efficiently. This is not an administrative position. It's a hands-on opportunity to work closely with the Head of Brand, take ownership of important business functions, and contribute directly to the company's execution and development. Compensation & Schedule • Salary: $85,000 annually, • Location: Doral, Florida, • Schedule: Monday–Friday, full-time, in-office, • Reporting directly to: Head of Brand/Owner How to Apply Beyond LinkedIn. If you feel this role aligns with your experience, strengths, and ambitions, we’d love to hear from you! Please send a brief personal introduction to careers@shopgaui.com. We’d especially love to hear about your experience supporting executives, managing financial matters, coordinating teams, and working closely with founders. Tell us a little about yourself, what motivates you, and whether you thrive in smaller, fast-moving teams where initiative, ownership, and adaptability truly matter.

An established company is seeking an experienced Executive Assistant to support its CEO and COO. This position offers direct involvement with executive leadership, Board communications, and corporate priorities, requiring sound judgment, discretion, and the ability to anticipate needs and manage competing demands. Responsibilities • Manage complex executive calendars, appointments, expense reports, correspondence, contacts, and files., • Coordinate detailed travel arrangements, itineraries, agendas, and supporting meeting materials., • Anticipate executive needs and coordinate the people, information, and resources needed to address priorities., • Manage special assignments by establishing objectives, tracking progress, resolving issues, and adjusting plans., • Coordinate senior leadership meetings, off-sites, staff meetings, company dinners, and corporate functions., • Handle Board of Directors activities and communications with professionalism, accuracy, and confidentiality., • Serve as a point of contact for visitors and external contacts, screening calls and requests and tracking necessary follow-up., • Evaluate administrative processes and implement improvements., • Provide additional administrative support as needed. Qualifications • Bachelor’s degree in Business Administration or a related field., • At least 10 years of administrative experience, including a minimum of 5 years supporting C-level executives or equivalent leadership., • Company start-up experience preferred., • Excellent verbal and written communication skills., • Demonstrated discretion in handling sensitive and confidential information., • Strong organizational skills, attention to detail, and the ability to prioritize multiple assignments., • Demonstrated accountability and the ability to work independently while collaborating effectively with others., • Advanced Microsoft Office skills, including Word, PowerPoint, and Excel., • Proficiency with technology and mobile devices. Bring your experience supporting senior executives to a role with direct access to company leadership and visibility into key business priorities. Apply today.

Our client is seeking a highly organized, proactive, and relationship-oriented Executive Assistant to support the CEO in both professional and personal capacities. This individual will serve as a true right hand to the CEO, managing an extremely dynamic schedule while acting as a polished extension of him internally and externally. The ideal candidate thrives in fast-paced entrepreneurial environments, anticipates needs before they arise, and can operate with urgency, discretion, and exceptional organizational skills. Key Responsibilities • Manage the CEO's highly active and constantly evolving calendar, • Coordinate complex domestic and international travel arrangements, often on short notice, • Ensure calendar alignment across executives, investors, and stakeholders, • Travel alongside the CEO for investor meetings and business engagements as needed, • Act as a professional liaison between the CEO and investors/external partners, • Assist in facilitating conversations and relationship management on the CEO's behalf, • Review incoming commercial contracts and assist with administrative oversight, • Track priorities, action items, and follow-ups across multiple projects, • Support day-to-day business operations and occasional personal logistics, • Maintain strict confidentiality and professionalism at all times, • Utilize productivity and AI tools including Google Workspace, Asana, Claude, and ChatGPT Ideal Background • Bachelor’s Degree required, • Previous experience supporting a founder, CEO, or senior executive preferred, • Strong calendar management and travel coordination experience required, • Background in sales, account management, hospitality, or client services preferred, • Comfortable interacting with investors, executives, and high-level stakeholders, • Strong communicator with polished interpersonal skills, • Highly organized with exceptional attention to detail, • Able to thrive in a fast-moving, high-accountability environment, • Flexible schedule and responsive outside traditional business hours when needed Compensation & Benefits • Base depending on experience and fit, • Full health benefits, • W2 employee, • 401(k) program currently being implemented, • High exposure role with direct access to CEO and investors Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

About the Firm Our client is a highly regarded investment management firm with a significant multi-billion-dollar AUM and a growing Miami presence, based on Miami Beach. Known for its entrepreneurial culture and collegial environment, the firm offers exceptional opportunities for learning and development. The Role We are conducting a search for an experienced Office Coordinator / Executive Assistant to join the Miami team and work in the office 5 days a week. This is a newly created, standalone role that combines hands-on office management with sophisticated executive-level support for several senior leaders. The ideal candidate is equally comfortable running a polished office environment and anticipating the needs of busy executives This person will serve as the go-to resource for the Miami Beach office — the first face visitors see, the operational backbone of daily office life, and a trusted partner to the broader administrative team. The role includes occasional coverage for C-suite principals. Schedule: Monday–Friday, 5 days onsite in Miami Beach, approximately 8:30am–5/5:30pm. Key Responsibilities Office Coordination— Own day-to-day office operations, including facilities, vendor management, and maintenance in a newly expanded, high-end environment — Serve as the primary point of contact for building management and external vendors — Manage office supplies, equipment, pantry, and food orders; handle purchasing within company guidelines — Greet and assist all visitors and guests; manage meeting room logistics — Coordinate catering for internal meetings and events — Plan and execute office social events and team-building activities — Maintain the internal seating chart; coordinate workstation moves — Process incoming and outgoing mail and packages — Partner with HR on onboarding logistics for Miami-based new hires Executive Support — Provide proactive calendar and administrative support for multiple senior Miami-based leaders and visiting executives — Arrange complex domestic and international travel — Coordinate dining reservations, event tickets, and other executive needs — Prepare and produce meeting materials, including presentation decks and binders — Manage client and guest visits professionally — Process monthly expense reports (Concur) — Provide backup administrative coverage, including occasional C-suite support — Maintain strict confidentiality and the highest professional standards at all times Qualifications — 5+ years of office coordination and/or executive assistant experience within the investment or financial industry preferred — Strong working knowledge of office operations, systems, and best practices — Exceptional organizational skills and attention to detail — Proactive, high-EQ, and responsive — anticipates needs before they arise — Polished communicator with strong written and verbal skills and excellent phone etiquette — Collaborative team player; comfortable working alongside an existing administrative team — Ability to occasionally flex outside standard hours for urgent needs — Warm, professional presence; comfortable as the face of a client-facing office

We are a lifestyle brand! We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's lifestyle, offering an intimate - yet fast and consistent - experience to our customers. We love and take pride in what we do, and we currently offer an exciting opportunity to join a thriving and ever-growing brand in this industry. ROLE OVERVIEW We are seeking an exceptional Executive Assistant to provide high-level administrative, organizational, and operational support to our Chief People & Culture Officer and Chief Operating Officer. This is an opportunity for a highly organized, proactive, and resourceful professional who enjoys working closely with senior leaders and playing an important role in helping a growing organization operate effectively. This is more than a traditional administrative role. We're looking for someone who can become a trusted partner to the executives they support, helping them manage their time, stay organized, prepare for important meetings, develop executive-level materials, and maintain focus on the priorities that matter most. The right person will be equally comfortable managing complex calendars, coordinating travel, developing polished PowerPoint presentations, preparing executive briefings, and following through on important commitments. Supporting two executives requires exceptional judgment, flexibility, and the ability to balance competing priorities without losing attention to detail. This individual must be comfortable navigating a fast-paced environment, handling sensitive information, building strong relationships, and taking ownership of responsibilities with minimal direction. We're looking for someone who can take broad direction, organize information, anticipate what's coming, and turn ideas into action. Whether it's building a presentation for an upcoming leadership meeting, preparing a briefing ahead of an important conversation, or making sure commitments don't fall through the cracks, this person takes ownership and makes things happen. Above all, we want someone who makes the executives they support more organized, more prepared, more focused, and more effective. RESPONSIBILITIES: Executive Calendar & Time Management • Manage complex and frequently changing calendars for two senior executives., • Coordinate internal and external meetings, appointments, and commitments., • Prioritize scheduling requests based on urgency, business impact, and executive priorities., • Anticipate scheduling conflicts and proactively recommend solutions., • Build appropriate preparation, travel, thinking time, and follow-up time into executive schedules., • Ensure both executives are prepared for meetings and have the information needed to be effective., • Exercise sound judgment when balancing competing demands on executive time., • Develop a strong understanding of each executive's priorities, working style, and communication preferences., • Protect executive time and ensure calendars reflect the most important business priorities. Executive Meeting Preparation & Briefing • Proactively prepare the Chief People & Culture Officer and the additional executive for upcoming meetings, leadership discussions, presentations, and important engagements., • Review upcoming calendars and identify meetings requiring preparation, background information, materials, or follow-up., • Gather and organize relevant information, reports, agendas, and supporting documents to ensure executives are prepared and informed., • Develop concise meeting briefs outlining the purpose of the meeting, key participants, relevant background, discussion topics, outstanding decisions, and desired outcomes., • Partner with internal stakeholders to obtain information and materials ahead of important meetings., • Anticipate questions, identify missing information, and flag items requiring attention before meetings occur., • Maintain organized reference materials and briefing documents that can be easily accessed when needed., • Help ensure executives enter important meetings with clarity on objectives, decisions, and next steps. Presentation Development & Executive Materials • Create, develop, and refine professional PowerPoint presentations for Executive Leadership Team meetings, department discussions, company initiatives, and other business priorities., • Translate executive direction, rough notes, and initial ideas into well-organized, visually compelling presentations., • Organize information into clear, logical narratives that communicate key messages effectively., • Work with cross-functional partners to collect data, updates, and supporting materials for presentations., • Develop executive-ready materials, including meeting agendas, talking points, briefing documents, organizational updates, and summaries., • Format presentations, reports, and documents to ensure consistency with Pura Vida's brand standards., • Review materials for accuracy, clarity, consistency, and overall quality before executive meetings., • Maintain presentation templates and organize materials for future reference and reuse., • Use modern productivity and AI tools to improve the speed and quality of drafting, presentation development, and meeting preparation while maintaining confidentiality. Executive Communication & Coordination • Serve as a trusted point of contact between the executives and internal and external stakeholders., • Coordinate communication and scheduling with the Executive Leadership Team, department leaders, and business partners., • Assist with managing and prioritizing incoming requests and communications., • Draft, proofread, and coordinate professional correspondence, presentations, and other materials as needed., • Handle sensitive and confidential information with the highest level of discretion., • Ensure important requests and communications receive timely follow-up., • Exercise judgment in determining which matters require immediate executive attention and which can be handled independently or redirected. Meeting Management & Strategic Follow-Through • Coordinate leadership meetings, team discussions, and other executive engagements., • Prepare agendas, presentation materials, briefing documents, and relevant background information., • Understand the purpose and desired outcome of meetings before they occur., • Capture key decisions, action items, owners, and deadlines when appropriate., • Maintain visibility into the Chief People & Culture Officer's key initiatives, commitments, and upcoming deliverables., • Proactively follow up with stakeholders to ensure commitments are completed on time., • Identify potential delays, missing information, and competing priorities requiring executive attention., • Create simple tracking systems and dashboards to provide visibility into outstanding priorities and progress., • Help connect meetings, decisions, and follow-up actions so important initiatives continue moving forward. Travel & Expense Management • Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, reservations, and detailed itineraries., • Anticipate potential travel disruptions and proactively manage changes., • Ensure executives have all necessary information, confirmations, documents, contacts, and logistics before departure., • Prepare and submit expense reports, reconcile receipts, and ensure compliance with company policies., • Coordinate business meals, off-site meetings, and executive events., • Ensure travel and related logistics are handled efficiently and accurately., • Remain responsive when necessary to resolve time-sensitive travel issues. Executive & Departmental Support • Provide administrative and organizational support for key People & Culture initiatives and other executive priorities., • Assist with coordinating leadership events, team meetings, off-sites, and employee engagement activities., • Support the preparation and organization of reports, presentations, and business documents., • Maintain organized files, records, contact lists, and tracking systems., • Help coordinate cross-functional projects and ensure administrative deliverables remain on track., • Assist with planning and coordinating important organizational activities and leadership meetings., • Identify opportunities to simplify processes, improve organization, and create efficiencies. Organization, Prioritization & Problem-Solving • Develop effective systems for tracking priorities, deadlines, decisions, and outstanding action items., • Anticipate needs and address issues before they become problems., • Adapt quickly when priorities change or unexpected situations arise., • Independently resolve routine challenges while knowing when to escalate important matters., • Maintain a high level of accuracy, responsiveness, and professionalism., • Take ownership of assignments from beginning to completion., • Continuously look for opportunities to improve how the executives and their teams operate. REQUIREMENTS: • 5–8+ years of experience supporting senior executives in a fast-paced professional environment., • Previous experience supporting multiple executives simultaneously., • Advanced proficiency in Microsoft PowerPoint, including the ability to independently create polished, executive-level presentations., • Strong proficiency in Microsoft Outlook, Word, Excel, and other productivity and collaboration tools., • Exceptional organizational, time-management, and prioritization skills., • Strong written communication skills with the ability to translate complex information into clear, concise executive materials., • Experience preparing briefing documents, meeting materials, and presentations for senior leadership., • Ability to synthesize information from multiple sources and identify the most important points., • Strong visual judgment and attention to presentation quality, formatting, and storytelling., • Strong judgment and ability to handle confidential and sensitive information., • Highly proactive, resourceful, and solutions-oriented., • Exceptional attention to detail and consistent follow-through., • Ability to work independently and make sound decisions without constant direction., • High emotional intelligence and strong interpersonal skills., • Confidence interacting with senior leaders, employees, and external stakeholders., • Ability to remain calm and composed while managing changing priorities., • Ability to take broad direction and independently produce high-quality work with limited oversight., • Strong sense of accountability, ownership, and professionalism. PREFERRED QUALIFICATIONS: • Experience supporting a Chief People Officer, Chief Human Resources Officer, or other C-suite executive., • Experience working in a growing, entrepreneurial, or founder-led organization., • Background in hospitality, restaurants, retail, or another fast-paced consumer-facing business., • Experience coordinating leadership meetings, company events, and executive off-sites., • Familiarity with AI-enabled productivity tools, including ChatGPT, Microsoft Copilot, and modern collaboration platforms., • Experience developing executive presentations and supporting leadership communications., • Demonstrated ability to build effective working relationships across multiple departments., • Excellent professional references demonstrating trust, discretion, reliability, and performance. AVAILABILITY & FLEXIBILITY: This position requires flexibility and responsiveness to support two senior executives in a dynamic business environment. While the role will generally operate during normal business hours, occasional early mornings, evenings, or urgent requests may arise. The successful candidate will demonstrate strong judgment in distinguishing between urgent priorities and matters that can be addressed during normal working hours. This role requires a strong sense of ownership, commitment, and personal responsibility. BENEFITS: • Health & Wellness – Medical, Dental & Vision, • PTO, • Discounted Meals, • Growth Opportunities, • 401(k) Plan with Company Match The general nature and level of work being performed by persons assigned to this job classification are contained in this job description. This job description should not be construed as an exhaustive list of all responsibilities, essential job functions, duties, skills required and other job requirements of personnel in this role. All employees may be required to perform duties outside of their normal responsibilities from time to time as needed. Management reserves the right to assign or reassign duties and responsibilities to the job at any time. Pura Vida Miami is proud to be an equal opportunity employer. We are committed to creating a workplace where diversity is celebrated and everyone feels welcome, regardless of race, color, religion, national origin, age, sex, sexual orientation, gender identity or expression, disability, veteran status, or any other legally protected characteristic. We believe that building a team with diverse perspectives and experiences makes us stronger, more creative, and more connected to the communities we serve. Agency Disclaimer We’ve got this covered! At Pura Vida Miami, our Talent Acquisition team leads all hiring efforts internally. We do not accept unsolicited resumes from agencies, we mean it. Any resumes sent our way without a signed agreement in place (including those sent directly to our team or hiring managers) will be considered property of Pura Vida Miami and we won’t be responsible for any fees. If you’re interested in partnering with us, reach out to our Talent team first. We’re happy to connect the right way!

Job Summary The Executive Assistant to the CEO serves as a primary strategic partner and operational anchor to the Chief Executive Officer. This high-impact role provides proactive, high-level administrative, operational, and project management support, ensuring the CEO’s time is leveraged efficiently to advance company goals. Acting as an essential extension of the Executive Office, the Executive Assistant manages executive workflows, coordinates cross-functional initiatives, facilitates leadership communications, and ensures seamless day-to-day operations. This position requires exceptional judgment, adaptability, discretion, and the ability to operate autonomously in a fast-paced executive environment. In addition to primary support for the CEO, this individual will work closely with the VP, Legal on executive legal matters; therefore, a legal background is highly preferred and viewed favorably. Supervisory Responsibilities • None. Duties/Responsibilities • Executive Support to the CEO, • Architect and manage the CEO’s complex, shifting calendar; evaluate and prioritize incoming meeting requests, resolve scheduling conflicts proactively, and protect dedicated focus time for key priorities., • Design and coordinate end-to-end domestic and international travel itineraries—including flights, ground transportation, accommodations, dining reservations, visas, and detailed daily briefing packets., • Track, compile, reconcile, and submit executive expense reports and corporate credit card statements in accordance with company policy and financial deadlines., • Act as the primary liaison and ambassador for the CEO’s office, screening inquiries, triaging urgent matters, and managing high-stakes communications with internal teams, clients, investors, and external partners., • Ensure the CEO is thoroughly prepared for all engagements by assembling briefing materials, agendas, research dossiers, and presentations. Attend select meetings to capture action items, document key decisions, and track deliverables through completion., • Draft, edit, and proofread high-level communications, including internal company-wide announcements, executive memos, stakeholder updates, keynote presentations, and personal correspondence., • Monitor, filter, and prioritize the CEO’s inbox, highlighting urgent items, drafting responses, and routing matters to appropriate department heads when direct CEO intervention is not required., • Facilitate information flow between the CEO and the broader Senior Leadership Team (SLT) to maintain operational alignment across departments., • Project Management, • Spearhead and track special operational projects and strategic initiatives originating from the Executive Office, ensuring milestones are achieved on schedule., • Plan and execute executive events, all-hands meetings, client dinners, and executive retreats from venue sourcing through day-of facilitation., • Coordinate cross-functional deliverables, collaborating with department heads (Finance, HR, Operations, Legal) to gather data and compile executive reports., • Other Duties, • Performs other duties as assigned. Required Skills/Abilities • Administrative & Organizational Skills, • Excellent organizational skills and attention to detail, with the ability to multitask in a fast-paced environment., • Superior verbal and written communication skills, with the ability to draft professional business correspondence., • High level of integrity and discretion in handling confidential information (e.g., payroll, strategic plans, legal matters)., • Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and expense management software., • Notary Public commission is a plus. Education and Experience • Bachelor’s degree in Business Administration, Communications, or a related field preferred., • Minimum of 7+ years of experience supporting C-Level executives required., • Experience in a financial services or regulated industry is a plus., • Experience in corporate legal support strongly preferred. Physical Requirements • Prolonged periods of sitting at a desk and working on a computer., • Must be able to lift 15 pounds at times.

The Job \n The Senior Executive Assistant serves as a trusted partner to C-Suite executives, providing high-level administrative and strategic support that enhances organizational effectiveness and executive productivity. This role requires exceptional professionalism, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate is a proactive problem solver who excels at building relationships, coordinating complex activities, and ensuring seamless executive operations. \n \n Responsibilities \n\n • Provide comprehensive administrative support to C-Suite executives and/or CEO, managing a wide range of complex and confidential matters with professionalism and discretion.\n, • Manage executive calendars, prioritize appointments, coordinate meetings, and ensure efficient use of executive time.\n, • Arrange and coordinate domestic and international travel, including itineraries, accommodations, transportation, and expense reporting.\n, • Manage all private aviation travel including bookings and ground transportation.\n, • Prepare, edit, and maintain executive correspondence, presentations, reports, agendas, meeting materials, and other business documents.\n, • Serve as a primary point of contact for internal and external stakeholders, representing executives in a professional and diplomatic manner.\n, • Exercise independent judgment in handling inquiries, resolving issues, and determining appropriate escalation when needed.\n, • Coordinate executive meetings, leadership team activities, and special events, ensuring all logistics and materials are properly managed.\n, • Maintain highly confidential information and demonstrate sound judgment when handling sensitive business matters.\n, • Build strong partnerships across departments to facilitate communication, collaboration, and alignment on key initiatives.\n, • Anticipate executive needs and proactively identify opportunities to improve administrative processes and operational efficiency.\n, • Foster open, respectful, and professional communication directly within the team as well as with co-workers/ teammates and leaders across the organization.\n, • Performs other duties as assigned.\n\n \n Qualifications \n\n • Minimum of 10+ years of experience supporting senior executives, including direct support of Vice President, Executive Vice President, or C-Suite leaders. CEO experience a plus.\n, • Demonstrated ability to manage multiple priorities, deadlines, and confidential information in a fast-paced environment.\n, • Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint.\n, • Exceptional written and verbal communication skills with strong attention to detail.\n, • Proven ability to exercise sound judgment, discretion, and professionalism in all interactions.\n, • Strong organizational, project coordination, and problem-solving skills.\n, • Ability to work independently with minimal supervision while adapting to changing business needs.\n\n Preferred \n\n • Bachelor's degree in Business Administration, Communications, or a related field.\n, • Experience supporting multiple executives simultaneously.\n, • Experience within a high-growth, fast-paced, or executive leadership environment.\n\n \n Reports To \n C-Suite Executives \n \n Location \n Miami, FL, Onsite \n \n Travel \n Occasional travel may be required as needed. \n \n Work Environment \n This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones. \n \n Physical Demands \n While performing the duties of this job, the employee is frequently required to sit, stand, walk, use hands, and lift up to 20 pounds. \n \n Position Type/ Expected Hours of Work \n This is a full-time, onsite position. General hours and days of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Some nights and weekends may be required. \n \n Supervisory Experience (Yes or No) \n No

HR Assistant and Recruitment Coordinator \n MSH Talent Solutions · Miami, FL · Full time \n \n About MSH \n MSH Talent Solutions partners with organizations to solve complex talent challenges through tailored recruiting, workforce strategy and delivery excellence. We act as a true extension of our clients’ teams. Our approach is hands on, consultative and built for long term impact. \n \n About the role \n We’re growing our team and hiring an HR Assistant and Recruitment Coordinator to keep our hiring engine and HR operations running smoothly. You’ll partner closely with recruiters, hiring managers, candidates and new hires to schedule interviews, manage onboarding and keep employee records accurate. It’s a great seat for someone organized and people focused who wants to grow a career in HR and talent acquisition. \n \n What you’ll do \n Recruiting coordination \n\n • Schedule phone, video and onsite interviews across multiple hiring teams and calendars.\n, • Send interview confirmations, invites and prep details to candidates and interviewers.\n, • Coordinate onsite logistics, including arrival instructions, parking and visitor access.\n, • Keep candidate records and interview status up to date in the ATS.\n, • Serve as a friendly, responsive point of contact for candidates throughout the process.\n\n HR support \n\n • Support offer letters, background checks, drug screens and pre hire paperwork.\n, • Run new hire onboarding, including I-9 and E-Verify, orientation and system access requests.\n, • Maintain accurate employee records and personnel files in the HRIS.\n, • Answer day to day employee questions on HR policies and processes.\n, • Help with benefits enrollment, leave tracking and compliance documentation.\n, • Pull weekly recruiting and HR reports, and jump in on special projects such as hiring events and job postings.\n\n What you bring \n\n • 1 to 3 years of experience in HR, recruiting coordination, or a fast paced administrative role.\n, • Strong organization and attention to detail, with the ability to juggle many calendars and priorities at once.\n, • Comfort handling confidential employee information with discretion.\n, • Clear, professional communication over email and phone.\n, • Comfort with Outlook, Teams, Zoom, an ATS such as Workday or iCIMS, and an HRIS such as ADP or UKG.\n, • A service mindset and a sense of urgency.\n, • Bilingual English and Spanish is a plus.\n\n \n What we offer \n A front row seat to how great recruiting and HR work, with real exposure to senior leaders. There’s a clear path to grow into a recruiter or HR generalist role as MSH grows, in a collaborative, people first culture with high standards and high trust. \n Interested? Apply here or message me directly.

Job Description We are looking for an experienced Spanish Speaking Sr. Administrative Assistant to support executive leadership and help keep daily office operations running smoothly in North Miami Beach, Florida. This Long-term Contract position is ideal for someone who thrives in a fast-paced, detail-focused setting, enjoys coordinating details for multiple leaders, and brings an experienced, service-oriented approach to workplace support. The role combines executive-level administrative coordination with hands-on office oversight, requiring strong judgment, organization, and clear bilingual communication. Responsibilities: • Coordinate complex calendars, meetings, and daily priorities for a group of executive leaders to ensure schedules remain organized and efficient., • Arrange business travel, prepare itineraries, and process expense documentation with accuracy and attention to deadlines., • Oversee day-to-day office operations for a busy workplace, helping maintain an orderly, efficient, and well-supported environment., • Serve as a primary point of contact for external vendors, managing communications and helping resolve office-related needs in a timely manner., • Support meeting logistics by preparing agendas, organizing conference calls, and ensuring leaders have the materials they need., • Assist with administrative documentation, including handling business records and related office files with discretion and care., • Provide high-level customer service to internal teams, executives, and visitors while representing the office with professionalism., • Partner closely with colleagues across the office to keep administrative processes coordinated and responsive to business needs., • Bilingual Spanish is required for this position., • Demonstrated experience supporting senior leaders in an administrative, executive assistant, or office administration capacity., • Strong ability to manage calendars, coordinate meetings, and balance multiple priorities with minimal supervision., • Experience booking travel arrangements and preparing or tracking executive expense reports., • Strong verbal and written communication skills with a clear and service-focused style., • Collaborative approach to working with executives, coworkers, and outside vendors., • Proficiency in general administrative office support, including conference call coordination and document handling.

The Office of the Vice Provost for Research & Scholarship (OVPRS) has a great job opportunity for a seasoned Executive Assistant to work at the University of Miami. The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. This role represents the executive and their interests to others. The Executive Assistant has delegated authority regarding matters of significance. In addition, performs work without specific instruction or prescribed procedures. Core Job Functions • Reports to and supports top-level leadership (Assistant VP and above) and their department(s) with high-level executive support. Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion., • Manages executive's calendar and approves/declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and/or priorities., • Prioritizes meetings for executive to include the rescheduling and/or cancellation of other high-level meetings., • Manages executive's travel arrangements and budget. Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive., • Ensures executive is prepared for meetings and/or presentations and is kept abreast of important information prior to any meetings/conference calls., • Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive., • Prioritizes and manages multiple projects and/or special assignments championed by the executive., • Leads the planning of annual or ad-hoc special events. Trains and supervises lower-level clerical staff as needed., • Adheres to University and unit-level policies and procedures and safeguards University assets., • Promotes quality improvement and best practice solutions., • Communicates with the research community, all OVPRS groups and external customers as applicable and provides consistent excellent customer service. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. Core Qualifications Education: Associate's degree in relevant field. Bachelor's degree preferred. Experience: Minimum 5 years of relevant experience providing executive level assistance. Any appropriate combination of relevant education, experience, and/or certifications may be considered. Knowledge, Skills and Attitudes: • Ability to communicate effectively in both oral and written form. Excellent writing and editing skills a must., • General knowledge of office procedures and operations., • Ability to accurately prepare and maintain records, files, reports and correspondence., • Ability to process and handle confidential information with discretion., • Skilled in completing assignments accurately and with attention to detail., • Proficiency in computer software (i.e., Microsoft Office)., • Must possess excellent organizational skills and be flexible., • Ability to multitask and manage several projects simultaneously., • Must be able and willing to provide excellent customer service at all times., • Must be able to communicate effectively and customer-service oriented verbally and in writing., • Ability and willingness to continuous quality improvement and learning., • Ability to maintain effective interpersonal relationships., • Knowledgeable about Project Management Concepts. Department Specific Functions • Completes special projects for the Office of the Vice Provost for Research and Scholarship., • Manages documentation regarding substance of discussions and coordinates staff response to action items, selecting relevant information from a variety of sources., • Ensures requests for action have been appropriately delegated, oversees status of action items, and updates the AVP on their completion., • Responsible for alerting and briefing the AVP on emerging issues, initiatives, and projects, and provides status reports on an ad hoc basis., • Composes and prepares confidential correspondence and other documents as required by the AVP; follows-up on all correspondence that requires answers, responses, and written replies., • Reviews outgoing correspondence for executive approval and alert writers to any conflicts or departures from policies or the AVP's viewpoint., • Creates, processes, and revises shipment labels and assist with related documentation in compliance with applicable federal, state, and local regulatory requirements and institutional policies., • Coordinates and triages with internal departments and external partners, including freight companies, vendors, Procurement, and Export Control, to resolve receiving, distribution, and shipment compliance issues., • Prioritizes and manages multiple projects and/or special assignments championed by Office of the Vice Provost for Research and Scholarship. Contacts or responds to contacts from high-ranking individuals inside or outside the institution., • Interprets and adapts guidelines, including unwritten policies, precedents, and practices., • Manages the AVP's calendar to ensure effective use of time and schedules meetings with senior leadership and faculty and staff across the University and Medical Center, including senior officers according to priority., • Ensures the AVP is adequately prepared for meetings (with information and materials and coordinates briefing when necessary)., • Prepares support materials for meetings, including agendas, list of participants, background documents, and follows up on directives., • Collaborates with the OVPRS and administrative department heads to prepare presentations and provide background research for various meetings and projects., • Completes and/or submits various University forms, including expense reports, travel reimbursements, requisitions, purchase orders, work orders, and personnel postings., • Solves operational problems (i.e., supervision, staffing, budget, transfer, equipment, space) as needed., • Coordinates all travel plans ensuring appropriateness and thoroughness of arrangements., • Provides support for personnel searches and coordinates with Human Resources, as needed., • Assists teams across OVPRS in evaluation existing processes and streamlining related workflows and approvals. The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally. We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Job Status: Full time Employee Type: Staff

Job Description Job Description Work involves performing land surveys and monitoring the work of survey filed crews and office staff. An individual in this position functions in the capacity of a technical surveyor, reviewing and processing survey plans, tentative plats, final plats, sketch and legal descriptions, right-of-way deeds, etc., and related duties. An incumbent in this position works under the supervision of the Senior Professional Surveyor and Mapper to review plans, specifications, and other documents. Supervision may be exercised over subordinate technical and/or administrative staff. Administrative direction may be received from one or more of the following, the Senior Professional Surveyor and Mapper, Assistant and/or Deputy Director, Department Director, or designee. Essential Functions • Reviews and processes survey plans, tentative plats, and final plats., • Prepares and reviews right-of-way deeds of dedication., • Reviews sketches and legal descriptions, and prepares legal descriptions., • Performs complex mathematical calculations and reviews survey field notes, ensuring necessary corrections., • Calculates benchmarks elevations circuits and performs monument lines calculations., • Filing, maintaining and updating records such as municipal atlas sheets, plats, right-of-way deeds, easements, and survey books., • Assists in coordinating the work of technical and clerical staff., • Provides support to office and field survey crews., • Performs related duties as required. Minimum Requirements • One (1) year, or more, of experience in land surveying field work as a party chief., • One (1) year, or more, of experience in land surveying office work calculating boundaries and drafting survey drawings. Certification (Desired but not required) • Certified Surveyor Technician, from the national certification program for survey technicians sponsored by the National Society of Professional Surveyors. https://cstnsps.com/ Visa sponsorship not available for this position. Applications from third-party recruitment agencies will not be accepted. Must be local to South Florida.

ICX Group in Coral Gables, FL, is seeking a Senior Administrative Assistant to support top executives.You will manage calendars, coordinate meetings, respond to emails, and draft documents on the executive's behalf.The ideal candidate is highly organized, can multitask effectively, and demonstrates

Job Description Job Description DEAN - COLLEGE OF OSTEOPATHIC MEDICINE Larkin University Jacqueline Nicole Michel College of Osteopathic Medicine Position Type: Full-Time | Executive Academic Leadership Position Summary Larkin University is seeking an accomplished, innovative, and mission-driven academic physician leader to serve as Dean of the Jacqueline Nicole Michel College of Osteopathic Medicine (LCOM). The Dean serves as the chief academic and administrative leader of the College of Osteopathic Medicine and is responsible for providing strategic leadership across all aspects of the medical education program, including academic affairs, curriculum development, accreditation and regulatory compliance, faculty affairs, student achievement, clinical education, research and scholarly activity, institutional effectiveness, financial management, and community engagement. The Dean will provide leadership consistent with the mission and strategic objectives of Larkin University while advancing the development of a high-quality osteopathic medical education program committed to preparing compassionate, competent, and innovative physicians. Working collaboratively with University leadership, faculty, administrators, healthcare partners, and Larkin Health System, the Dean will ensure that the College maintains the academic resources, faculty, clinical affiliations, infrastructure, policies, and administrative systems necessary to support its educational mission and meet applicable accreditation standards. Qualifications Doctor of Osteopathic Medicine (DO), Doctor of Medicine (MD), or other relevant terminal doctoral degree from an accredited institution Unrestricted medical license preferred. AOA or ABMS board certification preferred. Minimum of five (5) years of proven academic leadership experience within the previous ten (10) years that includes budget management authority. Demonstrated experience providing leadership within undergraduate medical education or an academic medical institution. Demonstrated knowledge of accreditation, regulatory compliance, curriculum development, institutional assessment, and academic administration. Demonstrated experience managing faculty, academic programs, personnel, budgets, and institutional resources. Strong understanding of osteopathic medical education and the principles and philosophy of osteopathic medicine. Demonstrated ability to lead interdisciplinary teams and develop effective relationships with faculty, physicians, administrators, students, healthcare organizations, and community partners. Strong communication, organizational, strategic planning, financial management, and executive leadership skills. Preferred Qualifications Significant senior leadership experience within a College of Osteopathic Medicine, medical school, academic health center, or comparable health-professions institution. Previous experience as a Dean, Associate Dean, Assistant Dean, Department Chair, or other senior academic leader. Experience participating in the development, accreditation, expansion, or administration of a new or developing medical school. Extensive working knowledge of COCA accreditation standards and processes. Experience with medical school curriculum design, assessment, program evaluation, and institutional effectiveness. Experience with clinical education and development of hospital and physician affiliation agreements. Experience working collaboratively with Graduate Medical Education programs and ACGME-accredited residency and fellowship programs. Demonstrated accomplishments in teaching, research, scholarly activity, clinical practice, or academic administration. Experience developing faculty and building academic departments or educational programs. Experience with strategic planning, institutional growth, and financial management within higher education. Record of leadership and service within osteopathic medical education or relevant professional organizations. Knowledge, Skills & Competencies Executive and academic leadership Strategic planning and organizational development Medical education administration COCA accreditation knowledge Curriculum development and assessment Faculty recruitment and development Student academic oversight Clinical education leadership Financial and budget management Institutional effectiveness and continuous quality improvement Research and scholarly leadership Regulatory and policy compliance Healthcare and academic partnership development Exceptional written and verbal communication Collaborative leadership and relationship management * Sound judgment, integrity, professionalism, and accountability

Job Description Who we are - We are web-based video-on-demand networks with a focus on adult entertainment, based out of Downtown Miami. We are a group of creative souls with diverse backgrounds. If you are also a true believer of work hard & play hard, this is the place to be. At PSM, you will enjoy a fun & casual environment, team-building retreats, startup spirits, and great benefits. What we do - We discover what excites the world and deliver it seamlessly to our members! We are the creators of top sites you know and love. We are leading the industry by using cutting-edge technologies to deliver top-quality content. Our content and websites are published exclusively and enjoyed by millions of fans worldwide. What we are looking for - Paper Street Media, LLC is hiring for a Full-Time Administrative Assistant / Front Desk. The primary role of the Administrative Assistant / Front Desk is to prioritize and handle internal and external correspondence. This role requires a solid approach to solving challenges independently and enjoys working in a team environment. This role requires someone with impeccable organization, communication, and problem-solving skills to act as the right hand to the leadership on many day-to-day matters. The job will expose you to the content of adult nature. If this is something you are not comfortable with, please do not apply. We will contact you via email only. We will not contact you via phone calls or any 3rd party messaging system. Please be aware of any job offer scam. Learn more about us here (link to http://paperstreetmedia.com/) Daily administrative operations of the office, including: • Answering and directing phone calls., • Organize and schedule appointments., • The responsibilities for this position will include coordinating office activities, providing clerical and administrative support, and managing calendars., • Write and distribute email, correspondence memos, letters, faxes, and forms., • Carries out administrative duties such as filing, typing, copying, binding, scanning, etc., • Maintain a filing system., • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies. Researching new deals and suppliers., • Maintain contact lists., • Maintains the office reception area, kitchen/break room, conference room, • Provide general support to visitors., • Liaise with executive and senior administrative staff to handle requests and queries from senior managers., • Participates as needed in special department projects. Requirements • Must speak English proficiently. Spanish speaking is a plus., • Strong organizational skills with the ability to multitask., • Working knowledge of office equipment, like printers and fax machines., • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and Google Docs., • Excellent time management skills and the ability to prioritize work., • Attention to detail and problem-solving skills., • Excellent written and verbal communication skills., • A love for dogs., • Humorous attitude. Notes: This position starts with a 90-day probationary period at $18/hour. After the probationary period, an annual package will be offered based on performance. Powered by JazzHR e3syGIjEVk

Job Description Looking for qualified Administrative Assistants to join our team! We are searching for an Administrative Assistant to join our community that is resident and employee focused, team builder, and excited about the opportunity to assist in building a culture. If you are an Administrative Assistant that has business acumen, is team-oriented, driven, and excited about the opportunity to build a culture, then we have the perfect opportunity for you! Interested? Perks and Benefits • Pay rate: Competitive pay, along with holiday pay and paid time off (PTO) program., • Innovative Purchasing Program: We offer a purchasing program that allows you to buy thousands of products (technology, furniture, clothing, etc.) and pay over time. Zero interest, no credit check, no hidden fees., • Access to online learning 24/7: Our Learning Management System offers over 1,500 courses for senior care, health and human services industry. Use it for free to help grow your own personal and professional development. Data base includes, MS Office and Leadership/Supervisory content. Available via computer or mobile, and many courses are offered in alternative languages., • Phone and auto discounts: Up to 20% on employee personal wireless accounts and auto rentals through designated vendors., • Employee Assistance Fund: You are always there for others. Let us be there for you. In unexpected catastrophic situations you can confidentially apply for help. Major Responsibilities • Responsible for performing a variety of clerical and administrative duties to assist the assigned supervisor., • Coordinating work within the department as well as with other departments and responding to inquiries or requests for information., • Interacting in a courteous, tactful, friendly and cooperative manner while handling issues, complaints, inquiries and questions., • Reads correspondence and memos directed to administration, handling those of a routine nature either by writing or telephoning a response or redirecting matters to proper parties to expedite handling; prepares and develops confidential and routine correspondence, reports, forms, business documents, and special mailings., • Prepares preliminary work on various projects., • Prepares, receives and directs inter-office and U.S mail; prepares bulk mailings for distribution., • Organizes, monitors, and maintains general administrative records and filing systems., • Provides customer service to resident/families as necessary., • Reviews/maintains time and attendance records for supervisor's approval prior to submitting to the payroll department, • Enters missed punches for staff and agency employees. Reconciles hours daily., • Coordinates room setups and refreshments for meetings and conferences., • Provide innovative, responsible healthcare with the creation and implementation of new ideas and concepts that continually improve systems and processes to achieve superior results. Minimum Qualifications • High School Diploma or GED equivalent., • Prefer two (2) year college degree or equivalent with an emphasis in a business curriculum., • You must be qualified, compassionate, and dedicated to a job well done. We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. Job Posted by ApplicantPro

Job Description About Us Cherry Hill Programs brings the magic to every experience by capturing moments that last a lifetime. In partnership with retail locations, tourist attractions, and destinations across North America, Cherry Hill Programs contributes millions of holiday and souvenir experiences for children and families, year after year. As our Assistant Local Manager, you’ll work alongside the Local Manager to help lead the team responsible for creating magical holiday memories for children and families. You’ll support daily photo operations, help motivate and develop the seasonal team, drive sales and service excellence, and ensure every family enjoys a memorable Santa visit, exceptional photo experience, and outstanding guest service from start to finish. Santas’s season is short and spots fill fast- apply now to lock in your schedule! Why You’ll Love Working with Us: • Build valuable leadership experience developing skills in team leadership, staffing and scheduling, coaching, sales performance, problem-solving, and delivering exceptional guest experiences, • Flexible scheduling to fit your lifestyle, • Same day pay options for early access to your paycheck, • Employee Referral Program, • A fun, fast-paced environment where you’ll lead a team that helps create memorable experiences for families, • Opportunities beyond the season — return for future holiday seasons and explore growth opportunities within our souvenir photography division, where available, • Exclusive Holiday Perks for You & Your Family:, • One free visit with Santa for friends and family including:, • 10 photo prints, • 10 free holiday cards from Shutterfly, • A personalized digital message from Santa, powered by Portable North Pole, • 3 free months of access to Pixie Post, our digital greeting card platform What You’ll Do: • Promote a positive, collaborative environment while upholding company values and policies, • Support opening-day preparations, including hiring completion, inventory, equipment setup/testing, scheduling, training, and opening/closing procedures, • Capture photos and help guests choose memorable souvenirs to take home, • Photography experience not required, • Resolve customer concerns and service issues to support a positive guest experience, • Lead by example and reinforce procedures set by senior management, • Troubleshoot technical issues and escalate to IT or Local Management as needed, • Assist the Local Manager with inventory, scheduling, training, recruiting, and other administrative tasks, • Perform other duties as assigned What We’re Looking For: • Must Haves:, • Must be at least 18 years of age, • Strong communication, organization, time management, and problem-solving skills, • Must be comfortable in a cash handling/ sales transaction position, • Ability to lead a team, work independently, and make sound decisions, • Availability to attend required pre-season training, • Ability to work a flexible schedule, including evenings, weekends, holidays, and peak retail periods, • Available to work a minimum of 20 hours a week or as needed, • Ability to lift and carry equipment up to 10-25 pounds and stand for prolonged periods of time, • Nice to Haves:, • Previous leadership or management experience in retail, hospitality, customer service, or a similar environment, • High school diploma or equivalent, • Experience managing teams or operations across multiple locations, • Demonstrated success driving sales, guest experience, and operational results, • Experience with scheduling, training, coaching, and developing team members We Work Together to Win Together Our mission is simple: to bring magic to every experience by capturing moments that last a lifetime. We believe that building a diverse team, with a variety of backgrounds and experiences, is the best way to bring our mission to life. Cherry Hill Programs strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every employee plays a part in our Company’s success and makes this a great place to work. Our people are the heart of our organization and the foundation of our success. Driven by our core values of safety, diversity, integrity, and collaboration, we strive to promote a culture that supports and encourages creativity, fairness, and inclusion.

Job Description Company Description Arquitectonica is an award-winning, design-focused architecture and planning firm with a worldwide practice of 500+ employees located in nine offices. Our Miami Office is seeking an Administrative Assistant with a minimum of 3 years’ experience to join our team. Roles and Responsibilities: • Manages and maintains the PM’s calendar and all scheduling in real-time preventing conflicts, • Prioritizing emails and phone calls, gathering documents to prepare for meetings, and taking meeting minutes, • Help manage the day to day production on specific projects to help team meet deadlines accurately, • Effectively filtering and coordinating internal and external requests, • Provide general support to visitors, • Develop and maintain a filing system, typing, copying, scanning, binding, etc., • Maintain contact lists, • Handle confidential information with absolute discretion, • Reception support during breaks, days off or sick days. Daily schedule is from 9 AM - 6 PM. Minimum Requirements: • High School Diploma or equivalency, • Minimum three years of administrative support experience preferably in the A/E industry., • Candidate must have excellent written and verbal communication skills and possess a strong desire to excel in a fast paced, challenging and client-focused environment., • Strong organizational skills, • Ability to interact with senior management, external client organizations and vendors on a professional level., • Must be proficient in Microsoft Office (Word, Excel); Bluebeam Revu and Adobe knowledge a plus, • Experience in various technology platforms such as SharePoint, GoToMeetings or Zoom, • Bilingual - English & Spanish is preferred Employee Benefits & Perks: • 401K, • Flexible paid vacation, • Parking included Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member. Arquitectonica International Corporation is an equal opportunity employer committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by applicable laws, regulations and ordinances. DFWP. Arquitectonica International Corporation is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein. No Third Party Agencies or Submissions Will Be Accepted. Successful applicants must be able to demonstrate authorization to work in the United States upon hire. Powered by JazzHR PCV9eSSnS6

Job Description About Us Cherry Hill Programs brings the magic to every experience by capturing moments that last a lifetime. In partnership with retail locations, tourist attractions, and destinations across North America, Cherry Hill Programs contributes millions of holiday and souvenir experiences for children and families, year after year. As our Assistant Local Manager, you’ll work alongside the Local Manager to help lead the team responsible for creating magical holiday memories for children and families. You’ll support daily photo operations, help motivate and develop the seasonal team, drive sales and service excellence, and ensure every family enjoys a memorable Santa visit, exceptional photo experience, and outstanding guest service from start to finish. Santas’s season is short and spots fill fast- apply now to lock in your schedule! Why You’ll Love Working with Us: • Build valuable leadership experience developing skills in team leadership, staffing and scheduling, coaching, sales performance, problem-solving, and delivering exceptional guest experiences, • Flexible scheduling to fit your lifestyle, • Same day pay options for early access to your paycheck, • Employee Referral Program, • A fun, fast-paced environment where you’ll lead a team that helps create memorable experiences for families, • Opportunities beyond the season — return for future holiday seasons and explore growth opportunities within our souvenir photography division, where available, • Exclusive Holiday Perks for You & Your Family:, • One free visit with Santa for friends and family including:, • 10 photo prints, • 10 free holiday cards from Shutterfly, • A personalized digital message from Santa, powered by Portable North Pole, • 3 free months of access to Pixie Post, our digital greeting card platform What You’ll Do: • Promote a positive, collaborative environment while upholding company values and policies, • Support opening-day preparations, including hiring completion, inventory, equipment setup/testing, scheduling, training, and opening/closing procedures, • Capture photos and help guests choose memorable souvenirs to take home, • Photography experience not required, • Resolve customer concerns and service issues to support a positive guest experience, • Lead by example and reinforce procedures set by senior management, • Troubleshoot technical issues and escalate to IT or Local Management as needed, • Assist the Local Manager with inventory, scheduling, training, recruiting, and other administrative tasks, • Perform other duties as assigned What We’re Looking For: • Must Haves:, • Must be at least 18 years of age, • Strong communication, organization, time management, and problem-solving skills, • Must be comfortable in a cash handling/ sales transaction position, • Ability to lead a team, work independently, and make sound decisions, • Availability to attend required pre-season training, • Ability to work a flexible schedule, including evenings, weekends, holidays, and peak retail periods, • Available to work a minimum of 20 hours a week or as needed, • Ability to lift and carry equipment up to 10-25 pounds and stand for prolonged periods of time, • Nice to Haves:, • Previous leadership or management experience in retail, hospitality, customer service, or a similar environment, • High school diploma or equivalent, • Experience managing teams or operations across multiple locations, • Demonstrated success driving sales, guest experience, and operational results, • Experience with scheduling, training, coaching, and developing team members We Work Together to Win Together Our mission is simple: to bring magic to every experience by capturing moments that last a lifetime. We believe that building a diverse team, with a variety of backgrounds and experiences, is the best way to bring our mission to life. Cherry Hill Programs strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every employee plays a part in our Company’s success and makes this a great place to work. Our people are the heart of our organization and the foundation of our success. Driven by our core values of safety, diversity, integrity, and collaboration, we strive to promote a culture that supports and encourages creativity, fairness, and inclusion.

Job Description About Us Cherry Hill Programs brings the magic to every experience by capturing moments that last a lifetime. In partnership with retail locations, tourist attractions, and destinations across North America, Cherry Hill Programs contributes millions of holiday and souvenir experiences for children and families, year after year. As our Assistant Local Manager, you’ll work alongside the Local Manager to help lead the team responsible for creating magical holiday memories for children and families. You’ll support daily photo operations, help motivate and develop the seasonal team, drive sales and service excellence, and ensure every family enjoys a memorable Santa visit, exceptional photo experience, and outstanding guest service from start to finish. Santas’s season is short and spots fill fast- apply now to lock in your schedule! Why You’ll Love Working with Us: • Build valuable leadership experience developing skills in team leadership, staffing and scheduling, coaching, sales performance, problem-solving, and delivering exceptional guest experiences, • Flexible scheduling to fit your lifestyle, • Same day pay options for early access to your paycheck, • Employee Referral Program, • A fun, fast-paced environment where you’ll lead a team that helps create memorable experiences for families, • Opportunities beyond the season — return for future holiday seasons and explore growth opportunities within our souvenir photography division, where available, • Exclusive Holiday Perks for You & Your Family:, • One free visit with Santa for friends and family including:, • 10 photo prints, • 10 free holiday cards from Shutterfly, • A personalized digital message from Santa, powered by Portable North Pole, • 3 free months of access to Pixie Post, our digital greeting card platform What You’ll Do: • Promote a positive, collaborative environment while upholding company values and policies, • Support opening-day preparations, including hiring completion, inventory, equipment setup/testing, scheduling, training, and opening/closing procedures, • Capture photos and help guests choose memorable souvenirs to take home, • Photography experience not required, • Resolve customer concerns and service issues to support a positive guest experience, • Lead by example and reinforce procedures set by senior management, • Troubleshoot technical issues and escalate to IT or Local Management as needed, • Assist the Local Manager with inventory, scheduling, training, recruiting, and other administrative tasks, • Perform other duties as assigned What We’re Looking For: • Must Haves:, • Must be at least 18 years of age, • Strong communication, organization, time management, and problem-solving skills, • Must be comfortable in a cash handling/ sales transaction position, • Ability to lead a team, work independently, and make sound decisions, • Availability to attend required pre-season training, • Ability to work a flexible schedule, including evenings, weekends, holidays, and peak retail periods, • Available to work a minimum of 20 hours a week or as needed, • Ability to lift and carry equipment up to 10-25 pounds and stand for prolonged periods of time, • Nice to Haves:, • Previous leadership or management experience in retail, hospitality, customer service, or a similar environment, • High school diploma or equivalent, • Experience managing teams or operations across multiple locations, • Demonstrated success driving sales, guest experience, and operational results, • Experience with scheduling, training, coaching, and developing team members We Work Together to Win Together Our mission is simple: to bring magic to every experience by capturing moments that last a lifetime. We believe that building a diverse team, with a variety of backgrounds and experiences, is the best way to bring our mission to life. Cherry Hill Programs strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every employee plays a part in our Company’s success and makes this a great place to work. Our people are the heart of our organization and the foundation of our success. Driven by our core values of safety, diversity, integrity, and collaboration, we strive to promote a culture that supports and encourages creativity, fairness, and inclusion.

Job Description About Us Cherry Hill Programs brings the magic to every experience by capturing moments that last a lifetime. In partnership with retail locations, tourist attractions, and destinations across North America, Cherry Hill Programs contributes millions of holiday and souvenir experiences for children and families, year after year. As our Assistant Local Manager, you’ll work alongside the Local Manager to help lead the team responsible for creating magical holiday memories for children and families. You’ll support daily photo operations, help motivate and develop the seasonal team, drive sales and service excellence, and ensure every family enjoys a memorable Santa visit, exceptional photo experience, and outstanding guest service from start to finish. Santas’s season is short and spots fill fast- apply now to lock in your schedule! Why You’ll Love Working with Us: • Build valuable leadership experience developing skills in team leadership, staffing and scheduling, coaching, sales performance, problem-solving, and delivering exceptional guest experiences, • Flexible scheduling to fit your lifestyle, • Same day pay options for early access to your paycheck, • Employee Referral Program, • A fun, fast-paced environment where you’ll lead a team that helps create memorable experiences for families, • Opportunities beyond the season — return for future holiday seasons and explore growth opportunities within our souvenir photography division, where available, • Exclusive Holiday Perks for You & Your Family:, • One free visit with Santa for friends and family including:, • 10 photo prints, • 10 free holiday cards from Shutterfly, • A personalized digital message from Santa, powered by Portable North Pole, • 3 free months of access to Pixie Post, our digital greeting card platform What You’ll Do: • Promote a positive, collaborative environment while upholding company values and policies, • Support opening-day preparations, including hiring completion, inventory, equipment setup/testing, scheduling, training, and opening/closing procedures, • Capture photos and help guests choose memorable souvenirs to take home, • Photography experience not required, • Resolve customer concerns and service issues to support a positive guest experience, • Lead by example and reinforce procedures set by senior management, • Troubleshoot technical issues and escalate to IT or Local Management as needed, • Assist the Local Manager with inventory, scheduling, training, recruiting, and other administrative tasks, • Perform other duties as assigned What We’re Looking For: • Must Haves:, • Must be at least 18 years of age, • Strong communication, organization, time management, and problem-solving skills, • Must be comfortable in a cash handling/ sales transaction position, • Ability to lead a team, work independently, and make sound decisions, • Availability to attend required pre-season training, • Ability to work a flexible schedule, including evenings, weekends, holidays, and peak retail periods, • Available to work a minimum of 20 hours a week or as needed, • Ability to lift and carry equipment up to 10-25 pounds and stand for prolonged periods of time, • Nice to Haves:, • Previous leadership or management experience in retail, hospitality, customer service, or a similar environment, • High school diploma or equivalent, • Experience managing teams or operations across multiple locations, • Demonstrated success driving sales, guest experience, and operational results, • Experience with scheduling, training, coaching, and developing team members We Work Together to Win Together Our mission is simple: to bring magic to every experience by capturing moments that last a lifetime. We believe that building a diverse team, with a variety of backgrounds and experiences, is the best way to bring our mission to life. Cherry Hill Programs strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every employee plays a part in our Company’s success and makes this a great place to work. Our people are the heart of our organization and the foundation of our success. Driven by our core values of safety, diversity, integrity, and collaboration, we strive to promote a culture that supports and encourages creativity, fairness, and inclusion.

Job Description About Us Cherry Hill Programs brings the magic to every experience by capturing moments that last a lifetime. In partnership with retail locations, tourist attractions, and destinations across North America, Cherry Hill Programs contributes millions of holiday and souvenir experiences for children and families, year after year. As our Assistant Local Manager, you’ll work alongside the Local Manager to help lead the team responsible for creating magical holiday memories for children and families. You’ll support daily photo operations, help motivate and develop the seasonal team, drive sales and service excellence, and ensure every family enjoys a memorable Santa visit, exceptional photo experience, and outstanding guest service from start to finish. Santas’s season is short and spots fill fast- apply now to lock in your schedule! Why You’ll Love Working with Us: • Build valuable leadership experience developing skills in team leadership, staffing and scheduling, coaching, sales performance, problem-solving, and delivering exceptional guest experiences, • Flexible scheduling to fit your lifestyle, • Same day pay options for early access to your paycheck, • Employee Referral Program, • A fun, fast-paced environment where you’ll lead a team that helps create memorable experiences for families, • Opportunities beyond the season — return for future holiday seasons and explore growth opportunities within our souvenir photography division, where available, • Exclusive Holiday Perks for You & Your Family:, • One free visit with Santa for friends and family including:, • 10 photo prints, • 10 free holiday cards from Shutterfly, • A personalized digital message from Santa, powered by Portable North Pole, • 3 free months of access to Pixie Post, our digital greeting card platform What You’ll Do: • Promote a positive, collaborative environment while upholding company values and policies, • Support opening-day preparations, including hiring completion, inventory, equipment setup/testing, scheduling, training, and opening/closing procedures, • Capture photos and help guests choose memorable souvenirs to take home, • Photography experience not required, • Resolve customer concerns and service issues to support a positive guest experience, • Lead by example and reinforce procedures set by senior management, • Troubleshoot technical issues and escalate to IT or Local Management as needed, • Assist the Local Manager with inventory, scheduling, training, recruiting, and other administrative tasks, • Perform other duties as assigned What We’re Looking For: • Must Haves:, • Must be at least 18 years of age, • Strong communication, organization, time management, and problem-solving skills, • Must be comfortable in a cash handling/ sales transaction position, • Ability to lead a team, work independently, and make sound decisions, • Availability to attend required pre-season training, • Ability to work a flexible schedule, including evenings, weekends, holidays, and peak retail periods, • Available to work a minimum of 20 hours a week or as needed, • Ability to lift and carry equipment up to 10-25 pounds and stand for prolonged periods of time, • Nice to Haves:, • Previous leadership or management experience in retail, hospitality, customer service, or a similar environment, • High school diploma or equivalent, • Experience managing teams or operations across multiple locations, • Demonstrated success driving sales, guest experience, and operational results, • Experience with scheduling, training, coaching, and developing team members We Work Together to Win Together Our mission is simple: to bring magic to every experience by capturing moments that last a lifetime. We believe that building a diverse team, with a variety of backgrounds and experiences, is the best way to bring our mission to life. Cherry Hill Programs strives to provide a positive work environment that values excellence in safety and quality, free from discrimination and harassment. Every employee plays a part in our Company’s success and makes this a great place to work. Our people are the heart of our organization and the foundation of our success. Driven by our core values of safety, diversity, integrity, and collaboration, we strive to promote a culture that supports and encourages creativity, fairness, and inclusion.

Job Description Luxury Senior Living Communities Coral Gables, Kendall & Homestead Is looking for a HR Assistant for its Palace Nursing Home & Rehab Center 11215 SW 84th Street Miami, FL 33173 Joint Commission Accredited, 2015 The #1 Priority of this position is… To help take care of our most important asset, Our Employees! Essential Duties & Responsibilities • Applicant Tracking System searches, scheduling interviews, testing & pre-screening, • Maintain HR information system, personnel records & all legally required records, • New employee building orientation & employee retention, • Payroll processing, • Employee event planning, • Reporting monthly overdue, due reports for company, • Complying with your Company’s Personnel Policies Qualifications • At least 1+ years of Administrative experience., • AA degree preferred, while working towards Bachelor’s degree., • Strong organizational & follow up skills., • Strong Computer skills to include Word, Excel & PowerPoint., • Excellent verbal and written communication skills, with ability to express ideas & concepts effectively both in individual & group settings., • Ability to work effectively both individually and with teams., • showing initiative and taking prompt, self-directed action to accomplish objectives, • Bilingual English/Spanish The Ideal Candidate • Is organized, detail oriented, accurate, thorough, personable, patient and flexible., • High level of active listening with the ability to process the information, leading to meaningful interviewing questions & follow up., • Self-motivated with a competitive spirit, a strong work ethic and the ability to work independently AND as a team member., • High level of integrity & energy., • Able to travel locally when nece\nCompany Description Since 1980, The Palace Group has set the standard for Senior Living... Welcome to The Palace Group of Senior Living Communities. We invite you to visit our beautiful communities in South Florida, and to meet our residents and staff. You'll understand why thousands of families have entrusted the care of their older family members to us. We founded The Palace Group in 1980 as a 21-bed ALF and have grown to multiple, nationally-renowned and award-winning communities and services, serving over 1,500 residents and 1,100 employees. The Palace offers a choice of care levels including Independent Living, Catered Living, Assisted Living, Nursing & Rehabilitation, Home Health Services, Luxury Living for those 55 & Over, and a Continuing Care Retirement Community. Even with our growth and success, The Palace Group remains a privately-owned "labor of love." Along with our sons Zack and Haim, we all live nearby; we frequently dine on-site; we know our residents & families. Our hands-on approach means there's no "corporate red tape" that gets in the way of delivering exceptional service, care and memorable experiences. Helen & Jacob Shaham Founders & Owners Since 1980, The Palace Group has set the standard for Senior Living...\r\nWelcome to The Palace Group of Senior Living Communities. We invite you to visit our beautiful communities in South Florida, and to meet our residents and staff. You'll understand why thousands of families have entrusted the care of their older family members to us.\r\n\r\nWe founded The Palace Group in 1980 as a 21-bed ALF and have grown to multiple, nationally-renowned and award-winning communities and services, serving over 1,500 residents and 1,100 employees. The Palace offers a choice of care levels including Independent Living, Catered Living, Assisted Living, Nursing & Rehabilitation, Home Health Services, Luxury Living for those 55 & Over, and a Continuing Care Retirement Community.\r\n\r\nEven with our growth and success, The Palace Group remains a privately-owned "labor of love." Along with our sons Zack and Haim, we all live nearby; we frequently dine on-site; we know our residents & families. Our hands-on approach means there's no "corporate red tape" that gets in the way of delivering exceptional service, care and memorable experiences.\r\n\r\nHelen & Jacob Shaham\r\nFounders & Owners

Job Description ALL IN ONE Employment Services the #1 Recruitment Firm trusted by Employers in South Florida, is seeking a highly organized and proactive Executive Assistant with Construction project management experience to support senior leadership at our Clients New Home Construction company. This role is ideal for a detail-oriented professional who can manage executive-level administrative responsibilities while coordinating projects across construction, vendors, and internal teams. The Executive Assistant will play a key role in keeping projects, schedules, and communications on track in a fast-paced homebuilding environment. APPLY NOW! Jobs.ALLinONEemployment.com Key Responsibilities Provide high-level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence Assist with project coordination related to new home construction, including tracking timelines, milestones, and deliverables Prepare reports, presentations, contracts, and documentation for executive and project use Serve as a liaison between executives, construction teams, vendors, subcontractors, and clients Track project updates, follow up on action items, and help ensure deadlines are met Maintain organized records, files, and project documentation Support budgeting, invoicing, and vendor communications as needed Handle confidential information with professionalism and discretion Qualifications Proven experience as an Executive Assistant, Administrative Manager, or similar role Project management or project coordination experience, preferably in construction, real estate, or homebuilding Strong organizational, time-management, and multitasking skills Excellent written and verbal communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); project management tools a plus Ability to work independently and adapt in a fast-paced environment Preferred Experience Experience supporting executives in a construction or homebuilding company Familiarity with construction timelines, permits, or vendor coordination

Job DescriptionDescription: Position Overview: TRAX USA Corp is a leading aviation software company seeking a highly motivated Human Resources Specialist / Executive Assistant. This role supports both Human Resources and Executive Operations by providing executive-level administrative support to the senior leader and HR coordination. The position supports employee onboarding, recruitment activities, contractor processes, employee engagement initiatives, and HR operations, contributing to an efficient workplace and positive employee experience. The ideal Human Resources Specialist / Executive Assistant is detail-oriented, highly organized, service-focused, and able to exercise discretion and sound judgment. This role requires strong communication skills and the ability to manage multiple priorities in a fast-paced environment while supporting leadership and HR initiatives. Key Job Responsibilities: • Provide administrative and operational support to the senior leader, including calendar management, meeting coordination, travel arrangements, • Prepare, organize, and maintain executive materials such as agendas, presentations, reports, and meeting documentation, ensuring timely follow-up and action tracking, • Support HR reporting and administration by maintaining accurate employee and contractor records, tracking onboarding and hiring activity, and responding to ad hoc data requests, • Coordinate employee onboarding activities by managing logistics, system access, equipment requests, documentation, and orientation scheduling in accordance with established processes, • Provide recruitment coordination support by maintaining job postings, managing applicant tracking system updates, scheduling interviews, and communicating logistical details to candidates, • Support pre-employment and offer-related administrative tasks as directed and maintain accurate recruitment documentation, • Support contractor onboarding and coordination by assisting with documentation, background checks, access requests, tracking engagement timelines, and maintaining contractor records, • Assist with contractor offboarding activities to ensure timely updates to systems, access, and documentation, • Support employee engagement initiatives by coordinating logistics for company events, and recognition activities, and assisting with related communications, • Maintain HR operational documentation, templates, and process guides to ensure consistency and compliance, • Support employee offboarding administration, compliance tracking, and audit preparation activities, • Identify and support improvements to HR and administrative workflows to increase efficiency and data accuracy, • Support the day-to-day operational needs of the HR department, • Other duties as assignedRequirements: Qualifications / Requirements: • Bachelor’s degree in Human Resources, Business Administration, Social Sciences, or a related field, or equivalent practical experience, • Minimum of two (2) years of experience in Human Resources, People Operations, HR administration, or a related support role, • Experience providing administrative or operational support to senior leaders or cross-functional teams, • Working knowledge of core HR processes, including onboarding, offboarding, recruitment coordination, and employee records management, • Basic understanding of federal, state, and local employment laws and HR best practices, • Strong organizational, time-management, and prioritization skills with a high level of attention to detail, • Demonstrated ability to manage multiple tasks, deadlines, and shifting priorities in a fast-paced environment, • High level of professionalism and discretion when handling confidential and sensitive information, • Proficiency with Microsoft Office tools (Outlook, Word, Excel, PowerPoint), • Prior experience using an HRIS and/or applicant tracking system; Paylocity experience is a plus, • Strong written and verbal communication skills with the ability to interact effectively with employees, managers, and external partners, • Service-oriented mindset with a focus on accuracy, responsiveness, and follow-through Job type: Full time / Salaried Job Status: Non-Exempt Job Level: Associate Job Location: Fully Onsite - Coral Gables Job Shift: First - 8a - 5p / Off-Hours Remote: No TRAX Technology powers the safe operation of tens of thousands of aircraft for hundreds of aircraft operators worldwide. Our customers include several of the world’s largest airlines as well as most low-cost carriers and large MROs, all of which operate & maintain the safest fleets at a very efficient cost structure in the industry. As a mission-critical system, our technologies are vital to the success of their business. Therefore, TRAX is constantly investing & innovating to ensure our applications remain best-of-breed / best-in-class in the industry to ensure we remain the market leader. We are only as good as our last implementation; everything is on the line with each project. TRAX USA Corp is an equal opportunity employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race, color, religion, sex, disability, veteran status, and other protected characteristics. We maintain a drug-free and tobacco-free workplace and perform pre-employment background checks.

Job Description About us: At POD Health, we enhance patient outcomes by integrating technology and personalized care. Our services—Telehealth, Remote Patient Monitoring (RPM), Chronic Care Management (CCM), and Community Health Initiatives (CHI)—ensure patients receive the care they need, wherever they are. Through our Telehealth and RPM services, we ensure that patients have real-time access to healthcare, empowering them to manage their health proactively and avoid unnecessary hospital visits. Our Chronic Care Management programs create tailored care plans for patients with chronic conditions, ensuring ongoing support between office visits. Additionally, our Community Health Initiatives focus on addressing health disparities, making care more accessible to underserved populations. At POD Health, we strive to make healthcare personal, proactive, and accessible for all. Schedule: Monday - Friday 9:00 AM - 5:00 PM (On-site) Location: On-Site | Tampa, Fl (33612) Traveling: Within an hour distance of Ft Lauderdale. Including the Miami and Palm Beach area. Position Summary: The Medical Assistant will play a vital role in providing support to a team of nurses and nurse practitioners in delivering exceptional patient care. The role involves monitoring patient vital signs remotely through dashboards, accurately documenting patient information, assisting with patient inquiries, managing medical records, and ensuring compliance with the RPM program and healthcare regulations. Key Responsibilities: • Collaborate with Nurse Practitioners, Care Navigators, and administrative staff to monitor patient health metrics, ensure accurate data entry, and coordinate follow-up care. Act as a liaison between patients and care teams to ensure continuity of care across RPM and CCM services., • Address alerts on the dashboard and promptly communicate with patients as needed., • Demonstrate exceptional phone communication skills, conveying empathy and professionalism in all patient interactions., • Remind patients to take required measurements and accurately document the results in patient charts., • Escalate patient calls to nurses or nurse practitioners when necessary for further assessment and care., • Maintain and update patient medical history, vital statistics, and test results within the Electronic Medical Record (EMR) system., • Manage incoming and outgoing calls to patients, addressing inquiries, monitoring vital signs through RPM dashboards, and escalating cases to Nurse Practitioners when necessary. Ensure all patient interactions are documented in the EMR system and follow up with patients to encourage adherence to their care plans., • Perform data entry tasks in Salesforce, including closing opportunities and monitoring opportunities in the system., • Conduct outbound calls to patients, providing instructions, gathering information, and addressing concerns., • Use EMR systems, specifically Advanced MD, and CCIQ to input and manage patient data and information., • Verify patient insurance coverage and obtain prior authorizations as required., • Schedule virtual patient appointments with Nurse Practitioners, coordinating with patients and the healthcare team., • Ensure strict adherence to healthcare regulations, including HIPAA, and uphold the organization's code of conduct., • Community Outreach & Engagement, • Participate in local community events, health fairs, senior expos, wellness programs, and other community-based initiatives throughout the Miami/Boca Raton area., • Represent True Care and POD Health professionally at community events, serving as a friendly and knowledgeable resource for seniors, families, caregivers, and community organizations., • Support community outreach initiatives designed to increase patient engagement, generate new patient opportunities, and strengthen the organization's presence within the local market., • Assist with post-event follow-up by collecting appropriate contact information, documenting potential patient inquiries, and coordinating with the appropriate internal team members. Required Qualifications: • High School Diploma or GED., • 1-2 years of relevant experience in a healthcare setting or medical practice., • Strong grasp of patient care procedures and medical terminology., • Excellent interpersonal skills to effectively interact with patients and healthcare professionals., • Strong organizational skills to manage patient records and appointment scheduling., • Exceptional customer service skills to provide empathetic and supportive patient interactions. Preferred Qualifications: • College Degree a huge plus., • Bilingual in Spanish is required., • Medical Assistant Certification is highly preferred., • Proficiency in using EMR systems, experience in AdvancedMD a plus. Benefits: • Health, dental, and vision insurance, • 401(k) with company match, • Paid Vacation, Company Holidays, Sick Leave, and Floating Holidays, • Professional development opportunities, • Mission-driven work in an innovative healthcare space

Job Description Position Summary Executive Assistant John Bell Construction, Inc. About John Bell Construction We are a fast-growing, Miami-based general contractor providing construction management and general contracting services throughout South Florida. The company has a strong community presence and a close-knit, team-first culture built around excellence, teamwork, pride, accountability, and responsiveness. Its leadership remains actively involved in projects, client relationships, business development, company operations, and community initiatives. This position offers the opportunity to work directly alongside the President, become a trusted part of the organization, gain exposure across the business, and grow with a company that takes pride in developing and promoting its people from within. Position Summary We are seeking a sharp, proactive, and highly organized Executive Assistant to the President to become the President's trusted right hand. This role is ideal for an exceptional administrative professional who can manage competing priorities, maintain an active calendar, coordinate meetings and communications, track commitments, solve problems, and ensure important details do not fall through the cracks. The Executive Assistant will support the President across executive administration, business operations, company initiatives, construction-project follow-up, client relationships, events, and occasional personal matters. The successful candidate does not need to be an experienced construction professional or a highly tenured corporate executive assistant. More important is the ability to learn quickly, anticipate needs, stay organized, communicate professionally, and take ownership of assignments from beginning to end. This is a hands-on position for an exceptional doer. The successful candidate will be comfortable moving between strategic executive support and routine administrative responsibilities, always with an "I'll take care of it” mindset. Key Responsibilities Executive and Administrative Support • Serve as the President's primary administrative and organizational point of contact., • Manage an active and frequently changing calendar., • Coordinate meetings, appointments, lunches, dinners, project visits, events, and industry functions., • Identify and resolve scheduling conflicts proactively., • Confirm meeting times, locations, attendees, reservations, and required materials., • Prepare the President for daily and weekly commitments., • Maintain organized task lists, reminders, deadlines, and follow-up items., • Monitor outstanding matters and ensure they do not fall through the cracks., • Draft, proofread, format, and send professional emails, letters, invitations, and correspondence., • Organize communications that require the President's review or response., • Prepare agendas, reports, presentations, meeting materials, and supporting documents., • Coordinate travel arrangements and itineraries when required., • Organize electronic and physical files so information can be located quickly., • Assist with registrations, renewals, memberships, applications, forms, and reservations. Calendar, Time, and Priority Management • Maintain detailed knowledge of the President's calendar., • Understand where the President needs to be, when he needs to arrive, who he is meeting, and what preparation is required., • Account for travel time, preparation time, reminders, materials, and potential conflicts., • Distinguish between routine, important, urgent, and time-sensitive matters., • Review upcoming commitments and prepare the President appropriately., • Provide reminders and follow-up without waiting to be asked., • Help organize priorities for the upcoming day and week., • Adjust schedules quickly when meetings, projects, or business needs change., • Protect the President's time by organizing information and reducing avoidable distractions. Meeting and Follow-Up Coordination • Attend internal or external meetings when requested., • Take detailed and accurate notes., • Convert discussions into clear action items., • Assign or communicate follow-up responsibilities as directed., • Track commitments made during meetings., • Follow up with responsible team members before deadlines., • Provide the President with concise updates regarding outstanding matters., • Confirm that commitments have been completed rather than assuming they are finished., • Escalate delays, conflicts, or unresolved issues before they become larger problems. Business and Construction Support • Support coordination and follow-up related to active construction projects., • Communicate with Project Managers, Superintendents, Estimators, Preconstruction, Accounting, Administration, and other departments on behalf of the President., • Track project-related deliverables, deadlines, decisions, and commitments., • Assist with client outreach, presentations, proposals, and business-development follow-up., • Coordinate meetings involving owners, architects, engineers, subcontractors, consultants, vendors, public officials, and community partners., • Research requested topics and present concise, organized findings., • Support special projects and company initiatives., • Follow up across departments to confirm that assignments made to the President have been completed. Construction knowledge is not required on the first day. The selected candidate must be curious, willing to learn, and capable of developing a practical understanding of the company's operations. Events, Community, and Marketing Support • Assist with company events, community programs, charitable activities, networking functions, and industry events., • Coordinate event registrations, invitations, guest lists, RSVPs, schedules, and logistics., • Support sponsorships, award submissions, promotional materials, and company initiatives., • Assist with vendor coordination, catering, materials, setup, and follow-up., • Help welcome clients, guests, community partners, and event attendees., • Support social-media or marketing coordination when requested., • Maintain organized records of event requirements and deadlines. Occasional Personal Assistance • Schedule occasional personal appointments or reservations., • Complete reasonable local pickups, drop-offs, purchases, or returns., • Help coordinate personal service providers, deliveries, or appointments when requested., • Assist with gifts, special occasions, dinners, celebrations, or gatherings., • Support other reasonable personal assignments that allow the President to remain focused on company responsibilities. Personal assistance is a limited and secondary component of the role. It should not overshadow the position's primary focus on executive administration, organization, business coordination, and follow-through. Office and Team Support • Step in wherever reasonable support is needed., • Assist with preparing offices, conference rooms, or meeting areas., • Welcome and assist visitors., • Support general administrative assignments and special projects., • Help maintain organized spaces and professional meeting environments., • Work collaboratively with employees across departments., • Handle both high-visibility assignments and routine administrative tasks with the same level of professionalism. Required Qualifications • Strong administrative, organizational, or coordination experience., • Exceptional time-management and prioritization skills., • Ability to manage multiple responsibilities and rapidly changing assignments., • Excellent written and verbal communication skills., • Strong professional writing, grammar, proofreading, and formatting abilities., • Experience managing calendars, meetings, appointments, and follow-up items., • Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and general office technology., • Ability to learn new software and systems quickly., • Strong note-taking and task-management skills., • Exceptional attention to detail., • Strong problem-solving ability and independent judgment., • Ability to anticipate needs and take initiative., • Ability to work effectively without continuous supervision., • Professional appearance and client-facing demeanor., • High level of confidentiality and discretion., • Ability to work 100% on-site in Miami., • Valid driver's license., • Reliable transportation., • Willingness to complete occasional local errands., • Reasonable flexibility to support occasional time-sensitive needs outside standard business hours., • Ability to complete company-required background screening. Preferred Qualifications • Bachelor's degree in Business, Management, Finance, Communications, or a related field., • Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, Project Coordinator, Executive Coordinator, or similar support professional., • Experience supporting a company owner, president, entrepreneur, or senior leader., • Experience in a fast-growing or fast-moving organization., • Background in construction, professional services, nonprofit organizations, education, community outreach, operations, or project-based work., • Bilingual English and Spanish proficiency., • Event-planning or community-engagement experience., • Experience supporting multiple departments or cross-functional initiatives., • Experience drafting executive correspondence and preparing presentations. Transferable Candidate Backgrounds Traditional Executive Assistant experience is valuable, but it is not the only profile that may succeed in this position. Strong candidates may come from: • Executive or administrative support, • Office management, • Project coordination, • Operations coordination, • Community outreach, • Nonprofit organizations, • Education administration, • Event coordination, • Business development support, • Client services, • Construction administration, • Professional-services environments, • Entrepreneurial or family-owned businesses Core Competencies • Executive Support, • Administrative Support, • Calendar Management, • Priority Management, • Meeting Coordination, • Action-Item Tracking, • Executive Correspondence, • Professional Writing, • Microsoft 365, • Travel Coordination, • Event Coordination, • Business Support, • Project Coordination, • Construction Administration, • Client Communication, • Community Outreach, • Research, • Problem-Solving, • Independent Judgment, • Confidentiality, • Discretion, • Multitasking, • Organization, • Adaptability, • Follow-Through, • Cross-Functional Collaboration Ideal Candidate Profile The ideal candidate: • Anticipates needs instead of waiting for instructions., • Is proactive, resourceful, responsive, and solutions-driven., • Can receive an instruction once, understand the objective, and execute it., • Maintains organized calendars, task lists, notes, and follow-up systems., • Handles competing priorities without losing important details., • Responds to challenges by asking, "How can I solve this?”, • Communicates professionally with executives, clients, employees, vendors, subcontractors, public officials, and community partners., • Can move quickly between different types of assignments., • Understands which matters require immediate attention., • Follows through until an assignment is fully completed., • Is comfortable asking thoughtful questions while also researching solutions independently., • Remains composed when priorities change unexpectedly., • Takes ownership of both visible assignments and routine administrative tasks., • Accepts feedback and adjusts quickly., • Understands that trust is built through consistency, discretion, reliability, and follow-through., • Wants to grow with a close-knit, team-oriented company. What Success Looks Like A successful Executive Assistant will: • Make the President more organized, prepared, informed, and effective., • Maintain control of a complex and changing calendar., • Resolve scheduling conflicts before they create problems., • Ensure commitments and action items are followed through to completion., • Reduce the number of matters the President must personally track., • Prepare accurate, polished, and professional communications., • Build strong working relationships across the company., • Support business initiatives without requiring constant direction., • Learn the company's operations and construction environment., • Handle confidential information with complete discretion., • Become a trusted resource for the President and broader team., • Consistently deliver on commitments made with the phrase, "I'll take care of it.”\n

Job Description Executive Administrative Assistant A large private equity firm with offices in Miami is seeking a sharp, polished Executive Assistant to support senior leadership. This is a high-impact role for someone who thrives in a fast-paced, confidential environment and enjoys being a true right hand. You’ll handle: • Complex calendars, meetings & travel, • Executive communication, presentations & reports, • Expenses, invoices & admin workflows, • Coordination across Miami & NYC, and even Europe, • Sensitive information with discretion You bring: • 7+ years EA experience, • Strong organization, judgment & attention to detail, • Confidence supporting senior executives Why it’s great: • High visibility, trusted role, • Competitive comp + strong benefits, • Work with a respected private equity platform

Job Description Executive Assistant — Bilingual Spanish/English Location: South Florida preferred; primarily remote Employment Type: Full-time Base Salary: $55,000–$60,000 Benefits: Health/medical benefits, paid vacation, and standard full-time employee benefits About the Organization Our client is a growing international, mission-driven media organization focused on strengthening relationships between Latino communities, journalists, and global thought leaders through news, media engagement, education, and fellowship programs. The organization operates across the U.S. and internationally and is experiencing significant growth in both its programs and impact. The environment is collaborative, entrepreneurial, fast-moving, and closely connected to the 24/7 news cycle. About TriSearch TriSearch has been exclusively retained to lead this search. TriSearch is an international, full-service talent acquisition firm recognized by Forbes and Hunt Scanlon as a leading nationwide recruiting firm, partnering with organizations across industries and functions to identify high-impact talent. Position Overview Our client is seeking a highly organized, proactive Executive Assistant to support senior leadership in a fast-paced, international media environment. This person will work closely with the Director of Operations while providing support to the CEO and Chief Communications Officer. The ideal candidate can think quickly, anticipate needs, manage changing priorities, and operate independently without requiring significant hand-holding. The organization works in a dynamic media environment where schedules, travel, and priorities can change quickly, making adaptability, discretion, sound judgment, and exceptional attention to detail essential. Key Responsibilities • Provide high-level administrative and executive support to senior leadership, • Manage complex calendars, meetings, and scheduling, • Coordinate domestic and international travel, including last-minute changes, • Prepare correspondence, meeting materials, itineraries, and follow-up items, • Track expenses, action items, and deadlines, • Support Board, donor, and stakeholder-related logistics, • Assist with day-to-day operational needs and special projects, • Maintain confidentiality when handling sensitive executive and organizational matters, • Communicate professionally with internal and external stakeholders, • Occasionally assist with in-person needs in South Florida, • Work closely with the Director of Operations and maintain regular communication with leadership Required Qualifications • Professional fluency in Spanish and English, • Ability to read and write professionally in Spanish, • Prior experience supporting senior executives, • Strong preference for experience supporting a CEO, founder, president, or C-suite leadership, • Exceptional organization and attention to detail, • Strong judgment and ability to think independently, • Ability to anticipate needs and solve problems proactively, • Experience coordinating complex executive travel, • Ability to manage multiple priorities in a fast-moving environment, • Excellent verbal and written communication skills, • High level of discretion and professionalism, • Comfortable working independently in a primarily remote environment Preferred Qualifications • Based in South Florida, particularly Miami, Hollywood, Fort Lauderdale, or surrounding areas, • Previous nonprofit experience, • Experience within media, communications, public relations, philanthropy, or another mission-driven organization, • Experience working with distributed or international teams, • Strong employment tenure and demonstrated stability in previous positions, • Experience supporting Board members, donors, or external stakeholders Work Environment This position is primarily remote, with South Florida candidates strongly preferred because occasional in-person responsibilities may arise. The organization encourages reasonable working boundaries; however, because it operates within the news and media space, priorities can occasionally require flexibility outside traditional business hours. Candidates should be comfortable working in an environment where plans can change quickly and urgent needs sometimes arise. Compensation & Benefits $55,000–$60,000 base salary Full-time employee benefits include health/medical coverage, paid vacation, and additional standard benefits. Ideal Candidate The strongest candidate will be someone who is highly organized, exceptionally detail-oriented, proactive, calm under pressure, comfortable making decisions independently, and experienced supporting senior leadership. They should also be professionally bilingual in Spanish and English and genuinely interested in contributing to a growing, mission-driven international organization.

Job DescriptionExecutive Assistant – New Home Developer | Miami, FL Now Hiring | High-Level Opportunity | Immediate Opening ALL IN ONE Employment Services is recruiting for a prestigious New Home Developer in Miami, FL seeking an experienced Executive Assistant to support senior leadership. This is a unique opportunity to join a fast-growing real estate development company at the executive level, working directly with top decision-makers in a dynamic, high-performance environment. About the Role The Executive Assistant will provide strategic administrative support to company executives, managing calendars, coordinating high-level meetings, handling confidential communications, and assisting with real estate development projects. This role requires discretion, professionalism, and the ability to operate in a fast-paced corporate setting. Key Responsibilities Manage executive calendars, travel arrangements, and high-level meetings Prepare reports, presentations, and development-related documentation Coordinate with investors, contractors, and internal departments Handle confidential information with professionalism and discretion Support project timelines and executive operations Qualifications 3+ years of experience as an Executive Assistant or senior administrative professional Experience in real estate, construction, or development preferred Strong organizational and communication skills Proficiency in Microsoft Office and business correspondence Bilingual English/Spanish preferred Professional, polished, and proactive Why Apply Through ALL IN ONE Employment Services? ALL IN ONE Employment Services is a leading Miami staffing agency, connecting top professionals with premier employers across South Floridas real estate, legal, finance, and corporate sectors. We provide direct access to exclusive executive-level opportunities with companies that value talent and leadership. Apply Today Submit your application at: www.jobs.allinoneemployment.com www.allinoneemployment.com ALL IN ONE Employment Services Miamis Trusted Staffing Partner #MiamiJobs #ExecutiveAssistant #RealEstateJobs #MiamiCareers #NowHiring #AllInOneEmployment #SouthFloridaJobs #HiringMiami

Job Description Position Summary The Project Director is the senior leader of AAD BSEOC, a five-year federal TRIO Educational Opportunity Center serving 1,000 eligible adults and youth age 19 and older each year in the I-95 / U.S.-1 corridor from Deerfield Beach to central Fort Lauderdale. The Director is responsible for the project's results on its four federal objectives: 30% secondary-diploma completion, 72% college admission applications, 56% financial aid applications, and 62% postsecondary enrollment. The Director runs day-to-day operations, supervises staff, manages the $280,000 annual federal budget, oversees four subgrant partners (Top Score Tutors, AI Guys, CBI Hub, Career Bound Institute), and represents the project to the U.S. Department of Education, institutional partners, and the community. The position requires full command of TRIO regulations, federal grants management, and the Florida postsecondary and workforce landscape, including Registered Apprenticeships and Workforce Pell. Essential Duties & Responsibilities Leadership & Program Management • Lead the project and serve as its day-to-day decision-maker, ensuring compliance with 34 CFR Part 644, EDGAR, and 2 CFR Part 200., • Deliver the Plan of Operation as approved: outreach, eligibility and selection, needs assessment, Individual Success Plans (ISPs), and the full § 402F service catalog., • Make final eligibility determinations and ensure at least two-thirds of participants are both low-income and first-generation., • Ensure every participant has an ISP within 30 days of intake and a review every 90 days., • Chair the monthly Performance Review Meeting; direct corrective action when any fidelity indicator or objective falls below its milestone., • Lead Plan?Do?Study?Act improvement cycles with the Project Evaluator and document each one. Staff Supervision • Recruit, hire, onboard, and supervise all project staff on the approved timeline (Director Months 1?2; Counselors and support staff Months 2?4; first participants Month 5)., • Manage Counselor caseloads of about 500 participants each (acceptable range 450?550)., • Conduct performance evaluations, coaching, and professional development; ensure staff complete required background checks and annual trainings., • Apply the project's structured, rubric-based hiring process, including a hiring committee member who is a former TRIO participant or current adult learner. Fiscal & Grants Management • Manage the annual budget within federal allowability and the $280 per-participant ceiling., • Approve expenditures and coordinate drawdowns, financial reports, and audit readiness with AAD's Director of Finance., • Maintain time-and-effort documentation for all project personnel under 2 CFR 200.430., • Administer subgrants and the evaluator contract under AAD procurement and subrecipient-monitoring procedures (2 CFR 200.331?.332); approve every subgrant deliverable., • Issue written corrective-action notices to subgrantees that miss deliverables. Partnerships & Coordination • Execute and maintain MOUs with institutional partners, including Broward College, FAU, NSU, Keiser University, Atlantic, McFatter, and Sheridan Technical Colleges, BCPS and BCPS Adult & Community Education, CareerSource Broward, and MIASF., • Execute coordination agreements with TRIO Talent Search, Upward Bound, GEAR UP, and WIOA Title I to avoid duplication and track shared participants., • Oversee WIOA co-enrollment and data-sharing agreements (FERPA-compliant) with CareerSource Broward and BCPS., • Liaise with the U.S. Department of Education program officer. Evaluation & Reporting • Own the Annual Performance Report (34 CFR 75.110 and 75.118) with the Project Evaluator and Administrative Assistant; complete Florida Department of Education co-reporting., • Review the Evaluator's quarterly formative reports and the fidelity dashboard; protect the Evaluator's methodological independence., • Execute Year 1 evaluation setup: NSC StudentTracker subscription, FETPIP data-use agreement, and evaluation fields in the participant management system., • Send the Executive Director a monthly written summary and hold a quarterly oversight meeting. Technology, AI Governance & Privacy • Oversee privacy, fairness, and AI-governance compliance, consistent with the NIST AI Risk Management Framework., • Review AI assistant interaction logs monthly; ensure AI never determines eligibility or replaces counselor judgment., • Lead Talent Marketplaces Invitational Priority milestones: skills-first ISP, counselor dashboard, learner-wallet procurement (W3C Verifiable Credentials), publication of AAD micro-credentials to the Credential Engine Registry, and the Privacy and Consent Policy., • Publish the annual Algorithmic Fairness Statement with the Evaluator. Representation • Represent AAD BSEOC publicly; attend the COE National Conference and FAEOPP state conference annually., • Perform other duties as assigned, consistent with the approved grant.

Job Description Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates. Corporate Legal Secretary Miami, FL | Hybrid: 3 Days In-Office / 2 Remote Compensation: $70,000 - $90,000 + Overtime Eligibility Ascension Global Staffing & Executive Search is seeking an experienced Corporate Legal Secretary for our client’s Miami office. This position will primarily support a corporate/transactional practice while providing an opportunity to gain exposure to litigation and broader legal support responsibilities. The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced environment. The firm is looking for someone who can anticipate attorney needs, recognize when additional support is needed, and communicate effectively with the team when they have capacity to take on additional work. Responsibilities • Provide comprehensive legal and administrative support to attorneys and the legal team., • Support primarily corporate and transactional matters, with opportunities to gain litigation exposure., • Prepare, revise, format, and proofread legal documents and correspondence., • Assist with filings, case preparation, and other litigation-related tasks as needed., • Manage calendars, scheduling, meetings, and communications., • Coordinate travel arrangements and client meetings., • Maintain accurate and organized files, records, and documents., • Assist with file and document management., • Communicate proactively with attorneys regarding workload, deadlines, and additional support needs., • Work collaboratively with attorneys, paralegals, and other members of the firm., • Provide additional administrative and legal support as needed.Qualifications, • 3-5+ years of legal secretary/legal assistant experience., • Current or recent experience supporting a corporate/transactional legal practice strongly preferred., • Litigation experience or exposure is a plus but not required., • Excellent organizational skills and attention to detail., • Strong written and verbal communication skills., • Professional demeanor and ability to interact comfortably with attorneys and senior leadership., • Ability to anticipate needs and work proactively without constant direction., • Adaptable, receptive to feedback, and eager to learn and grow., • Stable work history and demonstrated tenure in previous positions., • Ability to manage multiple priorities in a deadline-driven environment., • Willingness to work overtime when needed.Team & Office Environment The Miami office is a newly established, close-knit office of approximately 27 employees, including 3 Partners, 2 Associates, and 1 Paralegal, with an additional Junior Associate expected to join in September. The practice is primarily corporate, with a collaborative environment and opportunities to work across different areas as the team’s needs evolve. The firm places a strong emphasis on maintaining a positive, professional, and supportive workplace culture. Employees participate in events and activities throughout the year, including charitable initiatives, team activities, and office gatherings. The office also has on-site parking. Schedule & Training • Hybrid schedule: 3 days in-office / 2 days remote., • During the initial training period, the new hire will be expected to work primarily in-office to facilitate training and integration., • The first two weeks will focus heavily on onboarding, including:, • Firm software and technology, • How systems and tools are utilized, • Policies and procedures, • File and document management, • Meeting attorneys and team members, • Understanding how the office operates Once training and onboarding are complete, the position will transition to the regular hybrid schedule. Compensation $70,000 - $90,000, depending on experience, with overtime eligibility. Interview Process • Phone screen, • 30-minute in-office interview, • 60-minute interview with attorneys

Job Description Position: Legal Assistant Location: Florida Position Overview: If you possess a strong work ethic, exceptional organizational skills, strong attention to detail, and want to work in our growing defense litigation practice group, this may be the opportunity for you! Must be located in Florida. Job Requirements: • A minimum of 2 years of civil defense litigation experience, preferably in general liability or other civil defense litigation practice area; previous insurance defense litigation a huge plus, • Previous experience should include experience with calendaring, docketing, interfacing with court personnel, opposing counsel, clients and vendors, drafting basic pleadings and legal correspondence, • Computer skills: Has basic knowledge of computer operation, internet software, spreadsheet software and word processing software; the use of Microsoft products is preferred. Has the ability to type and operate office equipment., • Be self-motivated and a self-starter, • Strong organizational skills with the ability to manage and prioritize multiple tasks and deadlines effectively, • Excellent communication skills, both written and verbal, with the ability to interact professionally with clients, court personnel, opposing counsel, and internal team members, • Detail-oriented with a keen eye for accuracy, proofreading, and editing legal documents for consistency and completeness, • Proactive and self-motivated with a demonstrated ability to work independently as well as collaboratively in a team environment, • Willingness to undertake additional tasks as requested by the attorneys, contributing to the overall success of the team, • Associate degree or Bachelor degree a plus, but not required Job Responsibilities: • Client billing and sending invoice, • Making copies, • Point of contact with vendors and clerk of Court, • Drafting simple legal documents such as discovery requests, notices, subpoenas, • Filing: Organizing and filing documents, including pleadings and case materials, • Scheduling: Managing calendars and scheduling appointments, meetings, and court dates, • Communicating: Answering phones, communicating with clients and other parties, and responding to emails · Document organization: gathering documents for a case/filing, • Preparing documents for proceedings, such as trials and hearings, • Coordinating with other professionals, such as expert witnesses and court reporters, • Assisting: Assisting with trial preparation, such as transporting exhibits and setting up equipment, • Familiarity with Microsoft Outlook, Word, Excel, Adobe Acrobat, and document management systems; experience with Clio a plus What We Offer: • Hourly rate depending on depth and years of experience, • Annual performance reviews with potential for sizeable increase in salary, • Flexible work hours, • Medical Insurance – Currently provided by Cigna Healthcare with multiple insurance plans to choose from based on your needs – partially paid for by Firm for the employee; All outpatient mental health services are free of charge with no copays, • Optional Dental & Vision Insurance, • Optional Voluntary Life and Disability Insurance, • Optional Voluntary Accident Insurance, • Optional Critical Illness Insurance, • Optional Cancer Insurance, • Optional Hospitalization Insurance, • Optional Health Savings Account, • Optional Flexible Spending Account, • 401k after one calendar year of employment, • Paid time off (PTO) to support your overall well-being, • Collegial work environment About Lydecker: Lydecker is an AV-rated full-service law firm with over 150 attorneys Nationwide! Our Firm has earned a strong and positive reputation for its tenacious defense and protection of the best interests of its clients, and for obtaining optimal results. Our long-standing relationships with our clients are grounded in mutual trust and an understanding of each client’s needs and goals. Vision: Our vision at Lydecker is to be a trusted partner that redefines excellence in legal services. We envision a future where our innovative approach to client service sets new standards in the legal industry. With a relentless commitment to integrity, collaboration, and excellence, we aspire to be the first choice for clients seeking unparalleled solutions and results. Together, we will shape the future of legal practice, empowering individuals and clients to thrive in an ever-evolving world. Mission Statement: At Lydecker, our mission is simple: to exceed client expectations with efficient, strategic, and collaborative service. We are dedicated to long-term success for our clients, attorneys, and staff, fostering a culture of excellence and teamwork. Company Values: 1. Excellence: At Lydecker, we are committed to excellence in all that we do. We strive for the highest standards of quality, professionalism, and innovation in delivering legal services. Our dedication to excellence drives us to continually improve, adapt, and exceed expectations., 2. Integrity: Integrity is the cornerstone of our relationships, both internally and with our clients. We conduct ourselves with honesty, transparency, and ethical behavior always. Trust is paramount, and we uphold the highest standards of integrity in every interaction, decision, and action we take., 3. Collaboration: We believe in the power of collaboration to achieve greater success. At Lydecker, we foster a culture of teamwork, respect, and support among our attorneys and staff. By working together seamlessly, leveraging diverse perspectives, and sharing knowledge, we maximize our collective talents to deliver exceptional results for our clients., 4. Care: We take care of our people because we genuinely care about each one of them, and we believe that by fostering a culture of care, we can create a more resilient, supportive, and successful organization for all. We show that we care about our employees through employee well-being, professional growth and development, work-life balance, diversity and inclusion, and community engagement. Why Join Lydecker? We are a growing national litigation firm built on the traditional values of hard work and taking care of our clients. • Diverse and Inclusive Ownership & Administrative Leadership. We take pride in having a significant portion of our attorneys and administrative leadership being a part of diverse groups. Many of our Firm's Shareholders and Administrative Leadership Team self-identify as historically underrepresented groups such as people of color, women, persons with disabilities, and/or LGBTQIA+., • Career Advancement Prospects. We are sprinting toward growth and invite you to sprint alongside us! Experience swift career progression, hands-on litigation learning, and abundant opportunities for professional development with mentoring from more senior attorneys in small, collaborative practice groups., • Flexible Work-Life Integration. We value your need to have a flexible schedule and work from home and hybrid work opportunities. Enjoy work life balance at our firm., • Extensive Perks. Competitive salaries, quarterly bonus opportunities based on billable hours, paid time off, top-notch medical insurance with no copay for outpatient mental health access, paid parking or commuter benefits, and a robust 401k plan. Interested candidates may reply to this posting or email Careers@Lydecker.com directly. To learn more about Lydecker LLP, please visit our website at www.Lydecker.com or visit LinkedIn #LydeckerCareers #LydeckerLife #LydeckerAuthenticDiversity Lydecker LLP is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual’s status in any group or class protected by applicable federal, state, or local law. Lydecker is not currently accepting resumes or inquiries from outside recruiters or agencies. ##

Job Description Atlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout Florida, Georgia, Texas, California, North Carolina, and Washington, D.C. We are looking for passionate people who enjoy challenges and helping others. Does this sound like you? Join us! Atlantic Pacific Companies is seeking a highly motivated, organized, detail-oriented, and tech-savvy Executive Assistant to join our team. This is a highly visible role that works directly with our President of Development, supporting the Executive Leadership Team and helping keep our Development operations running smoothly. The Executive Assistant provides high-level administrative and operational support to the Executive Leadership Team, with a strong focus on supporting the President of Development. This trusted, highly visible role allows leadership to stay focused on strategic priorities by managing executive workflows, communications, and key business processes. Because this position works so closely with senior leadership, we are looking for someone with excellent organizational skills, sharp attention to detail, and confidence using technology and business software to keep everything on track. Responsibilities include, but are not limited to: • Serve as a trusted, highly visible partner to the President of Development, anticipating needs and keeping leadership informed on priorities and business matters, • Manage executive calendars, schedule meetings, and coordinate travel arrangements, • Draft, edit, and distribute executive communications, reports, presentations, and board materials, • Handle confidential correspondence, contracts, and sensitive information with discretion, • Coordinate billing, vendor invoices, and payment tracking, • Manage expense tracking, receipt collection, and company credit card reconciliation, • Oversee Deal Day workspaces and reporting, tracking deadlines and ensuring accurate, on-time submissions, • Maintain and update Development team SmartSheets, workspaces, and file organization, • Support development closings by preparing, organizing, and coordinating signature and notarization of documents, • Maintain office logistics, greet visitors, and provide general administrative and company support Requirements: • Associate's degree or equivalent combination of education and experience, • One to two years of related administrative or executive support experience preferred, • Strong computer skills, including Microsoft Word, Excel, PowerPoint, and Outlook; experience with SmartSheet or similar project management tools is a plus, • Excellent attention to detail and organizational skills, with the ability to manage multiple priorities in a fast-paced environment, • Strong written and verbal communication skills, • Sound judgment and the ability to handle confidential information with discretion, • Comfortable working closely and directly with senior executives in a highly visible role Company Perks: • Competitive Salary, • 100% Employer-Provided Health Insurance, Life Insurance, and Long Term Disability, • Dental and Vision Insurance, • Flexible Spending Accounts, • Paid Time-Off/Holidays, • 401(k) Retirement Plan, • Employee Referral Program, • Employee Assistance Program, • Employee Discounts Program For more information, please visit Our Website Follow Us: Facebook LinkedIn Twitter Atlantic Pacific Companies is a drug-free workplace. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Disclaimer: The tasks and responsibilities listed are not the only ones applicable to the positions #LI-SB1