HR Administrative Assistant
2 days ago
Houston
Thank you for considering a career at Port Houston. We appreciate your interest in joining our team. By applying, you are taking an important step toward advancing your career with an organization committed to excellence. Port Houston offers competitive compensation, comprehensive benefits, and a diverse, inclusive work environment. Joining our team means embarking on a fulfilling career path with opportunities for growth and impact. Before submitting your application, please ensure your resume is ready for upload in either .doc or .pdf format. Application must be completed in full. Position Summary: Performs a variety of administrative tasks in support of the human resources department including keeping Workday data accurate and serving as the first point of contact for employees and managers for general Workday questions. Support employee & contractor onboarding, as well as playing a key role in keeping human resources administrative tasks running efficiently. Responsibilities/Duties: • Serve as the first point of contact for employee HR inquiries, providing timely and accurate guidance on topics such as benefits, leave of absence, employment verifications, policies, and procedures; routing tickets to other cross-functional teams and escalation, as needed., • Assists in the creation and maintenance of human resources personnel files, forms or documents., • Answers basic employee questions about human resources policies or offerings. Schedules interviews, orientations, or training sessions., • Processes employee status changes or benefits enrollments; maintains records of completed transactions. Inputs HR-related data and compiles standard reports for management review., • Oversee employee data in Workday HCM, ensuring data accuracy and integrity., • Support and coordinate HR lifecycle activities including job changes, mobility, promotions, and terminations., • Partner with Program Managers (e.g., Benefits, Compensation, Talent Acquisition) to support cross-functional HR processes and initiatives. Maintain confidentiality and ensure compliance with all applicable employment laws and internal policies., • Generate standard and ad-hoc reports for HR and management., • Participate as a tester, gathering system and business requirements, and providing feedback to the HRIS team regarding ticketing trends and process improvement., • Assist with HRIS projects (e.g., handbook updates, process documentation, internal tool audits)., • Work closely with organizational change management to produce end-to-end support and resources in all areas of Workday, including process changes, documentation, and distribution., • Communicate effectively internally and externally, building strong relationships with employees, managers, cross functional teams, and external vendors., • Process timely and accurately all open records requests received from the Legal department by creating reports or extracting appropriate information from HRIS., • Analyze data, generate reports, and assist in implementing HR technonlogy soloutions., • Develop and administer department Sharepoint intranet site for all HR programs. Maintain accurate department information and work with appropriate team to display the necessary information to create ease of use for the complete employee experience., • Ensure compliance with data privacy and security regulations., • Act in accordance with Port Houston core values (respect, excellence, accountability, diligence, and you)., • Perform other duties as required. Education/Experience:, • High school diploma or GED required, • Bachelor degree in Human Resources, Business Administration or related major from an accredited public or private academic institution preferred but directly related work experience may be substituted for education requirement., • Two plus years of human resources experience preferred • SHRM-CP/PHR certification a plus, • Workday experience preferred Knowledge, Skills and Abilities:, • Computer proficiency and technical aptitude with the ability to use Microsoft products, experience with HRIS and benefits databases., • Excellent communication skills and a customer-service mindset when handling sensitive or complex employee questions., • Proven ability to work effectively in a team environment with associates., • Capable of effective planning and priority setting. • Ability to independently manage workload., • Experience with HR systems (e.g., Workday); ability to quickly learn new platforms., • Highly organized with strong attention to detail and the ability to prioritize in a fast-paced environment., • Comfortable working with confidential data and maintaining discretion at all times., • Prior experience supporting HR inquiries across multiple locations, business units and organizational levels., • Strong analytical skills and problem-solving skills., • Knowledge of benefits contract language., • Knowledge of all pertinent federal and state regulations, filing and compliance requirements. Key Competencies Required:, • Organizational Skills, • Communication, • Analytical, • Interpersonal, • Relationship Management, • Pragmatic Decision Making, • Problem-Solving, • Planning & Organizing, • Technology, • Critical Thinking This work site location of this job is: Port Houston Administration Building Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but due to open office environment noise level may occasionally be high. To apply, please go to porthouston.com/careers. Only applications submitted through the Port Houston Careers website will be acknowledged. Port Houston is an equal opportunity employer and participates in the E-Verify program supervised by the U.S. Government. Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. We appreciate your interest in Port Houston. Port Houston is an equal employment opportunity employer. Port Houston's policy is not to discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Port Houston also prohibits harassment of applicants or employees based on any of these protected categories. Application must be completed in full.