Accounts payable specialist jobs in Linden, New JerseyCreate job alerts

Job Title: Freight Payment and Auditing Specialist Contract Length: 8 Months (Possibility of extension or conversion) Pay Rate: $28.70 Work Mode: Hybrid - 3 days Onsite Position Summary We are seeking a detail-oriented and analytical Freight Payment and Auditing Specialist to support end-to-end freight payment operations, audit processes, and logistics financial reporting. This role plays a critical part in ensuring accurate and timely freight invoice processing, maintaining strong vendor relationships, and driving continuous improvement across transportation and payment processes. The ideal candidate brings a strong background in freight payment or accounts payable, experience working with large datasets, and the ability to collaborate with cross-functional stakeholders in a fast-paced environment. Key Responsibilities • Execute internal and external processes supporting freight payment operations, including coordination with third-party freight audit providers, • Ensure timely and accurate payment of freight invoices in accordance with contractual terms and company policies, • Manage relationships with third-party freight audit and payment providers, including ongoing performance monitoring and process improvements, • Drive the implementation and standardization of freight audit and payment practices across the organization, • Develop and maintain transportation budget tracking and reporting, including monthly variance analysis against plan, • Measure, analyze, and report on the effectiveness of freight audit and payment processes, • Oversee the transfer and integrity of freight payment data into reporting systems, • Build and maintain dashboards and performance metrics to monitor KPIs and communicate results (monthly, quarterly, annually), • Identify and implement process improvements, including automation opportunities to enhance efficiency and accuracy, • Support month-end close activities, including accruals and journal entries, • Provide support for carrier online shipping applications and related systems, • Collaborate with internal stakeholders across finance, procurement, and logistics, as well as external vendors, to ensure alignment and issue resolution Qualifications Education & Experience • Bachelor’s degree required, preferably in Finance, Accounting, Supply Chain, or a related field, • Minimum of 5 years of experience in freight payment, transportation finance, or accounts payable, • Equivalent combination of education and additional relevant experience will be considered Required Skills • Strong proficiency in Microsoft Office, particularly Excel (data analysis, reporting, and reconciliation), • Experience with analytics and dashboarding tools, • Hands-on experience with SAP ECC and SAP Ariba, specifically in purchase order management and accounting workflows, • Strong customer service mindset with the ability to support internal and external stakeholders, • Excellent communication skills, with the ability to engage with diverse audiences with varying levels of logistics knowledge, • Ability to work both independently and collaboratively in a team environment Preferred Qualifications • Experience building and maintaining dashboards in Power BI, • Prior experience in the pharmaceutical or regulated industry, • Exceptional attention to detail, particularly when working with large datasets and complex documentation, • Opportunity to work in a high-impact role supporting critical logistics and financial operations, • Collaborative, cross-functional environment with exposure to global stakeholders, • Ability to drive process improvements and influence operational efficiency

AllSTEM Connections is seeking a Contract & Vendor Operations Specialist to work hybrid onsite in Plainsboro, NJ. This is a 12-month contract position. Possible extension/temp-to-hire. Hourly rate is up to $75/hour. M-F, 8AM - 5PM. SUMMARY: Our confidential client is seeking a Contract & Vendor Operations Specialist to support U.S. Market operations by overseeing key commercial vendor relationships. Hybrid Work Schedule - onsite 2-3 days a week. This individual will partner closely with key functions in the US Market inclusive of (Marketing, Sales, Business Operations, Market Access) Finance, Procurement, Legal, and Compliance teams to ensure strong vendor relationships and robust contract management. This role is primarily administrative and process-focused, serving as the central coordinator for all U.S. Market contract intake, documentation, and workflow management. The individual will receive contract requests from business stakeholders, gather required information, ask clarifying questions, and ensure submissions are complete and accurate before routing through internal systems. RESPONSIBILITIES: • This role will be responsible for entering new vendors into the appropriate system(s), submitting and tracking Statements of Work (SOWs) and Master Service Agreements (MSAs) in the contract management system, and ensuring documentation progresses efficiently through review and approval workflows., • The position will proactively track timelines, follow up with stakeholders (including Finance, Procurement, and Legal), and ensure contracts move forward without unnecessary delays., • Manage the process for Master Service Agreements (MSAs), Statement of Works (SOWs), and contract amendments, • Serve as one of the primary points of contact for U.S. Market contract intake and workflow coordination, • Collect and validate required contract information from business stakeholders to ensure complete and accurate submissions, • Enter and maintain vendor records in designated internal systems, • Collaborate with Global Procurement and Finance to create and manage Purchase Orders (POs) and ensure alignment with approved budgets, • Support onboarding of new vendors, • Partner with Global Procurement to initiate RFPs and support vendor selection processes, • Collaborate with Accounts Payable (AP) and vendors to resolve invoicing discrepancies and ensure timely, accurate payment processing, • Drive continuous improvement in vendor management processes and reporting, • Manage contract lifecycle activities, including tracking expirations, amendments, renewals, and compliance requirements, • Communicate timelines with key stakeholders to manage the expectation on the administrative process., • Follow up with Legal, Procurement, Finance, and business owners to ensure timely review and approvals, • Track and communicate contract status updates, key milestones, and expected timelines to stakeholders QUALIFICATIONS: • Bachelor’s degree in business, Finance, or related field, • 3–6+ years of experience in contract administration, vendor coordination, procurement operations, or similar administrative roles (pharma/biotech experience preferred but not required), • Demonstrated ability to manage multiple workflows simultaneously and track high volumes of documentation with precision, • Exceptional organizational skills with strong attention to detail, • Clear, proactive communication skills and ability to work cross-functionally to drive timelines, • Experience managing complex vendor contracts, • Strong financial acumen and understanding of sourcing-to-pay processes, • Excellent negotiation, analytical, and problem-solving skills, • Ability to operate effectively in a cross-functional, matrixed environment, • Strong communication and presentation skills, • Proficiency in Microsoft Office (Excel, PowerPoint, Word)

AR AP Rep / Remote] - Anywhere in U.Generous Pay + PTO / Excellent Benefits - As a Accounts Payable & Receivable Specialist, you will: Manage the company's accounts payable and receivable processes, including invoice processing, payment disbursements, and collections; Ensure accuracy and completenes

Invoice Processor / Remote] - Anywhere in U.

Invoice Processor / Remote] - Anywhere in U. Up to $65k-yr / Employer Paid Medical-Dental-Vision / Flexible PTO / Paid Cell Phone + Home Office Allowance - As a Accounts Payable Specialist (FT - Work From Home), you will: Process and review invoices for accuracy and completeness; Coordinate with ven

Is technology your passion? Do you want to work with smart, forward-thinking individuals? Do you want to grow in a career you love?.At Align, our professionals are the key to our success.We don't just hire talent, we invest in exceptional people who are forward-thinking, results-driven, and passiona

We work across a diverse list of industries including financial services, life sciences (pharmaceutical and health care), retail, technology, media and telecommunications.

Job Description Part-Time AP Accounting Specialist Newark, NJ, Onsite $50-60 Per Hour Schedule: Part-Time, 2-3 days a week Description / Position Overview This role owns the accuracy, reconciliation, and close support of the accounts payable function. The AP Accounting Specialist is responsible for ensuring invoices, accruals, and balance sheet accounts are recorded correctly and reconciled on time. This role exists to maintain financial accuracy, support clean month-end close, and ensure audit-ready documentation across AP and related accounts. This is a hands-on role requiring strong attention to detail, ownership of discrepancies, and consistent follow-through in a deadline-driven environment. What You'll Own Accounts Payable Execution • Process and review invoices with a focus on accuracy and proper coding, • Handle complex invoices, accruals, and adjustments tied to AP activity, • Ensure timely and accurate recording of all AP transactions Reconciliation & Close Support • Own balance sheet account reconciliations related to AP, • Support month-end close by ensuring all AP-related entries are complete and accurate, • Identify and resolve discrepancies between subledger and general ledger Audit & Documentation • Maintain audit-ready documentation for AP transactions and reconciliations, • Support internal and external audits with accurate records and clear explanations, • Ensure compliance with accounting policies and internal controls Issue Resolution & Coordination • Research and resolve discrepancies across invoices, vendors, and accounts, • Coordinate with internal teams to clarify and resolve issues quickly, • Drive follow-through to ensure issues are fully closed Must-Haves • Experience in accounts payable or general accounting within a structured environment, • Strong understanding of balance sheet reconciliations and month-end close, • Ability to handle complex invoices, accruals, and discrepancy resolution, • Strong Excel skills (pivot tables, lookups) Nice-to-Haves • Experience working with ERP or accounting systems, • Exposure to audit support or audit preparation, • Experience in high-volume or multi-entity environments What Success Looks Like First 90 Days • AP transactions are processed accurately with minimal errors, • Reconciliations are completed on time with clear documentation, • Discrepancies are identified and resolved without escalation First 6 Months • Month-end close runs smoothly with minimal AP-related issues, • Balance sheet accounts are consistently accurate and audit-ready, • Improved visibility and control over AP processes and reconciliations Final Invitation to Apply If you are detail-oriented, accountable, and comfortable owning reconciliation and close processes, this role offers the opportunity to contribute directly to financial accuracy and reporting. If you have most of this experience and are confident you can take ownership, we'd like to hear from you. Email Resume: Apply Online: Refer a friend, get up to $1000!

Job DescriptionJob Title: Capital Sourcing Specialist Location: Edison, NJ (08837) Job Type: Contract Position Overview "Navitas Healthcare, LLC" is seeking an experienced Capital Sourcing Specialist to support procurement and sourcing initiatives for capital equipment and related services. This role is critical in driving cost savings, optimizing supplier relationships, and supporting large-scale construction and expansion projects across the organization. Key Responsibilities • Lead negotiations and manage procurement of capital equipment and services, • Source and evaluate manufacturers and suppliers for key product categories, • Review and leverage group purchasing agreements to identify cost-saving opportunities, • Analyze supplier spend data using Google tools and reporting systems, • Utilize financial systems such as PeopleSoft for procurement tracking and reporting, • Partner with internal teams to identify and execute cost reduction strategies, • Prepare and present savings analyses, sourcing strategies, and contract recommendations, • Track, measure, and report on savings initiatives regularly, • Assist with equipment planning and specifications for construction and expansion projects, • Collaborate with planners, architects, consultants, and cross-functional stakeholders, • Maintain accurate tracking of project equipment and ensure timely procurement, • Develop and manage RFPs, bid evaluations, and vendor performance reviews, • Source suppliers both domestically and internationally, • Support supplier selection and contract negotiations through structured sourcing processes, • Coordinate with Legal, Biomed, and Accounts Payable teams for contract execution, • Ensure procurement and contract details are accurate and compliant, • Maintain proper documentation within contract management systems, • Identify alternative sourcing options during shortages, recalls, or supply disruptions, • Support sustainability and organizational initiatives as applicable, • Manage disposition or liquidation of surplus or obsolete equipment, • Perform additional duties as assignedRequired Qualifications, • Bachelor’s degree in Business, Supply Chain, or a related field (preferred), • Certified Materials & Resource Professional (CMRP) required at hire or within 12 months About Navitas Healthcare, LLC certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.

Job Description About the Client: They provide high-quality products and exceptional service as a leading wholesaler, refurbisher, 3PL provider, and distributor. The company refurbishes and distributes electronics, such as laptops and home audio gear, and offers warehousing, packaging, shipping, and related logistics services. About the Role: We are looking for a detail-oriented Ecommerce Accounting Specialist to support our finance team with daily accounting operations. This role will manage accounts payable, accounts receivable, reconciliations, and bookkeeping in QuickBooks Online, with a focus on ecommerce transactions. The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment with high transaction volumes. Key Responsibilities: Process and manage accounts payable and vendor payments Track accounts receivable, record deposits, and monitor overdue payments Perform bank and credit card reconciliations Reconcile transactions from ecommerce platforms and payment processors Record fees, refunds, chargebacks, and settlements accurately Maintain bookkeeping and journal entries in QuickBooks Online Assist with month-end close and financial reporting Support sales, returns, and margin tracking for ecommerce channels Maintain spreadsheets for tracking sales, expenses, and settlements Qualifications: Required 2+ years of accounting or bookkeeping experience Strong knowledge of QuickBooks Online Experience with AP/AR and reconciliations Strong attention to detail and organizational skills Comfortable working with large transaction volumes and spreadsheets Experience with ecommerce platforms (Amazon, Walmart, eBay) Preferred Familiarity with inventory or cost accounting Basic understanding of sales tax compliance Strong Excel skills and process improvement mindset.

Job Description Bookkeeper / Accounts Payable Specialist Newark, NJ (On-site) $120,000–$150,000 Industry: Manufacturing / Distribution Overview We are seeking a Bookkeeper / Accounts Payable Specialist to support day-to-day financial operations for a manufacturing and distribution organization. The role is focused on bookkeeping accuracy, accounts payable processing, and working across multiple accounting systems in a structured operating environment. Key Responsibilities Bookkeeping & Accounts Payable Perform daily bookkeeping, including transaction entry and account reconciliation Process accounts payable, including invoice review, matching, coding, and payment execution Reconcile vendor statements and resolve discrepancies Maintain accurate general ledger support and financial documentation Work across multiple accounting and operational software platforms Use Excel for reconciliations, tracking, and reporting Coordinate accounts payable activities with offshore AR/AP support and internal credit functions Qualifications Hands-on experience with bookkeeping and accounts payable Tech-savvy, with experience using multiple accounting systems Strong Excel skills (reconciliations, formulas, data tracking) Experience with invoice matching and vendor reconciliations Manufacturing or distribution accounting experience preferred Email resumes to:

Generate Accounts Payable reports such as Aging report. Understand compliance issues around accounts payable processes (W-9, sales tax, etc. Accounts Payable 3+ years' experience.

BluPax Pharmaceuticals is a leading independently owned and operated wholesaler and distributor of high-value pharmaceuticals.We proudly partner with LTC pharmacies, independent retail pharmacies, hospitals, and chains to bring value, quality, and dependability to the healthcare value chain.We are l

Bank and credit card reconciliation - ensure timely and accurate reconciliation of all bank accounts and credit card statements.

Analyze financial reports and ensure legal requirements compliance, process accounts payable and receivable and manage invoices. Health & Dependent Care Flexible Spending Accounts. Reconcile balance sheet accounts for accuracy.

STAFF ACCOUNTANT / BOOKKEEPER Seeking a candidate with approximately three years of experience working in an accounting firm as an accountant/bookkeeper.Some experience in the preparation of payroll, sales tax possibly basic income tax returns preferred.Position is open for a part-time employee seek

PromptCare is seeking an experienced Accounts Receivable Billing Specialist to join our team in the Homecare Infusion industry. Accounts Receivable Billing Specialist. Accounts receivable and accounting experience preferred.

Up to $60k-yr / Strong Benefits - As a Bookkeeper at Prestige Accounting & Consulting, you will: Manage and maintain accurate financial records for multiple clients; Conduct monthly bank reconciliations and prepare financial statements; Process accounts payable and accounts receivable transactions;