Admin Assistant
2 days ago
Manchester
Company Overview: AMS Group is a UK-based accounting and advisory firm focussed on client satisfaction through dedicated relationship managers that become a unified point of contact across specialist delivery teams within accounting, tax advisory, advisory, consultancy, legal, and wealth. The firm supports businesses at all stages of growth, with a focus on personalised service, innovation, and strategic insight. We've achieved 36% year on year growth in revenue, we now employ over 265 employees, with an average client satisfaction score of 98%. We are looking to increase our growth trajectory throughout 2025 and beyond. We are seeking an Admin Assistant to join our team on a Full Time Basis. The role • Draft, format, and proofread a wide range of legal and business documents—including correspondence, contracts, meeting notes, and reports—for fee earners, ensuring accuracy, consistency, and confidentiality., • Answer incoming calls with professionalism, take clear and concise messages, and relay them promptly. Proactively redirect callers to appropriate departments or personnel to ensure smooth communication flow., • Filter and transfer calls to the relevant team members, maintaining a courteous and efficient approach that reflects the firm’s standards of client care., • Organize and schedule meetings for fee earners based on their availability and priorities, including booking rooms, sending calendar invites, and preparing necessary documentation., • Monitor and manage fee earners’ inboxes and calendars, flagging urgent requests, organising workflows, and ensuring key deadlines and appointments are met., • Welcome clients and visitors in a warm and professional manner, ensuring the reception area is well-presented and providing assistance as needed during their visit., • Scan hardcopy records, incoming post, and client files for digital archiving, maintaining accurate documentation in line with firm policies and GDPR requirements., • Sort, scan, and distribute incoming mail to the relevant departments. Manage the preparation and dispatch of outgoing mail, including timely trips to the post office when required., • Scanning the post and taking it to the post office, • Performing various ad hoc administrative / secretarial duties with efficiency as and when required, • Oversee the redirection of incoming and outgoing mail to ensure timely and accurate delivery across departments or to external stakeholders., • Scan and digitally archive confidential documents and client files, maintaining meticulous records in line with data protection policies., • Monitor and manage inventory of office stationery and consumables, placing orders as needed to support uninterrupted operations., • Receive and log client records upon arrival, ensuring accurate documentation and secure storage for easy retrieval., • Organize the safe booking out of client records to internal teams or external parties, maintaining detailed tracking to prevent loss or delays. Skills and experience required: • Proven admin experience in professional office environment, preferably within accountancy., • Excellant typing skills, • Strong communication skills, verbal and written with a professional phone manner., • Proficiency managing calendars and emails, including scheduling meetings and prioritizing tasks for multiple team members, • Excellant attention to detail, particularly in proofreading documents, logging records, and maintaining accurate tracking systems, • Competent in scanning, archiving and document management systems with basic IT skills and experience using office software., • Ability to handle ad hoc tasks and adapt to changing priorities, working independantly as well as being part of a team. Salary & Benefits • Salary of circa £23,500, • 23 days annual leave, rising with length of service, • Birthday off, • Health cash plan (after probation), • Cycle to work scheme, • Enhanced parental pay based on length of service, • Company sick pay, • Perkbox membership, • Company pension scheme AMS Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees