Administrative clerical jobs in Newburgh, New YorkCreate job alerts

Job Description We are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionSpencers Financial provide Retirement Advisory and Tax Representation Services to Accredited consumers.Spencers Financial provide Retirement Advisory and Tax Representation Services to Accredited consumers.

Job Description We are a multi office insurance agency looking for an enthusiastic team member to join our Accounting team. An clerical accounting assistant supports financial professionals by performing day-to-day administrative and clerical accounting tasks, including managing accounts payable and receivable, bookkeeping, processing invoices and payments, reconciling statements, data entry, and maintaining financial records. Key responsibilities also include preparing financial reports, assisting with payroll, and ensuring compliance with company policies, often using accounting software and spreadsheets. Skills & Qualifications Education: Experience in Accounting is preferred. • Excellent organizational and time management skills., • Strong communication and interpersonal skills., • Ability to work both independently and as part of a teamCompany DescriptionAbout Emery & Webb: Now a fifth generation family insurance business, we are much larger today than when we started over 130 years ago. Today our family is represented by six offices and over 100 trained insurance professionals serving our clients throughout the Hudson River Valley in New York, New England, New Jersey, Pennsylvania and across the entire United States. Our approach is to listen first, then present our clients with the best options for their insurance programs. We are deeply committed to providing our clients insurance coverage with integrity. This is the foremost priority of our organization: integrity based on expert advice, custom coverage, competitive prices, and prompt, courteous claims service. Our clients' satisfaction and protection is the measure of our success.About Emery & Webb:\r\n\r\nNow a fifth generation family insurance business, we are much larger today than when we started over 130 years ago. Today our family is represented by six offices and over 100 trained insurance professionals serving our clients throughout the Hudson River Valley in New York, New England, New Jersey, Pennsylvania and across the entire United States. \r\n\r\nOur approach is to listen first, then present our clients with the best options for their insurance programs. We are deeply committed to providing our clients insurance coverage with integrity. This is the foremost priority of our organization: integrity based on expert advice, custom coverage, competitive prices, and prompt, courteous claims service. Our clients' satisfaction and protection is the measure of our success.

Job DescriptionDescription: • $20-$21/hr Depending on Experience, • Monday - Friday, • Medical, Dental & Vision Insurance, • 401k with company match, • Voluntary Short/Long Term Disability, • Life Insurance, • 9 Paid Holidays, • Accrued Vacation Time, • Sick Time Provides financial, administrative and clerical support in the Accounts Payable Team by ensuring that invoices are entered expeditiously, expenses are coded correctly, and balances with suppliers are monitored for prompt payment. Process, verify and reconcile payables according to established policies and procedures in an efficient, timely and accurate manner. Primary Responsibilities • Obtain approvals and analyze general ledger coding on all invoices received, • Enter invoices into accounting system, • Link invoices to purchase orders in the accounting system for entry, • Reconcile invoices to data entry on a regular basis, • Reconcile invoices to vendor statements received, contacting vendors as needed, • Assist with preparation of weekly outgoing checks, • Assist with verification of payments to ensure accuracy, • Resolve discrepancies on invoices, statements, payments, credits and other documentation • Ensure credits are received on items returned, initiate disputes with vendors, • Work with Accounting staff to issue stop-payments on checks, • Follow up with Project Managers as needed for invoice approval and prompt invoice entry, • Tag invoices in the system that are missing sales taxes, • Provide exceptional records retention management relative to the AP function, • Share responsibility for central AP email database with other associate Education and Experience • High School Diploma /GED, 2-year Associates Degree in the finance field preferred, • 1-3 years of accounts payable processing experience or related, • Knowledge of general accounting and/or bookkeeping, • General math skills, • Proficiency in Microsoft Office programs, especially Excel Work Week: Full Time, In-Office, Monday through Friday Work Environment: The office is a casual and entrepreneurial environment. Will work closely with Accounts Payable Supervisor and other Finance team members, and communicate often with Operations staff. Location: New Windsor, NY PPS is a wholly-owned subsidiary of PrimeLine Utility Services, a wholly-owned subsidiary of Vinci Energies, a worldwide leader in the design, construction, and maintenance of energy-efficient, networked infrastructure. Vinci Energies is a wholly-owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable PPS to provide our customers with the best solutions, technology, and equipment available. Requirements: • Attention to detail, highly organized and able to work under deadlines, • Maintain confidentiality, • Excellent data entry skills, problem-solving and decision making, • Effective verbal, listening and written communication skills, • Ability to handle individual workload and work well in a team environment

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. These fields are usually administrative, general office and clerical in nature, such as accountant, administrative assistant, auditor, bookkeeper, clerk, office assistant, secr

Office Assistant / Fully Remote] - Anywhere in U.Benefits / PST schedule - As an Administrative Assistant you'll: Perform a variety of administrative and clerical duties, which may include word processing, organizing electronic and paper files, scheduling meetings, maintaining calendars, processing

Clerk – Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical functions. To allow a better understanding of the Postal Service Clerk position, the following is a brief description. These fields are usually administrative, general office and clerical

Job Description Somers Orthopedic Surgery & Sports Medicine is a physician group with 15 surgeons in 5 locations. Somers Ortho specializes in all aspects of orthopedic care with locations in Carmel, Newburgh, Mount Kisco, Fishkill, New York, and Danbury, Connecticut. The candidate must show an uncompromising commitment to providing the highest quality of patient care by being an integral part of the team. This position requires someone that is highly organized with outstanding communication skills and strong work ethic. Manages and coordinates the physicians daily schedule for new and existing patients. Duties & Responsibilities • Assist with maintaining patient flow while escorting patients to and from exam/procedure rooms, • Coordinating and implementing plans for patient care. May record reason for visit and related patient information for practitioner review (i.e., Past Medical and Social histories), • Provide a comfortable and safe environment, • Act as a liaison between the physician and patient, • Perform and records: vital signs, height, weight, and conducts a controlled substance pill count, • Collection of specimens, completes requisitions, labels and routes specimens appropriately using two patient identifiers, • Maintain order and cleanliness of examination rooms; stocks room’s and ensures supplies are maintained, • Set up and prepare equipment/supplies for procedure use, • Adhere to safety and scientifically accepted infection control practices and standards. Including but not limited to: utilize personal protective equipment, e.g. gloves and maintain proper disposal of hazardous materials, • Assist in coordinating of care to meet patient needs including, facilitating diagnostic testing and the scheduling of future appointments, • Participate in pre-visit chart preparation by ensuring required test results and documentation are available in the medical record for practitioner review, • Ensure the compliance of treatment plans created by the provider, • Perform variety of other clerical functions such as scanning, triage of calls, and ensures efficient flow of patients throughout the office, • Comply with all Health Plus Management policies related to privacy rules established under the Health Information Privacy and Portability Act of 1996 (HIPAA) Knowledge, Skills and Abilities • High School Diploma or equivalent, required. Certificated Medical Assistant or a minimum of 6 months experience preferred, • 1+ year(s) of experience working for a healthcare practice or hospital, • Familiar with medical terminology, • Ability to function as an effective team member., • Ability to communicate effectively., • Ability to interpret a variety of instructions furnished in written, oral, or schedule form., • Experience with Microsoft office and Athena EHR application highly preferred. Schedule: Monday-Tuesday, 7:45am-4:15pm at the Fishkill office, Wednesday-Friday, 7:45am-4:15pm at the Newburgh office Company DescriptionHealth Plus Management LLC (HPM) provides management services to medical practices specializing in the area of Pain Management and Physical Medicine & Rehabilitation. HPM manages 50 locations throughout Long Island, NYC including the 5 boroughs, Westchester, NJ, Upstate and Connecticut. We provide management services that give the physician and therapists the opportunity to provide patient care without worrying about the administrative needs of the practice. We continually strive to support these practices by recruiting and retaining the most qualified and dedicated individuals. HPM provides an excellent path for personal and professional growth, along with competitive salary and benefits.Health Plus Management LLC (HPM) provides management services to medical practices specializing in the area of Pain Management and Physical Medicine & Rehabilitation. HPM manages 50 locations throughout Long Island, NYC including the 5 boroughs, Westchester, NJ, Upstate and Connecticut. We provide management services that give the physician and therapists the opportunity to provide patient care without worrying about the administrative needs of the practice. We continually strive to support these practices by recruiting and retaining the most qualified and dedicated individuals. HPM provides an excellent path for personal and professional growth, along with competitive salary and benefits.

Job DescriptionBaths by Schnorr is Hiring an Office Assistant! Location: Wappingers Falls, NY Pay & Schedule: $20 – $25/hour | Part-Time | Some weekends required About the Role: Join Baths By Schnorr / Schnorr Plumbing and Heating as an Office Assistant and play a key role in supporting our daily operations. You’ll handle essential administrative duties, manage scheduling and communication, and keep our projects running smoothly. This position is ideal for someone who is highly organized, personable, and enjoys helping both customers and team members. Key Responsibilities: • Handle general office and clerical duties including data entry, filing, and document management., • Manage client communications, phone calls, and appointment scheduling., • Support field teams with updates and coordination on project timelines., • Maintain company calendars and assist in planning daily activities., • Provide administrative support for leadership and operations teams., • Travel locally when needed (mileage reimbursed)., • Excellent verbal communication skills., • Proven office or clerical experience., • Valid driver’s license and personally owned, reliable transportation., • Willingness to travel (mileage reimbursed)., • Some weekend availability required. Nice-to-Have Qualifications: • Experience in lead setting or appointment scheduling., • Background in call dispatching or customer coordination., • Proficiency in Microsoft Outlook., • Travel Reimbursement, • On-the-Job Training, • Growth Opportunities, • Supportive, family-oriented work culture About Baths By Schnorr: With over 25 years of experience, Baths By Schnorr is a trusted name in bath and shower remodels throughout the Hudson Valley. We specialize in modern, one-day installations and pride ourselves on top-quality craftsmanship, professionalism, and excellent customer service. Our team values collaboration, reliability, and continuous improvement — join us to grow your skills and career in a supportive environment.

Job Description Receptionist Shift: Per-Diem Rate: $16/hr. About Us: Join our compassionate team at Taconic Rehabilitation and Nursing at Beacon, where we prioritize exceptional care and support for our residents. We are looking for a Receptionist to be the first point of contact for residents, families, and visitors, ensuring a warm and professional environment. Job Description: As a Receptionist, you will be responsible for answering phone calls, greeting visitors, scheduling appointments, and performing administrative tasks to support the smooth operations of the facility. You will serve as the first impression of our center and play a crucial role in creating a positive, welcoming environment for all. Key Responsibilities: • Greet and assist residents, visitors, and families in a professional and friendly manner., • Answer and direct incoming calls, take messages, and provide information as needed., • Schedule appointments, manage visitor logs, and coordinate with staff., • Maintain and organize patient records and administrative files., • Assist with clerical duties such as data entry and filing., • Ensure the reception area is clean, organized, and welcoming., • Previous experience as a receptionist or in customer service preferred., • Strong communication, organizational, and multitasking skills., • Proficient in office software (Microsoft Office, phone systems)., • Ability to remain calm and professional in a fast-paced environment., • Paid Time Off (PTO), • Health, Vision, and Dental Insurance, • Life Insurance, • Referral Bonus Program, • Weekly or Same Day Pay Options

Job Description Healey Brothers Kia is looking for a talented Service Assistant\Receptionist to join our team! Who We Are: Healey Brothers, Hudson Valley's largest automotive brand, with over 45 years of service. That means that your growth potential is virtually limitless. Our employees have transitioned from salespeople to general managers, and from technicians to service managers. Our employees are our biggest asset, and that belief is reflected in how we treat our employees. Who We're Looking For: Healey Brothers Kia is seeking an exceptional individual to work with our Service Team. The ideal candidate for this position has excellent communication and multitasking skills, a positive attitude and a strong work ethic. Details About This Position: This position is a Full Time hourly position based at our Healey Brothers Kia location in Newburgh, NY. The schedule for this position is a daytime 8-hour shift and Saturdays. Compensation is $20.00 per hour Why You Should Work with Healey Brothers: At Healey Brothers we are a fun and fast paced work environment that genuinely believes from promoting from within- at Healey Brothers, your possibilities are endless. We offer many positions that allow an employee to grow as much as they choose. From Sales, Service, Technicians, Administrative, Managerial, front of the house or back of the house, you will learn so much from all our employees, most of whom have worked with Healey for well over a decade or more! At Healey Brothers we offer the following benefits: • Medical, Dental, and Vision Insurance, • 401K with Company Match, • Paid Vacation, Sick, and Holidays, • Life Insurance, • FSA and DCA Accounts, • No Cost Disability and Short-Term Disability, • Weekly Pay, • Discounted Vehicle, Service, and Parts Purchases, • Prior experience working with customers and providing an exceptional experience, • Outgoing personality with expertise at developing relationships (i.e., a “people person"), • Basic computer, email and internet proficiency, • Excellent verbal/written communication, • Weekend availability is needed as well as some evening hours What You Will Do: • Communicate with customers, • Schedule appointments, • Process customer payments, • Assist Service Advisors, • Closing Repair Orders, • Create Purchase Orders, • Repair Order Prewrites, • Submitting extended warranty claims, • Processing rental contracts, • Performing general administrative duties and handling other clerical duties for the Service Team Healey Brothers Mission Statement: Utilizing cutting-edge automotive technology and training to give our customers a seamless, stress-free experience to earn their business for life. Team Over Self, Accountability, Self-Improvement, Integrity and Respect Healey Brothers EEO Statement: Healey Brothers is an Equal Employment Opportunity employer. We comply with all applicable laws regarding equal employment opportunities for all qualified applicants and employees. It is against our policy to discriminate against any qualified applicant or employee on the basis of actual or perceived race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, age, ancestry, ethnicity, disability, pregnancy, citizenship, marital status, familial status, military or veteran status, genetic information, predisposing genetic characteristic, status as a victim of domestic violence, stalking and sex offenses, or any other status protected by applicable federal, state or local law.

Job DescriptionSalary: $20.00 to $25.00 Help Wanted Service Department Receptionist Location: Volvo Cars Hudson Valley Wappingers Falls New York Job Type: Full-Time Were looking for a friendly, dependable Service Department Receptionist to join our team at Volvo Cars Hudson Valley . If you enjoy working with people, have excellent phone skills, and want to be part of a fast-paced automotive service environment, wed love to hear from you! Responsibilities: • Answer incoming calls in a professional and courteous manner, • Schedule service appointments efficiently and accurately, • Greet customers and assist with check-in/check-out, • Perform light accounting and clerical tasks, • Support the service team with general administrative duties Requirements: • Strong phone and customer service skills, • Basic accounting or clerical experience preferred, • Reliable, punctual, and organized, • Positive attitude and professional appearance, • Able to work independently and as part of a team, • Drug-free workplace pre-employment screening required We Offer: • Competitive pay, • Friendly and supportive work environment, • Opportunities for growth within the company, • Benefits available after probationary period