Full time receptionist jobs in New York, NYCreate job alerts

The Receptionist and Administrative Assistant plays a key role in supporting the day-to-day operations of the property management office This position involves front-line customer service, administrative support, and organizational duties to ensure the office runs smoothly The ideal candidate will have excellent communication skills, attention to detail, and an ability to multitask in a fast-paced real estate management environment Greet clients, visitors, and potential buyers with a professional and welcoming attitude Answer and direct phone calls, take messages and provide accurate information as needed Manage front desk area, ensuring it is neat, organized, and stocked with necessary materials Schedule appointments and manage the calendar for the Manager and Assistant Manager Handle incoming and outgoing mail, packages, and courier services Ensure all visitors sign in and are directed appropriately Assist residents with inquiries by phone, email, or in person regarding paperwork, recertification, work orders, and/or any questions to concerns. Assist residents with recertification paperwork questions. Maintain the office filing system Enter data into the CRM system and update resident information as necessary Provide general office support (data entry, photocopying, etc.) Assist Residents with paperwork, scheduling appointments, and general inquiries Order and manage office supplies Help coordinate office meetings and activities Ensure office equipment is working properly Location- Bronx, NY 10453

looking for a reliable and fast learning receptionist.

Job Overview: We are seeking a detail-oriented and organized Administrative Assistant to support our construction company’s daily office operations. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to work in a fast-paced environment. This role is essential to the smooth operation of projects, assisting with both administrative and clerical tasks to ensure that the team stays organized and efficient. Key Responsibilities: Provide administrative support to project managers, supervisors, and other construction personnel. Manage phone calls, emails, and correspondence, ensuring prompt responses and appropriate follow-ups. Maintain organized filing systems (physical and digital), ensuring that all project documents, permits, and contracts are properly filed and accessible. Assist with the preparation of project documentation, including bids, proposals, contracts, and reports. Schedule and coordinate meetings, appointments, and travel arrangements for project managers and teams. Order office and project-related supplies, managing inventory to ensure resources are available when needed. Process and track invoices, purchase orders, and other financial documents in coordination with the accounting department. Enter and maintain data in project management software (e.g., Procore, MS Project) to track project timelines, costs, and milestones. Assist with the onboarding of new employees, ensuring all paperwork is completed and filed correctly. Prepare and submit timesheets, ensuring accuracy in hours worked and project allocation. Monitor and maintain office equipment, arranging for repairs or replacements as needed. Support the team with special projects, as assigned, ensuring timely and accurate completion. Qualifications: High School Diploma or GED required; Associate’s or Bachelor’s degree preferred. 2+ years of administrative experience, preferably in construction or a related field. Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software. Excellent organizational, time management, and multitasking skills. Strong communication skills, both written and verbal. Ability to work independently and as part of a team in a fast-paced environment. Attention to detail and a high level of accuracy in work. Familiarity with construction documents and processes is a plus.

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Westchester, NYC, NJ, Upstate NY and Connecticut. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care). Health Plus Management is seeking an energetic, patient-centric and detail-oriented Front Desk Coordinator to greet patients, schedule appointments, answer phones and manage administrative records. In this role, you will set the stage for each patient's appointment. You will build and maintain professional relationships with our key stakeholders - specifically our patients, office staff and clinical team, while simultaneously ensuring that the office is organized and runs smoothly. Responsibilities: Make sure patients feel welcome as soon as they walk in the door by delivering quality and compassionate care Answer incoming calls, take messages, and complete outreach to patients in a courteous and professional manner Be responsible for obtaining and filing patients' charts, and assisting our patients as needed Maintain the daily operations of the office by following standard operating procedures and guidelines Contribute to team effort by smoothly transitioning into daily roles as needed Protect patient's privacy by maintaining confidentiality of personal information (HIPAA compliant) Navigate through NextGen to access and provide patient information Maintain compliance by contacting patients to confirm appointments Respond to inquiries, resolves risen issues, collect co pays and schedule patient appointments Responsible for the opening and closing procedures of the office as needed Assist in comforting the patients and maintaining the reception area Other administrative tasks as needed Knowledge and Experience 1+ years of relevant medical administrative experience, preferred Experience with medical insurance/verification is a plus Knowledge of medical terminology & procedures, and the ability to intelligently and confidently converse with patients and referring doctors regarding treatment is preferred Experience with EMR, preferred Strong computer knowledge and windows program including Microsoft word/excel Skills and Abilities Bilingual (English/Spanish) Required Excellent verbal and written communication Ensuring a great patient experience by delivering outstanding customer service Exceptional organizational and time-managements skills - the ability to multi-task is a must Adaptability and flexibility while working in a fast-paced environment Problem-solving ability and aptitude Outcome-focused, with an ability to work under pressure A solution-oriented mindset A strong sense of urgency and focus in accomplishing tasks Schedule: Monday, Wednesday, Thursday & Friday: 8:00am - 4:30pm & Tuesday: 11:00am - 7:30pm Pay: $17

We are looking for a Front Desk Receptionist who preferred to be speaking Spanish to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Front Desk Receptionist, you will be the first point of contact for our company. Our Front Desk Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Front Desk Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Front Desk Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Job Title: Receptionist Location: Flow Day Spa, Downtown Brooklyn, NYC Employment Type: Full-Time / Part-Time About Flow Day Spa: Flow Day Spa is a welcoming and tranquil space that specializes in body and foot massages, as well as facials, designed to promote relaxation and well-being. Our commitment is to provide each client with affordable, personalized treatments in a clean, calming environment. Job Summary: We are looking for a friendly and organized receptionist to join our team at Flow Day Spa. The receptionist will be the first point of contact for our clients, helping to create a warm, welcoming atmosphere that reflects our spa’s values. This role involves managing bookings, handling client inquiries, assisting with administrative tasks, and ensuring the smooth daily operation of our front desk. Key Responsibilities: • Greet clients warmly upon arrival, check them in, and assist with any initial questions. • Schedule appointments, manage bookings, and coordinate with our team of therapists to ensure smooth operations. • Answer phone calls and respond to emails or messages, addressing client inquiries regarding services, pricing, memberships, and other details. • Handle transactions, including service payments and membership purchases. • Maintain a tidy and welcoming reception area. • Provide information on our membership packages and promotions, encouraging clients to make bookings and return visits. • Handle client feedback professionally, resolving issues or escalating as necessary. • Support the team with light administrative tasks, such as inventory checks and appointment confirmations. Qualifications: • Previous experience in a receptionist or customer service role, ideally within the wellness or hospitality industry. • Excellent communication skills, with a welcoming and professional demeanor. • Proficient in using booking and scheduling software (experience with spa or salon management software is a plus). • Detail-oriented, organized, and able to multitask in a fast-paced environment. • Passionate about wellness, with a positive attitude toward creating a relaxing experience for clients. Benefits: • Competitive hourly wage • Employee discounts on spa services • Opportunity for career growth within the spa industry • Training and support to help you excel in your role

We are a Japanese nail art salon, seeking for a full time receptionist. We are looking for someone who is very friendly, good at customer service and with excellent communication skills. You must have knowledge about nails and previous experience as a receptionist in beauty industry. Please your resume if you're interested! Thank you.

We are seeking a friendly and organized Front Desk Receptionist to join our team. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service while managing various administrative tasks. This role requires excellent communication skills, a professional demeanor, and the ability to multitask effectively in a fast-paced environment. Responsibilities Greet and welcome visitors in a warm and professional manner. Answer phone calls and respond to inquiries promptly, directing calls to the appropriate personnel. Schedule appointments and manage the calendar for staff members. Maintain an organized front desk area, ensuring all materials are stocked and accessible. Handle incoming and outgoing mail and packages efficiently. Assist with administrative tasks such as filing, data entry, and maintaining records. Provide support as a personal assistant when needed, including proofreading documents and preparing reports. Ensure confidentiality of sensitive information while managing client interactions. Utilize computerized systems for scheduling, record keeping, and client management. Skills Strong customer service skills with a focus on client satisfaction. Excellent time management abilities to prioritize tasks effectively. Bilingual proficiency in Spanish is a plus, enhancing communication with diverse clients. Proficient in computer applications and office software for administrative tasks. Exceptional organizational skills to maintain an orderly workspace and manage multiple responsibilities. Previous experience as a dental receptionist or in a similar role is advantageous but not required. Ability to type efficiently with attention to detail for accurate documentation. Join our team as a Front Desk Receptionist where your contributions will be valued, and you will play an essential role in creating a welcoming environment for our clients! Job Type: Full-time Pay: From $16.00 per hour Schedule: 8 hour shift Monday to Friday Work Location: In person

Medical office in Jamaica, Queens seeking a Positive & Friendly individual for full time or part time Medical Receptionist. Excellent computer, communication, multitasking skills are critical. Must be well organized and detailed oriented. Prior Healthcare experience is required. Pay start based on experience. The right candidate should have at least 3-5 years experience in the medical field and working knowledge EMR (Medent preferred but will train), Word, Excel. Should be experienced in making appointments and handling medical reports and records, answer telephones, scheduling, scanning, faxing. Friendly environment and Immediate hire for the perfect multi-tasking candidate. Must be 25 years old and above, Salary Based on Experience *** Must have 3-5 years of experience is required*** *** Bilingual Spanish is a Plus***

Physical Therapy office looking for new team member must be experienced in medical field. Coordinate appointments for patients. Able to handle busy call volumes and provide excellent customer service. Strong communications & computer skills are a must. The candidate must be able to work under pressure and multitask. Must be hard-working, organized, reliable, self-motivated with excellent interpersonal. Must be available to work on Monday- Thursday 11-7PM Friday's 11-5 PM English/Spanish speaking is a must

We are seeking a friendly and organized Front Desk Receptionist to be the welcoming face of our restaurant. If you have excellent communication skills and enjoy providing outstanding customer service, we want to hear from you! Responsibilities: Greet and welcome guests as they arrive Manage reservations and seating arrangements Answer phone calls and respond to inquiries Provide information about menu items and restaurant services Assist with administrative tasks as needed Qualifications: Previous experience in a reception or customer service role is preferred Strong communication and interpersonal skills Ability to multitask and stay organized in a fast-paced environment Proficiency in basic computer applications What We Offer: Competitive hourly wage of $27 Flexible scheduling Employee discounts on meals Opportunities for growth and advancement A positive and supportive work environment How to Apply: Interested candidates should send their resume

Our Company : At H&R Block, we believe in the power of people helping people. Our defining Purpose is to provide help and inspire confidence in our clients, associates, and communities everywhere. We also believe in a connected culture, valuing diversity and inclusion and making everyone feel like they belong. At H&R Block, we're curious, creative, and always on the move. If you embrace challenges as opportunities and seek to make a meaningful difference where you live, work, and play, our door is always open. A Typical Day... Helping others is what we do best here, which means you will get to see the impact of your work firsthand. As you inspire people to make confident, informed decisions about their lives, careers, and money, you will build client relationships that will grow stronger each year. Joining H&R Block 1 as a seasonal Client Service Professional/Receptionist means you'll focus on how to wow clients now and in the future. Job ID: 557036BR City: BROOKLYN State: New York It would be even better if you also had... : • High school diploma or equivalent • Sales/marketing experience 1 - This office is an independently owned and operated franchise office operating under an agreement with H&R Block. Franchisees make their own hiring decisions and any questions regarding employment at this office should be made directly to the franchisee. What you'll bring to the team... : • Answer phones and greet clients in a personalized, friendly, and inviting manner • Match clients with the best-suited tax professional for their needs • Schedule clients how they would like to be scheduled • Help to ensure all clients needs have been met during service both in person, over the phone or virtually • Maintain office cleanliness and organization of resources with team members • Other duties as assigned Your Expertise: • Experience working in a fast-paced environment • Previous experience in a customer service environment • Ability to multi-task • Strong organizational and time-management skills • Computer proficient with the ability to use Microsoft Office Posting Title: Receptionist - Franchise Location Pay Range Minimum: 16 Pay Range Maximum: 18 Pay Range Information: The following information has been provided by the franchisee operating the franchise office that has posted this position, and has not been endorsed or validated by H&R Block. All questions should be made directly to the franchise

-Knowledge of Practice Management Software -Experienced in communicating with insurance companies for claim processing, status and appeals -Posting insurance payments and client payments -Working with reports *HIPAA knowledge and compliance *self motivated and energetic *good communication and interpersonal skills *multitasking *handling heavy phone call volume *bilingual is a plus

Looking to hire a Full Time receptionist/Admin for a Small financial services firm located in Astoria Queens. The position requires someone with great customer service skills and the ability to take and make phone calls, send out emails and manage calendar. The position will be from M-F 930AM - 530PM with no overtime required. There is room for flexibility for the right person

Fluent in Spanish and English Some background in real state management Customer service experience

Description Job Title: Front Desk Receptionist Location: 31-68 Steinway st , INKSTINCTNYC Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor.

Dental office is looking to hire front desk personnel for scheduling appointments and dealing with minor administrative duties. No insurance/fee for service office. Friendly work environment

Job Title: Front Desk Receptionist, Location: 31-68 Steinway st , **INKSTINCTNYC** Job Type: Full-time / Part-time , depending on availability and experience About Us: We are INKSTINCT NYC a professional tattoo studio, located in astoria queens, with many years of experience and a reputable team . Our goal is bringing to life incredible tattoos and a unique tattoo experience on our stylish tattoo studio with some of the most amazing and experience tattoo artists from NYC . Job Description: We are seeking a friendly and organized Front Desk Receptionist to join our INKSTINCT NYC team. The ideal candidate will be the first point of contact for visitors and clients, providing excellent customer service and support to ensure a positive experience. This role requires strong communication skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. Key Responsibilities: Greet and welcome visitors and clients in a professional and courteous manner. Answer and direct phone calls . Manage and schedule appointments. Social media (stories and post) Inventory (supplies only) Handle incoming and outgoing mail and deliveries. Maintain a clean and organized the tattoo studio area. Provide administrative support to other departments as needed. Requirements: Tattoo studio knowledge but not required Proven experience as a receptionist or in a similar role. Excellent communication and customer service skills. Proficient in and basic office equipment. Ability to multitask and prioritize tasks effectively. Professional appearance and demeanor. Opportunities for growth and development.

We are seeking a dedicated Secretary to join our team. The Secretary will provide clerical and administrative support in a Boiler office setting, ensuring efficient operations and excellent customer service. Able to speak bilingual is a must. Duties - Schedule work team - Contact Building department as needed - Write proposals - Provide administrative support to - Contact workers, union, super, Landlord, Building manager office/ as needed Skills - Proficient in clerical and administrative tasks - Strong customer services - Comfortable working with computerized systems Job Type: Full-time Pay: $22.00 - $25.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Monday to Friday Ability to Relocate: New York, NY 10003: Relocate before starting work (Required) Work Location: In person

Private practice medical office is seeking someone who is very personable to answer phones and make appointments for patients. Other duties include verifying medical insurance information. It is important that the candidate be a team player with very good organizational skills who is able to multi-task.

Fast growing neurological company is looking to fulfill front desk receptionist position in established office located in Forest Hills, New York. Front desk receptionist will assist the facility with checking clients in, answering phone calls, and other clerical work. Front Desk Receptionist Duties: Maintain patients' medical records Answering phones Perform patient call backs Checking patients In and Out Verify insurance eligibility Skills* Proven work experience as a Receptionist, Front Office Desk or similar role* Professional attitude and appearance* Solid written and verbal communication skills* Ability to be resourceful and proactive when issues arise* Excellent organizational skills* Multitasking and time-management skills, with the ability to prioritize tasks* Customer service attitude* High school degree; customer service and front desk experience are a plus Benefits and salary information available during the interview process. All benefits started after 1 year of employment Job Type: Full-time Pay: From $18.00 per hour Benefits: 401(k) matching Flexible schedule Paid time off Medical Specialty: Neurology Schedule: No weekends Ability to commute/relocate: Forest Hills, NY: Reliably commute or planning to relocate before starting work (Required) Work Location: In person

We are seeking a dedicated and detail-oriented Hair Salon Assistant to join our team. The ideal candidate will be responsible for maintaining a clean, sanitary, and welcoming environment at our salon as well as booking appointments and cashiering in addition to servicing clients and assisting stylists with color application, shampooing, and blow drying. This role requires a strong attention to detail, excellent customer service skills, and the ability to work independently. MUST BE AVAILABLE TO WORK: Mondays 2pm-7pm Fridays 2pm-7pm Saturdays 1pm-6pm Sundays 1pm-6pm - Availbility for on-call coverage a plus - Cosmetology or Esthetician license a plus - Spanish speaking a plus - Make-up experience a plus Duties Perform thorough cleaning of assigned areas, including dusting, mopping, sanitizing surfaces and disposing garbage. Organizing towels, ensuring they are clean, folded and neatly presented. Floor cleaning to maintain the appearance of all surfaces. Organizing and cleaning tools, products, stations, kitchen, break room, stock room and bathrooms. Manage housekeeping duties effectively to ensure all areas meet cleanliness standards. Organzing stock room and color room, washing dishes and tools and cleaning supplies. Assisting with inventory stock. Shampooing clients, mixing and applying color, as well as blow-drying hair. Learning color line and hair products to effectively recommend hair care for clients based on their needs. Provide exceptional customer service and correctly book appointments. Answering phone calls and client requests and questions. Cashering duties and taking payments from clients. Shampooing clients and assisting stylists with services. Maintain inventory of cleaning supplies and report any shortages or needs for replenishment. Follow all safety protocols and procedures while performing cleaning tasks. Requirements Proven experience in cleaning or assisting in a hair salon is preferred. Strong knowledge of cleaning techniques and products used in housekeeping management. Ability to operate cleaning equipment safely and effectively. Excellent communication skills with a focus on customer service. Receptionist duties such as answering phones, booking appointments and cashiering. Attention to detail with a commitment to maintaining high cleanliness standards. Color theory and application for root touch-ups and full single process color services. Knowledge of DAVINES is a plus. Make-up application experience is a plus. Social media posting and responding to client requests and inquiries. Physical stamina to perform cleaning and stock room tasks that may require lifting, bending, and standing for extended periods. Ability to carry/lift over up to 30 pounds. Join our team as an Assistant where you can make a difference in creating a beautiful experience within a clean and inviting space for our clients! Job Type: Part-time Pay: From $16.00 per hour Expected hours: 15 – 20 per week Benefits: Employee discount Paid time off Shift: Day shift Language: English (Required) Spanish (Preferred) License/Certification: Cosmetology License (Preferred) Esthetician License (Preferred) Location: Astoria, NY 11105 (Preferred) Ability to Commute: Astoria, NY 11105 (Required) Ability to Relocate: Astoria, NY 11105: Relocate before starting work (Required) Work Location: In person

We are a multiservice center. As a secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce. Responsibilities Answer phone calls and redirect them when necessary Manage the daily/weekly/monthly agenda and arrange new meetings and appointments Prepare and disseminate correspondence, memos and forms File and update contact information of employees, customers, suppliers and external partners Support and facilitate the completion of regular reports Develop and maintain a filing system Check frequently the levels of office supplies and place appropriate orders Assist customers with applications Document expenses and hand in reports Undertake occasional receptionist duties Skills Proven work experience as a secretary or administrative assistant Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism Proficiency in MS Office High school diploma Spanish and English fluent Qualifications - Bilingual proficiency in Spanish and English - Proficient in Microsoft Office suite - High school diploma or GED - Demonstrated administrative experience - Strong communication and organizational skills - Ability to manage time effectively - Previous experience in a bilingual secretary role or similar position Job Types: Full-time, Part-time Pay: From $16.00 per hour Schedule: 8 hour shift Weekends as needed Work Location: In person

Busy Optical store looking for a serious, quick, aggressive, experienced sales person. If the right candidate has no experience we are willing to train. F/T and P/T positions available. Spanish speaking is a plus. Responsibilities Greet and welcome guests as soon as they arrive at the office Answer, screen and forward incoming phone calls Book appointments and manage patient schedules. Check patients eligibility through there insurance portal. Communicate effectively with the Optometrist and other team members. Order Frames and lenses through insurance portals. Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing Manage emails and voicemails promptly and professionally. Skills Proven work experience as a Receptionist, Front Office Representative or similar role Must have Knowledge with different type of Medical/Vision plans. Must be familiar with Myopia, Presbyopia, etc. Professional attitude and appearance Solid written and verbal communication skills Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude High school degree; additional certification in Office Management is a plus. Join our team and help us provide exceptional care to our patients! Job Type: Full-time Pay: $16.00 - $24.00 per hour Benefits: Employee discount Paid time off Vision insurance Schedule: 8 hour shift Education: High school or equivalent (Required) Experience: Medical receptionist: 1 year (Required) Work Location: In person