Full-Time House Manager & Family Assistant
27 days ago
Los Angeles
Job Description Job Description Title: Full-Time House Manager & Family Assistant Location: Woodland Hills, CA 91364 Employment Type: Full-Time (40 hours/week + occasional overtime) with all such time compensated in accordance with California overtime rules. Proposed Start Date: ASAP Compensation: $35$43/hour based on experience (W2 payroll) Benefits: • 5 paid vacation days, • 2 paid sick days, • Guaranteed base weekly pay if help not needed, • Can maintain a smoke free environment, • Valid driver's license and reliable transportation, • Able to pass a comprehensive background check, • Willingness to sign an NDA prior to interviewing MondayFriday, 7:00 AM 4:00 PM Flexibility for occasional overtime when household needs arise (e.g., when vendors are onsite, family is preparing for travel, parties, or special projects are underway). About Our Family We are a warm and active family with a 4-year-old son and a friendly golden doodle. Mornings move quicklyeveryone is out the door by 7:45 AM for school drop-off. One parent works long hours and travels frequently for high-level professional commitments, while the other parent oversees the family''s day-to-day responsibilities. We deeply value support from someone who helps create calm, order, organization, and consistency. We're looking for a grounded, trustworthy House Manager & Family Assistant who thrives in a household where responsibilities vary day to day, and where anticipating needs makes all the difference. This is a role for someone who is observant, proactive, organized, and comfortable working independently. If you enjoy taking ownership, seeing what needs to be done without being asked, and keeping a home running smoothly, this will be a wonderful long-term fit. Who You Are The ideal candidate is someone who is: • Calm, steady, and comfortable with a quieter household environment We prefer someone who is respectful of space, is comfortable/works well solo, and can be soft spoken. • Extremely organized and detail-oriented You maintain systems, create order, and notice when something is out of place. • Self-motivated and proactive You see tasks before they are assigned a worn porch mat, a cupboard needing reorganization, food for upcoming travel, packing or unpacking for trips and take initiative to address it. • Discreet and trustworthy Given the nature of the family's work, confidentiality and professionalism are essential. • Comfortable with dogs and young children Interaction with both will take place and an adequate confidence and comfort level is essential. • Flexible and adaptable Particularly when schedules shift, vendors arrive, or the parents' travel schedule changes. • Kind, respectful, and open-minded The family values someone who blends in easily and supports their household values. • Aligned with family communication values, • Neutral language around food and praise (especially when interacting with child), • Minimal phone use around the child, • No screen time for child Core Responsibilities Below is a comprehensive outline of responsibilities. Not all tasks occur daily, but the right person will be comfortable wearing many hats and maintaining a smooth, predictable home environment. Job duties will include but are not limited to: Household Management & Organization • Maintain household organization systems (closets, pantry, storage, child bedroom, toys, office, garage, storage unit, etc.)., • Daily resets of common spaces; maintain overall neatness, ensure home is prepped for cleaning services., • Seasonal swaps for clothing, dcor, bedding, toys, and books. As well as when child outgrows items., • Add to household schedules and calendars., • Assist with holiday dcor setup and breakdown (including purchasing items as needed during these times) and transporting to and from storage unit., • Keep basement organized and tidy., • Prepare for guest stays, holidays, and family events., • Coordinate donation drop-offs/pick ups and manage resales., • Assist with packing/unpacking for travel and seasonal transitions., • Supervise or coordinate vendors and service providers (cleaners, landscapers, handyman, etc.)., • Daily tidying tasks (load dishwasher, wipe surfaces, vacuum high-traffic areas, trash/recycling, compost)., • Maintain indoor/outdoor plants., • Open/close windows morning and evening. Inventory Management & Errands • Track and restock pantry, fridge, toiletries, and household supplies., • Check produce regularly and discard as needed., • Create and manage running household supply lists and child clothing lists., • Coordinate and manage all household orders., • Run errands: grocery shopping, returns, dry cleaning, gift purchases, flowers, etc., • Manage mail, packages, and deliveries., • Bring items to/from storage as needed., • Assist with unboxing, organizing products, and recycling breakdown., • Purchase and send gifts, thank-yous, flowers, and cards in a timely manner., • Washing make up brushes. Meal Planning & Preparation • Make morning juice, smoothies, and coffee., • Plan and prepare healthy meals and snacks for adults and/or child., • Pack school lunches and prep grab-and-go items., • Grocery shopping for meals and staples., • Follow dietary considerations:, • Mom is vegetarian, • Dad avoids dairy and peanuts/almonds, • Light meal prep for evenings when asked, • Clean kitchen after meal prep; maintain tidy workspace., • Maintain/condition kitchen tools (oiling wooden boards & utensils). Laundry & Linen Care • Wash, dry, fold, and organize family laundry (clothing, bedding, towels), • Steam clothing and prepare outfits as needed, • Keep laundry areas tidy, organized, and stocked with supplies., • Handle delicates according to care instructions. Pet Care • Feed and walk dog., • Wash dog bowls daily and replenish water throughout the day., • Schedule and coordinate vet and grooming appointments., • Keep pet supplies organized and stocked., • Take dog out potty at least 2x daily Vehicle Management • Schedule and oversee car detailing appointments., • Keep vehicles clean, fueled, and organized. Vendor & Property Oversight • Identify, schedule, and supervise service providers., • Research and coordinate repairs, maintenance, and quotes., • Oversee outdoor spaces and seasonal maintenance needs- maintain outdoor areas and furniture., • Greet and manage entry for vendors; offer appropriate hospitality. Estate-Level Oversight • Assist with property-specific systems such as wiping down outdoor furniture, helping prepare outdoor areas for entertaining, or opening/closing pool cover. Family Support & Child Assistance • Light supervision or backup childcare as needed., • Prep daily child routines: refill water bottle, prepare car snacks, ensure school items are ready., • Wash and refill water bottles for entire family to be ready upon departure in the morning Deep Cleaning & Special Projects • Tackle occasional deep cleaning (fridge, oven, baseboards, etc.)., • Monthly tasks such as: descale espresso machine, clean humidifiers, washing machine, air purifiers., • Refresh zones: mudroom, garage, entryway., • Organize special projects (toy storage, seasonal decorations, gear rotation). Administrative & Personal Assistant Support • Support travel planning, scheduling, restaurant searches, and logistics., • Manage family calendars and reminders, updating calendars appropriately with commitments., • Assist with coordination of appointments, events, and guest prep., • Maintain household address book with birthdays, clothing/shoe sizes, and preferences., • Proactively suggest and coordinate gifts for contacts in anticipation of birthdays, holidays, and special events. Ensure thank-you notes, flowers, and other gestures are prepared and sent in a timely manner., • Manage thank-you notes, gifts, cards, and holiday gestures., • Create and update a family Google Doc with important information and relevant family information., • Ensure devices are charged and ready for parent workdays/travel., • Research and plan family activities and child activities/sports., • Anticipate daily needs: snacks, water, charged devices, lights, travel essentials and remain attentive to parents' work schedules. How to Apply Please apply with: • A brief note about why you feel you'd be an excellent fit, • Your updated resume, • At least 3 professional references with appropriate contact information