Chief of Staff & Executive Operations Partner to CEO
19 hours ago
San Jose
Chief of Staff & Executive Operations Partner to CEO Candidates with backgrounds as Chief of Staff, Director of Operations, Executive Business Partner, Business Operations Manager, Executive Operations Leader, or Senior Executive Assistant are encouraged to apply. Location: San Jose, CA (On-Site) About the Opportunity We are seeking an exceptional Chief of Staff & Executive Operations Partner to serve as the trusted right hand to our CEO. This is not a traditional Executive Assistant role. This position is ideal for a highly capable professional who thrives at the intersection of executive partnership, operational leadership, strategic execution, and organizational accountability. The successful candidate will help keep the CEO informed, focused, and effective while ensuring priorities move forward and the business operates smoothly across all functions. You will become a force multiplier for the CEO, helping drive execution, improve organizational effectiveness, and maintain continuity across the company. This role offers significant visibility, influence, and opportunity to impact the direction and performance of a well-established and growing construction organization. What You'll Do Executive Partnership • Serve as the CEO's primary strategic and operational partner., • Keep the CEO informed of critical business developments, risks, opportunities, and priorities., • Anticipate needs, solve problems proactively, and help remove obstacles to execution., • Prepare executive communications, reports, presentations, and briefing materials., • Act as a trusted advisor and sounding board. Organizational Leadership & Execution • Drive accountability and follow-through across departments and leadership teams., • Coordinate strategic initiatives and high-priority projects., • Facilitate leadership meetings, manage action items, and ensure commitments are completed., • Monitor progress against organizational priorities and escalate issues when necessary., • Represent the CEO in meetings and discussions as appropriate. Operational Coordination • Partner with leaders across operations, finance, HR, and administration to ensure alignment and execution., • Identify opportunities to improve communication, efficiency, and organizational effectiveness., • Assist with special projects, business improvement initiatives, and strategic planning efforts., • Help maintain continuity of operations during CEO absences. Technology, AI & Business Optimization • Identify opportunities to leverage technology, automation, and AI to improve executive effectiveness and organizational performance., • Utilize AI-powered tools to enhance communication, reporting, research, project management, and decision-making., • Partner with leadership teams to identify practical applications of AI within construction operations and business processes., • Evaluate and recommend technology solutions that improve visibility, accountability, productivity, and scalability., • Stay informed on emerging technologies and help drive thoughtful adoption across the organization. Executive Administration • Manage executive scheduling, travel, communications, and logistics., • Coordinate executive meetings and leadership events., • Handle sensitive and confidential information with professionalism and discretion. What We're Looking For Required Qualifications • 7+ years of experience supporting senior executives, founders, business owners, or C-level leadership., • Proven success managing cross-functional projects and organizational initiatives., • Strong business judgment, critical thinking, and problem-solving abilities., • Exceptional organizational, communication, and relationship-building skills., • Ability to work independently, exercise sound judgment, and manage competing priorities., • Demonstrated ability to leverage technology and AI tools to improve productivity, communication, reporting, and workflow management., • High level of professionalism, discretion, and emotional intelligence. Preferred Qualifications • Experience as a Chief of Staff, Executive Operations Partner, Director of Operations, Business Operations Manager, Executive Business Partner, or similar role., • Construction, real estate development, engineering, contracting, or project-based industry experience., • Experience working directly with founders or privately held company leadership., • Familiarity with AI platforms such as ChatGPT, Microsoft Copilot, Claude, Gemini, or similar business productivity tools., • Experience driving operational improvements through technology, automation, and process optimization. Who You Are You are proactive, resourceful, and highly organized. You naturally create order from complexity, hold people accountable while maintaining strong relationships, and consistently find ways to make leaders and organizations more effective. You understand how to balance strategic thinking with hands-on execution and are comfortable operating in a fast-paced, high-accountability environment. You embrace technology and continuously seek opportunities to improve efficiency, decision-making, and business performance. We are particularly interested in candidates who are excited about using AI and emerging technologies to modernize operations, improve decision-making, and create leverage across a construction-focused organization. Compensation $170,000 - $210,000 annual base salary In addition to competitive compensation, we offer a discretionary bonus opportunity and a comprehensive benefits package. Final compensation will be determined based on experience, qualifications, leadership capability, and overall fit for the role.