Rail Fleet Administrator
3 days ago
Cardiff
Rail Fleet Administrator Main Purpose of the Job: Provide administrative support so that colleagues are assisted to deliver services to the Rail Fleet. To contribute to meeting team priorities while maintaining own professional development. Key Tasks • Undertake administrative tasks, processing mail, maintaining filing systems, archives, and resource libraries, and updating information., • Use of Microsoft applications such as Outlook, Word and Excel., • Answering the emails/telephone and liaising with staff, clients, and all divisions to assist in the delivery of Rail Fleet Services., • Produce correspondence and reports from written documents., • Learn to accurately input data into computerised systems, databases and spreadsheets and process and retrieve data as necessary., • Liaise with staff, clients, and other divisions, to share information where appropriate, ensuring that Rail Fleet procedures are properly followed., • Minute, produce and distribute accurate records of meetings., • Administer travel, hotels, etc, within company standards., • Administer financial processes, including, processing invoices, arranging authorisation countersignature and payments., • Learn to provide support to Rail Fleet as required, including diary management, travel planning, arranging, and supporting events and arranging and servicing meetings., • Learn to use efficiently Fleet Organisation Recognition System and complete agreed training., • Learn how to use relevant Fleet Management Systems. Enter and retrieve required data. (Examples; Veho, and Driver Walk around checks), • Learn how to answer and resolve an issue for staff, customers, or all divisions., • Learn to manage professional development and prioritisation of workload to include training time required to achieve relevant qualification., • Undertake Level 3 apprenticeship training framework in Business Administration in accordance with framework is most relevant to the role. Requirements: • Minimum 2 years relevant experience, • Working hours: 9am – 17:30pm, • Clean Drivers License, • Must be able to drive on occasions delivering vehicles from to and from employee.