Transportation Administrator
7 days ago
Mira Loma
Job DescriptionSalary: $19.00- $23.00 Transportation Administrator Landjet, Inc. Job Purpose The Transportation Administrator plays an essential role in supporting Landjets transportation and billing operations. This position ensures accurate documentation, timely invoicing, and smooth coordination between dispatch, drivers, and administrative teams. The Transportation Administrator is responsible for reviewing delivery documentation, tracking billing requirements, managing departmental communications, and supporting daily transportation operations to help maintain efficiency, accuracy, and a high level of customer satisfaction. Key Responsibilities Transportation & Billing Support • Review driver folders and documentation to ensure Proof of Delivery (POD) meets billing requirements in RR., • Provide Bills of Lading (BOL) to Dispatch when required for final-mile deliveries., • Identify missing or incomplete BOLs and communicate discrepancies to the appropriate Dispatcher and Supervisor., • Verify EFS logs related to PODs, including lumper fees, late fees, and other accessorial charges., • Follow the established billing checklist and complete daily billing tasks, marking loads as Create Invoice once verified., • Schedule delivery appointments for confirmed work orders., • Follow up with drivers after deliveries to ensure PODs, receipts, and supporting documentation are properly uploaded., • Maintain organized records and documentation for billing and operational compliance., • Manage and organize departmental email inboxes to ensure timely responses and proper categorization of requests., • Escalate urgent or time-sensitive communications to the Senior Administrator when necessary., • Answer inbound calls related to transportation operations., • Strong verbal and written communication skills, • Excellent organization and attention to detail, • Ability to prioritize tasks and manage multiple responsibilities, • Professional handling of confidential and sensitive information, • Proficiency with Microsoft Office Suite or similar systems, • Ability to work effectively in a team-oriented environment, • High School Diploma or GED required This position is based in a temperature-controlled office within an industrial facility. The location also includes a cold storage warehouse, and occasional exposure to temperatures as low as -10F may occur when entering operational areas. Physical Requirements • Ability to lift and carry up to 1520 pounds This position does not have direct reports. Pay Classification Hourly, Non-Exempt (eligible for overtime) Schedule Monday Friday