Tampa
Job Description About Us Venatore is a woman-owned small business headquartered in Tampa, Florida, providing mission-driven technology and professional services to federal defense and civilian agencies. We deliver expertise in information technology, engineering, logistics, and program support to help our clients achieve operational excellence and mission success. About the Job Venatore is seeking an experienced Controller to lead and oversee all accounting, financial reporting, billing, and project finance functions. This role is responsible for ensuring the integrity of financial data, managing full-cycle month-end close, owning billing and revenue operations, and delivering executive-level financial reporting to the CEO. The Controller serves as a strategic finance partner to leadership, providing actionable insights that support operational performance, contract compliance, and organizational growth. Responsibilities Financial Reporting & Month-End Close * Lead and manage full month-end and year-end close processes, ensuring accuracy, completeness, and timeliness. * Prepare and review financial statements, including balance sheets, income statements, and cash flow statements. * Prepare a comprehensive monthly financial reporting package for the CEO, including financial statements, KPI dashboards, variance analysis, cash flow summaries, project performance metrics, and executive-level narrative commentary. * Ensure timely reconciliation of general ledger accounts and resolution of reconciling items. * Maintain and enforce internal accounting controls, policies, and documentation to support audit readiness. * Analyze financial results and provide variance analysis and key insights to leadership. * Ensure compliance with GAAP and applicable regulatory requirements. Accounting Operations * Oversee daily accounting operations, including accounts payable, accounts receivable, general ledger, and accrual management. * Maintain the chart of accounts and ensure proper coding and classification of transactions. * Monitor cash flow, support cash forecasting, and manage banking relationships. * Coordinate and support annual audits and tax filings, including collaboration with the CPA firm to prepare schedules and supporting documentation. * Develop, improve, and document accounting processes to enhance efficiency, accuracy, and scalability. Billing & Revenue Operations * Own the end-to-end billing process, ensuring invoices are accurate, contractually compliant, and submitted on time. * Prepare, review, and approve customer and contract invoices (e.g., T&M, fixed-price, milestone-based, cost-reimbursable). * Maintain billing schedules and invoice support packages, including review of billable labor, expenses, and required backup documentation. * Partner with Program/Project Management and Contracts to resolve invoice questions, rejections, and disputes. * Monitor and report on unbilled receivables, accounts receivable aging, and collections status to improve cash conversion. Project Finance / Project Controller * Serve as a strategic finance partner to project and program leadership, providing project-level financial oversight and insights. * Lead project financial reporting by project and task, including revenue, cost, margin, burn rate, and forecast performance. * Manage project financial processes, including budgeting, forecasting, EAC/cost-to-complete, and variance analysis. * Ensure accurate project setup and maintenance, including WBS/task structures, charge codes, budgets, funding ceilings, and billing terms. * Review project charges for accuracy, timeliness, policy compliance, and allowability (as applicable). * Produce and coordinate client-facing financial reporting deliverables, including financial status reports, funding and burn analyses, invoice support documentation, and responses to client inquiries. Payroll Oversight * Supervise payroll processing to ensure accuracy, timeliness, and compliance with federal and state regulations. * Review payroll reports, tax filings, and benefit deductions for completeness and accuracy. * Coordinate with HR on compensation changes, benefits administration, and payroll-related matters. * Maintain appropriate internal controls related to payroll processing and approvals. Compliance & Internal Controls * Establish and maintain a strong internal control framework and support ongoing process improvements. * Ensure compliance with government contracting requirements where applicable, including FAR/DFAR-related concepts, indirect cost considerations, and audit readiness. * Monitor financial risk and recommend mitigation strategies. * Support development and enforcement of financial policies and procedures across the organization. * Oversee preparation, review, and timely submission of indirect cost rate proposals and incurred cost submissions (ICS), including coordination of supporting schedules, rate calculations, audit support, and regulatory compliance (as applicable). Deltek Costpoint ERP Ownership * Own and operate Deltek Costpoint as the primary ERP/accounting system, ensuring data integrity and consistent use across Accounting, Projects, and Billing. * Support and optimize Costpoint workflows across GL, AP, AR, Project Accounting, Billing, and Time & Expense. * Develop and maintain standardized Costpoint reporting to support month-end close, billing status, project performance, and executive dashboards. * Partner with stakeholders to improve system workflows, controls, training, and adoption of best practices. * Support or lead Costpoint enhancements, including requirements gathering, testing/UAT, documentation, and rollout. Leadership & Team Management * Supervise external vendors supporting finance and accounting operations. * Collaborate with department leaders on budgeting, forecasting, and strategic planning. * Provide financial insights to support executive decision-making and organizational growth. Special Projects * Lead and execute cross-functional initiatives, including close acceleration, billing process improvements, internal control remediation, ERP enhancements, reporting modernization, and finance transformation efforts. * Provide ad hoc financial analysis and executive-ready reporting to support strategic initiatives and leadership priorities. Required Qualifications * Bachelor’s degree in Accounting, Finance, or a related field. * 7+ years of progressive accounting experience. * 3+ years of supervisory or management experience. * Strong knowledge of GAAP and financial reporting requirements. * Demonstrated experience managing full-cycle month-end close processes. * Experience overseeing payroll operations and related controls. * Hands-on experience with Deltek Costpoint, including accounting, project accounting, and billing workflows. * Demonstrated ownership of billing and invoicing processes. * Project finance/project controller experience, including project financial reporting, forecasting (EAC), and performance analysis. * Strong proficiency with Microsoft Excel and financial reporting systems. * Strong analytical, organizational, and problem-solving skills with the ability to manage competing priorities and deadlines. Preferred Qualifications * CPA certification (preferred, not required). * Experience in government contracting or federal compliance environments. * Knowledge of FAR and related regulatory requirements. * Experience supporting financial and/or compliance audits. * Experience with ERP optimization, reporting dashboards, automation, and process improvement initiatives. Benefits Venatore offers a competitive benefits package designed to support the well-being of our employees, including: * Paid Time Off (PTO) * 10 Federal Holidays * 401(k) with company matching * Medical, dental, and vision insurance * Paid military leave Venatore is an equal opportunity employer and considers qualified applicants without regard to disability or protected veteran status.