Administrative secretary jobs in Newark, New Jersey - Page 2Create job alerts

Executive Secretary/Administrative Assistant.

The Administrative Secretary II performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance.

As Nostrand Houses converts to and operates under the Project-Based Section 8 program, the Secretary will provide administrative and clerical support to the on-site Property Management team. The selected Secretary 3A will be a NYCHA employee assigned to Nostrand Houses and will work on behalf of the

The primary purpose of the Secretary I is to provide high-level secretarial and administrative services for the Crisis Receiving Stabilization Center. As the senior level secretary, provides high level secretarial/administrative services and support for the Crisis Receiving Stabilization Center. Rut

The Administrative Secretary I performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance.

The Administrative Secretary II performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance.

A health services network in New York City is actively seeking a new Administrative Assistant / Medical Secretary to join their growing team in Brooklyn.

Minimum of 2 years’ experience as a secretary, administrative assistant, or in a legal office setting.

The Urban Community Empowerment Project Inc. UCEP empowerment services include support groups, workshops, mentoring and one to one life coaching.

About the job Legal Secretary / Executive Assistant. Must have 3 plus year of law firm experience AND 2 plus year in an executive assistant, administrative assistant, or legal secretary type role (calendar management is a core part of the job).

The Office Coordinator will provide high-level administrative support to the Corporate Secretary and Chief Governance Officer of American Express and will support the broader Corporate Secretary’s Office (CSO). Prior experience supporting a Corporate Secretary’s Office or governance-focused team

Bilingual proficiency in English and Spanish required (oral and written).

A company is looking for an Executive Secretary to provide administrative support for executive-level managers. Provide administrative support for executive-level managers Coordinate diverse activities and manage highly confidential matters Schedule and coordinate meetings, travel arrangements, and

Remote Data Entry Operator $300/Per Day.Are you looking to earn some money with a job as a student, stay at home individual, sales manager, project manager, retail sales associate, administrative assistant, cashier sales associate, receptionist, secretary, housekeepers, head cashier, secretary, rece

Administrative • Abide by the rules and regulations of the United Nations, as guided by the Secretary of the Committee, the Chief of the Subsidiary Organs Branch and the Director of the Security Council Affairs Division, among others. Demonstrated understanding of sanctions regimes in a United Nat

Job Description About the Role: The Certified Medical Assistant (CMA) plays a crucial role in the healthcare team, ensuring that patients receive high-quality care and support throughout their medical journey. This position involves a blend of clinical and administrative tasks, allowing the CMA to interact directly with patients while also managing essential office functions. The CMA will be responsible for taking vital signs, assisting with examinations, and performing phlebotomy, which are all vital for accurate patient assessments. Additionally, the CMA will maintain medical records and ensure that the office runs smoothly, contributing to an efficient healthcare environment. Ultimately, the CMA's work directly impacts patient satisfaction and the overall effectiveness of the healthcare services provided in Staten Island, SMGNY. Minimum Qualifications: • High school diploma or equivalent., • Completion of an accredited medical assistant program., • Experience in a healthcare setting, particularly in a medical office or clinic., • Knowledge of electronic health record (EHR) systems., • Perform clinical tasks such as taking vital signs, preparing patients for examinations, and assisting healthcare providers during procedures., • Conduct phlebotomy and other laboratory tests as required, ensuring proper techniques and safety protocols are followed., • Manage patient records, including scheduling appointments, updating medical histories, and ensuring compliance with healthcare regulations., • Provide patient education on treatment plans, medications, and follow-up care, fostering a supportive environment for patient inquiries. The required skills for this position, such as medical assisting and vital signs monitoring, are essential for providing direct patient care and ensuring accurate health assessments. Phlebotomy skills are utilized daily to draw blood and perform laboratory tests, which are critical for diagnosing and treating patients. Knowledge of medical terminology and general medical practices enables the CMA to communicate effectively with both patients and healthcare providers. Administrative skills, including medical secretary duties, are necessary for managing patient records and scheduling appointments efficiently. Preferred skills, such as familiarity with EHR systems, enhance the CMA's ability to streamline office operations and improve patient care delivery.

Prior experience as a legal assistant/secretary/paralegal, administrative or executive assistant, or equivalent. We're seeking an Executive Assistant to the General Counsel / Paralegal to the Legal Department to assist in advancing the goals of the Legal department, with about 75% of time spent on p

A prominent medical institution in New York is seeking a Senior Medical Secretary to assist with patient care and administrative tasks. Knowledge of EPIC systems and medical coding is essential.

Job Description Mellon Foundation Paralegal The Mellon Foundation (“Foundation”) is a not-for-profit, grantmaking organization that believes that the arts and humanities are where we express our complex humanity, and we believe that everyone deserves the beauty, transcendence, and freedom to be found there. Through our grants, we seek to build just communities enriched by meaning and empowered by critical thinking, where ideas and imagination can thrive. The Foundation makes grants in four core program areas - Higher Learning, Arts and Culture, Public Knowledge, and Humanities in Place - and through its signature Presidential Initiatives. The Foundation seeks a paralegal to support the work of the Office of the Chief Legal Officer and Secretary (“OCLO”). Team Overview: The Office of the Chief Legal Officer and Secretary (“OCLO”) supports the organization’s mission by providing strategic legal guidance and ensuring compliance with applicable laws and regulations. The team partners closely with leadership, program teams, operations, and external stakeholders to manage legal risks, support organizational governance, and facilitate the execution of key initiatives. The OCLO team advises on a broad range of matters including but not limited to contracts, grants, corporate governance, regulatory compliance, employment matters and risk management. The OCLO team also supports the organization’s Board of Trustees and helps maintain policies and procedures that enable the organization to operate effectively and responsibly. Position Summary: The Foundation is looking for a proactive, conscientious, and collaborative paralegal with well-honed communication skills (written and verbal), organizational skills, and excellent judgment to support legal, contract management, and grants management work of the Foundation on a full-time basis. The ideal candidate will have experience with and knowledge of contract management processes and workflows, legal recordkeeping, and other project management-related tasks. The work is detail-oriented and time-sensitive, and the paralegal will need to be adaptable, timely, and able to multi-task and work with diverse teams across the Foundation. Position Description: The paralegal will report to the Senior Associate General Counsel and work under their general supervision, in addition to responding to requests from all Foundation attorneys on a broad range of legal topics. While experience in some aspects of the job description is ideal, we value adaptability and an eagerness to learn and grow. A demonstrated commitment to the mission of the organization is optimal. Among varied responsibilities, the paralegal will: • Assist the legal team with contract generation, review, and execution., • Maintain, update, and track documents in document and contract management systems, including managing legal files and generating reports., • Support Board governance work, including drafting and proofreading various legal documents, such as Board resolutions and minutes, agendas, memoranda, and correspondence, and assisting with meeting materials., • Conduct research projects, including legal, industry, historical research, and monitoring ongoing legal cases and developments., • Participate in system-related projects and implementations, such as contract management system updates., • Assist with developing and updating Foundation policies, procedures, and guidelines and preparing training materials and presentations., • Provide administrative support for attorneys, including assisting with coordination of workflow in the department and scheduling meetings., • Complete special projects and other assignments as requested. Qualifications: • A bachelor’s degree and a minimum of 2 years of previous paralegal or similar experience., • Excellent communication skills (oral and written) and interpersonal skills., • Technological savvy, including proficiency in using MS Office Suite and online research tools (i.e., PACER and Westlaw), and a demonstrated ability to quickly learn new tools and systems., • Outstanding work ethic, organizational skills, and attention to detail., • Ability to manage multiple projects and often complex tasks effectively and efficiently and meet tight deadlines in a fast-paced work environment., • Demonstrated professionalism, integrity, and discretion., • Ability to work both independently and collaboratively with colleagues., • Sound judgment and solutions-oriented approach to the work, anticipating the needs of the legal team and thinking through tasks to completion., • Appreciation for a friendly and collegial work environment., • Familiarity with private foundations, tax-exempt organizations, and/or the grantmaking process a plus. The Mellon Foundation is committed to building an inclusive workplace where all individuals are treated with dignity and respect. Employment opportunities are based on individual qualifications, merit, and organizational need, without regard to race, color, religion, sex (including pregnancy, childbirth, and related conditions), gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other characteristic protected by applicable law. We welcome applications from qualified individuals of all backgrounds. The Mellon Foundation is committed to access and inclusion for our applicants. If you have accessibility requests to support your participation in the hiring process, please let us know at your earliest convenience. Mellon offers a generous total reward package that includes base salary and a comprehensive benefits program, as well as an excellent working environment. Mellon is committed to providing compensation that is competitive and equitable within the philanthropic sector. The estimated annual salary range for this role is $100,000- $117,000. The amount of pay offered will be determined by several factors, including but not limited to qualifications, unique skills, credentials, or experience that is expected to impact the candidate’s contribution to the role. We will also consider market data as well as the Foundation’s internal pay equity framework. Please note that Mellon maintains a hybrid work schedule, with three days per week in person at the Foundation’s Manhattan offices. Candidates should apply by submitting a cover letter describing fit for the position and a resume. Please note that incomplete applications will not be considered. The Foundation will consider each complete application carefully but only contact those individuals it believes are most qualified for the position.

Job Description We are looking for an experienced and professional Administrative Secretary to support our accounting firm. The Administrative Secretary will be responsible for providing clerical support to ensure smooth and efficient operations. Duties and Responsibilities: • Provide administrative and clerical support, including filing, typing, copying, scanning and data entry., • Maintain records of all incoming and outgoing correspondence., • Answer phone calls and respond to emails., • Type financial reports and forward to clients., • Process completed tax returns and forward to clients., • Maintain filing systems. Requirements and Qualifications • Minimum 5 years of administrative and clerical experience., • Proficient in Microsoft Office and other Office technologies., • Excellent written and verbal communication skills., • Able to multitask and prioritize tasks., • Organized, detail-oriented, and able to work independently.

Job DescriptionThis Job at a Glance • Job Reference Id: ORD-211837-DNP-NY, • Title: DNP, • Dates Needed: April 11 - August, • Shift Type: Day Shift, • Assignment Type: Outpatient; Clinic, • Call Required: No, • Board Certification Required: Negotiable Additional Job Details • Case Load/PPD: 15, • Support Staff: Medical assistant, office manager, and secretary, • Patient Population: Adults, • Location Type: On-Site, • Prescriptive Authority Required: Yes, • Precision job matching with proprietary algorithm, • Rapid credentialing with Axuall Digital Wallet, • Concierge support with a dedicated clinician deployment specialist, • Digital hub for assignment details

Job Description Position Overview: Preston High School is seeking a highly organized, professional, and welcoming Front Desk Secretary to serve as the first point of contact for students, families, faculty, and visitors. This role is essential to the daily operations of the school, requiring strong communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment. Key Responsibilities: • Serve as the primary point of contact at the front desk, greeting visitors and answering incoming phone calls in a courteous and efficient manner, • Manage daily student attendance, including recording absences, late arrivals, and early dismissals, and communicating with families as needed; process transcript requests for alumnae as requested and handles transfer records, • Coordinate and assign daily class coverages for faculty in the event of absences, • Process and distribute OMNY cards to eligible students, • Create and maintain student identification cards, • Process student working papers in accordance with New York State regulations, • Perform general data entry and maintain accurate records across school systems, • Monitor, track, and order office and school supplies as needed, • Provide basic troubleshooting support for office operations, including equipment and logistical issues, • High school diploma required; associate's or bachelor's degree preferred, • Prior experience in a school or administrative office setting preferred, • Strong organizational, multitasking, and problem-solving skills, • Excellent interpersonal and communication skills, • Proficiency in Microsoft Office, Google Suite, and general data management systems, • Ability to maintain confidentiality and handle sensitive information with discretion

Job DescriptionA leading provider of mold detection and environmental services based in Brooklyn, NY is seeking a detail-oriented and organized Administrative Secretary to join their team. The ideal candidate will be a strong multitasker with excellent communication skills, capable of managing schedules, invoicing, and fostering smooth interactions between landlords, field workers, and supervisors.Responsibilities: • Scheduling & Coordination:, • Coordinate and finalize schedules for field workers and supervisors to ensure timely service delivery., • Communicate effectively with landlords to arrange appointments and provide updates., • Act as a liaison between field workers, supervisors, and landlords to resolve scheduling conflicts and provide support., • Administrative Support:, • Prepare and send proposals to clients, ensuring accuracy and timely delivery., • Manage light QuickBooks Online tasks, including creating and sending invoices., • Maintain accurate records of appointments, invoices, and correspondence., • Communication & Customer Service:, • Handle incoming calls and emails, providing professional and courteous assistance to clients, landlords, and team members., • Address client inquiries regarding scheduling, services, or billing with a focus on problem-solving and client satisfaction., • Office Organization:, • Keep the office organized by managing files, supplies, and ensuring smooth day-to-day operations., • Assist with other administrative tasks as needed to support the team.Qualifications:, • Proven experience in a secretarial, administrative, or coordination role, preferably in a service-oriented industry., • Must be a notary public or open to obtaining certification (reimbursement provided by the company)., • Experience with QuickBooks Online preferred., • Strong multitasking abilities and attention to detail., • Excellent verbal and written communication skills., • Ability to interact professionally with landlords, clients, and team members., • Familiarity with mold detection or environmental services is a plus but not required.

Job DescriptionDescriptionOverview The Administrative Assistant will provide administrative support to the Vice President of Branch Programs and Services. The incumbent will be responsible for calendar management, including scheduling meetings in collaboration with other Administrative Assistants and Coordinators across the library. Also, the incumbent will work very closely with the Vice President as well as the Directors and Associate Directors on special projects and other ad hoc projects. Some expectations for this role are that within 1 month, this person will: • Meet and greet to build relationships with members of the Branch Programs and Services Department as well as other Administrative Assistants and Coordinators across the Library, • Begin training to use G-suite office: Gmail, Google Docs, Calendar, Spreadsheet, Forms, Presentation, and Workday., • Built and worked in partnership with other administrative assistants and coordinators across the library, • Trained in and familiar with using database or project management software used at the library, • Have completed training in the following areas: utilizing the calendar management in the office suites as well as composing documents, • Trained in managing purchasing and reimbursement transactions, generating expense reports, and other financial transactions, • Acclimated and familiar with the Lair and understand the nature of the department including the mission and purpose., • Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation, and spelling, • Draft and distribute general e-mails to mass groups regarding departmental updates, guidelines and other pertinent information, • Coordinate the collection, compilation and distribution of various reports, forms and other documents, • Develop and maintain a robust user-friendly paperless filing system, • Serve as the recording secretary at various meetings, • Execute special ad hoc projects as needed, • Communicate and correspond clearly and efficiently with internal and external colleagues, • Assist in monitoring department budgets and expenses, • Manage purchasing, reimbursement, expense reports and other financial transactions for the VP’s office, • Minimum of 2 years experience working as an administrative assistant or related position (preferably in a public library, cultural organization, or non profit organization), • Impeccable written and oral communication skills, • Excellent research writing, editing and proofreading skills, • Strong time management skills with the ability to handle multiple concurrent projects and assignments with a high degree of accuracy and attention to detail to meet deadlines in a high pressure environment with minimal supervision, • Must be flexible, proactive, resourceful and efficient with a high degree of professionalism and discretion, • Handle sensitive information with care and judgment More...Core Values All team members are expected and encouraged to embody the NYPL Core Values: • Be Helpful to patrons and colleagues, • Be Resourceful in solving problems, • Be Curious in all aspects of your work, • Be Welcoming and InclusiveWork Environment, • Office setting, • Public library setting, • OutdoorsPhysical Duties, • Limited physical effort is required Union/Non Union Non-Union FLSA Status Non-Exempt Schedule • Schedule 9 am to 5 pm, Monday through Friday, some evenings and weekends as required

Executive Secretary/Administrative Assistant.

Administrative Secretary II-12 months.

Position Summary: We have an exciting opportunity to join our team as a Administrative Secretary-Nursing Professional Practice-Day Shift (35 Hours). In this role, the successful candidate performs work primarily in an administrative capacity within the scope of secretarial duties of major administra

Executive Secretary/Administrative Assistant.

Mount Sinai - 1468 Madison Avenue - Responsibilities: Answers telephone, screens callers, relay messages and greets visitors.Opens sorts and prioritizes mail.Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.Types correspondence, memos, reports, minute

The Administrative Secretary II performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance.

Mount Sinai - 1468 Madison Avenue - Responsibilities: Answers telephone, screens callers, relay messages and greets visitors.Opens, sorts and prioritizes mail.Maintains records through filing, retrieval, retention, storage, coding, updating and destruction.Types routine correspondence, memos, report

The Administrative Secretary II performs secretarial and general office support involving word processing, typing, telephone reception, mail distribution and record and file maintenance.

Minimum of 2 years’ experience as a secretary, administrative assistant, or in a legal office setting. Provide administrative support to attorneys, paralegals, and office staff.

In this role, the successful candidate Performs work primarily in an administrative capacity within the scope of secretarial duties of major administrative function. We have an exciting opportunity to join our team as a Administrative Secretary-Nursing Professional Practice-Day Shift (35 Hours).

Support the Chief Legal and Risk Officer, General Counsel, and department leadership with division-wide initiatives, special projects, and administrative tasks as needed. Establish and maintain efficient administrative systems and workflows to support the Risk Management division. Provide administra

Join Our Team As a Clinical Assistant!.Covers departments in Big Flats, Owego, Southport, Waverly.Performs duties of a clinical and clerical nature.Maintains records and applies knowledge and skills to run a full functioning office for one or more Providers in Clinic.Assists professional staff by pe

Medical office or healthcare administrative experience. Coordinate patient flow and support clinical staff with administrative tasks.

Corporate governance or company secretary experience or exposure. Springer Nature is seeking a Legal Assistant or Senior Legal Assistant who will provide administrative. Administrative and Corporate Governance Responsibilities.

Facility Operations Assistant 1.The Office of Mental Health (OMH) is recruiting to fill a Facility Operations Assistant 1 position.These are temporary/hourly positions in the Bureau of Environmental Design and Improvement located in the New York City area.Specific duties to be performed may include,

We're seeking an Assistant Manager to join our growing team at one of New York City's premier tanning salons.This is a hands-on leadership role where you'll work closely with the Store Manager and Owner to ensure the salon runs smoothly, delivers an exceptional customer experience, and meets busines

Receptionist Position at Brookdale.Make Lives Better Including Your Own.If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing p

Answer, screen and transfer phone calls.Act as the liaison between managers, tenants and owners.

Provide coverage for Executive Assistants and administrative staff, including scheduling meetings, preparing materials, greeting high-level guests, and handling time-sensitive requests. Assist facilities and security teams with administrative needs such as invoicing, calendar management, new hire fa

The Receptionist/Office Assistant will function as the primary administrative employee at the office. Provide administrative support as needed.