Office & Admin jobs in Allentown, Pennsylvania - Page 2Create job alerts

Job Description JOB PURPOSE Perform advanced, diversified and confidential administrative duties which directly support executives (Vice Presidents). The position requires broad and comprehensive experience, high organization, skill and knowledge of the organization, policies and practices as well as a positive attitude. CORE RESPONSIBILITIES Provides administrative support to the executive and the executives immediate staff with a high degree of integrity, tact, diplomacy, and confidentiality. Communicates requests and information from the executive to managers and others in the organization and follows up on the status of assignments. Assists the executive with managing workflow by scanning, highlighting and prioritizing incoming correspondence, e-mail, verbal requests, etc. and engage in subsequent follow-up of action items. Initiates routine correspondence and resolves routine inquiries. Prepares reports, presentations, agendas, and meeting minutes as required. Creates the reports with multiple aications including but not limited to Microsoft Word, Excel, and PowerPoint. Manages and supports telephone calls, visitors, mail, and email. Coordinates meeting activities, manages executives calendar, prepares travel arrangements, expense accounts and processes contracts/invoices in a timely manner. Maintains effective partnering relationships with other executive administrative support ensuring a high level of teamwork and sharing of appropriate information. Serves as a backup for other executive administrative support as needed. Performs other duties as assigned, i.e. coordinate delegations of authority, new hire set-up. Complies with all policies and standards. Callouts: • Role is hybrid in Allentown, PA office- home Mon/Fri and in office Tuesday, Wednesday, Thursday or more often as required to escort visitors, support meetings and other in-office activities. Required Education High School Diploma and 5 years experience Associates Degree with 3 - 5 years exp Qualifications Proficiency in typing and using multiple computer aications including the MS Office Suite of products, Word, Excel, and PowerPoint. Ability to learn and facilitate Zoom/Teams meetings. High degree of integrity and respect for maintaining confidential information. Ability to prioritize work assignments with flexibility to quickly adapt to rapidly changing priorities and to a changing environment. Ability to clearly convey simple and complex material verbally and written. Ability to remain cooperative and tactful in stressful situations. Ability to work independently with limited supervision or in a team environment. Willingness to learn and share information (as needed) using different methods, for example: PowerPoint, SharePoint. Ability to learn and anticipate future needs and proactively address those needs. Demonstrated mastery in PC skills; experience with presentations and information sharing software; for example, PowerPoint, SharePoint. Experience in supporting an executive officer.

Job DescriptionBenefits: • Employee discounts, • Free food & snacks, • Free uniforms We are primarily looking for a Front Desk Associate who is bilingual, who is able to work a few days a week (pref. half a weekday, Fri, and Sat). Pay is hourly but there are additional financial incentive bonuses based on performance (membership sales, product sales, service sales). Perks and Benefits: • Direct career growth path to Management positions (Ass. Manager, Manager) and additional options, • Competitive hourly base pay, plus sales bonuses, • Merit-based pay increases This position requires: • Sales experience and confidence (membership sales are highly valued!), • Customer service experience (retail, restaurant), • Computer/ Technology proficiency, • A passion for dogs and dog health & wellness!, • Reliable transportation Tasks: • Drive membership sales through health and wellness education, • Drive key performance indicators average ticket price and rebook ratio through memberships, service, • add-ons, and retail sales, • Develop membership leads; Follow up with potential members, • Answer phone calls, schedule customer appointments, manage customer profiles and records, • Manage cash drawer responsible for daily cash handling, • Manage customer expectations; Resolve customer concerns; Retain memberships, • Adhere to Scenthound sanitary and cleaning practices keep the reception area clean and presentable, • Perform other tasks and duties as assigned by the Scenter ManagerSkills and Abilities:, • Confidence in selling services and products, • Ability to connect with customers (both canine and human!) and provide outstanding customer service, • Ability to speak Spanish (not a requirement, but would definitely be a bonus), • Ability to learn our products and services to educate the dog parents; speak to our values and culture as the basis for our services, • Effective communication with team members and dog parents (in person and on the phone), • Independently solve problems using Scenthound values and culture as a guide, • Attention to detail, • Time-management; Scheduling appointments efficiently, • Accountability; hold oneself and others to Scenthound standards

Job Description HR Consultant Join our small but dynamic manufacturing company where innovation meets quality. We are committed to excellence in every product we create and are looking for an equally dedicated HR professional to support our growing team. Position Summary: We are seeking a highly skilled and flexible Part-Time HR Consultant to support our HR functions on an as-needed basis. This role is crucial for managing our hiring, payroll, onboarding processes, and general HR workflows. The ideal candidate will have a broad knowledge of human resources as well as experience with general administrative responsibilities. Key Responsibilities: • Hiring and Recruitment: Manage the full recruitment cycle, from job posting to candidate selection., • Payroll Management: Oversee and manage payroll processes to ensure timely and accurate payment to employees., • Onboarding: Facilitate new employee onboarding, ensuring a smooth integration into the company., • Employee Relations: Act as a point of contact for employees regarding HR-related queries and concerns., • Compliance: Ensure all HR practices comply with federal, state, and local employment laws and regulations., • Performance Management: Assist in the development and implementation of performance review processes., • Training and Development: Coordinate and facilitate training programs for staff development., • HR Documentation: Maintain and update employee records and HR documentation., • Policy Development: Assist in creating and implementing company policies and procedures., • Benefits Administration: Manage employee benefits programs and provide guidance to staff regarding benefits options. Qualifications: • Bachelor's degree in Human Resources, Business Administration, or a related field., • Experience in HR roles, including recruitment, payroll, and onboarding., • Strong knowledge of HR practices and employment laws., • Excellent communication and interpersonal skills., • High level of confidentiality and professionalism., • Ability to work independently and manage time effectively., • Proficiency in HR software and Microsoft Office Suite., • Close vision, and color vision ability required, • Safely and effectively lifting, carrying, and moving objects of varying weights, • Bending, stooping, reaching, balancing, standing, and walking for extended periods and maintaining the necessary physical dexterity and coordination, • Working in various environmental conditions, which may include exposure to varying temperatures, and noise levels at times Preferred Skills: • HR certification (e.g., SHRM-CP, PHR) is a plus., • Experience working in a manufacturing environment., • Strong organizational and multitasking abilities., • Detail-oriented with strong problem-solving skills. Work Schedule: This is a part-time position with flexible hours based on the company's needs. The HR Consultant will be expected to be available as needed to address HR matters and support the company’s growth. What we offer: • A dynamic, flexible culture, that promotes collaboration and professional/ personal growth of each team member, • To be a part of a well-established team that values hard work, innovation & knows the value of its people, • Coaching and mentoring, helping team members realize their potential, aiding in defining goals and executing them, • We have an aggressive growth strategy; Making way for ample advancement opportunities to transition into operations and/or direct management, • Competitive base package, • Continuous training - we are firm believers that a strong, knowledgeable, well-trained staff is the reason we are at the top of our field, having continued success, • Competitive health-care package Our goal as leaders is to provide value, value to our clients, vendors and more importantly to our team – YOU! Looking forward to getting to know you... We are, and work with clients that are equal opportunity employers and considers all applicants for positions without regard to race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other protected status.

Job Description HR Manager – Data Center Construction – Allentown, PA Our client is an established Electrical Contracting Firm that is supporting a lot of the new data center projects in North-East / Mid-Atlantic Region. They build mission-critical facilities for data center facilities nationwide for Enterprise, Colocation and Hyperscale Companies. They provide electrical contractors, designers, electrical commissioning, operations / maintenance, and management expertise for their clients' critical power needs. This opportunity provides a career-growth minded role with exciting projects with leading-edge technology and innovation as well as competitive salaries and benefits. We are looking for an experienced HR Manager to oversee the full employment life cycle and human resources functions within one or more business units. This role will manage HR Generalists/Administrators across multiple locations and partner closely with leadership to ensure alignment with company culture, compliance, and strategic goals. The successful candidate will be proactive, highly organized, and skilled at building strong relationships across all levels of the organization. Responsibilities: • Promote company culture, values, and diversity and inclusion initiatives across the organization., • Serve as a trusted advisor to managers and employees, providing guidance on HR policies, procedures, and compliance with local, state, and federal regulations., • Partner with leadership to define goals for the regional HR department and recommend process improvements for efficiency and effectiveness., • Lead talent acquisition strategies, including recruitment, onboarding, and internal mobility, in collaboration with corporate Talent Management teams., • Oversee recruitment efforts to source and select qualified candidates; review applications and conduct preliminary screenings., • Deliver an exceptional employee experience by fostering a supportive and engaging work environment., • Provide timely performance feedback and manage annual performance appraisal processes., • Support employee relations, training, and development initiatives to enhance workforce capability., • Ensure accurate and timely execution of HR systems, reporting, and compliance requirements., • Bachelor's degree and a minimum of 7 years of progressive HR experience, including 3 years in a supervisory or management role., • Professional HR certification (PHR, SHRM-CP) preferred., • Experience in construction or related industries, or within large organizations (500+ employees), is a plus., • Strong understanding of business operations and workforce planning., • Excellent communication and interpersonal skills; ability to engage effectively at all organizational levels., • Proven problem-solving ability and continuous improvement mindset., • Proficiency in Microsoft Office Suite and HR systems., • Ability to travel as needed., • Familiarity with lean principles and continuous improvement methodologies is desirable. Submittal Instructions: Please apply directly by clicking the link below, alternatively you can forward your resume directly to: After applying, if you have further questions, you may call 973-895-5200 and ask for Iggy. You can also submit via our career portal and take a look at other Critical Facility openings we are working on at, If this job is not for you, feel free to forward this along. WE PAY FOR REFERRALS!! Company offers competitive salaries and benefits package including medical insurance, a 401(k) plan EOE/AA Employer M/F/D/V Pkaza LLC is a third-party employment firm. All fees assessed by Pkaza LLC will be paid by our employer that we represent and not by the candidate

Job Description The Role: Dental Dreams LLC in Allentown, PA is hiring Dental Receptionists to join our talented and dedicated team. This position will be focused on scheduling appointments, assisting with operational goals, and providing excellent customer service. This role provides an entry level platform to understand the dental healthcare business, while simultaneously providing a pivot towards upward mobility to positions such as Lead Front Desk, Dental Assistant, Lead Dental Assistant, Assistant Office Manager and Office Manager. Who Are We: Dental Dreams LLC is a dynamic, growing company with offices in eleven states and Washington, DC. Our mission is to provide high-quality dental services in first-class facilities. We hire only the most qualified dentists and staff committed to superior patient care. Our desire is to provide employees with a career opportunity to change the dynamics of their lives and their families, while contributing to taking care of the dental needs of families in underserved communities. Benefits: • Competitive compensation, • Career mobility and advancement, • Career training and development, • Benefits package includes:, • Medical & Vision Insurance, • Free dental treatment at our locations, • PTO, • 401K Responsibilities: • Maintain a high level of customer service at all times, • Work as part of a team with emphasis on communication, • Schedule patient appointments per month and daily patient goals, • Answer phones and confirm appointments, • Greet and check-in patients, • Accurately verify dental benefits, • Maintain detailed patient records in a fast-paced environment, • Collect payments, co-payments, and deductibles, • Create insurance claims and submit pre-authorizations to insurance companies, • Pull patient charts for future appointments when necessary, • Maintain a clean and professional office environment, • Assist with presenting and/or explaining treatment plans Qualifications: • Bilingual (Spanish), • Customer Service experience, • Dentrix and/or Eaglesoft KOS Services Inc. / Dental Dreams LLC is proud to be an Equal Employment Opportunity employer committed to an inclusive and diverse workplace. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, creed, marital status or any other consideration prohibited by law or by contract.

Job Description Position: Banquet Setup Clerk Job Description: Setting up and breaking down furniture and equipment for meetings, weddings, and other functions. This role involves hands-on tasks, frequent movement, and working in a fast-paced environment. The ideal candidate must be able to carefully follow detailed set-up instructions and complete the room setups quickly and accurately and ensure that everything is ready on time. We strive to achieve the highest level of guest experience and satisfaction. Required Skills and Requisites: • Prior hotel or event setup experience preferred but not required., • Ability to lift, push, and pull up to 70 lbs. and stand/walk for extended periods., • Ability to work on your feet for 8+ hours and manage physical tasks in a fast-paced environment., • Strong attention to detail and time management., • Ability to follow diagrams and instructions., • Dependable, team-oriented, and willing to take initiative., • Flexibility to work varied shifts, including nights, weekends, and holidays., • Positive attitude and commitment to guest satisfaction. Responsibilities and Duties: • Load, unload, and move large banquet tables, chairs, staging, and AV equipment., • Set up and break down event spaces based on detailed floorplans and diagrams., • Operate equipment such as dollies, carts, and rolling racks safely and efficiently., • Inspect all equipment and furniture for cleanliness and function before each event., • Maintain storage areas in a clean, organized manner. Palette Hotels, is an equal opportunity employer with policies prohibiting unlawful discrimination on the basis of any protected classification under applicable local, state and/or federal laws, which can include race, color, creed, sex, national origin, age, veteran status or physical or mental disability unrelated to job requirements. Palette Hotels policies also provide for a drug-free workplace, where the use, possession, or influence of illegal drugs or alcohol while on company time is generally prohibited. An employee's use (or abuse) of legally prescribed medication may also implicate company policy, where it impairs judgment or work performance or otherwise creates workplace safety risks.

Job Description As an Accounts Receivable Specialist, you will play a critical role in optimizing cash flow, ensuring timely collections, and supporting the financial health of our organization. This position is ideal for detail-oriented professionals who thrive in fast-paced environments and have strong communication and analytical skills. Responsibilities: • Process and manage incoming payments, account reconciliations, and customer billing, ensuring accuracy and compliance with company policies., • Monitor accounts for overdue payments and proactively reach out to clients to resolve outstanding balances, maintain positive relationships, and negotiate payment arrangements when necessary., • Prepare, distribute, and follow up on invoices, credit memos, and statements to customers securely and promptly., • Collaborate cross-functionally with finance, sales, and customer support teams to resolve discrepancies, streamline AR processes, and promote customer satisfaction., • Assist with month-end closing and reporting, supporting audits and compliance requirements as requested., • Maintain accurate, organized records and documentation for all receivable transactions. Qualifications: • Proven experience in accounts receivable, accounting, or similar finance role., • Proficiency in Microsoft Excel and ERP/accounting systems., • Strong written and verbal communication skills; able to engage professionally with both internal teams and external customers., • Ability to work independently, manage multiple priorities, and meet deadlines., • High attention to detail and problem-solving ability., • Associate's or bachelor’s degree in accounting, finance, or related field preferred.

Job Description We are looking for an experienced Accounts Receivable Clerk to join our team in Bethlehem, Pennsylvania. This position is within the manufacturing industry, offering an excellent opportunity to contribute to the financial operations of a dynamic organization. The ideal candidate will excel at managing customer accounts, ensuring timely collections, and maintaining accurate financial records. Responsibilities: • Generate and issue customer invoices promptly and with precision., • Process payments received through various methods, including checks, credit cards, wires, and other channels., • Monitor outstanding accounts and actively follow up with customers to ensure on-time payments., • Conduct account reconciliations and address discrepancies or disputes in a timely manner., • Maintain comprehensive and accurate records of all accounts receivable activities., • Support month-end close processes by preparing aging reports and journal entries., • Collaborate with other departments to verify and enhance billing accuracy., • Create and distribute detailed accounts receivable reports for management review., • Ensure adherence to company policies and accounting standards in all AR processes, • Proficiency in account reconciliation and resolving financial discrepancies., • Solid experience in accounts receivable processes, including billing and collections., • Familiarity with cash applications and handling various payment methods., • Demonstrated ability to manage cash collections effectively., • Knowledge of SAP or similar enterprise resource planning systems., • Strong organizational skills and attention to detail., • Ability to work collaboratively within a team and communicate effectively., • Understanding of accounting principles and compliance requirements.