Business Administrator
12 hours ago
Berwick
Our client is a leading engineering and project services company who provide bespoke solutions across a number of marine related areas. Due to growth, they now require an Administrator to join their busy North East office. The Role Provide administration support for onsite staff as required - including approval of PO's & Requisitions in IFS. Assist Facilities Manager with admin tasks including Compliance, Training and Calibration registers Assist other teams with admin tasks including recording, scanning, filing of works orders and completed documentation and general tasks Raise relevant Purchase Requisitions in line with IFS process for goods and services Telephone operator and general reception duties Meet & greet clients, visitors and customers at reception ensuring all visitors complete an HSE induction Attend meetings with Heads of department to take MOM in a confidential approach Reconciliation of company credit cards monthly, safe storage of credit card receipts throughout the month Create and maintain a site wide staff holiday calendar for on-line viewing Checking documentation compliance Ensuring all consumables for the facility are in place, including stationery and water supplies Filing of site documentation including Daily Equipment Checklists Managing and co-ordination of internal/external meetings, bookings and refreshment provision Organise mail distribution and transfer between sites Liaise with cleaning company - ensuring consumables are resupplied Liaise with local trades and services as required for minor repairs and overhead suppliers Manage car park pass and FOB system for access to the facility Organise fire alarm each Friday and ensure correct records are kept The Person Previous experience within a similar administration role Flexible and knowledgeable to work across disciplines and share ideas Attention to detail - closer/finisher Ability to work to tight timescales , deadlines and under pressure Ability to co-ordinate and manage own work related activities to achieve quality, and timescales Ability to plan own work Ability to use past experience and knowledge to achieve work requirements on time Ability to work and interface with others in a cross functional environment Willing to adapt and embrace new ideas and methods. Strong administration skills - Excellent IT skills (Excel, Word, PowerPoint, experience of ERP system preferred.) Experience of working with data input - Excellent communication skills