Accounts payable specialist jobs in Elizabeth, New JerseyCreate job alerts

Job Title: Procurement and Contract Support Specialist Location: Newark, NJ 07102 Duration: 12 months (with possible extension or conversion) Position Type: Hourly contract Position (W2 only) Note: • SCHEDULE/ REMOTE FLEXIBILITY: Hybrid, three days at New Jersey office (Tues-Thurs), • WORK HOURS: 9am-5pm EST, • HOURS PER WEEK: 40, • CONVERSION SALARY: $60,000, • EDUCATION AND EXPERIENCE REQUIREMENT: College degree or equivalent work experience preferred. Minimum 4 years of relevant Administrative Mgt / Support preferred, • INTERVIEW PROCESS: Round 1: Phone screening. Round 2: In person or video interview., • TEAM SIZE: 1, • PURPOSE/ MISSION OF TEAM: Create center of excellence for tactical procurement processes and contract support Key Accountabilities: • 60% - Contract Signature and Workflow Oversight: Manage end-to-end signature processes for contracts, effective stakeholder engagement, and adherence to established workflows. Monitor approval chains, work with stakeholders, and maintain accurate documentation of all signatory actions. Ensure compliance with organizational policies and legal standards while maintaining accurate records of all authorizations., • 35% - Manage supplier onboarding process: Manage the end-to-end supplier onboarding process. Act as the primary point of contact for internal stakeholders and vendors throughout the supplier onboarding process, including submitting onboarding requests in Zycus, working with suppliers to ensure they submit their application in a timely manner, and troubleshooting any issues that arise. Duties include working with internal customers, keeping them up to date, gathering any missing information, liaising with vendors and working with Corporate Accounts Payable and PEXNA procurement as needed to get the supplier through the process., • 5% - Support Departmental Needs: Provide administrative and operational support for related activities as required. Basic Function: • Establish and promote excellent internal customer and vendor relationships by managing the supplier onboarding process in an efficient, focused and flexible manner. Act as a single point of contact for internal customers and vendors for the supplier onboarding process. Provide contract signature and workflow oversight. Oversee document drafting, negotiation, Legal contract reviews, compliance, and governance. Basic Qualifications: • Please cover the following areas: Scope: Budget, employees direct and indirect and other resources managed. Attach organization chart both current and proposed if applicable. Education & Experience: • College degree or equivalent work experience preferred, • Minimum 4 years of relevant Administrative Mgt / Support preferred, • Advanced knowledge of Ariba procure-to-pay, • Strong PC skills (Word, Outlook, PowerPoint), • Advance knowledge of Excel Competencies: • Strong ability to work collaboratively between multiple departments and vendors, • Ability to identify and expedite critical issues, • Precision in project execution, • Effective stakeholder coordination, • Ability to follow-up and ensure tasks are completed to the satisfaction of the business, • Mindset dedicated to delivering an ever-increasing level of support throughout the organization, • Detailed, analytical skills, • Ability to keep detailed records and generate reports, when needed, • Rapid adaptability with minimal training required, • Business focus and investment. Communications: • Excellent communication and customer service skills, • Clear and concise communication, • Good writing / documentation Skills • Based at the Newark, NJ headquarters office Compensation: The hourly rate for this position is between $22.00-$26.00 per hour. Factors which may affect starting pay within this range may include [geography/market, skills, education, experience and other qualifications of the successful candidate]. Benefits: Sunrise offers ACA compliant medical coverage/dental insurance/vision insurance to all employees. We also offer Sick time benefits as required per State regulations.

Crosstown Plumbing is a successful plumbing store located in East Orange, NJ.We are seeking a detail-oriented and experienced .This position is responsible for processing accounts receivable and payable functions, ensuring timely and accurate processing of all transactions, and managing seamless in

Currently hiring a AP Specialist to assist in the finance department at YCS. Responsible for the day to day operations of Accounts Payable (AP) including the timely processing of all invoices weekly including the elimination of paper. Youth Consultation Service (YCS), is a mission driven organizatio

The Accounts Payable Specialist is responsible for day-to-day financial transactions including accounts payable, and various other transactional issues. Reconciles various accounts on a monthly basis, bringing any discrepancies to the attention of the Accounts Payable Supervisor and Comptroller. Sup

Duties include working with internal customers, keeping them up to date, gathering any missing information, liaising with vendors and working with Corporate Accounts Payable and PEXNA procurement as needed to get the supplier through the process. Procurement And Contract Specialist. We are seeking a

Job Description Accounts Payable (AP) Specialist – Job Description Position Title: Accounts Payable Specialist Department: Finance Reports To: AP Manager/CFO Position Summary The Accounts Payable Specialist is responsible for processing invoices, managing vendor payments, and maintaining accurate financial records. This role ensures timely, accurate, and compliant AP operations while providing excellent support to internal departments and vendors. Key Responsibilities Invoice Processing • Receive, review, and process vendor invoices for accuracy, coding, and approval routing., • Verify pricing, quantities, purchase orders, and receipts before posting., • Resolve invoice discrepancies by working with vendors and internal departments., • Prepare weekly and monthly payment runs (ACH, check, wire, credit card)., • Ensure payments are issued timely and in accordance with company policies and vendor terms., • Maintain accurate payment documentation and records., • Other responsibilities as assigned. Vendor Management • Respond to vendor inquiries regarding invoices, statements, and payment status., • Assist with vendor setup and maintenance, including W-9 collection and verification., • Reconcile vendor accounts and research past-due items or credits., • Reconcile AP sub-ledger to the general ledger., • Assist with month-end closing duties, including AP accruals and aging reports., • Maintain organized AP files and documentation for audit readiness., • Ensure adherence to internal controls and AP policies., • Support audits by providing required documentation and explanations., • Identify opportunities to streamline and improve AP workflows. Education & Experience • High school diploma required; associate’s or bachelor’s degree in Accounting, Finance, or related field preferred., • 2–4 years of accounts payable or general accounting experience., • Experience with ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks, Microsoft Dynamics) a plus. Skills & Competencies • Strong knowledge of AP processes and basic accounting principles., • High attention to detail and accuracy., • Strong organizational and time-management skills., • Excellent communication and customer service skills., • Proficiency in Excel and accounting software., • Office-based or hybrid schedule depending on company policy., • May require extended hours during month-end closing periods. Locations: Sugar Land, Texas or Carteret, New Jersey Please Note: All offers are contingent upon the successful results of a pre-employment drug screen and a criminal background check. Compensation: $60,000.00 to $65,000.00

Job Description The Accounts Payable & Vendor Management Specialist will play a key role in the company’s procure-to-pay (P2P) process — overseeing invoice processing, vendor onboarding and compliance, and supporting procurement operations. This hybrid role combines traditional AP functions with procurement and vendor management responsibilities to ensure financial accuracy, operational efficiency, and full compliance with utility-grade vendor requirements. The ideal candidate is detail-oriented, process-driven, and proactive — someone who can streamline workflows, manage multiple priorities, and maintain a high degree of accuracy while working collaboratively across departments. ⸻ Key Responsibilities Accounts Payable Operations: (Approx. 50–60%) • Process and approve all vendor invoices in a timely and accurate manner., • Verify coding, approvals, and supporting documentation for each invoice., • Manage employee mileage reimbursement process and ensure compliance with company policies., • Support procurement card (P-card) transactions — reviewing, reconciling, and coding purchases for proper tracking and reporting., • Maintain accurate and organized records for audits and month-end close., • Support the Controller and Accounting team with reporting and AP-related reconciliations. Vendor Onboarding & Compliance: (Approx. 25%) • Oversee vendor onboarding, certification, and compliance documentation for all subcontractors and service providers (currently ~400 vendors)., • Implement and maintain a standardized vendor certification process using ISNetworld (ISN) or equivalent systems to ensure proper insurance, safety, and qualification documentation., • Monitor vendor status and follow up on expiring or missing documentation., • Coordinate closely with the Procurement and Operations teams to align vendor records with job sites and ticketing systems (Quest). Procurement Support (Approx. 15–25%) • Assist in managing the procurement process from requisition to purchase order (PO) issuance., • Collaborate with project managers to ensure POs align with work orders or Quest ticket numbers., • Help design and implement process improvements for the procure-to-pay workflow, linking AP, procurement, and operations systems., • Track purchasing trends, monitor cost efficiencies, and provide reporting to management as needed. Qualifications • 3+ years of experience in Accounts Payable, Procurement, or Vendor Management roles., • Strong understanding of procure-to-pay workflows and internal controls., • Familiarity with vendor certification platforms such as ISNetworld (ISN) or similar is a plus., • Experience with ERP systems (NetSuite preferred) and strong Excel/Google Sheets skills., • Excellent attention to detail and organizational skills., • Ability to work independently, manage multiple priorities, and meet deadlines., • Strong communication and interpersonal skills for cross-department collaboration. Other Details • Full-Time Role (On-site, NJ): This position requires daily in-office collaboration with the accounting and procurement teams., • Initial Focus: Supporting vendor onboarding and compliance standardization, followed by process optimization of the AP and procurement workflows., • Growth Opportunity: As the company scales, this position may evolve into a broader Procure-to-Pay Coordinator or Procurement Manager role. QE Solar offers incredible benefits! We enjoy: • 100% paid employee premium on health benefits; additional dependents at low costs and great plans for Health, Dental, Vision, FSA or HSA, • Wellbeing and Employee Assistance, • Perks at Work Marketplace for discounts on gym memberships, classes, tech, vacations, tickets, and more, • Family Building and Adoption Assistance Programs, • Learning & Development Opportunities Workplace Type: Onsite Salary Range: $75,000-$80,000 per year Employment Type: Full-time Location: Springfield, NJ, USA Statement to all Third-Party Agencies and Similar Organizations: QE Solar accepts resumes only from contracted recruiting agencies with formal service agreements. Please do not send unsolicited resumes or outreach emails to our QE Solar employees, hiring managers, or team members without expressed consent or contract for services. QE Solar is not responsible for any fees or charges associated with unsolicited resumes or services.

Job Description We are looking for an experienced Accounts Payable Specialist in the Union County, NJ area. In this role you will be responsible for full cycle accounts payable, invoice processing, invoice creation, purchase orders, and more. A Bachelor's Degree in Accounting or Finance is required. If you have 2+ years of accounts payable experience and are looking to grow your career, this might be the opportunity for you! Responsibilities: • Process and code invoices accurately while ensuring compliance with company policies., • Perform data entry for accounts payable transactions with precision., • Analyze and review billing spreadsheets across multiple entities to identify discrepancies., • Communicate effectively with vendors to address inquiries and resolve payment issues., • Generate purchase orders and track their status throughout the approval process., • Collaborate with team members to obtain necessary approvals for financial transactions., • Utilize Accounting software to streamline accounts payable operations., • Conduct check runs and manage Automated Clearing House (ACH) payments efficiently., • Bachelor's Degree in Accounting or Finance is required., • Minimum of 2 years of experience in accounts payable or a related role., • Strong proficiency in Excel, with the ability to create and analyze spreadsheets., • Demonstrated ability to handle invoice matching and coding with attention to detail., • Experience managing vendor communications and resolving payment-related issues., • Knowledge of ACH payments and check run processes., • Excellent organizational and time management skills to meet deadlines.

Job Description About Ad Populum: Ad Populum aligns corporate strategy and fosters growth across its unique, robust roster of subsidiary companies. With a diverse portfolio of legendary brands including NECA, Chia Pet., Rubies Costumes, Enesco, Kidrobot, WizKids, ExKaliber, Graceland, and Radical Share, Ad Populum is a leader in pop culture collectibles, iconic American products, Halloween costumes, gifts, home décor, tabletop gaming, Amazon brands, and digital marketing. Our subsidiaries are renowned for their innovation, quality, and cultural significance, making Ad Populum a dynamic force in the entertainment, consumer products, and digital marketing industries. NECA, LLC. is known as National Entertainment Collectibles Association, one of the leading manufacturers for licensed merchandise. Since the inception of its toy division in 2002, NECA became synonymous with the horror genre, releasing some of the most sought-after collectibles for slasher icons such as Michael Myers, Jason Voorhees, and Freddy Krueger, while shining a light on niche characters like Sam from Trick-r-Treat. In the years since, NECA has also become a staple collectible manufacturer for the Alien & Predator franchises, and more recently, the Teenage Mutant Ninja Turtles! NECA is hiring an Accounts Receivable Specialist. We are looking for an extraordinarily talented individual to join our finance team to support the accounts receivable function at NECA. This role will report to the Controller and partner closely with various members across the entire organization. Key Responsibilities: • Reconcile the cash receipts received from customers and ensure they are accurately recorded within the accounting system, • Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, and differences are resolved, • Monitor customer accounts for delayed payments and follow up for payment, as necessary, • Assist in streamlining the accounts receivable process by identifying areas for improvement, • Provide customers with invoices and statements upon request, • Reconciling any wire, ACH or check payments to vendors and ensure they are accurately recorded within the accounting system, • Assist the accounts payable team to maintain records to ensure aging is up to date, payments and credits are applied and differences are resolved, • Assist the accounts payable team to verify and process invoices, ensuring proper coding and authorization, • Assist with ad hoc analysis and reporting to support the Controller and other members of the accounting team, • Assist with pulling information for annual audit required by independent CPA firm, • Bachelor's degree in Accounting, Finance or a relevant field preferred, • 5+ years of experience in an accounts receivable role, • Intermediate knowledge of Microsoft Excel (PivotTables, VLOOKUP's, SUMIF's), • Strong communication and interpersonal skills, • Attention to detail and proven ability to follow standard operating procedures., • Competitive salary and benefits package., • Opportunities for professional growth and development., • Flexible working hours and remote work options., • Collaborative and supportive work environment.