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Job Description We are a fast-growing e-commerce and distribution company seeking a highly organized, proactive, and detail-oriented Executive Assistant / Operations Coordinator to support senior management and assist with day-to-day business operations. This is a hands-on office position for someone who can manage multiple responsibilities at once, work independently, solve problems, and take ownership of assignments from beginning to end. The ideal candidate is someone who does not simply wait for instructions. We are looking for a person who follows through, asks the right questions, stays on top of deadlines, and makes sure every assignment is fully completed. Key Responsibilities • Executive & Administrative Support • Provide direct administrative and operational support to senior management., • Manage calendars, meetings, appointments, reminders, and scheduling., • Assist with email correspondence and follow up on outstanding communications., • Communicate professionally with vendors, suppliers, customers, employees, freight companies, and other business partners., • Maintain organized records, spreadsheets, reports, documents, and files., • Track open projects, deadlines, and outstanding tasks and provide regular updates., • Conduct research and gather information as requested by management., • Purchasing & Vendor Sourcing • Be assigned specific brands and product categories to manage., • Research and identify qualified vendors, wholesalers, distributors, and other potential sources for assigned brands., • Contact prospective vendors and establish new supplier relationships., • Request pricing, availability, minimum order quantities, payment terms, shipping terms, and other purchasing information., • Compare purchasing opportunities and present relevant information to management., • Place and coordinate approved purchase orders., • Maintain communication with vendors from the time an order is placed until the merchandise is received., • Follow up proactively on delayed orders, backorders, shortages, discrepancies, and other purchasing issues., • Maintain accurate records of purchase orders, invoices, payments, and deliveries., • Domestic & International Logistics • Coordinate domestic and international shipments from vendors and suppliers to our warehouse or designated destinations., • Work with freight forwarders, trucking companies, carriers, suppliers, and warehouses., • Coordinate LTL, FTL, parcel, air, ocean, and container shipments as needed., • Obtain shipping quotes and compare transportation options., • Track shipments from pickup through final delivery., • Coordinate international shipping documentation and communicate with freight forwarders regarding customs and import requirements., • Maintain shipment records, tracking information, bills of lading, packing lists, commercial invoices, and related documentation., • Proactively investigate and resolve shipping delays, missing shipments, damaged merchandise, shortages, and delivery discrepancies., • Invoice & Shipment Reconciliation • Reconcile vendor invoices against purchase orders and merchandise received., • Verify quantities, pricing, discounts, freight charges, and other invoice details., • Reconcile shipments against packing lists, purchase orders, and warehouse receiving records., • Identify shortages, overages, incorrect products, pricing discrepancies, and other issues., • Communicate with vendors and internal departments to resolve discrepancies., • Maintain accurate records of credits, shortages, deductions, and outstanding balances., • Ensure documentation is complete before orders and shipments are considered closed., • Order & Project Ownership The person in this position will be expected to take ownership of assigned brands and projects from start to finish. For example, when assigned a brand, the employee may be responsible for researching potential vendors, contacting and qualifying suppliers, obtaining pricing, coordinating the purchase, tracking the order, arranging transportation, confirming delivery, reconciling the invoice and received quantities, resolving discrepancies, and confirming that the entire transaction has been successfully completed. The expectation is not simply to complete individual tasks—it is to own the entire process and make sure nothing falls through the cracks. Required Skills & Qualifications • 3+ years of experience in executive assistance, operations, purchasing, logistics, office management, or a similar role preferred., • Excellent organizational and time-management skills., • Strong attention to detail, particularly when working with invoices, quantities, pricing, purchase orders, and shipping documents., • Excellent written and verbal communication skills., • Strong computer skills, including Microsoft Excel, Outlook, Word, Google Workspace, and general office software., • Comfortable working with spreadsheets and large amounts of business information., • Ability to communicate professionally and confidently with vendors and business partners., • Strong research and vendor-sourcing abilities., • Ability to manage multiple projects and priorities simultaneously., • Strong problem-solving and critical-thinking skills., • Ability to work independently with limited supervision., • Persistent and comfortable following up until an issue is resolved., • Ability to handle confidential business information with discretion., • Experience with purchasing, logistics, freight, importing, or e-commerce is a strong plus. What We Are Looking For We are looking for someone who is: -Highly organized. You should naturally keep track of details, deadlines, documents, and outstanding items. -Proactive. You should recognize what needs to happen next without always waiting to be told. -Accountable. When you are assigned something, you take responsibility for seeing it through. -Persistent. If a vendor, freight company, or other party does not respond, you follow up until you get an answer. -Detail-oriented. Small mistakes involving quantities, pricing, shipping, or invoices can become expensive problems. -Resourceful. When you encounter a problem, we expect you to investigate it and look for solutions. -Able to prioritize. You should understand the difference between something that can wait and something requiring immediate attention. -A strong communicator. You will represent the company when communicating with vendors, freight companies, and other business partners. Position Summary This is an important role within our organization and is ideal for someone who enjoys being involved in many areas of a business. You will work closely with senior management while also being directly involved in purchasing, vendor management, logistics, reconciliation, and general business operations. We are looking for someone who wants responsibility and ownership—not someone who needs to be reminded repeatedly about outstanding assignments. Our standard is simple: if a task is assigned to you, own it from beginning to end and make sure it gets done correctly.I’d also recommend that we create a shorter Indeed/LinkedIn version and, separately, a 10-question interview scorecard with practical Excel, vendor-sourcing, logistics, and problem-solving questions. That will make it much easier to separate candidates who interview well from people who can actually do this job.

Job Description Production Administrative Assistant position at a growing manufacturing company. • Direct hire position with an excellent benefit package, • $ 20.00/hr., • Bachelor’s degree in Supply Chain Management, Business Administration, or Entry-level with a BS degree or an AA degree, with a minimum of 1 year of administrative experience, • Schedule: Tuesday - Saturday, 05:00 a.m. – 02:00 p.m. Probation period: Tuesday - Saturday, 08:00 a.m. – 05:00 p.m. Requirements of the Admin Production Assistant: • Bachelor’s degree in Supply Chain Management, Business Administration, or Entry-level with a BS degree or an AA degree, with a minimum of 1 year of administrative experience, • Proficient in Microsoft Office, • Strong communication skills and dependable work ethic, • NetSuite experience preferred Responsibilities of the Admin Production Assistant: Input production data and monitor line efficiency, product loss, and overall production processes. Report any production issues as needed and follow all production instructions. • Report abnormal production issues, • Enter output data into NetSuite/DBS, • Enforce safety rules, • Review and organize daily documents, • Share production output with departments, • Manage contamination checks and cleaning schedules, • Record product loss and daily activities, • Track organic soybean usage, • Maintain PPE inventory, • Review and improve SOPs/SSOPs Employment Type: Direct Hire Schedule: Tuesday - Saturday, 05:00 a.m. – 02:00 p.m. Probation period: Tuesday - Saturday, 08:00 a.m. – 05:00 p.m. BS in supply chain management, Production Administrator, Production clerk \nCompany Description TriCom Quest is a full-service employment agency serving the greater Los Angeles area. We partner with a wide range of industries, with a special focus on international companies, helping fill roles from entry level to executive leadership. Our mission is to connect employers with the right talent—and to help job seekers find positions where they can thrive and grow. TriCom Quest is a full-service employment agency serving the greater Los Angeles area. We partner with a wide range of industries, with a special focus on international companies, helping fill roles from entry level to executive leadership. Our mission is to connect employers with the right talent—and to help job seekers find positions where they can thrive and grow.

Job Description The Executive Assistant will provide high-level administrative support to an individual executive, ensuring efficient management of schedules, communications, and projects. This role requires strong organizational skills and the ability to handle confidential information, with frequent travel coordination and limited decision-making authority. The ideal candidate must be able to drive and effectively prioritize tasks to support the executive’s daily operations. Responsibilities • Manage the executive’s calendar, scheduling meetings and appointments, • Coordinate frequent travel arrangements and itineraries, • Prepare materials and agendas for meetings, • Handle correspondence and maintain document management systems, • Plan and organize events related to the executive’s responsibilities, • Facilitate communication with stakeholders and team members, • Maintain strict confidentiality of sensitive information, • Prioritize tasks and support project execution as needed Preferred Qualifications • Entry-level experience in administrative support roles

Job Description Executive Acquisitions Assistant Edison, New Jersey US Healthcare Consulting Holdings LLC We are a growing healthcare and skilled nursing organization seeking a high-energy, results-driven professional to work directly with ownership in a role heavily focused on business development, outbound outreach, and acquisition sourcing. About the Role This is not a behind-the-scenes administrative position. We are looking for a dynamic individual who is comfortable making cold calls, building new relationships, and helping generate growth opportunities. As an Executive Acquisitions Assistant, you will serve as a direct partner to executive leadership, driving outbound prospecting efforts while also supporting high-level operational and acquisition initiatives. Primary Focus: Business Development & Cold Outreach Conduct daily outbound cold calls to potential leads, partners, and acquisition targets Identify and qualify new growth opportunities Initiate conversations with owners, operators, brokers, and industry contacts Track outreach activity and follow-ups in Excel and CRM tools Maintain consistent pipeline reporting for leadership Support relationship development through proactive communication Executive & Operational Support Manage executive calendars and meeting coordination Assist with acquisition-related documentation and due diligence tracking Prepare reports, summaries, and internal updates Create and maintain Excel tracking tools and growth dashboards Coordinate communication between leadership and external stakeholders Who You Are Naturally outgoing and confident speaking with new people Comfortable with cold calling and proactive outreach Resilient – not discouraged by unanswered calls or objections Organized and detail-oriented Highly self-motivated and goal-driven Professional in both written and verbal communication Able to balance structured administrative work with high-energy outreach Skills & Experience Experience in business development, sales, recruiting, or outbound prospecting strongly preferred Executive Assistant or operations experience is a plus Strong proficiency in Microsoft Excel, Word, and Outlook Comfortable tracking activity metrics and outreach goals Interest in healthcare growth and acquisitions is highly desirable Compensation & Schedule Salary: $60,000 (Plus commission) Flexible schedule Why This Role Stands Out Direct involvement in company growth initiatives Exposure to acquisitions and executive-level decision making Opportunity to build business development skills in healthcare Clear path for advancement as the organization expands If you're a driven professional looking to make a real impact in the healthcare industry, we encourage you to apply for this exciting opportunity.

Job Description Executive Administrative & Communications Coordinator Are you the person everyone turns to when something needs to get organized, polished, designed, tracked, or simply DONE? We are an established, multi-location company with a fast-paced corporate office in Central New Jersey, seeking an exceptional Executive Administrative & Communications Coordinator to work directly alongside senior executive leadership. Our environment moves quickly. There are multiple offices, departments, projects, deadlines, and priorities happening at the same time and no two days are exactly alike. We're looking for someone who enjoys that pace, stays organized when things get busy, and can take an idea or request and turn it into a polished, finished product. This is not a traditional administrative position where you'll spend your day managing one person's calendar. It's a highly visible, hands-on role for someone who is organized, creative, tech-savvy, resourceful, and exceptionally strong with Microsoft Office. What Your Day Might Look Like You may start the morning updating an Excel report for leadership, move on to redesigning a company document, create an internal announcement in Canva, coordinate an order with a vendor, prepare materials for an executive meeting, and finish the day organizing the next steps for a company-wide project. You'll also help manage branded merchandise and inventory, coordinate printed materials and company orders, create presentations and fillable forms, support internal communications and newsletters, maintain project trackers, assist with company events and special initiatives, and generally help keep important projects moving across the organization. We Need Someone Who Can... • · Work comfortably and professionally alongside executive and senior leadership., • · Create polished Word documents, Excel spreadsheets, PowerPoint presentations, forms, trackers, and reports., • · Use Canva to create professional internal communications, announcements, presentations, flyers, signage, and branded materials., • · Manage multiple projects, requests, deadlines, and changing priorities without losing track of the details., • · Coordinate vendors, quotes, orders, inventory, promotional products, printed materials, and deliveries., • · Draft and format clear, professional internal communications., • · Take ownership of a project, follow up with the right people, and keep it moving without needing constant direction., • · Learn new technology and systems quickly., • · Handle confidential information with discretion., • · See something that needs to be done and take initiative to get it done. What We're Looking For We're looking for someone with 3+ years of administrative, executive support, communications, project coordination, office management, or similar professional experience. You should be highly proficient in Microsoft Excel, Word, PowerPoint, Outlook, and Teams, with strong Canva skills and an eye for clean, professional design. Experience with Adobe Acrobat, SharePoint, vendor coordination, inventory/order management, internal communications, or event coordination is a plus. But technical skills are only part of it. You need to be able to keep up. Our corporate environment is busy, collaborative, and constantly moving. Priorities can shift, executives may need something quickly, and several projects may require your attention at once. The right person doesn't get overwhelmed by that, they organize it, prioritize it, and figure out what needs to happen next. If you're someone who loves checklists, catches the typo everyone else missed, can make an ugly spreadsheet actually useful, enjoys making documents look polished, and gets satisfaction from crossing projects off the list, we'd like to meet you. Why This Role? You'll have the opportunity to work closely with senior leadership and become involved in projects across virtually every area of the organization. You'll have visibility into how a multi-location company operates and the opportunity to make a noticeable impact on how we communicate, organize, and execute. If you like being busy, enjoy variety, and love being the person who keeps everything moving behind the scenes, this may be exactly the role for you. We are an equal opportunity employer and value diversity in our team. We will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. #IND2

Administrative Assistant To The Superintendent.Qualifications: High school diploma required; Associate's degree or higher preferred.Minimum of three (3) years of successful experience in executive secretarial, administrative assistant, or school office operations preferred.Demonstrated proficiency i

APN Consulting, Inc. is a progressive IT staffing and services company offering innovative business solutions to improve client business outcomes. We focus on high impact technology solutions in ServiceNow, Fullstack, Cloud & Data, and AI / ML. Due to our globally expanding service offerings we are seeking top-talent to join our teams and grow with us. Job Summary: The Temporary Administrative Assistant supports the Robotics and Automation Society (RAS) Executive Office by managing daily operational, analytical, financial, and digital administrative tasks. Working closely with staff and volunteer leadership, this role ensures smooth Society operations across Chapter programs, Publications digital infrastructure, international Conference logistics, Award administration, and Governance support. The position requires high accuracy, strong organizational skills, and the ability to work independently across multiple digital tools and global time zones. Key Responsibilities: • Data Verification & Smartsheet Records: Review entries, clean data, calculate budgets, and generate PDF documentation for Smartsheet tracking., • Member Service Programs (MSP): Record MSP Author Discount Payment budgets, issue approval/rejection notifications, record travel grant results, and process MSP reimbursements and hotel logistics., • IDEA Program Coordination: Oversee IDEA application creation, arrange flights, hotels, and conference registrations for awardees, and coordinate IDEA certificate presentation events., • Technical Committees & DL Support: Update Technical Committee (TC) activities and monitor/update Distinguished Lecturer (DL) event requests and report statuses., • Meeting Coordination & Scheduling: Schedule international meetings across multiple time zones, manage Google Calendar invitations (ExCom, AdCom, RAS), run availability polls (Doodle), and track meeting follow-ups., • Roster & Committee Tracking: Maintain the official RAS Positions Document and perform ongoing committee checks (e.g., IROS committee tracking)., • Volunteer Vetting: Coordinate legal vetting for AdCom leadership nominations, award candidates, and volunteer positions through processes., • Website updates, • Conference Logistics: Oversee AdCom/ExCom hotel registrations and logistics for major annual conferences (ICRA, IROS, January Planning meetings), as well as assist with conference menu arrangements., • Promotional Goods & Merchandise: Approve promotional items for chapters/events, manage physical shipments, and handle merchandise purchasing across Society units (RA-L, Haptics, VP SAC, MAB)., • Sustainability & Specialty Grants: Process Sustainability Grants, manage communications with the Sustainability Committee, and handle Third-Party Expertise Reports., • Financial Administration: Process contracts, invoices, wire transfers, purchase orders (POs), and supplier setups., • Other Duties as assigned by the Executive Director Qualifications: • Required: Associate's Degree or equivalent experience., • Preferred: Bachelor's Degree or relevant experience in an association, non-profit, or academic environment., • Technical Skills: Proficiency with Google Workspace (Google Calendar, Groups, Sheets), Smartsheet, Slack, and web administration platforms (wordpress)., • Key Competencies: Strong analytical, communication, and organizational skills; ability to manage multiple competing tasks independently across global time zones. We are committed to fostering a diverse, inclusive, and equitable workplace where individuals from all backgrounds feel valued and empowered to contribute their unique perspectives. We strongly encourage applications from candidates of all genders, races, ethnicities, abilities, and experiences to join our team and help us build a culture of belonging.

Administrative Coordinator To The Executive AssistantSince its founding in 1992, Edgewood Properties has established itself as a leading real estate development and property management company.With corporate headquarters in New Jersey, the company is on a course of growth leading to activities acros

Executive AssistantUnder the immediate direction of the Administrator of the Board of Elections, serves as the confidential administrative assistant to the Administrator and confidential secretary to the Board of Elections Commissioners.Coordinates office administration, personnel administration, Bo

Job Description Title: Administrative Assistant Reports to: General Manager Summary of Position: We are looking for a responsible and competent Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, assisting in daily needs and managing our company’s general administrative activities. The ideal candidate should have excellent learning capabilities, oral and written communication skills and be extremely organized. You will answer detail inquiries, forward messages to the appropriate department personnel, maintain appropriate filing and inventory systems, order supplies, and coordinate employee schedules. • Proven experience as an Administrative Assistant, Senior Executive Assistant or in other secretarial position, • Full comprehension of management systems and procedures, • Excellent knowledge of MS Office including Excel, • Proficiency in English., • Exemplary planning and time management skills, • Up-to-date with advancements in office gadgets and applications, • Ability to multitask and prioritize daily workload, • High level verbal and written communications skills, • Discretion and confidentiality, • High School degree; additional qualification as personal assistant would be considered an advantage, • Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position, • Excellent organizational skills, • Exemplary verbal communication skills, • Ability to learn and answer detail questions of customers About Rock ‘N’ Air Rock ‘N’ Air is a brand new, 70,000 square foot (it is HUGE!) indoor Family Entertainment Center! Packed with excitement and fun filled energy for all age groups from 2 to adult, the fun never stops with adrenaline pumping activities such as: a thrilling Zipline, challenging Ropes Course, 2-Story Laser Tag Arena, Virtual Reality and Augmented Reality games, Ninja Course, Climbing Walls & Elements, 3-Level Playground with Ballistic Arena, Warped Walls, Battle Beam, Trapeze, Fidget Ladder, High Jump Air Bag, Trampolines and an expansive Toddler Zone filled with activities to intrigue young minds such as Interactive Sandbox and Ball Wall, Motion Floor, private age-appropriate Trampolines, Indoor Playground with Ball Fountain and so much more! Disclaimer The above job description is meant to describe the general nature and level of work being performed; and is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. We are an Equal Opportunity Employer. We recognize that people are our finest asset. It is our policy to provide equal employment opportunities to all individuals, regardless of race, creed, color, religion or belief, national origin, sex, ancestry, age, marital status, veteran status, disability, medical condition, gender identity or sexual orientation or any other classification protected by law.

Administrative Assistant / Remote] - Anywhere in U. As a Virtual Executive Assistant you'll: Administrate and implement assigned tasks from clients in your virtual environment; Utilize your skills and embrace your resourceful skill-set to complete them; Manage calendars and set appointments with cli