Accounts receivable specialist jobs in Rockville Centre, New YorkCreate job alerts

Job Description Job Title: AP Vendor Onboarding Specialist Location: New York (Full-Time, In-Office / Remote) Pay range: $29-$34/ hr Who We Are Waste Solution Services (WSS) helps multifamily and commercial portfolios lower and stabilize waste spend. We do not haul trash; we sit between clients and haulers to audit invoices, optimize contracts, right-size service, centralize billing, and manage service issues. Our work is built around cost predictability, operational clarity, and strong execution. Overview Join our Accounts Payable team as an AP Vendor Onboarding Specialist. You will own the critical early-stage setup and validation of new vendor accounts, ensuring billing accuracy from day one. If you have a keen eye for detail and expertise in vendor portals, reconciliation, and resolving billing discrepancies, this essential role is for you. Full-time position in New York (Remote/Hybrid options available). Key Responsibilities New Account Setup & AP Oversight • Own the Accounts Payable setup process for all new customer accounts during the initial service period, • Ensure proper WSS access is established in all vendor portals for internal visibility and control, • Review and validate first-month (and early-stage) vendor invoices to ensure accuracy before passing information to AR for customer billing, • Reconcile whether initial invoices were paid by the customer or internally, and clearly document billing responsibility and timing, • Identify vendor billing discrepancies early and take ownership of escalating and disputing them, • Track escalated issues to ensure timely resolution and proper follow-through, • Partner with Accounts Receivable (AR) by relaying accurate, validated billing information for customer invoicing, • Maintain detailed records of account setup, billing validations, discrepancies, and dispute outcomes, • Track exception cases and ensure all issues are resolved and documented before transitioning accounts out of the initial phase, • 2+ years of experience in Accounts Payable, billing operations, or vendor coordination, • Strong attention to detail with the ability to audit invoices and account setups, • Experience working with vendor portals, invoices, and discrepancy resolution, • Proficiency in Excel or Google Sheets; CRM experience is a plus, • Strong problem-solving skills and the ability to investigate and escalate issues, • Clear communication skills and ability to coordinate across teams Powered by JazzHR aL2DJRwtzp

Job DescriptionBilling Team Specialist Position Summary The Billing Team Specialist is responsible for the accurate and timely execution of all billing operations, including daily invoice processing, portal management, and system configuration. This role serves as a critical link between operations, finance, and customer-facing billing systems, ensuring invoices are delivered correctly and on schedule while maintaining the integrity of billing data across all platforms. Key Responsibilities • Reviewing the daily batch queue prior to release, identifying and resolving any exceptions, errors, or flagged items before invoices are finalized., • Coordinating with internal stakeholders to obtain approvals or clarifications required to clear exceptions in a timely manner., • Releasing completed batches according to established billing schedules, maintaining consistency and reliability in invoice delivery., • Documenting exceptions and resolutions to support ongoing process improvement and audit readiness. • Receiving, reviewing, and processing special billing requests submitted by operations, sales, or account management teams., • Preparing and issuing non-standard invoices in accordance with contract terms, service agreements, or customer-specific requirements., • Coordinating with relevant departments to verify billing details and obtain necessary approvals prior to invoice issuance., • Maintaining accurate records of all special billing activity for reporting and reconciliation purposes. • Managing portal billing for all active company accounts across multiple third-party and customer-operated portals., • Ensuring invoices are submitted through the correct portal channels in the required formats and within customer-defined deadlines., • Monitoring portal activity to identify and resolve submission errors, rejections, or payment discrepancies., • Maintaining up-to-date credentials, account settings, and billing preferences within each portal. • Managing the library of billing templates used for recurring invoices, ensuring all rate, service, and customer data is current and accurate., • Conducting regular audits of recurring invoice configurations to identify discrepancies, outdated pricing, or inactive service lines., • Updating templates in response to contract amendments, pricing changes, or operational adjustments., • Coordinating with account managers and operations to validate recurring billing details ahead of scheduled invoice cycles. • Reviewing and pricing service orders as needed, applying the appropriate rates, service codes, and billing configurations within approved guidelines., • Escalating pricing exceptions or requests outside standard parameters to the appropriate approver for authorization., • Collaborating with operations and sales teams to clarify scope, service details, or customer-specific pricing arrangements., • Ensuring all priced orders are properly documented and entered into the billing system prior to service execution. • Participating in the onboarding process for new customer portals, including system configuration, test invoice submissions, and validation of billing data accuracy., • Developing and maintaining documentation for portal-specific billing procedures, submission requirements, and escalation paths., • Providing training and guidance to team members on portal navigation, submission workflows, and exception handling., • Collaborating with IT, operations, and customer contacts to resolve setup issues and ensure a smooth go-live. • Managing and triaging incoming PestPac requests including new setups, account changes, error investigations, and access provisioning., • Routing requests to the appropriate internal teams or resolving directly in accordance with agreed service level agreements (SLAs)., • Maintaining PestPac configurations critical to billing operations, including:, • Service codes and billing categories, • Pricing setups and rate tables, • Tax settings and jurisdictional configurations, • Payment plans and billing frequency settings, • Invoice and document templates, • Monitoring system behavior for configuration-related billing errors and proactively addressing issues before they impact invoice accuracy., • Serving as a resource for operational teams seeking guidance on PestPac billing workflows and best practices. Qualifications Required • 2+ years of experience in billing, accounts receivable, or a related finance/operations role., • Demonstrated experience with customer billing portals or invoicing platforms., • Strong attention to detail with a track record of high accuracy in data entry and invoice processing., • Proficiency in Microsoft Office Suite, particularly Excel., • Ability to manage multiple priorities and meet deadlines in a fast-paced environment., • Strong written and verbal communication skills for cross-functional coordination. Preferred • Experience with PestPac or similar field service management software., • Familiarity with service-based business billing operations (e.g., pest control, facilities management, or home services)., • Experience supporting system onboarding or user training initiatives., • Knowledge of tax configuration and compliance within billing systems. What We Offer • A collaborative team environment with opportunities for growth and cross-functional development., • Comprehensive benefits including health, dental, and vision coverage., • Paid time off, company holidays, and flexible scheduling options., • Ongoing training and support for professional development in billing systems and operations. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Job Description Our client is seeking a temp-to-hire Accounts Receivable / Collections Specialist with a blended background in accounts receivable and collections. This role is ideal for a professional who can balance strong financial skills with excellent customer service and relationship management. Key Responsibilities: • Manage accounts receivable processes, including invoicing, payment posting, and account reconciliation, • Perform commercial and/or consumer collections activities in a professional and customer-focused manner, • Follow up on past-due accounts by phone and email while maintaining positive client relationships, • Research and resolve billing discrepancies, payment issues, and account questions, • Communicate effectively with customers and internal departments regarding account status, • Maintain accurate records of collection efforts and payment activity, • Support cash applications and other accounting-related tasks as needed Qualifications: • 2+ years of experience in accounts receivable, collections, or a blended AR/collections role, • Strong customer service skills with the ability to handle sensitive conversations professionally, • Excellent communication, negotiation, and problem-solving abilities, • High attention to detail and strong organizational skills, • Proficiency with accounting software and Microsoft Excel, • Ability to work independently and as part of a team in a fast-paced environment

Job DescriptionAP/AR Support Specialist Roles and Responsibilities: • Daily, as vendor invoices are received through email, Code vendor invoices showing both expense account coding and related Sales Order number., • Enter Vendor Invoice data into SAGE Intacct accounting system., • Monthly, reconcile invoices entered to vendor statements., • Daily, enter customer payments received into SAGE Intacct accounting system, matching payment amounts and outstanding invoice amounts., • Investigate and resolve any discrepancies., • Keep Chief Accountant fully informed as to the status of all open items. Role Qualifications: • 3 years of experience in an accounts payable and receivable role or related field, • Strong attention to detail and accuracy, • Excellent organizational and time management skills, • Proficient in Excel and experience with any accounting software, • Good communication and interpersonal skills Preferred/Nice to Have: • Experience with SAGE Intacct, • Experience with Salesforce GKqSVBvPgr

Job Description Marketing Biller/ Accounts Receivable Specialist - Onsite Job Summary: We are seeking a detail-oriented and organized Marketing Biller to manage billing operations within our marketing agency. This role is responsible for ensuring accurate client invoicing, tracking billable services, financial record management and coordinating with internal teams to maintain timely and efficient revenue processes. Key Responsibilities: • Prepare and issue accurate client invoices based on campaigns, retainers, and project deliverables, • Track billable hours, media spend, and third-party costs across multiple accounts, • Reconcile discrepancies between contracts, scopes of work, and billed services, • Coordinate with account managers, media buyers, and finance team to verify billing details, • Monitor accounts receivable and follow up on outstanding invoices, • Maintain organized billing records and documentation for audits and reporting, • Ensure compliance with client contracts, pricing structures, and payment termsQualifications:, • 2+ years of billing, accounting, or finance experience (marketing or agency experience preferred), • Strong understanding of invoicing, accounts receivable, and financial processes, • Experience with billing or accounting software, • Excellent attention to detail and organizational skills, • Strong communication skills for cross-functional collaboration, • Ability to manage multiple accounts and deadlines in a fast-paced environment, • Assist with month-end close, including preparing schedules and resolving outstanding items, • Proficient in Excel and accounting systems, • Provide coverage for other accounting team members when needed., • Eagerness to learn and grow within the rolePreferred Skills:, • Experience working in a marketing, advertising, or media agency a plus., • Moderate Excel skills (pivot tables, formulas, reporting)Work Environment:, • Fast-paced, deadline-driven agency setting, • Collaborative team environment with cross-department coordination Powered by JazzHR kciDlysWLs

Bonus Eligibility / Anthem Blue Cross medical plans / Vision-Dental-Disability-Life / Flexible PTO / 401(k) / Home Office Stipend / HSA-FSA - As an Accounts Receivable Specialist at NP Digital, you will: Manage and maintain accurate records of all accounts receivable transactions; Monitor and follow

Accounts Receivable / Remote] - Anywhere in U.Up to $24-hr / Flexible Schedule / Comprehensive Benefits Package - As a Billing Preprocessing Specialist, you will: Review and process insurance billing claims in a timely and accurate manner; Verify and update patient information in the billing system;

Accounts Receivable Specialist. Meeting regularly with physicians to review A/R status and address problem accounts. Performing additional duties as assigned, including managing special aging accounts.

Accounts Receivable / Remote] - Anywhere in U.DOE + Bonus Opps / Medical-Dental-Vision-Life-Disability - 90%+ company paid / 401(k) plan with 200% matching up to $15k / PTO / HSA / ESPP-EAP - As a Sr.Collections Specialist, you will: Manage and collect outstanding debts from customers in a timely

A leading fire safety services company in New York is seeking an Accounts Receivable Representative.The role requires excellent interpersonal and communication skills, proficiency in Microsoft Office, and the ability to manage high volumes of clients.Responsibilities include resolving A/R issues, ma

Senior Accounts Receivable / Order-to-Cash Specialist.Location: Remote (EST hours preferred) Employment Type: Full-Time Compensation: Base Salary: $1,500 $1,800 USD/month (depending on experience) Performance Bonus: $300 $500 USD/month Bonus tied to collection effectiveness, aging reduction, and o

National Health Care Associates, a premier provider of long-term care and short-term rehabilitation services, is seeking an experienced Skilled Nursing Collections Specialist to join our Accounts Receivable team at our Corporate Office in Valley Stream, NY, on Long Island's south shore near the Quee

Accounts Receivable/Accounts Payable Specialist. We are seeking an Accounts Receivable/Accounts Payable Specialist to join our team. The ideal candidate will have experience in an Accounts Receivable/Payable position and be able to work independently as well as collaboratively with our team.

Manage and oversee the accounts receivable portfolio for designated client accounts. Accounts Receivable Specialist. Join a dynamic and expanding team in the heart of Lake Success, NY, as an Accounts Receivable Specialist.

Accounts Receivable Specialist. A vibrant, busy, and growing full-service law firm with over 115 attorneys is seeking an experienced Accounts Receivable Specialist to join its Finance team in Lake Success, NY. Manage the accounts receivable portfolio for assigned client accounts.

Casella Waste Systems - - Responsibilities: Implements collection processes for past due accounts utilizing the multiple systems involved in the management of Casella customer accounts; Documents all internal and external communications to ensure proper transmission of customer interactions; Manage

Ajilon - JobID: 69F17F7D-6220-4E0B-AE94-563AB809B3A3 [Collections / Billing] As an Accounts Receivable Specialist at Ajilon, you'll: Manage the day to day billing and accounts receivable process; Audit monthly to ensure payments are received in a timely manner; Process accounts and payments followin

The Accounts Receivable Specialist provides excellent customer service associated with the accounts receivable functions while building consumer relationships and securing payment, creating positive pay habits, and assisting customers with billing and service inquiries. Accounts Receivable Specialis

Accounts Receivable Specialist. Join a dynamic and expanding team in the heart of Lake Success, NY, as an Accounts Receivable Specialist. Manage and oversee the accounts receivable portfolio for designated client accounts.

Accounts Receivable Specialist. Previous experience in Accounts Receivable or a similar financial role.

We are seeking an Accounts Receivable/Accounts Payable Specialist to join our team. The ideal candidate will have experience in an Accounts Receivable/Payable position and be able to work independently as well as collaboratively with our team.

The Accounts Receivable Specialist provides excellent customer service associated with the accounts receivable functions while building consumer relationships and securing payment, creating positive pay habits, and assisting customers with billing and service inquiries. Accounts Receivable Specialis

UnitedHealth Group - - Responsibilities: Load or update insurance information as needed; Verify eligibility and authorization and flag appointment accordingly; Schedule appointments; Manage claims denial; Educate customers regarding the availability of receiving invoices and remitting payments thro

Review aged accounts receivable for invoices requiring follow up. Perform accounts receivable write offs when applicable and approved. Collections Specialist: Long Island, Ny.

Manage the preparation of invoices and complete reconciliation of billing with accounts receivable. Biller / Prior Authorization Specialist. Optum NY/NJ is seeking a Biller / Prior Authorization Specialist to join our team in Lake Success, NY.

Early Intervention Billing Specialist. Flexible Spending and Health Savings Accounts.

A Collections Specialist, also known as a Collection Clerk or Agent, is responsible for managing and collecting overdue accounts receivable by contacting debtors, negotiating payment plans, and ensuring timely payments, while maintaining positive customer relationships. Review aged accounts receivab

Collections Specialist Fintech / Small Business Lending. Their collections team is expanding and theyre looking for a hands-on Collections Specialist whos ready to take on the challenge.

We are looking for a versatile professional who can manage accounts receivable functions while maintaining a strong focus on accuracy and efficiency.

The Automotive Accounts Payable & Receivable Clerk is responsible for processing dealership financial transactions, including vendor payments, customer receivables, and reconciliation of accounts. Automotive Accounts Payable & Receivable Clerk. Manage customer accounts and follow up on outstanding b

Review aged accounts receivable for invoices requiring follow up. Perform accounts receivable write offs when applicable and approved. Collections Specialist: Long Island, Ny.

By working at VNB Auto Group, you can be part of a brand that honors the past, and is invested in the future.Join the VNB Auto Group Family where we value service to each other and the world as much as to our customers!.Jamaica dealer, looking for an experienced Automotive Bookkeeper.Schedule review

Prior experience in Accounts Payable operations.

Catholic Charities of Long Island models the love of Jesus by offering dignified and compassionate care to poor and vulnerable neighbors of every faith and background.In-person service at more than 50 sites throughout Nassau and Suffolk counties is inspired by the Gospel call affirming the sacrednes

We are currently looking for a Part Time Billing Specialist to join our corporate office team. Job Opening: Billing Specialist, Part Time Job Location: Tonawanda, NY (IN OFFICE Position) Status: Part Time Wednesdays, Thursdays, and Fridays from 8am-4:30pm Rate: $23. Accurately processing weekly/mon

Review aged accounts receivable for invoices requiring follow up. Perform accounts receivable write offs when applicable and approved. Collections Specialist: Long Island, Ny.

Review aged accounts receivable for invoices requiring follow up. Perform accounts receivable write offs when applicable and approved. Collections Specialist: Long Island, NY.