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Lead EA & Private Office Operations Manager to CEO | Europe | Turkey Tiger Private is delighted to present an exceptional opportunity for an accomplished Executive Assistant and Private Office professional to support the Founder and CEO of a globally recognised technology, education and investment group. This is a senior leadership role combining Executive Assistant, Personal Assistant, Private Office and operational management responsibilities. Supporting a highly active Founder with international business, investment, philanthropic and personal interests, the successful candidate will sit at the centre of a complex global ecosystem spanning Europe and beyond. This is a highly hands-on leadership position. Whilst the successful candidate will oversee and develop a team of Executive Assistants and support staff, they must also be willing to personally execute critical executive and personal support tasks whenever required. This is not a purely managerial role and will require an individual who is equally comfortable leading teams, implementing processes and systems, and personally handling complex travel arrangements, calendar management, confidential matters, family logistics and urgent requests. Candidates must be comfortable travelling extensively and spending extended periods in these locations. Relocation would be advantageous but is not essential.Key Requirements Please note that the following requirements are considered essential for success in this position:\n\n • Proven hands-on experience managing highly complex executive calendars across multiple time zones\n, • Ability to operate at pace whilst managing multiple competing priorities simultaneously\n, • Comfortable working under pressure and responding effectively to short-notice requests\n, • Available for frequent international business travel, often at short notice\n, • Flexible and willing to work outside traditional business hours, including weekends and public holidays when required\n, • Fluent English, both written and spoken; additional languages would be highly advantageous\n, • Exceptional organisational skills, attention to detail and ability to remain calm under pressure\n, • Strong sense of ownership, urgency and accountability\nHighly Desirable\n\n, • Willingness to relocate to Bremen (Germany), Bodrum (Turkey) or Sofia (Bulgaria)\n, • EU passport or valid European residence permit\n, • Previous experience supporting a Founder, CEO, UHNW Principal or Family Office at a senior level\nKey ResponsibilitiesExecutive & Personal Support\n\n, • Provide direct Executive and Personal Assistant support to the Founder and CEO\n, • Manage highly complex calendars across multiple time zones and jurisdictions\n, • Coordinate extensive international travel, including private aviation, accommodation, visas, transfers and VVIP protocols\n, • Manage personal logistics, confidential matters, family coordination and household-related requests\n, • Handle urgent and last-minute requests with efficiency and discretion\n, • Act as a trusted gatekeeper and advisor, ensuring the CEO's time is protected and priorities are managed effectively\nLeadership & Private Office Management\n\n, • Lead, mentor and develop a team of 3–4 Executive Assistants\n, • Oversee a wider support network of approximately 10–15 personnel, including drivers, chefs, housekeepers and coordinators\n, • Establish clear accountability, workflows, SOPs and operating standards across the private office\n, • Ensure complete visibility of tasks, priorities and deliverables across the team\n, • Drive a culture of responsiveness, ownership and operational excellence\n, • Act as the primary point of contact between the CEO, Chief of Staff and wider support network\nOperations & Project Management\n\n, • Oversee an exceptionally demanding schedule involving up to 120–150 activities per week\n, • Ensure meetings, travel and communications are flawlessly planned and executed\n, • Implement systems and processes to improve efficiency, visibility and execution\n, • Manage complex projects including relocations, private events, VIP visits, health-related matters and personal projects\n, • Anticipate issues before they arise and implement solutions proactively\nStakeholder Management\n\n, • Coordinate with senior executives, advisors, family members and service providers\n, • Build trusted relationships across a broad network of internal and external stakeholders\n, • Ensure all communications are handled professionally and confidentially\nCandidate Profile\n\n, • Minimum 15 years' experience supporting Founders, CEOs, UHNW Principals or Family Offices\n, • Significant experience managing Executive Assistant teams, private offices or support functions\n, • Proven ability to operate successfully within complex, high-performance environments\n, • Strong operational leadership skills combined with a willingness to remain hands-on\n, • Exceptional calendar, travel and logistical management experience\n, • Comfortable overseeing highly complex executive operations across multiple locations and time zones\n, • Exceptional attention to detail and ability to manage multiple priorities simultaneously\n, • Strong emotional intelligence and stakeholder management skills\n, • Highly resilient, adaptable and solutions-driven\n, • Strong digital literacy, including Microsoft Office, productivity platforms and AI tools\nLocation & Travel The role will operate primarily across:\n\n, • Bremen, Germany\n, • Bodrum, Turkey\n, • Sofia, Bulgaria\nSalary: £90K - 120K (depending on experience) Location: International Start Date: asapTiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.\n

C&C Search is currently recruiting an Executive Assistant & Facilities Coordinator on a temporary contract for a highly successful global investment firm based London. This is a fantastic opportunity to join a prestigious international business in a varied and fast-paced role supporting senior investment professionals while taking ownership of office operations. Offering excellent benefits, a collaborative culture and exposure to a high-performing environment, this is a role where you can truly make an impact.All about the role and company I would be working for!Position: Executive Assistant & Facilities CoordinatorSalary: Up to £70,000Hybrid set up: 5 days in the officeBenefits: Annual discretionary bonus, Private medical insurance including dental cover, Pension, Employee Assistance Programme, Cycle to Work SchemeWhat they do: Global alternative investments and asset management firmSize of company: International business with over 200 employees globally and a collaborative London officeCompany culture and what makes them great to work for: This is an opportunity to join a highly respected and successful investment firm with a reputation for excellence. The London team is collaborative, professional and supportive, offering exposure to senior stakeholders and international colleagues. This is a business that invests in its people and offers a dynamic environment where no two days are the same.Key responsibilities for this Executive Assistant & Facilities Coordinator position:\n\n • Providing high-level Executive Assistant support to a team of senior investment professionals, including complex diary management and international travel coordination\n, • Managing expenses, invoices, meeting logistics, stakeholder communications and confidential documentation\n, • Acting as the primary point of contact for facilities, office operations, vendors, building management and maintenance providers\n, • Taking ownership of Health & Safety, including risk assessments, compliance, training coordination and office safety procedures\n, • Coordinating interviews, supporting office administration and providing cover for colleagues when required\n, • Managing office supplies, workplace presentation and ensuring the smooth day-to-day running of the London office\nWhat background and experience are the company looking for?\n\n, • Previous experience in an Executive Assistant and Office Management role within financial services, professional services or a corporate environment\n, • Strong experience coordinating complex international travel, diaries and senior stakeholder relationships\n, • Experience overseeing office operations, facilities management or workplace coordination\n, • Excellent Microsoft Office skills, particularly Excel, Word and PowerPoint\n, • A proactive, highly organised and detail-oriented approach with the ability to work independently and manage competing priorities\n, • Strong communication skills and a collaborative, team-focused attitude\nWho is taking care of the client and candidate applications for this position?Michelle Muthoni For this role C&C Search is acting as an employment agency. At C&C Search, diversity, equity and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering - across all our work in recruitment, and in our training and development programmes. C&C Search fosters a culture of inclusion and belonging and has a deep commitment to being a part of creating a fairer society through partnering with clients who are also committed to a seat at the table for everybody. We work with companies that are committed to reflecting our communities, where people can bring their authentic selves to work. We know that having varied perspectives helps generate better ideas, better businesses and better societies. There is much to be done, but together we can achieve equality for all.

Executive Assistant to the CPO & CMO \n White City, London (Hybrid - 3 days in the office) | £60,000 + Benefits \n Working Hours: Full-time (37.5 hours per week) \n The Opportunity \n We're partnering with one of the world's most recognisable and loved premium consumer brands to recruit an exceptional Executive Assistant to support their Chief People Officer (CPO) and Chief Marketing Officer (CMO). \n This is a fantastic opportunity to join a highly successful international business with a collaborative culture and a reputation for creativity, innovation and excellence. Working as part of a high-performing Executive Assistant team, you'll play a key role in ensuring the smooth day-to-day running of two busy executive offices while building strong relationships across the wider leadership team. \n If you're a proactive, highly organised EA who thrives in a fast-paced environment and enjoys working with senior stakeholders, this role offers genuine variety and the opportunity to make a significant impact. \n Executive Assistant Key Responsibilities: \n\n • \n Manage complex and ever-changing diaries for the CPO and CMO, ensuring priorities are effectively balanced. \n • \n Coordinate internal and external meetings, preparing agendas, briefing packs and supporting documentation. \n • \n Anticipate scheduling conflicts and proactively manage executive priorities. \n • \n Prepare, format and proofread presentations, reports and confidential documents to a high standard. \n • \n Organise UK and international travel, including flights, accommodation, visas and detailed itineraries. \n • \n Process expenses accurately using the company's expense management system. \n • \n Build strong working relationships with stakeholders across the business and external partners. \n • \n Act as a trusted gatekeeper, handling highly confidential information with discretion and professionalism. \n • \n Collaborate closely with the wider Executive Assistant team to provide seamless support across the executive leadership team. \n • \n Provide additional administrative support and project coordination as required. \n\n About You \n You'll be an experienced Executive Assistant with a proven track record of supporting senior executives within a fast-paced commercial environment. \n You'll also bring: \n\n • \n Significant experience supporting C-suite or Executive Leadership Team members. \n • \n Outstanding organisational and diary management skills. \n • \n The ability to manage multiple priorities while remaining calm under pressure. \n • \n Exceptional attention to detail and a high level of accuracy. \n • \n Strong written and verbal communication skills. \n • \n Advanced Microsoft Office skills, particularly PowerPoint, Outlook and Excel. \n • \n Experience coordinating complex international travel and executive meetings. \n • \n A proactive, solutions-focused mindset with the confidence to anticipate needs before they arise. \n • \n High levels of discretion, professionalism and emotional intelligence. \n • \n A collaborative approach and willingness to support colleagues across the Executive Assistant team. \n\n Perks & Benefits \n \n\n • \n Discretionary Bonus Scheme - You'll be eligible to participate in an annual discretionary bonus scheme, with awards based on both individual and company performance. \n • \n Private Medical Insurance - Comprehensive private medical cover through Vitality, including optical and dental benefits. \n • \n Group Life Cover - Life assurance of 4x your basic salary. \n • \n 25 Days Annual Leave - Enjoy 25 days' annual leave, giving you more time to relax, recharge and spend with family and friends. \n • \n Hybrid Working - This role operates on a hybrid basis, with a minimum of three days per week in the White City office. \n • \n Employee Assistance Programme - Confidential health and wellbeing support through Health Assured, available whenever you need it. \n • \n Private Chef - Enjoy freshly prepared buffet-style breakfasts and lunches every Monday, Tuesday and Thursday, created by the company's in-house chef team. Meals are heavily subsidised, with only a small employee contribution. \n • \n Regular Social & Team Events - An active social committee organises regular events throughout the year, providing plenty of opportunities to celebrate successes and connect with colleagues. \n • \n Contributory Pension Scheme - Salary sacrifice pension through Scottish Widows, with 5% employer and 5% employee contributions, with the option to increase your own contributions. \n\n What's on Offer \n\n • \n Salary of £60,000 \n • \n Permanent, full-time position \n • \n Hybrid working - 3 days per week in the White City office \n • \n The opportunity to support two influential C-suite leaders within an internationally recognised premium brand \n • \n A collaborative, high-performing and welcoming culture with genuine opportunities to make an impact \n\n BH36627

Job Description \n hackajob is collaborating with Wise to connect them with exceptional professionals for this role. \n Apply (by clicking the relevant button) after checking through all the related job information below. \n Company Description \n Wise is a global technology company, building the best way to move and manage the world's money. \n Min fees. Max ease. Full speed. \n Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money. \n As part of our team, you will be helping us create an entirely new network for the world's money. \n For everyone, everywhere. \n More about our mission and what we offer. \n Job Description \n Location: London (Hybrid – In-office requirement 4 days per week) \n We're looking for an Executive Assistant to support our Global Head of Risk and Chief Risk Officer, alongside providing support to members of the Risk Leadership Team. This role will be based out of our London office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day-to-day operations. \n You will also provide ad hoc support to the broader leadership team and assist in coordinating key team activities. \n This is a unique opportunity to work in a fast-paced, global environment, supporting senior leaders in a company that is changing the way money moves around the world. \n As a member of the BOSS (Business Operations and Support Services) team, you're a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward. \n Your Mission \n Executive Partnership & Strategic Support \n\n • Calendar & Inbox Management: Manage complex diaries across multiple time zones; proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact.\n Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre-reads are distributed well in advance. Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion. Priority Tracking: Proactively identifies stakeholder deliverables and oversees workstreams, strategically protecting calendar space for high-priority strategic work. Governance Coordination: Support executive governance activities by coordinating committee meetings, managing pre-reads, tracking actions, and ensuring stakeholders are prepared for key decision-making forums. \n Operational & Logistics Excellence \n\n • Travel & Ground Logistics: Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.\n Financial Administration: Process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets. Process Improvement: Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems. Workday & People Operations: Manage Workday administration, approvals/signatories, recruitment coordination, and people-related processes on behalf of stakeholders with total discretion. \n Event Leadership & Culture \n\n • Event Orchestration: Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.\n Culture Champion: Positively contribute to making Wise a great place to work. AI Transformation: Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.\n Person Specification (Skills & Abilities) \n Qualifications & Experience \n\n • Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high-growth, global company.\n Proven ability to manage complex calendars and logistics for senior executives. Experience handling expense reports and team budgets. Familiarity with governance, risk, compliance, or regulated business environments is a plus, but not essential. \n Skills & Abilities \n\n • Highly Organised & Proactive: Ability to manage multiple workstreams simultaneously, moving beyond administrative support to active project oversight.\n Clear & Adaptable Communicator: Professional presence when interacting with external guests and internal Wises at all levels. Problem-Solving Mindset: A knack for identifying logistical challenges before they arise and resolving them independently. Tech-Savvy & AI Ready: Comfortable with Google Suite and Slack, with an openness to using AI tools to streamline workflows. Discretion & Integrity: Experience handling sensitive information with the highest level of integrity. Project Management: Capable of driving end-to-end logistics for team offsites and company events, Relationship Builder: A true team player who provides cover for other BOSS team members and fosters a culture of mutual support.\n\n, • Team player: Cultivates a culture of mutual support; someone who naturally champions team spirit and contributes to a healthy, motivated, and collaborative workplace.\n\n Additional Information \n £50,000-£62,000 \n For everyone, everywhere. We're people building money without borders — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive. \n We're proud to have a truly international team, and we celebrate our differences. \n Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers. \n If you want to find out more about what it's like to work at Wise visit Wise.Jobs. xohmjla \n Keep up to date with life at Wise by following us on LinkedIn and Instagram.

Job Description \n hackajob is collaborating with Vanguard to connect them with exceptional professionals for this role. \n Find out more about the daily tasks, overall responsibilities, and required experience for this opportunity by scrolling down now. \n Provides administrative support to a member of Senior Staff with limited direction and executing significant discretion and judgement. \n Provides administrative support to a member of Senior Staff with limited direction and executing significant discretion and judgement. \n Executive Assistant to the Head of Europe \n Overview \n We are looking for an exceptional, highly trusted executive assistant to support the Head of our European business. \n This role sits within the European Executive Office, a dynamic team designed to multiply the effectiveness of the Head of Europe and European Leadership Team. You will act as the architect of the Head of Europe's time, ensuring it is focused on the highest-value strategic priorities. \n Operating in a fast-paced, highly visible environment, you will bring judgement, foresight and structure to a complex agenda, enabling the Head of Europe to lead with clarity, focus and impact. \n Key Responsibilities \n Architect and protect executive time \n\n • Manage access to the Head of Europe within agreed priorities and systems\nActively manage competing demands, making sound trade-offs and escalating when neededUse modern tools, including AI-assisted workflows, to optimise scheduling, prioritisation and time allocationEnsure the Head of Europe is consistently prepared, focused and positioned for impact\n Anticipate, prioritise and remove friction \n\n • Stay ahead of shifting priorities and anticipate needs before they arise\nBring structure and discipline to a complex, fast-moving agendaUse AI and automation to streamline workflows, reduce manual effort and increase responsivenessProactively remove logistical and operational barriers to maintain pace and focus\n Operate at the centre of senior stakeholder engagement \n\n • Act as a trusted interface to senior leaders, Board members, clients, regulators and external partners\nRepresent the Head of Europe and Executive Office with credibility, professionalism and discretionBuild strong, trusted relationships internally and externally\n Enable seamless execution and communication \n\n • Deliver flawless end-to-end execution of engagements, including complex international travel\nUse AI tools to support preparation of briefings, materials and correspondence, ensuring quality and consistencyEnsure clear, timely flow of information into and out of the Executive Office officeApply judgement to synthesise information and highlight what matters most\n Contribute to the effectiveness and evolution of the Executive Office \n\n • Partner closely with the Chief of Staff and broader Executive Office team\nContribute to leadership team rhythms and key forumsActively identify opportunities to modernise ways of working, including embedding AI and digital tools into executive support\n Key Capabilities \n\n • Significant experience supporting executives in complex, global organisations\nExceptional judgement and discretion, with the ability to operate independently as a trusted partnerOutstanding prioritisation skills, able to cut through complexity and focus on what matters mostHighly proactive, anticipates needs and resolves issues before they ariseDigitally fluent, using AI and automation to improve efficiency, insight and impactStrong attention to detail combined with a composed, solutions‐oriented approach under pressureConfident operating with senior stakeholders and navigating sensitive situationsCommercial awareness and strong business judgement\n Special Factors: \n\n • Vanguard is not offering visa sponsorship for this position.\nThis position is hybrid and would require you to be in the office Tuesday, Wednesday and Thursday\n About Vanguard \n We are Vanguard. Together, we're changing the way the world invests. \n For us, investing doesn't just end in value. It starts with values. Because when you invest with courage, when you invest with clarity, and when you invest with care, you can get so much more in return. We invest with purpose – and that's how we've become a global market leader. Here, we grow by doing the right thing for the people we serve. And so can you. \n We want to make success accessible to everyone. This is our opportunity. Let's make it count. \n Inclusion Statement \n Vanguard's continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients, crew (internally employees are referred to as crew), and communities is guided by one simple statement: "Do the right thing." \n We believe that a critical aspect of doing the right thing requires building diverse, inclusive, and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguard's core purpose through our values. \n When all crew members feel valued and included, our ability to collaborate and innovate is amplified, and we are united in delivering on Vanguard's core purpose. \n Please note that we review applications on a rolling basis and may close this role early if there is a high level of interest. To avoid missing out, we recommend applying as soon as possible. \n How We Work \n Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. xohmjla We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

The Receptionist & School Administrator is a key member of the School's administrative team, providing a professional, efficient and welcoming front-of-house service while supporting the day-to-day operation of School. \n As the first point of contact for pupils, parents, visitors and external agencies, the postholder will ensure an exceptional reception service while providing high-quality administrative support across attendance, admissions, first aid, school information systems, school communications and general school operations. \n The role requires an organised, proactive and personable individual who enjoys working in a fast-paced environment, can manage multiple priorities and is committed to supporting the smooth running of the School. \n Main Duties and Responsibilities Reception & Front of House \n\n • Be the first point of contact for visitors, parents, pupils, contractors and external agencies.\n, • Provide a warm, professional and welcoming reception service.\n, • Answer and direct telephone calls, emails and general enquiries.\n, • Manage visitor sign-in procedures, ensuring safeguarding procedures are followed at all times.\n, • Receive, distribute and organise incoming post and deliveries.\n, • Maintain a tidy, welcoming and professional reception area.\n, • Prepare meeting rooms and refreshments when required.\nSchool Administration \n\n, • Provide high-quality administrative support to the Headteacher, Executive Assistant and Senior Leadership Team.\n, • Manage and prepare the daily bulletin\n, • Draft correspondence, letters, newsletters and school communications.\n, • Take minutes during meetings where required.\n, • Maintain confidential records in accordance with GDPR.\n, • Support school projects and ensure administrative deadlines are met.\n, • Assist with recruitment administration and safer recruitment processes.\n, • Support management of office and first aid supplies.\n, • Support the organisation of school events, parents' evenings, open mornings, educational visits and whole-school activities.\n, • Coordinate NHS vaccination programmes and maintain associated records.\n, • Liaise professionally with pupils, parents, Local Authorities and external agencies.\n, • Provide cover and support colleagues during busy periods.\n, • Produce a b-weekly newsletter\nManagement Information Systems (Arbor) \n\n, • Maintain accurate pupil, staff and attendance records using Arbor.\n, • Support the administration of OpenApply where required.\n, • Set up new pupils and staff on Arbor.\n, • Assist with the annual Arbor rollover and preparation for the new academic year.\n, • Produce reports and data for senior leaders.\n, • Ensure school information is accurate, secure and GDPR compliant.\nAdmissions Administration \n Working closely with the Executive Assistant and Headteacher: \n\n • Support pupil admissions from enquiry through to enrolment.\n, • Maintain accurate admissions records within Arbor and OpenApply.\n, • Support preparation of admissions correspondence and joining documentation.\n, • Liaise with previous schools, Local Authorities and external professionals to obtain records.\n, • Assist with onboarding new pupils and maintaining admissions documentation.\nAttendance \n\n, • Lead the school's daily attendance and punctuality procedures.\n, • Ensure class registers are completed accurately and on time.\n, • Follow up missing registers with teaching staff.\n, • Contact parents regarding unexplained absences.\n, • Produce attendance reports and identify trends.\n, • Support attendance meetings and maintain accurate attendance records.\nFirst Aid \n\n, • Coordinate the day-to-day administration of first aid across the School.\n, • Administer first aid where appropriately trained.\n, • Maintain accurate accident, incident and treatment records.\n, • Monitor accident trends and report concerns to the Senior Leadership Team.\n, • Ensure first aid supplies, grab bags and emergency medication remain fully stocked and compliant.\n, • Coordinate the safe administration and storage of medication in accordance with school policy.\nAcademic Administration \n\n, • Support the school's reporting process.\n, • Assist with maintaining academic calendars and key school dates.\n, • Support teaching staff with pupil information and reporting.\n, • Assist with examination administration and the uploading of examination results to Arbor where required.\n, • Support parent consultation meetings\nGeneral Responsibilities \n\n, • Attend staff meetings, training and INSET days as required.\n, • Maintain confidentiality and comply with GDPR requirements.\n, • Promote and safeguard the welfare of children and young people.\n, • Work flexibly to support the operational needs of the school.\n, • Undertake any other reasonable duties appropriate to the level of the role.\n\n Person Specification Essential \n\n • Experience in a receptionist, administration, PA or school administration role.\n, • Excellent organisational and time management skills.\n, • Outstanding written and verbal communication skills.\n, • Warm, professional and approachable manner.\n, • Excellent attention to detail.\n, • Strong IT skills.\n, • Experience using Google Workspace within a professional environment.\n, • Ability to learn and confidently use Arbor and other school systems.\n, • Ability to prioritise competing demands.\n, • Ability to maintain confidentiality at all times.\n, • Current First Aid at Work qualification (or willingness to undertake training).\nDesirable \n\n, • Experience using Arbor or another School Management Information System (MIS).\n, • Experience using OpenApply or a similar admissions platform.\n, • Experience of admissions administration and pupil onboarding.\nPersonal Qualities \n The successful candidate will demonstrate: \n\n • Exceptional organisational skills.\n, • A calm and professional approach under pressure.\n, • Initiative and excellent problem-solving ability.\n, • Flexibility and adaptability.\n, • Strong interpersonal and customer service skills.\n, • A collaborative and positive attitude.\n, • Commitment to safeguarding and promoting the welfare of children.\n, • Pride in delivering an outstanding service to pupils, parents and colleagues.\n\n

Location: London / Hybrid Contract: 9 months maternity cover Salary: 43k per annum pro rata Hours: Full time Closing date: 8th July 2026 The Opportunity Civitas Recruitment are delighted to be supporting a leading responsible investment charity focused on building a financial system that better serves people and planet. This is an excellent opportunity for an experienced Executive Assistant to join on a temporary cover basis and provide high-quality support to the Chief Executive and members of the Leadership Team. The role sits within the Governance Team and will play an important part in supporting senior leadership meetings, decision-making processes and effective information flow across the organisation. The postholder will be responsible for strategic diary management, light-touch inbox support, meeting coordination, agenda and paper preparation, minutes, action tracking and administrative support. There is also an interesting focus on making effective use of AI tools to improve executive support, meeting administration and follow-up processes. Key Responsibilities The Executive Assistant will provide direct support to the Chief Executive, including diary management, inbox coordination, action tracking and administrative support. The postholder will help ensure timely and accurate information flows and support the Chief Executive in managing strategic relationships and external communications. The role will also provide diary and inbox support to other members of the Leadership Team as required. Working closely with senior colleagues, the Executive Assistant will support Leadership Team and Extended Leadership Team meeting cycles, including scheduling, forward planning, agenda development, coordination of papers, logistics, minutes and follow-up actions. The successful candidate will manage hybrid meetings across different platforms to a high standard and make appropriate use of AI tools to support meeting notes, action accountability and administrative efficiency. The postholder will also support strong communication flows across the organisation and project manage logistics and communications for staff and directorate events. The Candidate The ideal candidate will be an experienced Executive Assistant, Personal Assistant or senior administrator with experience supporting senior leaders in a busy organisation. You will have excellent organisation and planning skills, strong written English, good judgement and the ability to handle sensitive information with discretion. You will be confident managing competing priorities, working autonomously and switching between strategic and operational tasks. You will bring strong stakeholder management skills, attention to detail and the confidence to respectfully challenge or steer senior leaders where needed. Strong IT skills, including Microsoft packages and hybrid meeting technology, are essential. An interest in using AI tools to improve executive support would be highly advantageous. Experience of charity governance, meeting cycles, staff events, briefings, research or social media would also be desirable. How to Apply For further information, please contact Civitas Recruitment for an initial discussion and full candidate pack. Candidates will be asked to submit an up-to-date CV and complete a short application form, including responses to three shortlisting questions. Early applications are encouraged, as candidates may be reviewed on a rolling basis.

Location: London, office based Salary: £35,000 to £50,000 We are partnered with an international organisation looking for an experienced Executive Personal Assistant to provide high-level support to the CEO and a senior director. This is a key role within the business, providing day-to-day administrative and organisational support while helping senior leaders manage their time, priorities and commitments effectively . Key responsibilitie • s:Manage complex diaries and coordinate schedules, meetings and appointment, • s.Prepare documents, presentations, reports and meeting materials ahead of deadline, • s.Act as a professional first point of contact, managing calls, emails and queries from internal and external stakeholder, • s.Coordinate meetings, including logistics, agendas, briefing notes and follow-up action, • s.Arrange travel, accommodation and detailed itinerarie, • s.Handle confidential and sensitive information with discretio, • n.Support senior leaders with ad hoc projects and business initiatives, liaising with teams and external stakeholder, • s.Maintain accurate and well-organised digital and paper record, • s.Identify opportunities to improve administrative processes and flag potential issues earl y. About y • ou:Previous experience as an Executive PA, Senior PA or similar role supporting senior leade, • rs.Strong organisational skills with the ability to manage competing priorities and deadlin, • es.Clear and confident communication skills, with experience producing accurate documents and polished presentatio, • ns.A high level of discretion, professionalism and integri, • ty.Advanced Microsoft Office skills, including Outlook, PowerPoint, Word and Exc el.

\n \n RM Recruit are working with an excellent organisation based in Newcastle-Under-Lyme who are actively seeking a detail-oriented Executive Assistant/Governance Partnere to join their team on a full-time, permanent basis working 37 hours per week. This role is home based with the office presence set at once/twice per week. \n As the ideal candidate, you will provide high-quality administrative and governance support to senior leaders and committees. Your responsibilities will include preparing agendas, attending and accurately minuting meetings, coordinating governance processes, and ensuring compliance with regulatory and internal frameworks. This is a pivotal role for someone who thrives in a structured environment, enjoys working collaboratively, and brings a solid understanding of governance best practices. \n Key Responsibilities: \n \n • Provide comprehensive administrative support to governance functions, including scheduling meetings, preparing documentation, and maintaining accurate records.\n, • Attend governance meetings, ensuring high-quality and timely minute-taking.\n, • Assist in the preparation and distribution of agendas, reports, and papers in line with agreed timelines.\n, • Maintain governance records and registers, ensuring accuracy and compliance with internal policies and statutory requirements.\n, • Support the organisation’s governance framework, ensuring policies and procedures are regularly reviewed and updated.\n, • Liaise with senior leaders and board members professionally and confidentially.\n, • Contribute to the continuous improvement of governance processes and systems.\n \n Person Specification \n \n • Proven administrative experience, ideally within a governance, compliance, or board support setting.\n, • Strong minute-taking skills and attention to detail.\n, • Excellent written and verbal communication skills.\n, • Sound knowledge of governance principles and processes (experience in the public or third sector is an advantage).\n, • Ability to handle confidential information with discretion.\n, • Organised, proactive, and capable of managing multiple priorities.\n, • Proficient in Microsoft Office and comfortable using digital systems for records and communications.\n \n If you are a strong communicator with excellent organisational skills, on the lookout for a new challenge, we encourage you to apply. \n RM Recruit is committed to Equality, Diversity and Inclusion and will treat all applicants equally irrespective of sex, sexual orientation, marital/civil partnership status, age, disability, race, religion, pregnancy, ethnic or national origin. \n \n

About ElevenLabs\n ElevenLabs is an AI research and product company transforming how we interact with technology. \n We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $11B - multiples of 11, always. \n We have expanded from voice into three main platforms: \n\n • \n ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale. \n • \n ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages. \n • \n ElevenAPI gives developers access to our leading AI audio foundational models. \n\n Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you. \n How we work\n\n • \n High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy. \n • \n Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you. \n • \n AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations. \n • \n Excellence everywhere: Everything we do should match the quality of our AI models. \n • \n Global team: We prioritize your talent, not your location. \n\n What we offer\n\n • \n Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible. \n • \n Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities. \n • \n Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend. \n • \n Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose. \n • \n Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy. \n • \n Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend. \nAbout the role\n ElevenLabs moves fast - and our Enterprise Deployment team sits at the sharpest edge of that speed. Responsible for deploying AI agents into production across the world's largest enterprises, the team has grown from 4 to over 50 people in the last twelve months and operates across every major geography. \n This is a high-trust, hands-on role for someone who thrives in technically complex, fast-moving environments and takes genuine ownership of the details that keep senior leaders and their teams running at their best. \n You will be the operational backbone for the person who leads Enterprise Deployment - managing calendars, coordinating across time zones and enterprise customer relationships, handling travel, and owning the day-to-day administrative tasks that allow the team to focus on what matters most: deploying world-class AI agents and growing a high-performing global team. \n In this role, you will: \n\n • \n Manage complex, fast-moving calendars for the leader of Enterprise Deployment and provide scheduling and coordination support across the broader team \n • \n Own travel logistics end-to-end: flights, accommodation, ground transport, and detailed itineraries across multiple time zones - including customer onsite visits across the US, Europe, and Asia \n • \n Handle sensitive and confidential matters with discretion, acting as a trusted partner in both professional and operational contexts \n • \n Coordinate seamlessly with internal teams and external stakeholders, including enterprise customers, C-suite partners, and government and regulated industry contacts \n • \n Build structure, processes, and systems that scale - including operational documentation, vendor coordination, and team logistics for a 50+ person distributed team \n • \n Anticipate needs before they arise: managing follow-ups, flagging conflicts, and keeping stakeholders aligned without being asked \nRequirements\n\n • \n Past experience in executive assistant roles, ideally supporting a senior technical or commercial leader in a fast-moving, high-growth environment \n • \n Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders simultaneously \n • \n Exceptional communication skills, with the confidence to interact with a wide range of stakeholders - from Fortune 500 executives and government contacts to vendors and internal teams \n • \n High emotional intelligence and discretion - trusted with sensitive commercial and interpersonal information, and able to navigate complex situations with maturity \n • \n Fluency with AI tools to help improve the quality and speed of work (e.g. Claude or ChatGPT) \n\n Location\n This role will require you to be based in London, with the ability to travel into the office as required. \n #LI-Remote \n

\n \n Executive Assistant to Director - 12 month FTC Flexible - Hybrid - 1 day per week in office (either Edinburgh or Glasgow) Fixed Term, Full Time 37.5 hours per week Salary: £37,181 per annum \n Ready to be at the heart of a mission-driven Scottish based charity. We're looking for an exceptional Executive Assistant to support our Director and senior leadership team - someone who thrives in a fast-paced environment and can juggle priorities with calm confidence and absolute discretion. \n What you'll be doing: \n \n • Act as right hand to the Director - managing diaries, inboxes, travel, and communications with precision and poise\n, • Coordinate senior leadership activities and governance functions across Scotland and the UK-wide team\n, • Provide high-quality secretariat support to the regional Committee - from planning and papers to minutes and follow-ups\n, • Anticipate needs and drive the smooth running of meetings, briefings, and key engagements, including media appearances\n, • Produce sharp, well-crafted documents and communications on behalf of senior leaders\n, • Maintain systems, shared drives, and SharePoint tools to keep leadership workflows efficient and streamlined\n, • Support internal communications, staff engagement, and special projects that shape our culture and impact\n, • Be the trusted go-to person for senior leaders - a steady hand managing complex tasks, relationships, and information flow\n \n What we're looking for: \n \n • Significant experience supporting senior leaders or Boards - you know how to manage up and keep things moving\n, • Outstanding organisation and time management skills - you're a natural at juggling priorities under pressure\n, • First-rate communication skills - written, verbal, and everything in between\n, • Confident using Microsoft Office tools, especially SharePoint, Word, and Excel\n, • Experience of committee or Board support, including agenda setting, minute taking, and follow-up\n, • Discretion, diplomacy, and professionalism - you're trusted with sensitive information and high-level relationships\n, • Energy, initiative and proactivity - you spot what needs doing and get it done\n \n In return you will enjoy: \n 30days holiday + bank holidays \n Flexible working hours and practices \n Competitive pension scheme and salary sacrifice benefits \n Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs. At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all. Love Success is proud to serve as an Employment Agency for this vacancy. \n \n

Digital Marketing Executive Placement Programme No experience neededFrom £27,000 to £60,000 per annumTrainee Digital Marketing Executive £27,000£60,000 Job ProgrammeThis is a self-funded programme that leads to employment, fees apply.Job Guarantee Complete the programme and get a job, or get your course fees back.Location: UK Wide (Remote Opportunities Available)Looking to start a career in Digital Marketing?We are offering a structured pathway into Digital Marketing, designed to help you enter the industry with no prior experience. This opportunity includes training, support, and access to our specialised recruitment support for job roles across the UK.No prior experience required.Train online at your own pace and become job-ready in as little as a few weeks.Our programme includes:Industry-leading Digital Marketing qualification from DMITraining across SEO, PPC, social media, content, and email marketingPractical assessments to build your marketing portfolioProfessional CV and LinkedIn supportInterview preparationDedicated recruitment support until placedPersonalised 1-1 tutor supportFlexible, affordable, achievableTo make things easier, we offer flexible payment options, allowing you to spread the cost of your training over 12 months so you can get qualified without financial pressure.Salary expectations:Digital Marketing Assistant: £27,000 £35,000Digital Marketing Executive: £35,000 £45,000Progression into senior marketing roles with higher earning potentialWe support you into employmentWe focus on outcomes, not just training. ITOL Recruit has over 15 years of experience supporting candidates into roles across digital marketing, content, and performance marketing roles.From the beginning of your journey to the end, you are supported by qualified tutors, and at the end, our specialised recruitment team helps you secure your first job role.Important:Money-back guarantee applies to candidates who complete and pass all required qualifications, meet programme requirements, and actively engage with the recruitment process. If you do not secure a role within 12 months, you will receive a refund. Full T&Cs available on request.Apply now to get started.TPBN1_UKTJ

\n \n Executive Assistant to Executive Director - 13 month FTC Flexible - Hybrid - 1 day per week in office (either Edinburgh or Glasgow) Full Time 37.5 hours per week Salary: £37,181 per annum \n Ready to be at the heart of a mission-driven Scottish based charity. We're looking for an exceptional Executive Assistant to support our Director and senior leadership team - someone who thrives in a fast-paced environment and can juggle priorities with calm confidence and absolute discretion. \n What you'll be doing: \n \n • Act as right hand to the Director - managing diaries, inboxes, travel, and communications with precision and poise\n, • Coordinate senior leadership activities and governance functions across Scotland and the UK-wide team\n, • Provide high-quality secretariat support to the regional Committee - from planning and papers to minutes and follow-ups\n, • Anticipate needs and drive the smooth running of meetings, briefings, and key engagements, including media appearances\n, • Produce sharp, well-crafted documents and communications on behalf of senior leaders\n, • Maintain systems, shared drives, and SharePoint tools to keep leadership workflows efficient and streamlined\n, • Support internal communications, staff engagement, and special projects that shape our culture and impact\n, • Be the trusted go-to person for senior leaders - a steady hand managing complex tasks, relationships, and information flow\n \n What we're looking for for this 13 month fixed term contract: \n \n • Outstanding organisation and time management skills - you're a natural at juggling priorities under pressure\n, • First-rate communication skills - written, verbal, and everything in between\n, • Confident using Microsoft Office tools, especially SharePoint, Word, and Excel\n, • Significant experience supporting senior leaders or Boards - you know how to manage up and keep things moving\n, • Experience of committee or Board support, including agenda setting, minute taking, and follow-up\n, • Discretion, diplomacy, and professionalism - you're trusted with sensitive information and high-level relationships\n, • Energy, initiative and proactivity - you spot what needs doing and get it done\n \n In return you will enjoy: \n \n • 30 days holiday + bank holidays\n, • Flexible working hours and practices\n, • Competitive pension scheme and salary sacrifice benefits\n \n Salary will be based on experience* \n Love Success is acting as an Employment Business in relation to this vacancy. \n \n

\n \n My Client, a top 10 Global Law firm, who boast over 200-year history of providing cutting edge Legal advice to some of the most respected household names across the world seek an Executive Assistant to support Board Level Partners. Having over 25 Global offices and over 2,500 employees, it's no wonder they continuously win awards across all of their 10 core areas of Law. \n The role itself supports Senior Partners who require support with projects, business development, diary and email management and travel to name a few! This would suit a Senior Legal PA looking to transfer their skills to a new and challenging role. \n \n • Liverpool Street\n, • Supporting Partners\n, • Restructuring Department\n, • Paying above average on salary - please enquire for further details on this\n, • Hybrid working - 2 days working from home\n, • 9:30am - 5:30pm\n, • Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme plus many more\n \n Snapshot of Duties: \n \n • Proactively manage diaries, including organising appointments, conferences and meetings etc.\n, • Assist with projects, managing the administrative process.\n, • Handling sensitive and confidential information.\n, • Coordinating the business development.\n, • Coordinate travel arrangements.\n, • Diarise, manage and coordinate events, reservations, seminars etc.\n, • Coordinate and produce accurate documents, reports and presentations.\n, • Respond to communications and draft correspondence as appropriate.\n \n Candidates must have at least 5 years' experience of working within a Law firm, supporting Senior Partners. \n \n

\n \n \n \n StackAdapt is the leading technology company that empowers marketers to reach, engage, and convert audiences with precision. With 465 billion automated optimizations per second, the AI-powered StackAdapt Marketing Platform seamlessly connects brand and performance marketing to drive measurable results across the entire customer journey. The most forward-thinking marketers choose StackAdapt to orchestrate high-impact campaigns across programmatic advertising and marketing channels.\n \n \n \n \n \n Reporting to the VP of Sales, EMEA, the Executive Assistant & Administrative Partner will primarily provide high-level executive and administrative support to the VPs of Sales in both the EMEA and APAC regions. This includes managing calendars, coordinating meetings across multiple time zones, handling travel arrangements, preparing materials, and ensuring smooth day-to-day support for senior leadership. In addition to executive support, you will also play a key role in maintaining the smooth operations of our London Hub. You’ll manage office logistics, employee events and programs, client events, and contribute to a positive and engaging workplace culture. This is a highly visible role requiring discretion, initiative, and excellent organisational skills.\n \n \n \n \n \n StackAdapt is a Remote First company; we are open to candidates located anywhere in London for this position as there will be expectations and a need to go into the office at lease three days a week.\n \n \n \n \n What you'll be doing:\n \n \n • Executive Support: Serve as the Executive Assistant to the VPs of Sales in EMEA and APAC, managing complex calendars, scheduling meetings across time zones, booking international travel, and ensuring seamless coordination of logistics. Prepare presentations, reports, and meeting materials, while maintaining confidentiality and acting as a key point of contact for internal and external stakeholders.\n, • Office Management: Support the smooth running of our London office and virtual environments, ensuring optimal working conditions and collaborating on policies to improve efficiency and workplace experience. Liaise with vendors, manage supplies and facilities, and maintain relationships with vendors and providers.\n, • Employee Events & Programs: Plan and execute employee and community events—both virtual and in-person—supporting team engagement across regions. Manage budgets, employee gifting, travel for EMEA events, and ensure inclusive, thoughtful recognition programs that promote a sense of belonging.\n, • Other Ad-Hoc Projects: Collaborate with the O&EE Manager on internal initiatives such as StackHuddles, StackFest, and social channels like Stack Social. Support team communication, branding, and engagement projects as needed.\n \n \n \n \n \n \n What you'll bring to the table:\n \n \n, • Proven experience as an Executive Assistant supporting senior leadership, ideally in a fast-paced, global environment, with 3+ years of progressive experience.\n, • Strong organisational and multitasking skills, with a sharp attention to detail and the ability to manage competing priorities with discretion and professionalism.\n, • Experience in office operations, employee events, or workplace experience roles is a plus.\n, • Excellent interpersonal and communication skills—written and verbal—with the ability to build strong working relationships across regions and functions.\n, • A proactive, service-oriented mindset with high energy, sound judgment, and a collaborative, can-do approach.\n \n \n \n \n \n \n StackAdapters enjoy:\n \n \n, • Competitive salary\n, • Private Medical Insurance cover\n, • Auto-enrolment into the company pension scheme\n, • Work from home reimbursements\n, • Coverage and support of personal development initiatives (conferences, courses, etc)\n, • An awesome parental leave policy\n, • A friendly, welcoming, and supportive culture\n, • Our social and team events (virtually!)\n, • Take part in our walk and wander policy and work anywhere in the world\n \n \n \n \n \n \n StackAdapt is a diverse and inclusive team of collaborative, hardworking individuals trying to make a dent in the universe. No matter who you are, where you are from, who you love, follow in faith, disability (or superpower) status, ethnicity, or the gender you identify with (if you’re comfortable, let us know your pronouns), you are welcome at StackAdapt. If you have any requests or requirements to support you throughout any part of the interview process, please let our Talent team know.\n \n \n \n \n \n About StackAdapt\n \n \n \n \n \n We've been recognized for our diverse and supportive workplace, high performing campaigns, award-winning customer service, and innovation. We've been awarded:\n \n \n \n \n \n \n \n \n Ad Age Best Places to Work 2024\n \n \n G2 Top Software and Top Marketing and Advertising Product for 2024\n \n \n Campaign’s Best Places to Work 2023 for the UK\n \n \n 2024 Best Workplaces for Women and in Canada by Great Place to Work®\n \n \n #1 DSP on G2 and leader in a number of categories including Cross-Channel Advertising\n \n \n \n \n \n #LI-Remote\n \n \n \n

We are seeking an experienced and highly capable Executive Assistant to the COO to operate as a true right-hand partner on a 12-month maternity cover basis. This is a senior, hands-on role requiring excellent judgement, strong business acumen, and the ability to operate with discretion at a C‑suite level. The successful candidate will support the COO with complex diary management, stakeholder engagement, and project coordination, while also providing broader administrative support to the office of the COO. This role plays a key part in enabling the efficiency, focus, and effectiveness of one of SThree’s most senior leaders. About us SThree is the global STEM workforce consultancy, fusing ambition, expertise and technology. We advise businesses, build expert teams and deliver project solutions, to outpace tomorrow, together. We’ve been in STEM for more than 39 years– a global team with local expertise across specialist sectors in Engineering, Life Sciences and Technology. We aspire to be the game-changers in STEM. We are all in, we build partnerships, we think big, and we do the right thing. We bring skilled people together, whatever the speed, scale and scope of the ambitions, to build the future. What you’ll be doing • Acting as the primary point of contact for the COO, internally and externally, • Managing complex diaries, inboxes, meetings, and international travel, • Preparing high-quality correspondence, reports, presentations, and meeting packs, • Ensuring the COO is fully briefed pre‑meeting and supported with follow‑up actions, • Managing stakeholder relationships across the business globally, • Coordinating ad‑hoc projects, events, and initiatives, • Handling sensitive information with absolute discretion and professionalism, • Providing occasional cover for other senior Executive Assistants What we’re looking for • Proven experience as a C‑suite Executive Assistant / Personal Assistant, ideally within a technology or professional services environment, • Advanced proficiency across the Microsoft Office Suite, • Strong experience of minute taking and presentation preparation, • Demonstrated experience managing events and complex logistics, • Commercially minded with a strong sense of priority and outcome focus, • Proactive, calm under pressure, and consistently one step ahead, • Confident decision-maker with strong problem-solving skills, • Highly organised with excellent time management and attention to detail, • Trusted to handle sensitive and confidential information with discretion What's in it for you • Hybrid working options for flexibility., • Bonus linked to company and personal performance., • 28 days holiday plus public holidays, with an annual leave purchase scheme., • Private healthcare, discounted dental insurance, and health cashback scheme., • Paid volunteering days and caregiver leave., • Access to retail discounts and our company share scheme. What we stand for We’re committed to ensuring that every colleague, candidate, and member of our community experiences fair, equitable, and respectful treatment. We strive to create an environment where everyone belongs, feels valued, and is supported to thrive. If you require any assistance or reasonable adjustments during the application process, please let us know. We’re here to help. Salary Range: £55,000-£70,000 This base salary range reflects the expected compensation for this role based on skills, experience, and market benchmarks. Final offers will be determined using objective criteria such as relevant experience and internal pay equity.

Join a Prestigious City Law Firm as a Legal PA Are you an experienced Legal PA looking for your next challenge within a highly respected City law firm? We are working with a leading legal practice in the heart of the City of London that is seeking a proactive, polished and highly organised Legal PA to support a busy team of Partners and Fee Earners. This is a fantastic opportunity to join a collaborative and professional environment where your contribution will be truly valued. The Opportunity As a Legal PA, you'll play a pivotal role in ensuring the smooth running of a fast-paced legal team, providing first-class support and acting as a trusted right-hand to senior stakeholders. Key Responsibilities • Complex diary and inbox management, • Coordinating meetings, appointments and client events, • Preparing, formatting and amending legal documentation, • Managing billing, expenses and client matter administration, • Organising domestic and international travel arrangements, • Liaising confidently with clients and internal stakeholders, • Supporting business development and marketing activities, • General administrative and team support duties What We're Looking For • Previous experience as a Legal PA, Legal Secretary or Executive Assistant within a law firm, • Exceptional organisational and communication skills, • Strong attention to detail and ability to prioritise workloads, • Advanced knowledge of Microsoft Office, • Professional, confident and client-focused approach, • Ability to work effectively in a fast-paced environment What's on Offer? • Competitive salary of £45,000 - £55,000, • Hybrid working (4 days in the office, 1 day from home), • Prime City of London location, • Comprehensive benefits package, • Supportive and collaborative culture, • Genuine career development opportunities, • Exposure to high-profile clients and complex legal work If you're a dedicated Legal PA looking to take the next step in your career with a highly regarded City firm, we'd love to hear from you. Apply today or email me for more details - izzy@strictly-recruitment.com

We are working with a highly regarded professional services firm seeking an experienced Executive Assistant to support senior partners within a high-performing Residential Property team. The successful candidate will act as a true business partner to senior stakeholders, taking full ownership of diaries, inboxes, financial processes, and operational support, while contributing to continuous improvement across the team. This is a full-time, permanent role with hybrid working and great benefits. Key Responsibilities Partner & Stakeholder Support • Act as a professional, client-focused ambassador for partners both internally and externally, • Build highly effective working relationships with multiple partners, • Develop a strong understanding of partners’ practice areas, clients, priorities, and strategic goals, • Arrange and lead regular catch-ups with partners to review diaries, commitments, and priorities, • Attend meetings, take minutes where required, and proactively follow up on actions Diary & Inbox Management • Take full ownership of complex and demanding partner diaries, • Proactively manage conflicts, queries, and last-minute changes, • Ensure partners are fully prepared for meetings and commitments, • Manage inboxes on behalf of partners, including:, • Drafting and sending emails, • Highlighting urgent or sensitive correspondence, • Redirecting client-critical emails to relevant fee earners or team members Financial, Billing & Matter Management • Demonstrate strong commercial and financial awareness, • Coordinate billing processes on behalf of partners, • Proactively organise WIP and financial review meetings, • Work closely with finance teams and client administrators to meet billing deadlines, • Take ownership of financial and matter management processes, including chasing unpaid bills, • Handle complex compliance and billing-related matters Business Development & Marketing Support • Liaise with Marketing and Business Development teams, • Coordinate BD activities for the team, • Play a key role in organising client events, seminars, and conferences Travel & Logistics • Arrange complex travel end-to-end, including:, • Flights, accommodation, visas, and currency, • Manage arrangements in line with individual preferences, • Ensure diaries are fully updated with all travel details Process Improvement & Leadership • Introduce and implement best practice operational processes, • Act as a role model and change agent within the support function, • Work closely with the Secretarial Team Leader to improve ways of working, • Take full ownership of tasks, managing workload against deadlines and business needs Working Environment • Collaborative, inclusive, and high-performing culture, • Hybrid working model, balancing office presence with flexibility, • Central London office location, • Strong emphasis on wellbeing, teamwork, and professional growth Candidate Profile Essential Skills & Experience • Proven experience supporting senior partners or executives in a Property/Real Estate department within a law firm, • Exceptional diary and inbox management skills, • Strong commercial and financial awareness, • Highly organised, proactive, and detail-focused, • Confident communicator with strong stakeholder-management skills, • Comfortable working at pace and handling competing priorities For more information, please apply directly or contact Jess at AJ Chambers.

We have an exciting opportunity for an Executive Assistant supporting the CFO and Marketing Director on a fully remote basis with some occasional travel to London. In this role, you will be responsible for providing executive assistance to the CFO, including the coordination of a confidential calendar, managing requests for attendance, travel arrangements, meeting and event coordination, and ensuring the effective use of CFO's time. You will bring extensive experience as a Personal Assistant / Executive Assistant, particularly in supporting senior staff and working within a large organisation. The role is home-based, though you will be required to attend meetings in person, so an ability and willingness to travel occasionally to London is expected. About You • Experience in supporting directors: Demonstrable experience providing high-level administrative support to senior executives, effectively managing their needs and priorities., • Highly organised, with the ability to manage multiple tasks and responsibilities seamlessly., • Complex diary management with the proven ability to manage intricate and demanding diaries, coordinating meetings, travel, and events efficiently., • Strong interpersonal skills with the ability to build effective relationships with a range of internal and external stakeholders., • Meticulous in managing itineraries and all related logistics, ensuring everything is in order., • Collaborative and flexible, always ready to support colleagues and contribute to team success. Person Specification • Proactive and able to take initiative, with a strong ability to work independently while also thriving in a team environment., • Tact and diplomacy - Diplomatic and professional, with the ability to navigate sensitive situations with care and discretion., • Managing complex workloads, consistently delivering quality results within tight deadlines., • Anticipates needs and plans ahead to ensure smooth operations and the successful delivery of tasks. Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates

Job Overview:We are looking for a Senior Growth Manager for M32 AI, a subsidiary of Wing Assistant (see and ) to drive acquisition, conversion, and experimentation across all major digital channels. This is a hands-on, full-stack marketing role for someone with strong performance marketing foundations, creative problem-solving instincts, and the ability to operate across a broad range of marketing initiatives. You’ll work closely with our parent company's SVP of Marketing and executive team to scale campaigns, launch new initiatives, and fill key gaps while we scale the team. Key Responsibilities:1. Performance Marketing- Manage and optimize campaigns across Google Search, Meta Ads, LinkedIn Ads, Bing, and other emerging platforms- Research keywords, create campaigns, manage bidding strategies, test creatives- Launch and experiment with new platforms (Reddit, X/Twitter, TikTok, programmatic, etc.)- Analyze ad performance, conversion paths, and CAC metrics with strong analytical rigour 1. Landing Pages & CRO- Build, test, and optimize landing pages (Framer experience strongly preferred)- Implement A/B tests and multivariate tests to improve conversion rates- Track behavioral data using tools like Hotjar, GA4, Posthog, or similar, 2. Strategy & Execution- Work closely with the SVP of Marketing on new go-to-market strategies- Ideate and execute scrappy growth experiments - if something might work, you’ll try it- Own and drive special projects across lifecycle, funnel optimization, or community- Take on tasks as needed to move projects forward, 3. Generalist Marketing Ops- Support hiring and onboarding of new marketing team members- Fill operational gaps across SEO, lifecycle, or comms as needed- Build repeatable systems and documentation to enable scale, 4. Creatives & Copy- Ideally, you’re capable of producing and testing basic creatives- Strong written English and copy instincts - can iterate on landing pages and ad copy- Bonus: familiarity with short-form video formats, motion graphics tools, or Canva/Figma, 5. Cross-Channel Growth- Assist with influencer outreach, co-marketing, and affiliate testing- Manage email flows or lifecycle campaigns across onboarding, retention, and upsell- Help shape the narrative across touchpoints, working closely with product and content- Ideally, you have some experience with thought leadership content Qualifications:Experience- 3+ years of experience in digital marketing, with a strong bias toward performance marketing and B2B- Proven ability to manage significant budgets across Google, Meta, LinkedIn, etc.- Experience building or optimizing landing pages with CRO best practices- Experience using AI tools such as ChatGPT, Claude, etc.- Ideally: startup or high-growth company background- Ideally, have experience working on marketing for SaaS tools and/or AI products Skills- Deep understanding of marketing fundamentals, analytics, and experimentation- Strong proficiency in Google Ads, Meta Ads, LinkedIn Ads Manager, GA4, and Framer- Strong copy instincts and design taste; capable of producing assets or guiding freelancers.- Experience with marketing automation tools like Zapier, n8n, Make, etc.- Bonus: experience with email marketing (_ Klaviyo, Mailchimp, or similar), influencer outreach/campaigns Mindset- Self-starter who thrives in ambiguity and rapid iteration- Collaborative, low-ego team player who’s willing to roll up sleeves and do the dirty work- Operates with urgency and prioritizes outcomes over activity- Excited to work across time zones and jump into different projects as needed Benefits- Competitive compensation.- Equity grant.- Large pool of resources and team members to leverage.- Health insurance.- High level of autonomy / control over activities.- Fast track to leadership. Working Location:This is a remote-first role. We welcome applicants from across the United Kingdom.£60,000 - £90,000 a year

Chief Accountant Salary: up to £74,652 Location: Kettering Permanent About the Chief Accountant opportunity: Sellick Partnership is proud to have partnered with North Northamptonshire Council with their permanent recruitment for an exciting Chief Accountant opportunity. North Northamptonshire Council was established in 2021. Having gone through the LGR process they now successfully form one of the largest unitary councils in the country. North Northamptonshire Council have an established network of senior leaders from CEO to Assistant Director level that are working together to build a supportive "one-Council" culture which is central to their approach and helps to build solid foundations needed to drive future service improvements. This is an excellent opportunity to play an integral part in this as the Chief Accountant. Key responsibilities of the Chief Accountant will include: • Lead in supporting the Assistant Director of Finance & Accountancy in relation to the Accountancy function, • Close down of the Council's accounts, • Production of the Statement of Accounts, • Overall financial governance ensuring controls are in place and are being effectively maintained., • Take a leading role across the organisation in supporting Executive Directors, Assistant Directors and Service Managers in the overall stewardship of the Council's finances. Ideal characteristics of the Chief Accountant should include: You will have the drive, initiative, confidence and creativity needed to shape services, focus on emerging priorities and deliver excellent services for residents and local communities. This is a truly unique opportunity to be part of the Council's One Council journey of transformation across North Northamptonshire. Benefits available to the Chief Accountant will include: • Highly competitive salary, • Flexible working hours, • Competitive local government pension scheme, • Remote working with occasion on-site presence in Kettering How to apply for the Chief Accountant position: If you would like more information on the Chief Accountant opportunity or an informal discussion about working at North Northamptonshire Council, please contact Daniella Pye in our Sellick Partnership Derby office. Closing date: Wednesday 21th May 2025. Interview date: W/c Monday 26th May 2025 Sellick Partnership is proud to be an inclusive and accessible recruitment business and we support applications from candidates of all backgrounds and circumstances. Please note, our advertisements use years' experience, hourly rates, and salary levels purely as a guide and we assess applications based on the experience and skills evidenced on the CV. For information on how your personal details may be used by Sellick Partnership, please review our data processing notice on our website.

Executive Assistant / London / Hybrid / Up to £50,000 / Permanent Overview: My client, a global organisation are currently looking for an Executive Assistant to join their Team and support one of the C-Suite level stakeholders. Role & Responsibilities: • Providing support and technical expertise to senior leaders, • Strong communication skills, • Gathering information and putting together information for board packs, • Comfortable putting presentations together, • Minute taking, diary management over various time zones and travel correspondence, • Formatting documents and templates, • Dealing with invoices and expenses, • Booking meeting rooms and arranging catering Essential Skills & Experience: • 3+ years’ experience working within a similar EA role, • Experience working in healthcare, life sciences, pharmaceutical or a research organisation, • Happy working at pace in a busy environment, • Experience with expenses management, • Experience creating board packs, • Confident in making decisions, • Confident working on a variety of technology such as SharePoint, MS Teams, and Zoom Package: • Up to £50,000 basic salary, • Hybrid working, • Bonus up to 10% of basic salary, • Private health, • Life insurance, • Great pension, • Great annual leave entitlement Executive Assistant / London / Hybrid / Up to £50,000 / Permanent

A rare opportunity has arisen for an experienced Executive Personal Assistant to support the Founder of a globally recognised architecture practice. This is a prestigious role offering the chance to work at the heart of an international organisation, supporting a highly influential creative leader across a global network of studios. Based in the London office, you will work closely with the Director of Group Operations and Head of Group Communications, while collaborating with teams across international offices in Berlin, Milan, Shanghai and Santiago de Compostela. The role offers a competitive benefits package and the opportunity to become a trusted partner within a collaborative, internationally connected environment. The successful candidate will be comfortable working five days per week in the London office, managing international communications, coordinating across multiple time zones and providing a highly organised and responsive support function for a Founder who travels extensively. Responsibilities • Manage a complex international diary, coordinating meetings across multiple time zones and ensuring priorities are effectively structured, • Manage international communications with colleagues, stakeholders and teams across global offices, • Prepare meeting information, background materials and key updates to support effective decision-making, • Coordinate extensive international travel arrangements, including flights, accommodation, transport, visas and travel documentation, • Manage correspondence, communications and sensitive information with a high level of discretion, • Plan schedules and commitments strategically, often several months in advance, • Work closely with senior stakeholders to ensure seamless coordination across the business, • Support event planning, invitations, bookings and social commitments, • Manage RSVPs and maintain awareness of key industry engagements, • Provide occasional support with personal correspondence and commitments Requirements • Proven experience as a Personal Assistant, Executive Assistant or similar role, ideally within an international, creative or professional services environment, • Several years’ experience supporting senior individuals in a fast-paced and complex role, • Comfortable working five days per week in an office-based environment, • Experience managing international communications and coordinating across multiple time zones, • Excellent organisational skills with the ability to manage competing priorities and anticipate requirements, • Strong attention to detail, discretion and confidence handling confidential information, • Clear, concise communication style with the ability to build trusted relationships, • A proactive approach with strong judgement and the ability to work effectively within established processes, • Adaptable, calm under pressure and comfortable managing evolving priorities

Executive Assistant Financial Services West End Permanent Competitive salary, dependent on experience 9am – 6pm 2-EAIR/MK About the Client: A highly successful investment firm based in the West End. They are looking for a hard-working, detail oriented Executive Assistant to support across IR and HR functions. About the Executive Assistant role: This is a rare opportunity to join an established investment firm in a newly created Executive Assistant role supporting at senior level. The role will require a highly organised, detailed, and discrete approach, and the ability to work effectively at pace. The responsibilities will include (but are not limited to): • Managing complex and ever-changing diaries, with the ability to pick-up last-minute changes outside of core office hours, • Travel management and roadshow coordination, • Preparation for meetings and document preparation, • Support with projects or events, • Expenses management, • Ad hoc administration and other support related responsibilities. Candidate Specification: • Previous experience in a fast-paced executive support role is essential; experience in Investor Relations is highly desirable, • Excellent organisational skills, and the ability to manage changing priorities, • High attention to detail, • Strong communication skills, both verbal and written, • Proactive, can-do approach Additional Information: • Salary is competitive dependent on experience, plus discretionary bonus, • Core hours 9.00am – 6.00pm, however flexibility to be responsive outside of these hours is essential, • Option to work 1 day from home, however flexibility to be based fully onsite is essential, • West End location If you have relevant experience and are looking for your next Executive Assistant role, apply today!

An exceptional opportunity has arisen for an experienced, highly organised Executive Administrator to join a private household based in Central London. Supporting two Global Coordinators, this is a varied, fast-paced role requiring someone who thrives in a demanding environment, can manage multiple priorities simultaneously and delivers consistently high standards of accuracy and discretion. Although previous private household experience is not essential, candidates must come from a strong corporate administrative background, understand professional protocol, work with minimal supervision and adapt quickly to changing priorities. This is a hands-on position for someone who enjoys taking ownership of projects, improving processes and ensuring nothing is overlooked. Key Responsibilities: Working closely with the Global Coordinators, responsibilities will include: • Managing a range of administration-heavy projects including online filing, database management and document organisation., • Researching, sourcing and purchasing household items, samples and products while maintaining accurate inventories across multiple properties., • Implementing and maintaining a digital wardrobe catalogue, working alongside international house teams to upload and manage inventory across several global residences., • Supporting the planning and delivery of private events, including guest list management, seating plans, sourcing gifts and event materials, and providing administrative support before and during events., • Reviewing and maintaining a database of more than 6,000 contacts, ensuring formatting consistency, updating professional information, sourcing missing contact details and maintaining accurate records., • Coordinating gift sourcing and distribution for birthdays, special occasions and seasonal gifting programmes, including tracking deliveries, liaising with recipients and updating contact records where required., • Researching and recommending training opportunities for the wider team, particularly within AI platforms such as Claude, Gemini and ChatGPT., • Monitoring emerging technology, AI tools and productivity trends, ensuring the team remains informed of new systems and efficiencies., • Creating and maintaining Microsoft Outlook rules and automated filing systems to improve email management., • Producing mail merges and correspondence for invitations and other communications., • Ensuring complete consistency across electronic and paper calendars, managing complex scheduling across multiple international time zones with exceptional attention to detail., • Designing and maintaining live project dashboards to provide clear visibility of ongoing projects, priorities and progress. Candidate Profile The successful candidate will demonstrate: • Previous experience within a fast-paced Executive Assistant, Team Assistant or senior administrative role., • A strong corporate background with exceptional organisational skills., • Outstanding attention to detail and accuracy., • The ability to manage multiple projects simultaneously and adapt quickly to changing priorities., • Excellent IT skills, including Microsoft Office, Outlook and database management., • Confidence using technology and an interest in AI productivity tools and process improvement., • Experience coordinating complex international diaries and multiple time zones., • A proactive, solutions-focused approach with the confidence to work independently., • Strong communication skills with a calm, professional and discreet manner., • High levels of integrity, confidentiality and professionalism at all times. Salary: £90k - £110k DOE Start date: Immediate

Tax Manager (ATT/ACCA & CTA) | City of London | Leading Legal 500 Ranked Law Firm Are you an experienced Tax professional looking to take the next step in your career within a leading legal environment? This is an outstanding opportunity to join a highly regarded London law firm, working alongside respected Tax Partners on a broad range of advisory, compliance and disputes work, with a particular focus on advising global Indian families and entrepreneurial clients. The Firm This Legal 500 and Chambers-ranked law firm has built an outstanding reputation for delivering high-quality work across a broad range of sectors, including Corporate, Commercial, Real Estate, Private Wealth, and Technology. With an established international presence and rankings across more than 16 practice areas, the firm continues to go from strength to strength. Despite its growth and success, the firm has retained a genuinely collegiate and supportive culture, placing a strong emphasis on professional development, flexibility, and employee wellbeing. Employees benefit from access to excellent-quality work within an environment that is ambitious, collaborative, and down-to-earth. The Tax team is highly regarded and consists of a Head of Team, two Partners, a Senior Manager, three Managers, an Assistant Manager, a Tax Executive, and a dedicated Team PA. The team advises a broad range of UK and international clients across Tax Advisory, Tax Compliance, and Tax Disputes, with particular expertise in advising international private clients, entrepreneurs, and family offices. This role offers the opportunity to work closely with a highly respected Tax Partner, developing a particular specialism advising global Indian families on complex UK tax matters. You will work alongside award-winning lawyers across the firm's Corporate, Private Wealth, Real Estate and Commercial teams, giving you exposure to sophisticated cross-border matters within a genuinely collaborative environment. The Role This is an excellent opportunity for an experienced Tax Manager to join a growing and ambitious team, taking on a varied advisory-focused role with significant client responsibility from day one. Working closely with the Tax Partner, you will advise a diverse client base, with a particular emphasis on global Indian families, entrepreneurial businesses and international private clients. The role offers a genuine mix of high-level advisory work, client relationship management and business development, making it ideal for someone who enjoys combining technical excellence with commercial client interaction. Key responsibilities include: • Drafting detailed tax advisory reports across a range of UK tax matters., • Undertaking technical research into UK tax legislation, HMRC practice and relevant case law., • Advising global Indian families on a broad range of UK tax planning and structuring matters., • Managing client matters from initial meetings through to delivery of advice, including scoping work, fee management and ongoing relationship management., • Acting as the principal point of contact for clients, family offices and third-party professional advisers., • Assisting with complex tax compliance and tax dispute matters where required, including drafting white space disclosures, advising on treaty relief and supporting motive defence claims., • Preparing marketing materials and thought leadership focused on India-related tax issues and international private client matters., • Supporting the continued growth of the practice through networking, business development and client relationship management., • Mentoring junior members of the Tax team, supporting their technical development and contributing towards performance reviews as you progress towards Senior Manager., • Delivering an exceptional standard of client service at all times. You will benefit from working alongside highly experienced Partners who are committed to developing their team, offering significant autonomy, regular exposure to complex international matters and a genuine pathway towards Senior Manager and beyond. Requirements • Degree educated (minimum 2:1)., • ATT or ACCA qualified, together with CTA qualification., • At least 8 years' experience within Tax Advisory., • Strong experience advising entrepreneurial, international or private clients on complex UK tax matters., • Proven experience drafting high-quality tax advisory reports., • Excellent technical knowledge of UK tax legislation and HMRC practice., • Outstanding written and verbal communication skills, with the ability to explain complex technical issues clearly., • Strong analytical skills with the ability to interpret financial information and tax legislation accurately., • Highly organised with excellent attention to detail., • A proactive, commercially minded and client-focused approach., • Experience mentoring or supervising junior team members would be advantageous. The Opportunity This is a rare opportunity to join one of London's leading law firms in a highly visible Tax Manager position, offering exposure to sophisticated international advisory work, direct client relationships, and the opportunity to develop a recognised specialism advising global Indian families. With high-quality work, close Partner exposure, genuine progression opportunities and a collaborative culture, this role offers an outstanding platform for an ambitious Tax professional looking to take the next step in their career. Apply now for confidential consideration or contact JMC Legal Recruitment to learn more about this excellent opportunity.

We are hiring for a Executive Assistant to join a well-known, international City-based law firm. You will be joining the Property & Workplace function which is a dynamic and integral part of the firm's central management team and is led by the Director of Property & Workplace, who reports directly to the Managing Partner. Key Responsibilities Executive & PA Support • Provide comprehensive executive and PA support to the Director of Property & Workplace, maintaining the highest levels of discretion and confidentiality., • Manage a complex and demanding diary, anticipating priorities and ensuring the Director is fully prepared for meetings and engagements., • Draft and coordinate correspondence, meeting agendas and minutes., • Prepare briefing materials and supporting documentation ahead of meetings., • Process expenses and invoices on behalf of the Director., • Assist with inbox management, prioritising communications and actioning matters as required., • Coordinate travel arrangements and logistics. Reporting & Communications • Act as the central conduit for information between the Director and the five Property & Workplace teams., • Coordinate the collection, collation and presentation of monthly reporting across all functions., • Support the preparation of reports and presentations for senior leadership, management committees and wider business updates., • Produce high-quality PowerPoint presentations in line with corporate branding standards., • Draft and coordinate internal communications on behalf of the Director. Coordination & Stakeholder Management • Serve as the key liaison between the Director and the Workplace Operations, Client Experience, Food & Beverage, Health & Safety and ESG teams., • Coordinate departmental activities, priorities and actions to support strategic objectives., • Build strong relationships across the business and act as a professional point of contact for stakeholders at all levels., • Assist with the organisation of internal and external meetings and events., • Coordinate holiday planning and resource coverage across teams where required., • Administration, • Maintain accurate filing systems and departmental records., • Manage incoming correspondence and telephone enquiries efficiently., • Maintain CRM and contact management data, ensuring information remains accurate and up to date., • Demonstrate commercial awareness and proactively identify matters requiring the Director's attention. Candidate Profile Essential Experience & Skills • Previous experience in a PA, Executive Assistant, Coordinator or Executive Support position within a professional services or corporate environment., • Strong organisational skills with the ability to manage multiple priorities and deadlines., • Excellent written and verbal communication skills., • Experience supporting senior stakeholders at Director level or above., • Advanced Microsoft Office skills, including Word, Outlook, Excel and PowerPoint., • Experience working across multiple teams and functions., • Strong stakeholder management and relationship-building capabilities., • High levels of discretion, professionalism and sound judgement., • Ability to remain calm and effective in a fast-paced environment., • A proactive approach with the confidence to anticipate needs and take initiative. Personal Attributes • Versatile and comfortable managing a varied workload., • Diligent, highly organised and detail-focused., • Approachable with strong interpersonal skills., • Adaptable and responsive to changing priorities., • Collaborative and service-oriented. What's on Offer • Opportunity to work within a prestigious City law firm., • Exposure to senior leadership and strategic business operations., • Modern, state-of-the-art office environment in the City of London., • Collaborative and inclusive culture., • Competitive salary and benefits package. For more information please apply directly or contact Jess or Ella from AJ Chambers.

We are delighted to be working with our exciting, international law firm client in their search for an experienced Legal Executive Assistant to join their team on a 12-month maternity cover contract. Supporting senior Directors, this is a fantastic opportunity to join a collaborative and professional team, providing high-level executive support within a fast-paced environment. Key duties include: • Diary and inbox management for senior Directors, • Preparing board meeting packs, agendas and supporting documentation, • Coordinating meetings and managing busy schedules, • Booking UK and international travel arrangements, • Preparing correspondence, presentations and documentation, • Providing executive and administrative support to senior stakeholders, • Assisting with a variety of ad-hoc duties as required The successful candidate will have: • Previous experience working as a Legal Executive Assistant or Legal PA within a law firm (essential), • Excellent organisational and time management skills, • The ability to manage multiple priorities and work to tight deadlines, • Strong communication and interpersonal skills, • Excellent attention to detail, • A proactive, professional and flexible approach, • Good working knowledge of Microsoft Office If this role looks like your next challenge, please contact Liam at Eclectic Recruitment today. We endeavour to reply to every application. However, due to the high volume of applications we receive, if you have not heard from us within 10 working days, please assume that your application has been unsuccessful on this occasion.

Senior Executive Assistant | Central London | £60,000 - £70,000 + Bonus A highly successful and growing investment firm is seeking an experienced Senior Executive Assistant to support its senior leadership team, with a primary focus on the Managing Partner.This is a varied, hands-on role combining traditional EA support with office management, events coordination, travel management, and stakeholder engagement. The successful candidate will thrive in a fast-paced, collaborative environment and enjoy being a key part of a close-knit team. Key Responsibilities • Complex diary and inbox management for senior executives, • Organising International and domestic travel coordination, including visitors, • Meeting preparation, expenses, and administrative support, • Office operations, facilities, and supplier managemement, • Coordination of corporate events and investor meetings, • Liaison with investors, business owners, and external stakeholders About You • Minimum 5 years' Executive Assistant experience within financial or professional services, • Experience supporting C-suite or senior leadership teams, • Highly organised, proactive, and detail-orientated, • Professional, discreet, and confident communication skills, • Microsoft Office skills and ability to manage multiple prioririties, • Degree educated preferred Package & Benefits • Private healhcare, • Pension, • 23 days' holiday plus Christmas & New Year office closure, • Full-time, office-based role (5 days per week)

Team Executive Assistant, temp for 3 to 6 months initially, hybrid working, Membership Body, London, c.£19.20 per hour plus holiday pay High profile not for profit Membership body needs a proactive PA / EA with a professional and engaging demeanour to help support the Executive team. Reporting to the Senior EA this is a hybrid working role and you will bring your organisational skills and ability to build productive relationships with senior stakeholders to the role. If you love animals, this is a great opportunity for you! Dogs are regularly in the office! Responsibilities of this role include: • Providing support to the Executive Assistant and senior leadership team, • Assisting with diary management, meeting coordination, reporting, and the delivery of internal and external events, • Assisting with inbox monitoring and follow-up actions as directed by the Executive Assistant., • Attending meetings when required to take accurate minutes and record actions, • Coordinating complex diaries and schedules, resolving scheduling conflicts, • Managing meeting logistics and ensuring timely preparation of documentation and follow-up actions, • Coordinating room bookings, catering, technical requirements and attendee communications, • Supporting the production of reports and executive level materials, • Assisting in the planning and delivery of key internal and external events, • Coordinate travel arrangements including booking flights, accommodation and transportation, • Prepare detailed travel itineraries and supporting documentation, • Assist with travel expenses administration where required, • Contributing to the efficient and seamless running of the Executive Office, • Gathering information to support executive briefings, reports and presentations, • Preparing and editing documents, reports and presentations with a high level of accuracy and attention to detail, • Maintaining organised records, trackers and filing systems, • Providing administrative support to projects Skills and Experience needed: • Experience in an administrative, personal assistant or executive support role, • Strong organisational and time management skills with the ability to manage multiple priorities, • Excellent written and verbal communication skills., • Experience taking meeting minutes and producing clear written reports, • High attention to detail and accuracy, • Ability to work proactively and use initiative, • Ability to handle sensitive and confidential information, • Ability to work at pace, remain adaptable and manage competing priorities effectively in a dynamic Executive Office environment, • Able to adapt quickly to shifting priorities, • MS Office or Google Workspace (Outlook, Word, Excel and PowerPoint) Due to the large number of applications that we receive, only shortlisted applicants will be contacted. Val Wade Recruitment are actively looking for applicants from underrepresented communities, and pride ourselves as an equal opportunities’ employer and agency.

Birchrose Associates is proud to be partnering with a highly regarded London law firm, renowned for its exceptional client service and collaborative culture, to recruit an experienced Executive Assistant to support Partners within the firm's Family department. The Firm Our client is a highly regarded London law firm, recognised for delivering exceptional legal advice and outstanding client service. Its Family Law team is renowned for advising on complex, high-profile and international matters, earning an excellent reputation for both its expertise and client-focused approach. Known for its collaborative culture and commitment to developing its people, the firm is now seeking an experienced Executive Assistant to provide high-level support to Partners and Fee Earners within this successful and busy team. The Opportunity The successful Executive Assistant will provide comprehensive executive, secretarial and administrative support to Partners, Fee Earners and the wider department. Duties include: • Providing proactive EA and legal secretarial support, including file opening, billing, file closing and document formatting, • Managing complex diaries, arranging meetings, coordinating conference calls and organising UK and international travel, • Preparing legal documents, • Acting as a first point of contact for clients and internal stakeholders, • Managing the department's knowledge management and iManage systems, • Coordinating seminars, webinars and departmental events, • Supporting the preparation of Court bundles, client bibles and other legal documentation, • Assisting with billing, drafting invoices and supporting the proactive management of WIP and aged debt, • Mentoring and supporting Secretaries and Senior Secretaries This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9:30am -5.30pm. Requirements • At least 5 years experience as an Executive Assistant or Senior Legal Secretary within a law firm, • Experience supporting Partners within a Family or Litigation team is essential Vacancy Highlights • Hybrid working (50/50), • Excellent benefits package To be considered for this Executive Assistant opportunity, please contact Birchrose Associates for a confidential discussion.

Personal Assistant Ruislip - Office based 5 days Salary up to £55000 dependent on experience About the role My client is seeking a highly organised and proactive Personal Assistant to provide comprehensive support to senior leadership within a successful privately owned business. This is a varied and fast-paced role that requires excellent organisational skills, discretion, and the ability to manage a broad range of administrative, operational, and personal support responsibilities. The successful candidate will play a key role in ensuring the smooth running of day-to-day activities, acting as a trusted point of contact and supporting multiple projects across the organisation. Key Responsibilities Organisation & Time Management • Manage complex diaries, appointments, and schedules., • Coordinate and prioritise multiple tasks and deadlines., • Track key dates, meetings, actions, and deliverables., • Anticipate requirements and proactively resolve issues. Business & Operational Support • Prepare meeting agendas, minutes, and action trackers., • Conduct research and compile information to support decision-making., • Assist with project coordination and administrative tasks across various business functions., • Liaise with external stakeholders, suppliers, consultants, and professional advisers. Administrative Support • Organise travel arrangements, accommodation, and transport., • Prepare and maintain documents, reports, presentations, and filing systems., • Manage incoming correspondence, calls, and emails professionally., • Support the efficient operation of office facilities and administrative processes. Personal Assistance • Provide support with personal administration and appointments., • Assist with the management and reconciliation of expenses, invoices, and related documentation., • Undertake ad hoc tasks and errands as required., • Handle sensitive information with the utmost confidentiality. Communication & Relationship Management • Act as a key point of contact on behalf of senior leadership., • Build and maintain strong relationships with internal and external stakeholders., • Communicate effectively and professionally at all levels. About You You will be a highly organised and adaptable professional who thrives in a busy environment and enjoys managing a varied workload. Skills & Experience • Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative role., • Exceptional organisational skills and attention to detail., • Strong verbal and written communication skills., • Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook., • Ability to manage confidential and sensitive information with discretion., • Flexible, proactive, and capable of working independently., • Degree educated is advantageous but not essential. What’s on Offer? • A diverse and rewarding role supporting senior leadership., • Exposure to a broad range of business activities and projects., • A professional and collaborative working environment., • Opportunities to develop your skills and make a meaningful contribution to the organisation. If you are a motivated, resourceful, and dependable individual looking for a varied Personal Assistant role, we would be delighted to hear from you.

Junior Producer Salary: £48,500 - £56,000 The opportunity: The Production team within Content Engine Studios brings our creative vision to life through exceptional project management, clear communication, and proactive problem-solving. We deliver a diverse portfolio of work for Shell, including documentary films, scripted content, animation, live events, and short-form social content. Reporting to the Head of Production, the Junior Producer will manage a portfolio of projects with support and oversight from the Senior Project Manager and Executive Producer. This is a step-up from a supporting role, offering the opportunity to manage projects autonomously and develop production leadership skills while working closely with creative teams and stakeholders. The Junior Producer is responsible for the successful delivery of projects across financial, logistical, HSSE, legal, brand compliance, and client communication requirements. Responsibilities will vary depending on project scope and complexity. Once project budgets are approved, the Junior Producer will lead resource planning, ensuring a clear understanding of the brief, alignment with creative teams, and effective communication of deliverables to stakeholders. For larger or more complex productions, the Junior Producer will support the recruitment and management of freelance talent, including researchers, assistant producers, editors, animators, composers, and other specialist roles. They will oversee day-to-day production management while maintaining strong communication with the Creative team and Executive Producer to deliver high-quality work and an outstanding client experience. Initially focused on projects ranging from £10k–£70k, the role offers a clear development path towards managing larger productions valued at £150k+. About You You have experience in branded content production and project management, gained in a role such as Senior Coordinator, Production Coordinator, or Junior Production Manager. You are confident interpreting client briefs and translating them into well-managed, successful productions. You bring Strong stakeholder management skills and an ability to build trusted relationships. Excellent organisational skills, with the ability to manage multiple projects simultaneously while balancing deadlines, budgets, and priorities. A proactive, solutions-focused approach and a commitment to clear, effective communication. A strong understanding of production workflows across development, pre-production, production, and post-production. Curiosity about emerging trends in content creation, including AI tools, social media, branded content, advertising, film, and television. Knowledge of the creative talent landscape and an ability to identify and engage high-quality freelance collaborators. A commitment to understanding Shell’s business, brand values, guidelines, HSSE requirements, and legal obligations to ensure every production delivers value and meets compliance standards. You are also a collaborative team player who contributes beyond project delivery by participating in brainstorms, editorial discussions, team meetings, creative initiatives, and company events. You actively champion the team’s capabilities and are confident promoting our work, achievements, and future opportunities to clients and stakeholders. Key Responsibilities Project Management Manage multiple projects simultaneously, typically overseeing at least four productions at various stages of development, pre-production, production, and post-production. Maintain project schedules, timelines, status reports, and delivery plans. Coordinate internal meetings, production calls, and project communications. Production Delivery Plan and oversee shoots, recordings, and content productions, including logistics, scheduling, call sheets, bookings, and supplier management. Liaise with freelancers, vendors, and production partners to ensure successful project delivery. Delegate and oversee tasks assigned to Production Assistants and Runners. Manage assets and final deliverables, ensuring all content meets client, brand, and platform requirements. Financial Management Track project budgets and cost reports. Produce monthly financial updates for the Head of Production and Finance team. Raise purchase orders and monitor project invoices and expenditure. Compliance & Risk Management Support and implement HSSE requirements across productions, with training provided where required. Ensure projects comply with legal, contractual, and brand governance standards. Client & Stakeholder Management Maintain effective communication with clients and stakeholders throughout the production process. Escalate issues appropriately and seek support from the Senior Project Manager or Executive Producer when required. Build positive relationships that contribute to a high-quality client experience. As a key member of the film team, you demonstrate and actively promote our Values: Support - We’re all about each other. We speak our minds, listen, question & solve. Stretch - We love a challenge. We’re curious, determined & relentless in our ambition. Succeed - We like winning, big or small. We’re quick to congratulate and celebrate together

If you need support in completing the application or if you require a different format of this document, please get in touch with at UKI.recruitment@tcs.com or call TCS London Office number 02031552100 with the subject line: “Application Support Request”. Role: Personal Assistant/Executive Assistant Job Type: Permanent Location: London - UK Number of hours: 40 hours per week – full time Ready to utilize your experience and expertise in Personal Assistance or Executive Assistance? We have an exciting role for you – Executive Assistant! Careers at TCS: It means more TCS is a purpose-led transformation company, built on belief. We do not just help businesses to transform through technology. We support them in making a meaningful difference to the people and communities they serve - our clients include some of the biggest brands in the UK and worldwide. For you, it means more to make an impact that matters, through challenging projects which demand ambitious innovation and thought leadership. • Build strong relationships with a diverse range of stakeholders., • Gain access to endless learning opportunities., • Work closely with the range of teams within the business to bring products to life. The Role As a Executive Assistant, you will be expected to provide administrative, organizational, and operational support to subunit head and Global Client Director, ensuring seamless day-to-day functioning. You should manage diary schedules, communications, travel, meetings, documentation, and priorities with professionalism and strict confidentiality. This role requires proactive planning and the ability to handle sensitive information and shifting demands. Key responsibilities: • Executive and Calendar Management., • Meeting and events coordination., • Travel and Expenses, and General planning and monitoring., • Handling of contract documents and signatures process., • Excellent organisational, planning and interpersonal skills., • Comfortable building relationships with stakeholders at all levels, both within and out with the organization., • Ability to adapt to fast-moving deadlines and prioritise requests from multiple sources., • Professional demeanour, excellent interpersonal and communication skills, both written and verbal., • Confident user of Office 365 programs and quick learner of new systems., • Comfortable working autonomously and proactively within remit of the role, as well as part of a team, both remotely and in person with minimal supervision., • Ability to work to tight timescales and budget limits. Your Profile Essential skills/knowledge/experience: • Strong background in event coordination and on‑site support., • Skilled in organizing meetings, agendas, and scheduling logistics., • Experienced in managing complex travel plans and itineraries., • Competent in financial administration, including invoice and expense processing., • Trusted to handle confidential and sensitive information with discretion., • Proficient in data collation, analysis, and reporting., • Effective in overseeing office operations and maintaining smooth day‑to‑day workflows. Desirable skills/knowledge/experience: • Previous work experience as a Personal Assistant or Executive Assistant for senior management. Rewards & Benefits TCS is consistently voted a Top Employer in the UK and globally. Our competitive salary packages feature pension, health care, life assurance, laptop, phone, access to extensive training resources and discounts within the larger Tata network. Diversity, Inclusion and Wellbeing Tata Consultancy Services UK&I is committed to meeting the accessibility needs of all individuals in accordance with the UK Equality Act 2010 and the UK Human Rights Act 1998. We believe in building and sustaining a culture of equity and belonging where everyone can thrive. Our diversity and inclusion motto is ‘Inclusion without Exception’. Our continued commitment to Culture and Diversity is reflected across our workforce implemented through equitable workplace policies and processes. You’ll find a welcoming culture and many internal volunteering and social networks to join (these are optional). Our diversity, inclusion and social activities include 12 employee networks such as gender diversity, LGBTQIA+ & Allies, mental health, disability & neurodiversity inclusion and many more, as well as health & wellness initiatives and sports events and we sponsor the London Marathon. We welcome and embrace diversity in race, nationality, ethnicity, disability, neurodiversity, gender identity, age, physical ability, gender reassignment, sexual orientation. We are a disability inclusive employer and encourage disabled people to apply for this role. If you are an applicant who needs any adjustments to the application process or interview, please contact us at UKI.recruitment@tcs.com with the subject line: “Adjustment Request” or call TCS London Office 02031552100 to request an adjustment. We welcome requests prior to you completing the application and at any stage of the recruitment process. Next Steps Due to a high volume of applications, we will be unable to contact each applicant individually on the status of their application. If you have not received a direct response within 30 days, then it should be deemed unsuccessful on this occasion. Join us and do more of what matters. Apply online now.

🚀 Sinclair is Hiring! Join Our Team as Executive Assistant 🚀 📍 Location: London, United Kingdom (UK). We are seeking a highly organized, strategic, and senior Executive Assistant to provide high-level support to our Chief Operating Officer (COO) and Chief People Officer (CPO), while overseeing the day-to-day coordination and management of our London office. This role is ideal for a sharp, senior-level professional who can act as a trusted partner, executive coordinator, office manager, and operational enabler in a fast-paced environment. You will work closely with two of the busiest functions in the organization, anticipating needs, removing obstacles, and ensuring priorities are managed effectively. The pace is fast, the standards are high, and the opportunity to make a real impact is significant. This role requires exceptional communication skills, strong business judgment, and the ability to manage multiple priorities across a dynamic global environment. About Sinclair Founded in 1971, Sinclair is a global medical aesthetics organisation that delivers an extensive product range. With an in-house commercial infrastructure, including manufacturing and a network of distributors in leading global markets, our products are sold in 55 countries worldwide. This is a great time to join Sinclair as we continue to increase our product range and expand into new markets and territories. Sinclair Values: ✅ Act with Integrity – Consistently doing the right thing, even when it’s the hard choice; ensuring 100% compliance with all rules, standard operating procedures, and guidelines. ✅ Results-Driven – Making a meaningful business impact in all you do through sales, efficiency, and operational excellence. ✅ Innovation-Centered – Redefining aesthetics through pioneering products, service models, and business strategies. ✅ Own It! – Being accountable for your decisions, actions, and outcomes while remaining reliable to customers and colleagues. What You'll Be Doing: Executive Support & Partnership • Support the Global Commercial Finance and Chief People Officer across meetings, travel, and priorities, ensuring smooth execution and follow-through, • Act as a trusted point of coordination by attending meetings, capturing key takeaways, and ensuring action items are followed up effectively, • Prepare briefing materials, presentations, talking points, and pre-reads for executive and leadership engagements, • Support communication between leadership and departments, • Conduct research, analysis, and business planning activities, • Handle confidential and sensitive matters with discretion, • Act as a trusted partner and problem-solver for executive leadership Calendar, Inbox & Travel Management • Manage and prioritize complex, ever-changing calendars across multiple time zones, • Triage inboxes, draft responses, and escalate priorities with sound judgment, • Coordinate domestic and international travel end-to-end, including logistics for important meetings and leadership events Meeting & Agenda Coordination • Organize and coordinate meeting agendas for executive team sessions, leadership offsites, and cross-functional reviews, • Track action items, follow up with stakeholders, and ensure timely completion Operational Support • Liaise across Finance, HR, and the broader leadership team to keep initiatives moving forward, • Monitor organizational goals, KPIs, and operational priorities, • Improve internal processes and drive operational efficiency What We're Looking For: • 8+ years of experience in Executive Assistant, Senior Executive Support, or Business Operations roles supporting C-level or SVP-level leaders, • Proven ability to operate in a fast-moving, high-pressure environment—ideally in finance, aesthetics, or a similarly demanding sector, • Exceptional organizational skills with the ability to manage competing priorities across senior stakeholders, • Strong business acumen and confidence engaging in strategic and commercial discussions, • High level of discretion and sound judgment with confidential information, • Excellent written and verbal communication skills; comfortable drafting executive-level correspondence, • High EQ, low ego, and strong stakeholder management skills, • Experience supporting globally distributed teams, • Familiarity with executive tools (e.g., scheduling platforms, productivity suites, travel management systems) At Sinclair, we focus on developing our people and fostering an entrepreneurial culture that encourages flexibility, accountability, and autonomy. You will have the opportunity to collaborate cross-functionally and contribute to impactful projects across the business. This is an exciting opportunity to join a successful company with ambitious plans for the future. If this sounds like you and you meet the requirements, we would love to hear from you. Please apply today! Please note that if we receive a high volume of applications, we may close the role before the advertised closing date. By making this application, you consent to personal information being used in automated decision-making processes relating to key job requirements stated in this ad. Sinclair does not accept speculative or unsolicited CVs from Recruitment Agencies. Any unsolicited CVs received will be treated as property of Sinclair, and associated Terms & Conditions will be considered null and void.

Senior Legal PA / Executive Assistant Liverpool Street, London | Up to £57k | Hybrid Working (3 days office / 2 days home) An international professional services firm is seeking an experienced Senior Legal PA / Executive Assistant to support 2 Partners within a busy, high-performing team. This is a billing-heavy role, making it ideal for candidates with strong billing experience who enjoy financial management responsibilities alongside traditional PA support. Key Responsibilities: • Extensive billing support, including WIP management, invoice preparation and liaison with finance teams, • Proactive practice management and partner support, • Complex diary, meeting and international travel coordination, • Inbox and communication management, acting as a key client contact, • Preparation of documents, presentations, pitches and client materials, • Business development and marketing support, including research and event coordination, • Managing competing priorities and ensuring smooth day-to-day operations About You: • Significant Senior PA / Executive Assistant experience, ideally within legal or professional services, • Strong billing experience and genuine interest in financial management, • Excellent organisational skills and attention to detail, • Confident communicator ...

Executive Assistant & Office Manager Location: West End, London Industry: Investment Management Salary: £60-65,000 Type: Permanent Hours: Monday-Friday 9am-6pm Office/Remote Working: 4 days office, 1 remote (per week) Is this the role for you: A fast-growing, investment manager is looking for a highly capable Executive Assistant to support the Managing Partner and two other senior leaders, alongside taking on wider office management responsibilities. This is a dynamic and varied role, ideal for a proactive and professional individual who thrives in a fast-paced, high-performing environment. What you will do: As Executive Assistant, you’ll be responsible for managing complex diaries, coordinating international travel, and ensuring the smooth day-to-day running of senior leadership’s schedules. In addition, you’ll oversee the general administration of the new Soho-based office, working closely with a close-knit team of 30 professionals. You’ll be a key point of contact across the business, playing a pivotal role in maintaining operational efficiency and team culture. What We’re Looking For: We’re looking for someone with proven experience as an EA, ideally within investment management or financial services, who brings first-class communication skills, exceptional organisation, and a strong sense of initiative. Confidence with PowerPoint and systems is important, along with the ability to juggle priorities, remain composed under pressure, and deliver with precision. This is a great opportunity to join a values-driven firm with ambitious growth plans and a collaborative, high-performance culture.

Executive Assistant – Senior Support Industry: Investment Location: West End, London Salary: £65-85,000 Contract: Full-time, Permanent Flexible Working: 3 days office-based, 2 remote-based Is this the role for you: We’re hiring on behalf of a highly respected global investment and technology firm for an experienced Executive Assistant to provide support to a variety of senior executives (5 VPs in total). This is a unique opportunity for a confident, organised, and proactive EA to step into a high-impact role within a collaborative and fast-moving environment. What you will do: This position involves managing demanding schedules, organising detail-sensitive meetings, coordinating complex travel itineraries, supporting high-level projects, and communicating effectively with both internal stakeholders and external partners. You’ll be working closely with EA managers and team leads, learning executive preferences and adapting quickly to varying support needs as assignments arise. What You’ll Bring: We’re looking for someone with a minimum of five years' relevant experience, who thrives in a dynamic workplace and is confident handling confidential information with absolute discretion. You’ll be naturally meticulous, a team player, and someone who can seamlessly switch between working independently and as part of a broader EA team. Familiarity with Microsoft Outlook is essential, and experience with tools like Slack, Confluence, and SharePoint is highly advantageous. This is a rare opportunity to support senior leadership at the very top of their field in a firm that values precision, initiative, and excellence. If you’re a detail-driven EA with strong judgement and the confidence to take ownership of your work, we want to hear from you.

A leading brand in the food industry is seeking a Greek Speaking Executive Assistant to join its team. The company’s product range includes high quality, authentic multi-award-winning products and its brand is trusted, and renowned for its dedication to excellence and innovation. They are looking for an experienced Executive Assistant to support both the business owner and Managing Director. This is a unique and varied role combining high-level administrative support, communication, and coordination duties in a fast-paced international business environment. It is essential that the successful candidate is fluent in both written and spoken English and Greek. Reporting to the Managing Director, you will be the central point of contact between the London office and the owner, who splits his time between London and Greece. This is a newly created role and the company has a high staff retention rate. The job is based at the company’s London office in Leyton. This is a hybrid position, offering remote working, however it is important that you are available to be in the office when the owner is in London. As the Executive Assistant you will: • Provide daily executive-level administrative support to the owner and Managing Director., • Manage complex diaries across international time zones., • Manage inboxes, prioritising and responding to communications on behalf of the executives., • Coordinate international and domestic travel arrangements., • Serve as the primary liaison between the owner and the London-based teams., • Ensure effective and timely communication in both English and Greek., • Prepare and edit correspondence, reports, and presentations, dealing with sensitive and confidential information., • Assist in organising board meetings, supplier meetings, and internal strategy sessions., • Support with personal administrative tasks for the owner when required, maintaining a high level of discretion., • Maintain office systems and improving administrative processes., • Occasionally accompanying the Owner or MD to meetings or events in the UK and Europe as needed. We are looking for a Greek Speaking Executive Assistant with the following skills, attributes, and experience: • Proven experience as an Executive or Personal Assistant supporting senior leadership, ideally in a fast-paced or international business environment., • Strong academic background preferred., • Fluent in both Greek and English (spoken and written) – essential., • Fluency in Dutch would be beneficial., • Highly organised with strong multitasking ability and meticulous attention to detail., • Proficient in Microsoft Office Suite and comfortable using digital communication and project management tools., • Excellent interpersonal and communication skills., • A confident, proactive, and professional demeanour., • Strong problem-solving skills with the ability to anticipate needs and work independently., • Experience or interest in the food distribution or FMCG sector would be an advantage., • Flexibility to travel if required and to accommodate communications across UK/Greece time zones. You must be highly organised and able to remain calm under pressure. It would suit a person who is discreet, proactive and comfortable with a fast-paced environment. You will need to be agile and comfortable dealing with frequent changes to priorities – it’s a role that requires adaptability and initiative. In return you will receive a competitive salary plus: • Pension, • BUPA Healthcare, • Employee Discounts on products, • Training and development, • Cycle to work scheme, • Travel card loan, • Discretionary bonus If this sounds like the Executive Assistant role foryou, click apply now. Candidate Source Ltd is an advertising agency. Once you have submitted your application it will be passed to the third party Recruiter who is responsible for processing your application. This will include holding and sharing your personal data, our legal basis for this is legitimate interest subject to your declared interest in a job. Our privacy policy can be found on our website and we can be contacted to confirm who your application has been forwarded to.

Executive Assistant to the Founder & CEO Location: UK – Hybrid / Flexible Working Contract: Permanent | Full-time Thomas & Co International is a growing, multi-award-winning tax and advisory firm supporting entrepreneurs, privately owned businesses, high-net-worth individuals and internationally mobile clients across the UK and overseas. The firm has doubled revenue for four consecutive years and now operates with a team of 35+ high performers. As the firm continues to scale, we are looking for an exceptional Executive Assistant to provide direct, high-trust support to our Founder & CEO. This is a senior support role for someone exceptional at managing complexity, anticipating needs and operating with absolute discretion. The successful candidate will work as the Founder’s right hand across the full spread of his commercial, content and personal commitments. Our Founder & CEO Josh Thomas was recently named in the Forbes 30 Under 30 Europe list in the Finance category. He has built one of the largest personal brands in the tax advisory space, reaching millions of views each month and landing him in entrepreneurial circles out of reach to most. You can explore his thought leadership and insights via his _. The Role This role provides direct, comprehensive support to the Founder across the full spread of his commercial and personal commitments. You will own his diary, travel and communications, coordinate across the firm’s commercial workstreams and content production, and act as a trusted gatekeeper for his time and standards. On any given week, you may be coordinating complex international travel, preparing briefing notes for a high-net-worth client meeting, supporting a podcast or speaking engagement, liaising with editors on content campaigns, and managing inbound requests from media, partners and prospective clients. The work spans operational, strategic and personal, and requires someone who can hold all of it with discretion, polish and pace. Key Responsibilities: • Own and manage the Founder’s diary, ensuring time is allocated effectively across commercial, content, partnership and personal commitments., • Coordinate complex domestic and international travel, including flights, accommodation, ground transport and full itineraries., • Manage inbound communications, prioritising correspondence and acting as a first-line filter for the Founder’s time., • Prepare for meetings, including agendas, briefing notes and supporting documents, and ensure agreed actions are tracked through to completion., • Coordinate across internal team members and external partners to keep commercial workstreams progressing on the Founder’s behalf., • Act as a key point of contact for high-profile clients, partners and brand collaborators, representing the Founder’s standards in every interaction., • Support the Founder’s content and personal brand operation, coordinating with editors, podcast hosts, event organisers and partnership brands., • Manage personal commitments, lifestyle administration, restaurant and event bookings, and ad-hoc personal tasks., • Maintain absolute discretion across all confidential business and personal information at all times. Experience and Qualifications: • Significant experience as an Executive Assistant or Chief of Staff to a Founder, CEO or senior public-facing executive., • Track record supporting a Founder or principal who attracts inbound media, podcast, public speaking and investment opportunities is highly advantageous., • Highly commercially aware, with the capability to act and operate on the Founder’s behalf in commercial conversations and inbound opportunity discussions., • Demonstrated ability to manage complex domestic and international diary and travel logistics with precision., • Experience operating within high-net-worth, professional services or comparable environments such as luxury, finance or talent management is highly advantageous., • Confident handling sensitive and confidential information with absolute discretion., • Excellent written communication, with strong drafting and proofreading skills., • Highly proficient with diary, productivity and project management tools (Google Workspace, Slack, Asana or equivalent)., • Comfortable coordinating with content production teams (editors, videographers, podcast hosts) is advantageous., • Willingness to travel domestically and internationally as required, including to the Founder’s overseas base., • Willingness to flex working hours where required to support the Founder’s schedule, with appropriate boundaries respected. Personal Qualities: • Highly polished, professional and well-presented, with the ability to represent the Founder and the firm to an exceptional standard., • Anticipatory by nature, with a strong instinct for what the Founder needs before being asked., • Calm and composed under pressure, with the resilience to manage competing priorities and last-minute changes., • Discreet, trustworthy and committed to absolute confidentiality., • Strong judgement, comfortable making decisions on the Founder’s behalf where appropriate., • Excellent communicator, both written and verbal., • Genuinely committed to enabling the Founder to operate at his highest level. What We Offer A highly competitive remuneration package designed to recognise both individual contribution and collective team success. Our approach combines financial reward, career progression and personal wellbeing to support our people in continued growth and development. Joining us means working directly alongside one of the most recognisable founders in UK tax advisory, with full visibility of the commercial, content and brand operation that has built Thomas & Co International into the firm it is today. We measure contribution, not just length of service. If you are looking for a role with genuine pace, real proximity to decision-making and the chance to enable a high-profile founder to operate at his absolute peak, then Thomas & Co International is your calling. Benefits Package: • Highly competitive base salary., • Wellness subscription., • Life assurance cover., • An additional day’s leave for your birthday, plus a holiday buy-back scheme., • Hybrid and flexible working arrangements., • Direct daily proximity to senior leadership and decision-making., • Clear opportunity for career progression in a fast-growing firm. We are an equal opportunities employer and welcome applications from all backgrounds. Applicants must have the right to work in the UK, as visa sponsorship is not available for this role.

Executive Assistant (Remote, UK-Based) Location: Remote (UK only) Employment Type: Full-time, permanent Salary: Competitive, based on experience About Us This company are a fast-growing international investment firm specialising in real estate and private equity. With leadership split between the US and the UK, They operate in a dynamic, fast-paced environment where clarity, autonomy, and impact matter. As they continue to scale, They are seeking an exceptional Executive Assistant to support our Managing Director in the US, while working closely with our UK team. Role Overview This is a pivotal role for an experienced, proactive Executive Assistant who thrives in an international setting. You will provide high-level support to the Managing Director and senior leadership, taking ownership of complex diary management, cross-border coordination, and strategic administrative support. In addition, you will occasionally assist with personal PA duties to ensure smooth day-to-day management of both professional and private commitments. The right candidate will be highly organised, responsive, and adaptable, with the confidence to manage competing priorities across multiple time zones. Key Responsibilities • Manage complex executive calendars across UK, US, and international time zones with precision., • Coordinate and schedule meetings, calls, travel itineraries, and logistics., • Monitor and prioritise high-volume inboxes and communications on behalf of senior executives., • Prepare documents, agendas, briefing packs, and reports., • Maintain and update records, contact databases, and CRM systems (HubSpot)., • Track follow-ups, deliverables, and deadlines to ensure priorities are met., • Provide administrative support on special projects, including research, reporting, and investor or partner coordination., • Handle confidential and sensitive information with complete discretion., • Assist with occasional personal PA duties (e.g., personal scheduling, household/vendor liaison, and other ad-hoc support as required). Required Qualifications • Minimum 3 years' experience as an Executive Assistant or in a comparable high-level administrative role., • Fluent in English with excellent written and verbal communication skills., • Advanced skills in Google Workspace (Calendar, Docs, Sheets, Gmail)., • Experience using Slack for internal communications., • Proficiency with HubSpot CRM (or a similar platform)., • Strong ability to coordinate seamlessly across multiple time zones., • Previous experience working in a remote or hybrid environment., • Highly organised with exceptional attention to detail and time management., • Previous background within Private equity/ property investment Preferred Experience • Background in finance, investment, or professional services., • Experience supporting executives across both UK and US markets., • Familiarity with international business etiquette and scheduling., • Confidence with tools such as Notion, DocuSign, and Zoom. What We Offer • Competitive salary tailored to experience., • Employer pension contributions (in line with or above UK auto-enrolment)., • 28 days paid holiday inclusive of bank holidays, with additional days for long service., • Remote work stipend and full home office equipment., • Private health insurance, including mental health support., • Ongoing training and professional development opportunities., • A collaborative, ambitious, and internationally connected team. Benefits: Pension contribution, 28 days paid holiday (including bank holidays), remote work stipend, private medical coverage, home office equipment, and ongoing professional development support. Right to Work This role is open to UK-based candidates only, with full right to work in the UK. We are not able to sponsor visas at this time.

Partners in Performance is a global management consulting firm that works hand-in-hand with our clients to deliver lasting results in business performance. Our firm has real scale and a demonstrated track record with reach across Australia and New Zealand, Africa, North and South America, the UK and Europe. As a Firm, we are about Unleashing Potential in our clients and our people. This Business Development Executive Assistant role requires maturity and experience working with senior management team members. You will be a good influencer, professional and comfortable liaising with a diverse range of people including prospective and current clients and their EAs.This role will suit a proactive individual with an ability to work autonomously as well as in a team. The successful candidate should have a desire to work closely with their Director(s) / Principal(s) to develop the business and embrace the challenge of establishing relationships and setting up meetings with new clients. They should have exceptional interpersonal skills, ability to prioritise, problem-solve as well as have attention to detail and a strong customer service attitude. Managing diaries to align with clients’ busy schedules will require diplomacy coupled with tenacity. Being organised, efficient and self-motivated is a necessity.As well as assisting with business development, a major part of the role is to take as much of the administrative parts of the Directors role away from them, including managing their email box and replying to routine emails. Candidate Background Essential· 7 + years’ experience working in similar roles · Diary management and administration experience, which must have involved supporting multiple people or workstreams· MS Office skills Desirable · Prior experience using Salesforce· Experience working remotely from immediate leader Key competencies required for the role · Outstanding interpersonal skills, translating into strong communication both written and verbal· Exceptional organisation, prioritisation and time management skills· Strong attention to detail; accuracy · Ability to think logically about process flow· Flexible attitude and team approach· Enthusiastic, can-do attitude· Learner aptitude - a desire to learn and develop· An interest in the substance and commercial impact of PIP’s work Weekly Salesforce meetings contribution and participation- Support business development activities:- Follow up on introductory emails and determine best approach to secure meetings with new contacts (calls, email etc)- Regular review of existing contacts and follow up to schedule meetings - Weekly review of BD activities with Director determine priorities and problem solve issues- Maintain Salesforce data integrity – loading new opportunities into Salesforce- Assist with Business Development campaigns (under guidance of Director)- Brief Director on companies, contacts in preparation for meetings- Monthly Salesforce stats report Portfolio ManagementThe BDEA will support the administration around supporting the Director / Partner in the portfolio that each senior is leader is responsible for in their roles. Systems Skills· Proficient in using Microsoft Outlook, Word, PowerPoint and Excel, and an ability to learn additional software quickly. Whilst an advanced knowledge of MS Excel is not required, there is a need to be familiar with the software and able to format reports, making them more readable for others.· Prior experience using Salesforce would be highly regarded This is an outstanding opportunity for an individual looking to make a contribution that has significant impact on the success of the team. We treasure diversity of all kinds and have done since we opened for business more than 27 years ago. Partners in Performance was acquired by Accenture on August 29, 2024 and is now Partners in Performance, Part of Accenture. By applying for this position, your data will be processed by Partners in Performance, part of Accenture in accordance with the _.

Job Title: Legal Operations Manager Reporting to: Group General Counsel Global University Systems (GUS) is an international education group that empowers students to transform their lives through education. We believe education drives careers, lives, and society forward, enabling a brighter and more sustainable future for all. Our institutions offer the broadest range of industry-relevant skills through inclusive, accessible and digital-first learning. We offer a choice of career-enhancing certificates, degrees and post-graduate level qualifications, equipping our thriving multi-national community of students for lifelong success. Our world-leading network and state-of-the-art institutions power the upskilling of our students worldwide. We are looking for an experienced Legal Operations Manager to provide critical operational support to our in‑house Legal function. This role will work closely with the Group General Counsel and Legal team to drive efficiency, consistency, and value across legal processes, systems, and ways of working. Key Responsibilities: Onboarding & Offboarding: Coordinate onboarding and offboarding of Legal team members alongside the Senior Executive Legal Assistant, including systems and process training. Legal Operations & Process Improvement: Review and optimise legal processes, embedding clear ways of working and ensuring compliance with agreed playbooks and manuals. Legal Tech & AI Enablement: Oversee the adoption and optimisation of legal technology and AI tools, working with suppliers and internal teams to ensure effective integration. Communications: Draft clear updates from the Legal team to stakeholders, covering process changes, policy updates and key initiatives. Invoice & PO Management: Manage legal invoicing queries, monitor compliance with billing guidelines, and liaise with Finance and external law firms. Knowledge Management & Training: Maintain legal knowledge hubs, templates, playbooks and matter management data. Support the delivery of training on legal processes and tools. Project Management: Support and coordinate legal operations projects aligned to priorities set by the Group General Counsel. About You Highly organised, detail‑focused and comfortable managing multiple priorities Proactive, pragmatic and solution‑oriented Strong communicator, confident working with senior stakeholders Tech‑savvy, with experience using systems such as Agresso, Sage, and iManage Collaborative and able to work effectively with Legal, Finance, IT and external law firms Strong planning, prioritisation and delivery skills Skills & Experience Experience in senior operations roles, ideally within a legal or professional services environment Strong capability in data management, MI reporting and business intelligence tools Experience with legal case management / intake systems and data governance Proven experience delivering or influencing cross‑functional operational projects Good understanding of cybersecurity and data security principles relevant to system access and data management What we offer: 25 days annual leave plus bank holidays - time to rest, recharge, and balance life beyond work. Hybrid working - most roles offer hybrid or flexible arrangements to support work-life balance. Contributory Pension Scheme - 5% personal contribution & 3% Company contribution, so you can build long-term financial security with added benefits of the company contributions. Private Medical Insurance (T&C's apply) - prioritising your wellbeing with speedy access to healthcare whenever you need support. Season Ticket Loan (T&C's apply) - spread the cost of your commute with an interest-free travel loan. Eye Care Vouchers - support for regular eye tests and essential eyewear. Training & Development opportunities (T&C's apply) - access to short courses via FutureLearn and Group-wide professional development programmes. Staff Discount Scheme - via My Rewards Hub, from various retailers – Fashion, Grocery, Health & Beauty, Travel, Automotive, Furniture, Dining, Sports and Leisure, Electronics, etc Employee Assistance Programme - confidential support for your wellbeing, whenever you need it. Refer a Friend Scheme for staff members (T&C's apply) - earn rewards for helping us bring great talent into the team If you feel this is the role you are looking for, please click below to apply for the role! We will screen all applicants and select candidates whose qualifications meet our requirements. We will carefully consider your application during the initial screening and will contact you if you are selected to continue for the next stage of the recruitment process. We wish you every success in your job search. GUS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief. Our data privacy policy can be viewed _.

🚀 We’re on a mission to make money work for everyone. We’re waving goodbye to the complicated and confusing ways of traditional banking. After starting as a prepaid card, our product offering has grown a lot in the last 10 years in the UK. As well as and bank accounts, we offer , , a and in the UK, with more exciting things to come beyond. Our UK customers can also , and _ with us. With our hot coral cards and get-paid-early feature, combined with financial education on social media and our award winning customer service, we have a long history of creating magical moments for our customers! We’re not about selling products - we want to solve problems and change lives through Monzo ❤️ _ ✨ London/Cardiff/UK Remote | 💰£64,000 - £74,000 + | ✨ ⭐Our Company Secretarial team We’re looking for a talented, hands-on and enthusiastic Company Secretarial Assistant to join the Company Secretarial team at Monzo. As part of an experienced and friendly team of governance professionals, you will report directly to a Senior Company Secretary. You will play a key role in ensuring the smooth and efficient management of governance, regulatory and statutory compliance processes, including maintaining accurate corporate records, assisting with share transactions and utilising Diligent Entities to deliver a first-class governance service across the Monzo Group. This role provides an exciting opportunity to develop and enhance your company secretarial skills set while taking ownership of some of our core governance processes and procedures. If you are excited about the intersection of technology and banking, and want to build on your company secretarial expertise, this is the role for you! 🔑You’ll play a key role by... • Board/Committee Management: Provide support with the end-to-end process for the Group’s Boards and Committees, including responsibility for governance advice and support to the Chair., • Diligent Boards/Entities Management: Manage Diligent Boards and Entities, including providing information and advice to stakeholders, updating registers and issuing share certificates., • iNED Equity Participation Scheme: With support from the MBL Deputy Company Secretary, manage the iNED Equity Participation Scheme., • Employee Share Option Exercises: Support on the bi-annual employee share option exercise process and ad-hoc projects, working closely with the Reward team to ensure an easy to use and efficient process., • Capital Contributions: Support with capital contributions and Group funding activities., • Year-End Declaration Packs: Support the delivery of year-end declaration packs for directors for all Group companies., • Regulatory Returns: Assist with the preparation of regulatory returns to the PRA and FCA.., • Horizon Scanning: Identify, analyse and monitor emerging and anticipated changes in laws, regulations, and industry standards to ensure the team stays informed about and can plan for actual or potential changes., • Board Governance Procedures and Processes: Support on the management and ongoing production of procedures and processes, including annual reviews, to ensure the efficient and timely completion of activities., • KYC Documentation: Maintain Monzo Group KYC corporate information documentation and support the business with KYC requests from third parties., • Internal Website: Maintain and update the suite of governance information in Monzo’s central company information hub., • Technology: Assist with the team’s modernisation and transformation journey through the identification and implementation of automation and simplification opportunities, including the use of AI. 🤩 We’d love to hear from you if… • You are passionate about governance and the intersection of banking and technology., • You are a recently qualified, or part-qualified, company secretary or governance professional (ACIS or equivalent), with experience in a governance or company secretary role, ideally in financial services., • You have experience in a company secretarial role., • You have demonstrated a high level of accuracy and attention to detail., • You have experience of working in a fast-paced environment and are able to adapt to an ever changing environment., • You have the ability to work in a team and a collaborative environment., • You have the ability to carry out research independently and provide recommendations., • You are organised and able to deal with a variety of tasks., • You have excellent communication skills, with the ability to write clearly and concisely., • You have good knowledge of corporate governance principles and applicable financial regulations., • You are comfortable engaging at all levels of the organisation, including the Board and Executive Committee., • You embrace change management, developing and using technology to simplify processes and looking for innovative ways to solve challenges., • You are committed to continuous learning and improvement., • You are driven to advance your professional career. 🙌What’s in it for you 💰£64,000 - £74,000 ➕ share options. 📍This role can be based in our London office, but we're open to distributed working within the UK (with ad hoc meetings in London) ⏰We offer flexible working hours and trust you to work enough hours to do your job well, and at times that suit you and your team. 📚£1,000 learning budget each year to use on books, training courses and conferences. 🏡We will set you up to work from home; all employees are given Macbooks and for fully remote workers we will provide extra support for your work-from-home setup. ➕ Plus lots more! _. 🌈 The application journey has 3 key steps • Call with Recruiter, • Initial Call with Hiring Manager, • Loop Interviews, • Role Specific Interview, • Behavioural Interview This process should take around 2-3 weeks - your schedule is really important to us, so we promise to be as flexible as possible! We have some guidelines on using Artificial Intelligence (AI) to ace an application and interview at Monzo. _ You’ll hear from us throughout the application process, but if you’ve got any questions, please reach out to hiring@monzo.com. You can also use this email address to let us know if there’s anything we can do to make the process easier for you because of disability, neurodiversity or anything else. #LI-DH1 #LI-REMOTE Equal opportunities for everyone Diversity and inclusion are a priority for us and we’re making sure we have lots of support for all of our people to grow at Monzo. At Monzo, we’re embracing diversity by fostering an inclusive environment for all people to do the best work of their lives with us. This is integral to our mission of making money work for everyone. You can read more in our , 2024 and 2024 _ We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status. If you have a preferred name, please use it to apply. We don't need full or birth names at application stage 😊

Owen Reed is looking for an exceptional Executive Assistant to support the Global CEO of a top law firm in London. This is a rare opportunity for a highly organised, proactive, and commercially minded professional to work at the heart of a prestigious international firm. Supporting the Global CEO, and providing assistance to the Chairperson and COO when required, you'll become a trusted partner, helping to drive the smooth operation of a busy executive office in a fast-paced, global environment. The Role As Executive Assistant to the CEO, you will provide high-level strategic and administrative support, managing complex schedules, confidential communications, international travel, and executive priorities. You'll work closely with senior leadership, partners, and clients across multiple jurisdictions, ensuring exceptional organisation, seamless coordination, and outstanding service at every level. Key Responsibilities • Provide proactive, confidential support to the Global CEO, with additional support for the Chairperson and COO as required., • Manage complex diaries, meetings, and international travel across multiple time zones., • Act as the CEO's trusted gatekeeper, managing communications and prioritising competing demands., • Prepare executive correspondence, presentations, reports, and board-level documentation., • Coordinate meetings, events, and client engagements, ensuring all logistics are managed seamlessly., • Support client and practice management activities, including document preparation and matter coordination., • Maintain CRM records, executive systems, and confidential business information., • Work closely with partners, senior leaders, and business support teams to ensure the efficient delivery of executive priorities., • Embrace new technologies, including AI tools, to improve efficiency and ways of working. About You We're looking for an accomplished Executive Assistant who thrives in a high-performing, fast-paced environment and enjoys supporting senior leadership at the highest level. You will have: • Proven experience supporting a Global CEO, Managing Partner, or senior executive within a law firm or professional services environment., • Previous Executive Assistant, Personal Assistant, or Legal PA experience supporting senior stakeholders., • Outstanding organisational skills with the ability to manage multiple priorities and confidential matters., • Excellent communication and business writing skills, with exceptional attention to detail., • Advanced knowledge of Microsoft Office, including Outlook, Word, PowerPoint, Teams, and other business applications., • Confidence coordinating international travel, executive meetings, and complex schedules., • A proactive, adaptable, and solutions-focused approach with excellent judgement and discretion., • The ability to build trusted relationships with stakeholders across all levels of the business. What's on Offer • Join a prestigious international law firm with a global presence., • Work directly with the Global CEO and senior leadership team., • Hybrid working with a minimum of 3 days per week in the London office., • Competitive salary and an excellent flexible benefits package, including private medical cover, pension, subsidised gym membership, season ticket loan, lifestyle discounts, and more., • A collaborative, inclusive, and high-performing working environment., • Outstanding opportunities for professional development and long-term career progression.

AJ Chambers are working with a top City Law Firm who have a unique opportunity for a skilled EA who would like to be more involved with all units withing the workplace coordinating with stakeholders and being a key part of the central management team The department comprises approximately 65 professionals across five specialist teams: • Workplace Operations, • Client Experience, • Food & Beverage, • Health & Safety, • ESG The Opportunity They are seeking an experienced, highly organised, and proactive professional to join the team as Coordinator/Executive to the Director of Property & Workplace. This pivotal role serves as a trusted partner to the Director and acts as the central point of coordination across the department's five teams. The successful candidate will play a critical role in ensuring effective communication, seamless information flow, and alignment of priorities across the function, while providing first-class executive support. This position requires a versatile individual who can confidently balance strategic coordination, stakeholder engagement, and day-to-day administrative responsibilities with professionalism, discretion, and attention to detail. Key Responsibilities Executive & PA Support • Provide comprehensive executive and administrative support to the Director, maintaining strict confidentiality at all times., • Proactively manage the Director's diary, ensuring effective prioritisation and preparation for meetings and engagements., • Draft correspondence, meeting agendas, reports, and minutes with minimal supervision., • Prepare briefing materials and supporting documentation ahead of meetings., • Manage expenses, invoices, travel arrangements, and logistics., • Monitor and manage inbox activity, prioritising and responding where appropriate. Reporting & Communications • Act as the central communication link between the Director and the five Property & Workplace teams., • Coordinate the collection, consolidation, and presentation of monthly departmental reports., • Support the preparation of reports and presentations for the Managing Partner, Senior Management Team, Board, and wider firm communications., • Produce high-quality PowerPoint presentations in line with firm branding standards., • Draft and coordinate departmental communications on behalf of the Director. Coordination & Stakeholder Management • Facilitate collaboration and alignment across Workplace Operations, Client Experience, Food & Beverage, Health & Safety, and ESG teams., • Coordinate departmental priorities, actions, and initiatives in support of strategic objectives., • Act as a professional and effective gatekeeper, managing relationships with key stakeholders across the firm., • Build strong internal and external networks to support efficient communication and collaboration., • Organise meetings, events, and departmental activities as required., • Coordinate team holiday schedules and planned absences to ensure appropriate operational coverage. Administration & Governance • Maintain accurate filing systems, records, and project documentation., • Manage incoming correspondence and enquiries professionally and efficiently., • Maintain accurate contact and relationship information within the firm's CRM system (InterAction)., • Identify and escalate relevant business issues, risks, or challenges to the Director where appropriate. Candidate Profile Essential Experience & Skills • Proven experience in a PA, Executive Assistant, Coordinator, or Executive Support role within a professional services or corporate environment., • Exceptional organisational and time-management skills, with the ability to manage competing priorities effectively., • Strong written and verbal communication skills, with confidence interacting with senior stakeholders., • Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint., • Experience working across multiple teams and disciplines., • Ability to remain calm, professional, and effective in a fast-paced environment., • Demonstrated experience supporting senior leaders at Director level or above., • Strong relationship-building and stakeholder management skills., • High levels of discretion, confidentiality, and sound judgement., • A proactive, solutions-focused approach with the ability to anticipate needs and take initiative. This role is a brand new role so will give the successful individual the opportunity to grow with a successful firm and have a level of autonomy. For further information please contact Ella Britton

Executive Assistant – Global Executive Search -London - Hybrid (3:2) A prestigious global Executive Search consultancy in the centre of London is hiring an experienced Executive Search Executive Assistant with a strong background in project coordination. 🔍 What you’ll be doing: • Supporting a senior consultant within consultancy with high-level EA duties, • Coordinating projects end-to-end, including client liaison, • Managing complex diaries, inboxes, and extensive global travel, • Producing polished reports, presentations, and client packs, • Maintaining a sophisticated CRM/database ✨ What we’re looking for: • 3+ years’ EA/Business Partner experience within Executive Search, • Background in Executive Search within consultancy (essential), • Impeccable organisation, communication, and attention to detail, • Proactive, resourceful, and confident managing sensitive information 📌 The Details: • £55,000 to £60,000 + bonus + exceptional benefits, • 9:00–5:30 - Hybrid: 3 days office / 2 days WFH, • Location: Mayfair If you thrive under pressure, detailed global travel organsing, love project work, and want to be at the heart of a prestigious firm — apply now This one’s special. Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.

We are seeking a proactive, highly organised, and professional Executive Assistant to provide first-class secretarial and administrative support to a small group of partners within the Commercial Real Estate team of a High end West End Law Firm. This role requires someone who thrives in a fast-paced, high-pressure environment and can adapt to different working styles while delivering exceptional support. The successful candidate will play a key role in ensuring partners operate efficiently by managing complex administrative tasks, coordinating business activities, and maintaining strong client relationships. You will work closely with partners, clients, and internal teams to support the delivery of high-quality service standards across the department. Reporting to the Secretarial Team Leader, this position requires flexibility, strong judgement, and the ability to manage competing priorities effectively. Some flexibility around working hours will be expected. Key Responsibilities • Act as a professional and client-focused ambassador for partners, both internally and externally., • Proactively manage complex diaries, meetings, appointments, and associated logistics to ensure schedules run smoothly., • Anticipate and resolve diary conflicts and prioritise urgent matters appropriately., • Manage partner inboxes where required, including drafting responses, escalating urgent matters, and coordinating follow-up actions., • Support financial and compliance processes, including billing coordination, matter management, and chasing outstanding payments., • Coordinate WIP and billing meetings, ensuring deadlines are met in collaboration with the wider department and finance teams., • Take ownership of administrative tasks and deliver work accurately within deadlines., • Build strong working relationships with partners and establish effective working practices., • Arrange regular planning meetings with partners to review priorities, schedules, and client commitments., • Identify and implement operational improvements and best practices to enhance efficiency., • Attend meetings, prepare minutes, and follow up on agreed actions where required., • Work closely with Marketing & Business Development teams to coordinate events, seminars, conferences, and client activities., • Organise end-to-end travel arrangements, including itineraries, accommodation, visas, and currency requirements., • Develop a strong understanding of the team’s clients, priorities, and business objectives., • Act as a positive role model within the team and contribute to continuous improvement initiatives., • Build and maintain effective relationships with internal and external stakeholders. Candidate Profile • Previous experience in an Executive Assistant, PA, or senior administrative support role, ideally within a professional services or legal environment., • Strong organisational and time-management skills with the ability to manage multiple priorities., • Excellent communication and interpersonal skills., • High attention to detail and strong problem-solving abilities., • Commercial awareness and confidence handling confidential and financial information., • Proactive, adaptable, and capable of working independently., • Strong IT skills and confidence using Microsoft Office and business systems., • Ability to remain calm and professional under pressure. The role will offer excellent benefits and hybrid working. For further information please contact Ella Britton