Buscar empleo: 1000+ ofertas de trabajo de administration en Phoenix, Arizona (noviembre 2025) - page 15

Full Charge Bookkeeper

hace 17 días

Phoenix

Job Description Job Description: Full Charge Bookkeeper Hubbard Family Swim School Ver 11/11/2025 SUMMARY STATEMENT The Full Charge Bookkeeper is responsible for managing the day-to-day accounting operations at Hubbard Family Swim School, including payroll processing, accounts payable, bank reconciliations, and financial reporting. This role ensures accuracy, compliance, and timeliness of all financial transactions and supports leadership by maintaining organized and efficient accounting systems. This is a hands-on position requiring strong attention to detail, initiative, and confidentiality. The Bookkeeper is committed to ethical conduct, accuracy, and responsive service in all aspects of financial management. ESSENTIAL DUTIES AND RESPONSIBILITIES This job description defines the general scope of responsibilities and does not necessarily list every duty performed in this role. * * Processes payroll and timesheets on a bi-monthly basis; records corresponding entries to the accounting system. * Track and monitor employee PTO and sick time eligibility. * Research and resolve payroll discrepancies and maintain accurate payroll files. * Manage accounts payable, including entering invoices, obtaining approvals, and processing vendor payments. * Perform monthly bank and credit card reconciliations. * Maintain organized and accurate financial records for forecasting and reporting purposes. * Prepare and summarize expenses, payroll, and financial reports for leadership review. * Coordinate month-end and year-end review processes and ensure all reconciliations are completed. * Prepare journal entries for corrections, accruals, prepaid expenses, and amortizations. * Maintain and reconcile Due To/From schedules and prepaid balances. * Collect W9s from new vendors and prepare annual 1099 filings. * Organize year-end tax preparation documents and coordinate with external accountants or CPA. * Manage business license renewals and assist with insurance renewals and claims administration. * File sales tax reports and assist with other compliance-related filings. * Support leadership and team members with financial data or documentation as requested. * Attend staff meetings and training as scheduled and provide assistance to coworkers as needed. * Maintain confidentiality of financial data and uphold ethical accounting practices. * Performs QuickBooks file maintenance (carrying balances forward or creating new files as needed). ORGANIZATIONAL RELATIONSHIPS Works internally with the HR Manager, General Managers, Site Supervisors, swim and camp staff, and reports to the Director of Operations. Works externally with vendors and customers. MINIMUM JOB REQUIREMENTS High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred. 3–5 years of bookkeeping or accounting experience, with full charge or multi-entity experience preferred. Proficient in QuickBooks and Microsoft Excel. Strong knowledge of GAAP and standard accounting principles. Excellent attention to detail, organization, and confidentiality. Ability to manage multiple priorities and meet deadlines with minimal supervision. Strong written and verbal communication skills. KNOWLEDGE, SKILLS, and ABILITIES REQUIRED Skills you must have because we cannot teach them to you: * * Warmth and Humor: The ability to draw customers in from first contact and make them feel like they WANT to become a part of the Hubbard Family. The ability to make customers and staff laugh without offending them. Demonstrate a passion for excellence. * Communication: The ability to communicate clearly and professionally both verbally and in writing. Professionally and patiently handle incoming requests from customers and ensure that issues are resolved both promptly and thoroughly. * * Verbal Communication: The ability to quickly assess the needs and communication style of the customer/child and speak to them in their "language." The ability to make every customer believe they are the most important customer Hubbard has and that their issue or concern is the most important issue or concern Hubbard has. * Written Communication: An expert ability to write without typos, misspelled words, or grammatical errors. The ability to convey warmth and tone through the written word. The ability to accurately and precisely convey the message the customer needs to hear/see so there is no misunderstanding about what happens next. Responds to customer inquiries by understanding the nature of the inquiry; reviewing previous inquiries and responses; gathering and researching information. Responds with an answer or forwards to the appropriate manager. * Problem Solving: The ability to look beyond the obvious and investigate to determine what things at a micro level need to be addressed, fixed, changed, or enhanced. This includes analyzing information and quickly drawing conclusions and finding solutions to resolve the basic problems with ease and with minimal guidance from management. Continuously evaluate and identify opportunities to drive system improvements and recommend changes to existing methods and systems to increase the accuracy, efficiency, and responsiveness that positively impact the customer’s/child’s experience. * Accountability: The ability to accept responsibility for what is yours, whether it is a heroic win or a mistake. The determination to find solutions rather than pointing blame at others. The ability to accept constructive feedback for improvement and positive feedback for recognition. Maintain a balance between company policy and customer benefit in decision-making. Handles issues in the best interest of both customer and company. * Results Focused: The eagerness and drive to get things done without frequent reminders. Initiative. Able to establish priorities, organize resources, and get things done. * Detail Oriented: The ability to achieve a high level of accuracy with regard to customer communications, customer data entry, and processing requests via our management software program. All this with the ability to perform a variety of tasks simultaneously. * High Integrity: The desire to act morally, ethically, and honestly especially when no one else is looking. Exhibit high character always, both in good and hard/stressful times. Conduct yourself in a manner in which supervisors and coworkers can depend upon your word. * Leadership: More than a title, it’s a privilege and therefore a burden of the highest responsibility. To serve something greater than yourself; be part of the team. Recognizing qualities in others and bringing out the best in them. Promoting and training others for advancement at HFSS. Fostering a cooperative work environment. Think big, act bigger, and truly care for those whom you serve. Make life more enjoyable by helping supervisors and peers fulfill their responsibilities and generally make their jobs more rewarding and enjoyable. * Prepares for customer inquiries by studying products, services, and customer service processes. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, use a telephone and computer for extended periods of time, talk, hear, stand, walk, stoop, and crouch. The employee is frequently required to use hands to feel, reach, and perform repetitive use of a mouse and keyboard to type. The employee may occasionally lift and/or move equipment or a small to average size child up to 50 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, and the ability to adjust focus. ENVIRONMENTAL CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The environment includes normal office working conditions. The noise level in the work environment is moderate. The environment also involves working in and around a pool which has a warm and humid atmosphere and which requires following specified safety precautions. ACKNOWLEDGEMENT JOB TITLE: Full Charge Bookkeeper Employee Signature: ____________________________________________ Date: _______________ The preceding job description has been designed to indicate the general nature and level of work performed by employees in this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. #IND1

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