36-06 43rd Avenue, Long Island City, Queens, 11101, Queens County
About the job Responsibilities: Support founder as needed, with possible travel to the family member’s residence if needed Provide seamless administrative coverage and support Understand founder's needs, working style, and preferences Act as the gatekeeper, willing to manage in complex situations and make logical decisions in at times possible high stress situations Manage calendar; liaise with external parties for communication and on-site scheduling; coordinate among all schedules, calendars and other shared activities, plan and set up appointments and activities proactively and accurately, ensure efficient use of time while priorities shift. Be responsible for follow-up items Assist with personal tasks, such as research, coordinating with household vendors, shopping, etc. Book personal travel and create/manage itinerary Manage contacts and contact databases, including knowing the key internal and external contacts, maintaining good relationships, entering important notes, and clean up Qualifications: Bachelor’s Degree in a related field 5+ years of experience as an executive assistant, or similar experience, preferably in a family office environment Must have a proven track record of excellent judgment, discretion, and integrity when managing responsibilities A strong multi-tasker with strong organizational skills, comfortable wearing many hats in support of a dynamic organization with minimal supervision Discreet and professional in handling sensitive or confidential information, and maintain high integrity Diligent and detail oriented Loyal, reliable and dedicated Have initiative and ability to exercise judgment in complex and ambiguous situations Strong work ethic and time management skills Strong written and verbal communication skills and a professional demeanor Proficiency in MS Office Suite
Full Job Description Greetings! We are currently looking to fulfill our Administrative Assistant position. Please review the following requirements and apply if MOST requirements can be met. Administrative Compliance Assistant/ Child Care Provider for CPA GENERAL DUTIES: Maintain all records; administrative compliance assist, (as per DOH and DOE Specifications) as to be in compliance, secure documents for files, answer calls or inquiries, monitor and update Facebook on a monthly basis, monitor and update all files and records for state standard compliance Specific Duties: Comply with all requirements of the State of New York Child Care Licensing Rules Must work cooperatively with people from diverse backgrounds, including parents, program participants, staff and outside vendors High level of proficiency with the Microsoft Office Suite, including Word, Excel, and Publisher, as well as the ability to learn and use new technology Answering the telephone and returning messages as needed Monitor main entrance and answer door bell Data entry administrative clerical work Assist the Director in maintaining and organizing files for all children Monitor and update Twitter and Facebook accounts Maintain confidentiality of program records and administrative information Secure required documents for files as required by state standards and policies, for partnerships, Department of Health and Department of Education Participate in professional development training as it relates to job responsibilities Monitor inventory and ordering office supplies Keep all permits and licenses current; organize and maintain office; execute any assigned computer work as required by the Program Director Keep Directors informed of all incidents and documents as directed Qualifications: Must have a minimum of a high school diploma/GED At least two (2) years of college experience is highly preferred Must be able to and capable of working with youth and protect youth health, safety and well-being Will be expected to interact with parents and staff Bilingual between English and Spanish is a plus Must be organized and be able to multitask Must report to and finish tasks in a timely manner Able to work independently Must have great communication skills Must be willing to take training(s) or seek additional Professional Development Preferred: Experience working in a Childcare Placing Agency
Job description Physician Affiliate Group of New York (PAGNY) is one of the largest multi-disciplinary groups in the country whose main purpose is to nurture and embolden the healthcare providers who take care of the most fragile and vulnerable patients in New York City. PAGNY people do more than diagnose and treat; we uplift the spirits and dignity of patients because we love what we do, and it shows. PAGNY is committed to recruiting and retaining productive and enthusiastic physicians and promotes our health professionals’ wellness. PAGNY is comprised of over 4,000 physicians and healthcare professionals who provide services to NYC Health + Hospitals (H+H), the largest public health system in the United States. Our practitioners are highly skilled professionals with outstanding credentials who deliver the highest level of quality healthcare to patients throughout New York City. The Mission of NYC H&H is to extend equally to all New Yorker, regardless of the ability to pay, comprehensive health services of the highest quality in an atmosphere of humane care, dignity, and respect. Their Values are built on a foundation of social and racial equity and has established the ICARE standards for all staff. NYC Health + Hospitals (H+H) is the largest public health system in the United States. Responsibilities: The Front Desk Specialist is an integral part of the Administration support staff personnel and is responsible for all aspects of administrative support and for providing general assistance to visitors and staff in the office. • Greet all visitors and employees • Providing excellent customer service to all PAGNY employees. • Interact with clients, co-workers and the general public in a professional and effective manner. • Maintains conference rooms calendars and prioritizes meeting requests and travel logistics • Answers telephones, screens and direct calls • Prepares and submits complete and accurate invoices and expense reports • Prepares correspondence and documents • Reception and sorting of mail and deliveries • Monitors and maintain office equipment and office supplies • Assists with scheduling meetings, conference calls, catering requests, etc. • Tidy and maintain conference rooms, reception area and pantries • Provide general administrative and clerical support • Proactive and able to work independently • Provide coverage as needed for other support staff members • Other duties as assigned Qualifications: • Associates Degree required • Proficient use of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) • Minimum 1-3 years in a similar role • Attention and detail orientated • Customer service experience • Works well under pressure • Ability to prioritize tasks • Excellent interpersonal and communication skills • Benefits include: • Salary range - $45,000.00-$55,000.00 • 10% 401K company contribution after one year of service • Choice of a three-tiered nearly FREE medical plan • Excellent dental insurance including orthodontics coverage • Generous paid time off program Physician Affiliate Group of New York, P.C. (“PAGNY”) is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision.
Job Description: looking for a Personal Assistant to assist in all aspects of a multi-faceted life. Must have skills in marketing (no degree necessary) and knows their way around social media; how to marketA brand and a Book Using social media. The candidate’s marketing skills and knowledge of using social media to drive campaigns and reach specific targeted demographics will be applied to: *Marketing a book Marketing a Brand on Amazon, Poshmark, Shopify, eBay, Facebook Marketplace and other viable platforms - keeping all three Manhattan units and a Pennsylvania vacation home fully occupied by using short term rental sites such as Airbnb, VRBO, Couchsurfing etc. - Promoting a self published book and creating a presence on Tik-Tok - Helping with his endeavors in the entertainment industry *Assist in running errands and straightening up area if necessary Employment Type: Full-time; On site (NOT Virtual) Compensation $21.00 an hour plus commission on sales
Looking for someone who has experience with raiser's edge database. Person must have fundraising experience. The role will be 2 days in the office (East side of NYC) and 3 days from home.
We are a large and established Art Gallery here in New York City. We have a Brand New Retail Gallery space in midtown Manhattan. It is a very large incredible space, approximately 4,000 square feet with almost 20 foot ceilings! It is also located next door to some of the world's most famous landmarks! We are looking for several new Administrative Assistants to help us establish and make our new and unique gallery a "Museum-Like Showcase"! The position includes keeping inventory, managing our online platforms, and answering phone calls. You will also learn how to appraise items and prepare insurance appraisals. Previous experience is not required. We are looking for bright and energetic individuals who are good multi-taskers and ready to learn! Recent graduates or current students are encouraged to apply. In addition to the Administrative Assistant position, we are also looking for: High-end Sales Associates (Full or Part Time) Describer; Curator of the Arts (Full or Part Time) Social Media Expert (Full or Part Time) Telemarketing Solicitors (Full or Part Time) You will be working in a Brand New Gallery space with a energetic and friendly staff in a very nice environment. These positions offer a very competitive salary, tremendous opportunity for growth, bonuses and a possible career situation. Although we prefer full-time hires, we will consider excellent part-time candidates as well. If you are interested in pursuing this unique opportunity, please send your resume.
Job Description - Virtual Assistant We desire to recruit a hardworking and diligent Virtual Assistant to join our dynamic team at Vetta Flooring. We are seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you will be responsible for scheduling, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute report and handle various administrative tasks. Monday - Friday : 9:00 am to 5:00 pm Pay: $25- $40 an hour Overtime Payment when applied Responsibilities Below are some of the responsibilities a virtual assistant is expected to assume in their position: Administrative support: Managing emails, scheduling appointments, and maintaining calendars. Drafting and editing documents, reports, and presentations. Research: Conducting online research on various topics. Gathering information for projects, presentations, or reports. Travel arrangements: Booking flights, accommodations, and transportation. Social media management: Monitoring social media accounts and responding to comments/messages. Customer support: Handling customer inquiries and resolving issues. Providing product/service information and assistance. Project coordination: Assisting in project planning, tracking, and organization. Coordinating tasks and deadlines among team members. Personal tasks: Managing personal appointments and reminders. Online shopping, gift sourcing, and other personal errands. Content creation: Designing graphics, presentations, or promotional materials. Miscellaneous tasks: Adapting to client-specific needs and tasks. Being flexible and open to new responsibilities Skills; Communication, Time management Bookkeeping, Email management, Organization Writing and typing, Basic IT knowledge Self-motivation and concentration, Detail-orientation, Reliability, Social media management, Creativity QUALIFICATIONS •High school diploma or equivalent • Proficiency in using MS Office applications, particularly Excel. •Strong attention to detail and accuracy in data entry and record-keeping. • Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. •Strong analytical and problem-solving abilities to identify and resolve discrepancies. •Effective written and verbal communication skills to interact with suppliers and internal stakeholders. •Ability to work independently as well as collaboratively in a team environment
Full job description Fairytale is looking for an administrative assistant who is a fluent English speaker with basic organizational skills. You will also receive training in how to do day to day tasks to improve performance and supplement your existing skills. Responsibilities include: Answering phone calls Organizing appointments Other administrative support such as typing, copying, filing, etc. Requirements include: Two years of prior experience providing administrative support Fluent English speaker Polite and professional attitude Job Type: Full-time Pay: $17.00 per hour Expected hours: 40 per week Schedule: 8am-5pm Paid time off: DOE holidays and sickbays. Monday to Friday Work Location: In person