Legal Secretary - Commercial Property
3 days ago
Saint Albans
An exciting opportunity has arisen for a Legal Secretary to join the Commercial Real Estate Department of this highly regarded Commercial Law Firm in the West End ofLondon. \n \n If you are keen to join a professional services firm where you can learn, grow, and develop, this is a fantastic opportunity to learn from professionals within a supportive team. Training and development opportunities will be provided where necessary \n \n Key Role & Responsibilities: \n\n • Copy and audio typing various documents - mainly in Word, iManage, iManage Share, Outlook, PDF Docs, Acrobat, Indigo, DocuSign and Excel\n, • Proof reading and amending documents\n, • Transcribing and formatting documents\n, • Converting documents from PDF to Word and reformatting and proofing and creating house-style as required\n, • Picking up dictation from Bighand\n, • Telephone and email communication with clients and ensuring messages are passed on promptly and accurately\n, • SDLT Applications\n, • Land registry applications\n, • drafting forms e.g., AP1, TR1s\n, • Post completion formalities, drafting notice of transfer/charge, deed of covenant\n, • Land registry services, Requesting office copies, Submitting official searches\n, • Requesting updates and expediting applications\n, • Lease and deed summaries, Scheduling deeds\n, • Requesting planning documentation from local authority website\n, • Drafting letters to clients, HMRC, HMLR and solicitors.\n, • Opening files, Client ID & matter forms\n, • Completing smartsearches\n, • Compiling sales packs\n, • Creating folder on iManage share/dropbox\n, • Indexing sales packs\n, • Closing files, Completing file closure form\n, • printing financial report\n, • requesting WIP/balances written off\n, • Using a variety of electronic tools such as e-chits - checking incoming payments and preparing all documents, ready for monies to be claimed and e-chit\n, • Preparing Invoices, BACS/TT payments, checking ledgers and verifying bank details\n, • Credit Control- sending overdue reminders to clients\n, • Arranging file and deed retrieval from storage\n, • Additional ad hoc support/ cover as/ when required by other fee earners or departments\n, • Organising diaries/calendars, arranging meetings internally and externally and on Teams or Zoom\n\n \n Key Skills: \n\n • Excellent attention to detail and organisational skills\n, • Ability to prioritise workloads in a deadline driven, transactional environment\n, • Computer literate and competent user of Outlook, Word, PDF Docs, Excel and DocuSign\n, • Having competent knowledge about legal practice\n\n \n If you would like to know more details on this role please don't hesitate to contact Ella Britton