Office Administrator (Part-Time)
18 hours ago
City of London
Office Administrator (Part-Time) We are working with a well-established professional services organisation to recruit an Office Administrator to support their London office. This role will provide broad administrative support while overseeing the day-to-day running of office facilities. This is a part-time position (0.6 FTE) with flexibility around working pattern (to be agreed), however the role is fully office-based. Key Responsibilities Office Administration • Oversee the sourcing, replenishment, and maintenance of office supplies, equipment, and consumables to ensure smooth day-to-day operations., • Coordinate and manage essential services including cleaning, waste disposal, confidential waste, and general maintenance., • Proactively supervise the office environment, facilities, and relationships with external contractors., • Ensure compliance with relevant regulations, including health & safety, PAT testing, and fire safety requirements., • Support office moves, layout changes, and refurbishments, including sourcing and purchasing furniture., • Manage incoming and outgoing correspondence (post, couriers, special deliveries, etc.)., • Act as an on-site point of contact, supporting IT, HR, and other internal departments with administrative and coordination tasks. Qualifications • Ideally degree-educated, or educated to A-Level (or equivalent) with strong academic results., • An administration or secretarial qualification would be advantageous. Skills & Experience • Previous experience within a professional services environment is desirable (legal sector experience beneficial but not essential)., • Strong IT skills, including Microsoft Office (Word, Excel, PowerPoint, Outlook)., • Experience with document management systems is advantageous., • Excellent typing and document formatting skills., • Highly organised with the ability to manage multiple priorities., • A proactive attitude with a willingness to learn. Personal Attributes • Team-oriented with a flexible approach to supporting colleagues., • Strong initiative and ability to work independently with appropriate guidance., • Proactive, enthusiastic, and adaptable., • Calm and composed under pressure, with strong time management., • High level of accuracy and attention to detail., • Confident communicator, both written and verbal. Additional Expectations • Act in line with company values and professional standards., • Adhere to all internal policies and regulatory requirements, including anti-money laundering procedures., • Commit to ongoing professional development (CPD)., • Maintain flexibility to support business needs, including occasional additional hours where required. Additional Information • Department: Office Services, • Employment Type: Permanent, Part-Time, • Location: London, • Working Pattern: Onsite