Trabajos Office & Admin en Estados Unidos - Page 6

Katten is a full-service law firm with nearly 650 attorneys in locations across the United States and in London and Shanghai. Clients seeking sophisticated, high-value legal services turn to Katten for counsel locally, nationally and internationally. The firm’s core areas of practice include corporate, financial markets and funds, restructuring, intellectual property, litigation, real estate, structured finance and securitization, transactional tax planning, private credit and private wealth. Katten represents public and private companies in numerous industries, as well as a number of government and nonprofit organizations and individuals. Human Resources Specialist Reporting to the HR Manager, this role will provide tactical and administrative support to the HR, Talent Management, and Benefits teams. This role involves collaborating across departments to implement HR initiatives, streamline processes, and ensure compliance with company policies and employment laws. The HR Specialist is expected to maintain professionalism and strict confidentiality at all times. Essential Duties and Responsibilities include, but are not limited to, the following. Regular, 5-day a week on-site, and predictable attendance is an essential requirement of this position, including after hours, weekends and holidays, if needed. Essential functions are primary job duties that an individual must be able to perform successfully with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Human Resources HR Project Support • Assist in coordinating and executing various HR projects such as policy updates, electronic file conversion, process improvements, and system implementations., • Prepare reports and presentations for HR leadership on project progress and outcomes., • Conduct periodic audits of the job description repository to identify outdated, incomplete, or inconsistent documents. Collaborate with HR Business Partners, managers, and department leaders to collect updated role information and job responsibilities., • Revise and update job descriptions to reflect current duties, qualifications, and organizational expectations.Standardize formatting, language, and structure to ensure consistency across all job descriptions., • Assist with preparation and scheduling for annual business professional performance review cycle., • Prepare and distribute review instructions, timelines, and supporting materials., • Send reminders, instructions, and updates to employees and evaluators., • Respond to employee and manager inquiries about review steps, tools, and deadlines., • Track completion of performance evaluations and follow up when needed., • Assist broader HR team with new hires by helping to coordinate onboarding schedules, orientations, and first-day logistics., • Assist with setting up system access, equipment requests, and workspace preparation., • Contribute to regular reporting on exit interview trends, including recommendations for process, culture, or policy improvements., • Update HRIS records, finalize required forms, and manage file closure or archiving., • Coordinate with IT, Payroll, and other departments to ensure offboarding tasks are completed on time., • Maintain digital and/or physical personnel files in an organized, secure, and confidential manner., • Upload, index, and update documents in the HRIS or document management system., • Support HR Managers in ensuring compliance with labor law posting requirements by monitoring and maintaining current federal, state and local notices and posters across all offices., • Maintain and organize the Human Resources Intranet webpage, ensuring all information is accurate, current, and easy to navigate for business professionals and attorneys. Talent Management Provide administrative and tactical support on talent management initiatives, including performance management, employee engagement, and data analytics. Data Management • Provide administrative support for employee relations-related tasks., • Provide tactical support to annual promotion and compensation processes. Benefits Benefits Administration • Assist with the day-to-day administration of employee benefits programs (health, dental, vision, life insurance, disability, retirement plans)., • Process new hire enrollments, changes, and terminations in HRIS and vendor systems., • Ensure timely and accurate updates to benefit records., • Respond to employee inquiries regarding benefits eligibility, coverage, and claims., • Provide guidance during open enrollment and assist employees with plan selections. Knowledge, Skills and Abilities • High school diploma or equivalent (College degree preferred) and four (4) or more years progressive Human Resources experience preferably in a large legal or professional services firm; or equivalent combination of education and experience., • Prior experience and working knowledge of an HRIS, performance review platform, and employee benefits database highly desired. Working knowledge of federal, state, and local employment laws and HR compliance requirements preferred, with the ability to apply policies and procedures consistently., • Strong computer and technological skills including proficiency in Microsoft Office (Word, Excel, etc.)., • Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, interns, and outside contacts., • Exhibit high degree of initiative and strong analytical skills, with keen attention to detail and accuracy, enabling the identification of process improvements and the effective tracking and validation of HR data from multiple sources., • Ability to effectively manage multiple competing priorities, meet deadlines, and adapt to changing demands in a fast-paced environment while maintaining accuracy and attention to detail., • Ability to work discreetly with confidential information and situations. Ability to respond effectively to the most sensitive inquiries or complaints. Proactive with excellent troubleshooting, problem resolution, and follow-through skills., • Excellent organizational skills including record keeping, data collection, and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, e-mail, or verbally., • Dependable team player who works collaboratively and cooperatively with others in a team-oriented environment. Ability to act independently and make decisions within scope of the position’s responsibilities., • Ability to operate standard office equipment including computer, laser printer, telephone, photocopier, calculator, scanner, facsimile, etc., • Ability to occasionally retrieve and distribute files, written documentation, or office supplies weighing up to 10 pounds., • Work occasionally requires more than 35 hours per week to perform the essential duties of the position as stated above., • Flexibility for occasional travel to other offices as needed. The annualized salary range for this position $80,000 to $95,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law. We offer an outstanding benefit package which includes: medical/dental/vision, 401k with employer contribution; transportation fringe benefit program; back-up care option; generous paid time off policy; and long-term and short-term disability policies. Katten Muchin Rosenman LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Do you want to help revolutionize a major industry? At Unibail-Rodamco-Westfield (URW), you’ll have the opportunity to impact the future of real estate by developing innovative and engaging places that reinvent being together. Come join a team that builds excitement about working at URW. You’ll get to work with leaders who are passionate about tackling changing consumer behavior with innovative experiences. All this bold vision means the company culture embraces evolution and change. We believe there is no "perfect" candidate and want to encourage applying even if all the requirements listed aren’t met. If you're passionate about URW and looking to learn and grow, then we look forward to reviewing your application! We are currently looking for our: Director, Legal Leasing (Based out of World Trade Center office, New York, NY) What we offer We are excited to offer this opportunity to join us URW as the Director of Legal Leasing and Strategy. We value diverse perspectives and innovative thinking. The Director of Legal Leasing and Strategy is a dynamic and energetic senior legal leader who serves as a change agent within the Company’s legal team. This position is perfect for individuals who enjoy tackling challenges, energizing and inspiring teams, and are committed to fostering significant growth and transformation. With a strategic mindset and a commitment to excellence, the Director will not only oversee all legal aspects of legal leasing, but will inspire the team to challenge existing practices, embrace innovation, and push for bold changes that elevate our standards and processes. This leader demonstrates boldness by collaborating with Leasing, Asset Management, and senior leadership to achieve business goals, establish future ambitions, and promote a culture where exceptional legal documentation and innovative solutions are standard practice. This leader will champion new ways of working, and lead the efficient negotiation and execution of complex retail, office, and mixed-use lease documentation across the portfolio, all while energizing the team to reach new heights in a high-volume, fast-paced environment. Scope Department Leadership & Strategy • Co-Lead the Legal Leasing department, establishing strategy, priorities, goals, workflows, and performance standards., • Oversee a team of attorneys, paralegals, and coordinators; provide coaching, training, and professional development to strengthen negotiation, communication, legal, and business skills., • Ensure alignment between legal leasing operations and the Company’s leasing, operational, and financial objectives., • Maintain strong internal partnerships with Leasing leadership, Asset Management, Development, IT, and Senior Executives., • Monitor departmental KPIs, resource needs, and workload allocation to ensure timely and accurate delivery of all leasing documentation. Legal Drafting, Negotiation & Advisory • Oversee and participate in the drafting and negotiation of leases, amendments, LOIs, subleases, assignments, temporary licenses, and related documents., • Provide high‑level legal and business counsel on landlord/tenant issues, defaults, disputes, and other real estate matters., • Ensure consistency and standardization of lease language, templates, policies, and procedures across the organization., • Guide teams through complex legal and business issues, offering solutions that align with Company strategy while minimizing risk. Operational Excellence • Ensure leasing documentation is processed efficiently through execution, including coordination between legal, leasing, operations, and other internal departments., • Oversee development and maintenance of legal leasing databases, systems, and tools in partnership with IT., • Implement compliance best practices, legal updates, and continued education initiatives to support a strong, informed legal practice., • Maintain deep knowledge of the Company’s tenant portfolio, business priorities, and market considerations. Collaboration & Communication • Serve as key liaison between Legal and Leasing teams, ensuring clear communication, issue escalation, and timely delivery of solutions., • Advise senior leadership on legal trends, portfolio risks, negotiation strategies, and operational process improvements., • Represent the Legal Leasing function in cross‑functional initiatives, strategic planning, and portfolio decision‑making. What we’re looking for • Member of the New York Bar in good standing., • 12+ years of experience negotiating and drafting complex retail, office, and/or mixed‑use lease documents; REIT or major retail/real estate company experience strongly preferred., • Experience leading or managing a legal team in a high‑volume transactional environment., • Strong academic background preferred; combination of big‑law and in‑house experience ideal., • Exceptional drafting, negotiation, analytical, and communication skills., • Demonstrated ability to manage multiple complex projects and deliver results under tight timelines., • Strong business acumen with the ability to integrate legal judgment with practical business needs., • Positive, collaborative, solutions‑oriented mindset with the ability to work in a dynamic, fast‑paced, team‑focused environment., • Demonstrated adaptability and resilience, with a growth mindset that embraces change and proactively seeks solutions in evolving circumstances. Compensation • Exempt, • $185,000 - $230,000 per year + Discretionary Annual Bonus What is important to us Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunity and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds. URW‘s flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming and leading ESG efforts. URW is an innovator and trend setter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments. Our company purpose – to Reinvent Being Together – is about reimagining how individuals and communities come together, socialize, and enjoy dynamic experiences alongside one another in entirely new ways. We are at our best when we are TOGETHER safely and joyfully

Key Responsibilities: • Assist the Administration in overseeing the legal affairs of the City., • Provide legal advice and counsel to municipal officials, departments, and agencies on a wide range of legal issues, including contracts, labor relations, civil litigation, and public policy., • Represent the City in administrative hearings, court proceedings, and other legal matters., • Draft, review, and negotiate settlements, ordinances, resolutions, and other legal documents., • Conduct legal research and prepare legal memoranda and opinions., • Supervise and mentor attorneys and support staff within the Law Department., • Collaborate with external counsel and consultants as needed., • Engage in community outreach and public education initiatives related to legal matters. Qualifications: • Juris Doctor (J.D.) degree from an accredited law school., • Admission to the New Jersey Bar and a valid New Jersey license to practice law., • Minimum of five (5) years of experience in municipal law or a related field, with a focus on litigation and legal counsel., • Strong knowledge of New Jersey municipal law, regulations, and procedures., • Excellent analytical, research, and writing skills., • Ability to communicate effectively with diverse stakeholders, including government officials, community members, and legal professionals., • Demonstrated leadership and management skills, with the ability to work collaboratively in a team-oriented environment.

Immediate need for a talented Operations Administrator. This is a 12+months contract opportunity with long-term potential and is located in New York, NY (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID:26-09204 Pay Range: $31 - $32/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: • Complete and submit proposal request forms, including labor, contractor, expense, and profit estimates based on client proposals and resource schedules, • Work with finance managers and project managers to update revenue forecasts in Salesforce, • Support finance managers with project expense accruals to maintain project profitability and monitor overall financial health and portfolio performance, • Generate and distribute standard project and financial reports to support visibility into project status and performance, • Assist with fixed fee and time & materials projects by coordinating time entry and expense reporting; process corrections or transfers of billable hours as needed, • Provide administrative support to the Finance Manager and additional ad hoc project and administrative support to staff, • Assist in post-project financial performance evaluations, including maintaining repositories, preparing basic dashboards/graphs, and supporting periodic reviews, • Prepare and coordinate third-party vendor requisitions and purchase orders, • Administer subcontracts and manage vendor relationships, including tracking third-party vendor accounts, • Manage third-party progress billing and subcontractor invoicing processes, • Handle UPS invoicing for the Mission Critical Team and NYC office, • Order and track field tools and equipment Key Requirements and Technology Experience: • Must have skills: - "project coordinator", "invoicing", “finance”. Our client is a leading Pharmaceutical Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Application Deadline: 30 June 2026 Department: Federal Services Location: Long Island City, NY Description TeleSolv Consulting is seeking a dependable and detail-oriented File Clerk to support one of our federal government clients in a secure, high-volume records environment. This is an onsite position supporting daily file operations and document management activities. Responsibilities: • Perform clerical, filing, records management, and general administrative support duties, • Support Government operations in a high-volume documentation and records environment, • Conduct file operations and maintenance, including organizing, storing, consolidating, and retrieving records, • Create, update, and maintain physical and electronic file systems in accordance with Government standards, • Respond to file and document requests in a timely and accurate manner, • Scan, index, and upload large multi-page documents into designated systems, • Ensure files are properly labeled, secured, and stored according to established procedures, • Maintain accuracy and confidentiality when handling sensitive and regulated materials, • Assist with special projects and additional administrative duties as assigned Qualifications: • High school diploma or equivalent, • Must be a U.S. citizen, • Must be able to obtain and maintain a Public Trust (PT-3) clearance, • Prior experience in clerical, filing, records management, or administrative support roles, • Experience supporting Government operations or working in a high-volume documentation environment, • Strong reading comprehension and English language proficiency, • Ability to manage and organize large volumes of files with accuracy and attention to detail, • Reliable and professional when handling sensitive and confidential information, • Ability to perform physical duties, including lifting, carrying, bending, climbing, and reaching About TeleSolv: Join the TeleSolv Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Rated in the top 1000 businesses in 2019 by Inc.com. Since its founding in 2000, TeleSolv has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks. TeleSolv offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, and matching 401(k) plan. Background Investigation: This position requires that you obtain a background investigation. As part of this process, the government will perform a criminal, credit, tax, employment, and drug history background check. The government has varying tolerances, with mitigating circumstances, for issues in all of the categories. The government is essentially looking to confirm that you are generally in good financial standing, up to date on your tax filings, rehire eligible with your prior employers, and have adhered to any federal restrictions on illegal drug use, including marijuana, in addition to other checks related on your character and trust worthiness.

About Wakefern Wakefern Food Corp. is the largest retailer-owned cooperative in the United States and supports its co-operative members' retail operations, trading under the ShopRite®, Price Rite®, The Fresh Grocer®, Dearborn Markets®, and Gourmet Garage® banners. Employing an innovative approach to wholesale business services, Wakefern focuses on helping the independent retailer compete in a big business world. Providing the tools entrepreneurs need to stay a step ahead of the competition, Wakefern’s co-operative members benefit from the company’s extensive portfolio of services, including innovative technology, private label development, and best-in-class procurement practices. Your contribution As a member of the Transportation Team you will be responsible for dispatching of trailer loads, compiling and maintaining driver logs, ensuring that on-time delivery commitments are met, as well as tracking trailer movement (7 day operation Sunday thru Saturday). *Split Work Week (Any 6 out of 7) – Days off will be based upon business needs and may not contain traditional Saturday/Sunday off days. 2nd Shift Schedule: 2:00PM-10:00PM (6 out of 7 days of the week) Core Functions • Understanding and working knowledge of Department of Transportation regulations, • Experience with transportation and distribution practices / principles, • Strong organization skills with the ability to maintain accurate records and driving logs, • Ability to manage scheduling prioritization while maintaining appropriate workflow in partnership with operations, • Utilize telematics platforms to monitor driver performance, delivery efficiency, GPS locations and temperature settings What we’re looking for • Two years of college or equivalent technical experience in Transportation or Distribution preferred but not required., • Knowledge of and/or familiarity with Transportation and Distribution practices or principles preferred., • Ability to perform multiple functions simultaneously while handling heavy telephone call volume., • Good organizational skills as demonstrated by previous work experience., • Flexibility with regard to working hours, weekends, overtime, and holidays (7-day operation) Sunday thru Saturday., • Well-developed oral and written communication skills., • Bilingual English/Spanish preferred., • Flexibility with regard to shift rotations. How you’ll succeed • Communicate Effectively, • Drive for Results, • Develop You, • Embrace Change, • Build Relationships, • Stay Competitive The hourly salary range for this position is $24.50 to $28.00. Placement in the range depends on several factors, including experience, skills, education, geography, and budget considerations.

Position Overview We are seeking a highly motivated Legal Officer to join our growing legal team and support the company’s global expansion in the digital asset and Web3 ecosystem. This role provides the opportunity to work at the intersection of finance, technology, and regulation while contributing to the development of compliant and scalable business operations. The Legal Officer will work closely with internal stakeholders across business, compliance, and operational teams, providing legal guidance on corporate governance, regulatory compliance, and strategic partnerships. The position requires a proactive professional who is comfortable navigating complex regulatory environments and supporting business initiatives in a fast-paced industry. Key Responsibilities Provide legal support for the company’s global operations within the virtual asset and Web3 industry, including assisting with licensing matters, regulatory compliance requirements, data protection considerations, and operational structuring. Support corporate governance activities such as entity formation, corporate modifications, and maintenance of statutory records across multiple jurisdictions. Draft, review, and negotiate a variety of commercial agreements, including contracts required for product launches, strategic collaborations, and business partnerships. Work closely with cross-functional teams to ensure that business initiatives and operational activities comply with applicable legal and regulatory frameworks. Analyze global regulatory developments related to virtual assets, cryptocurrency exchanges, custodial services, and decentralized finance, and provide legal interpretation and strategic guidance to internal stakeholders. Monitor changes in laws and regulatory policies affecting the digital asset industry and assist in developing internal policies, procedures, and compliance frameworks. Coordinate with external legal counsel across multiple jurisdictions to support licensing applications, regulatory filings, and interactions with supervisory authorities. Provide assistance on other legal, regulatory, and corporate matters as assigned by the legal leadership team. Qualifications A Juris Doctor (JD) or Master of Laws (LLM) degree is required. Admission to a state bar is preferred. Candidates should have at least one year of legal experience, ideally in an in-house legal department or a law firm environment, with demonstrated ability to independently manage legal tasks and drive matters to completion. Prior exposure to the virtual asset, blockchain, fintech, or broader financial services sector is preferred. Candidates without direct industry experience should demonstrate strong interest and initiative in understanding digital asset regulations and Web3 developments. The role requires a high level of self-motivation, accountability, and the ability to manage multiple legal projects in a dynamic and fast-moving environment. Strong attention to detail and problem-solving ability are essential. Excellent communication and interpersonal skills are required, with the ability to collaborate effectively with cross-functional teams and participate in legal discussions with business stakeholders. Fluency in Mandarin is required due to the need for communication with global teams and stakeholders.

Overview Premier Long Island law firm, Ruskin Moscou Faltischek, P.C., is seeking an experienced Trusts & Estates Attorney to join its nationally recognized Trusts & Estates practice group. The ideal candidate will have a minimum of 10 years’ experience in complex and sophisticated estate planning, transfer tax issues and estate administration. A portable book of business is preferred. This is a unique opportunity to become part of a collaborative and highly respected team known for its leadership and depth of expertise in this sophisticated practice area. RMF has a strong foundation, excellent business and support staff, and a team-oriented approach with a successful history of integrating experienced attorneys. Responsibilities: • Independently manage complex estate planning, estate and trust administration, and related tax matters., • Advise clients on estate, gift, and generation-skipping transfer (GST) tax planning., • Draft and implement estate plans, including revocable and irrevocable trusts (such as SLATs and ILITs), charitable trusts, GRATs, QPRTs, and other wealth transfer strategies., • Prepare estate tax returns., • Review and analyze gift tax and fiduciary income tax returns., • Handle all aspects of estate and trust administration from inception through settlement, including probate, fiduciary accountings, and Surrogate’s Court or other miscellaneous court proceedings., • Advise on succession planning for family-owned real estate and closely held businesses., • Assist with the formation and governance of not-for-profit entities., • Work with litigation counsel on contested Surrogate’s Court matters, including will contests and fiduciary disputes., • Supervise, mentor, and train junior attorneys. Requirements • J.D. from an ABA-accredited law school with strong academic credentials. LLM in Taxation is preferred., • Admission to the New York State Bar., • 10+ years of sophisticated Trusts & Estates planning, administration and tax., • Supervisory experience., • Excellent written and verbal communication skills, time management and organizational skills, and a strong work ethic. The firm offers a comprehensive package including a competitive base salary and performance-based bonus program. Target Hiring Range: $190,000 – $300,000. Actual compensation will be determined by a wide range of factors including, but not limited to, experience, education/training, book of business, and relevant skills. In addition, the firm offers other benefits including generous paid time off, reimbursement for bar association dues and attorney registration fees, health care, dental and vision insurance, access to flexible spending accounts, and 401(k) plan with employer match. About the Firm Ruskin Moscou Faltischek, P.C. is a preeminent Long Island law firm. Founded in 1968, the firm has consistently evolved and expanded to meet our clients’ changing needs. As specialized as we are diverse, we have built cornerstone groups that represent all major practice areas of law including: corporate & securities, financial services, commercial litigation, health care, real estate, employment, and trusts & estates. Our clientele is diverse, sophisticated and includes large and mid-sized corporations, privately held businesses, institutions and individuals. With more than 60 attorneys, superior knowledge of the law, polished business acumen and proven credentials, Ruskin Moscou Faltischek has earned a reputation for excellence and success. It is this ongoing achievement that makes us an acknowledged leader among our peers and the preferred choice among Long Island business leaders. Ruskin Moscou Faltischek, P.C. is proud to be an Equal Opportunity Employer.

Job Description We’re looking for a self-starter who has the ability and drive to provide high level support for an SOC leader. The responsibilities include advanced, diversified, and complex administrative and managerial support duties of a confidential and sensitive nature. This Executive Assistant role requires a unique mix of strong organizational skills to collaboratively assist with activities and events, board–related presentations & correspondence, liaising with outside parties and guest speakers, scheduling town hall meetings, organizing off-sites, creating and updating presentations, writing and editing various communications, etc. The successful candidate will need to maintain continuous contact and personal communication with executive management and senior business leaders globally. You hold the front line of the organization you support, and working in the Executive offices, you will interface regularly with all levels of staff both internally and externally, as well as with visitors to the C-suite. The day-to-day expectations of this role are: • Manage a high-volume calendar and complex scheduling in partnership with other Executive Assistants. Coordinate meetings involving all stages of planning including logistics, vendors and materials (whether in person or virtually), and various other events for multiple senior executives and a global team across multiple time zones, • Plan end to end global and domestic travel logistics including scheduling flights, hotel accommodations, ground transportation, visa processing, etc. Anticipate, identify, analyze and solve issues/timing conflicts independently and discretely, and prepare detailed itineraries and ensure accuracy and timely delivery of travel documents to travelers, • Coordinate scheduling, accommodations, AV needs, catering, etc. to facilitate the set-up and agenda for planning and execution of internal and external events including staff meetings, all hands meetings, off-sites, team social events and town halls, • Manage all types of daily correspondence to ensure professional, accurate and timely response and appropriate prioritization, • Assist with writing and proofreading various communications, • Prepare, reconcile and track expense reporting and reimbursement via Oracle, • Organize and safeguard all highly confidential company files and information, • Assist with overflow, assistant back-up coverage and day-to-day tasks and provide support to visiting senior business leaders and C-suite leaders, as needed, • Answer phones for executive management. Take messages and answer all routine and non-routine questions. Work in cooperation with other executive assistants to cover phones Qualifications • 5-10 years’ experience in a executive assistant role supporting executives with global responsibility., • Familiarity with a dynamic and fast-paced global company’s operating rhythm and processes; Must be able to adapt procedures, processes and techniques to the completion of assignments and in line with the department's and team’s needs, • Excellent writing and proofreading skills and attention to detail, • Effective interpersonal and listening skills, and telephone etiquette, • Excellent organizational, problem-solving and follow-up skills, and the ability to effectively handle multiple priorities while working under little supervision, • Professional demeanor at all times, regardless of pressures of the job. Must be an exemplary representative of the company in all dealings with internal management/staff and external customers and partners, • Executive presence, maturity and judgment, and sound decision-making to communicate on an executive level and maintain a high degree of confidentiality, • High level of motivation, integrity, self-confidence and the ability to take initiative; collaborative team player with proactive approach. Establish and maintain strong working relationships with other executive administrative assistants, • Prior experience submitting expenses, and reviewing incoming correspondence / emails and preparing responses. Flawless skills managing Concur travel and expense programs, for global multi-currency travel, are required, • Highly proficient in MS Office (Word, Excel, Outlook and PowerPoint) as well as other web based programs, video conferencing and scanning, • Ability to work with pace, good humor and independence, balanced with a consummate sense of professionalism, • Driven to get things done with excellence and timeliness, • This role is required to be in our Jersey City, NJ office 3 days per week

This position provides direct administrative support to a dynamic office in an exciting tech space! The ideal candidate is a strong communicator with navigation skills managing a variety of tasks and brings focused energy to the task at hand. If you are confident and capable when communicating, enjoy working in a team environment, and exude a welcoming spirit towards others, then we highly recommend you submit your resume today! Key Responsibilities: • Maintain a clean, stocked and organized office, assessing supplies inventory and managing mail and packages., • Assist with a variety of administrative tasks, such as overseeing office workflow and drafting internal correspondence., • Maintain office technology and ensure all necessary supplies are readily available., • Organize and manage forms, documents, and deadlines through internal databases., • Assist with ad hoc needs across the team, including but not limited to ordering team lunches, answer general office inquiries and communication with building management., • A fast-paced workday in a progressive office environment., • This role is part-time, two days a week, for five-six hours a day; this opportunity is seeking a six-month commitment., • Experienced professional. You have previous administrative experience and can juggle multiple tasks while prioritizing workload efficiently., • Tech-proficient. You are comfortable working across Google and Microsoft products and virtual meeting platforms such as Zoom., • Reliable and independent. You follow instructions carefully and complete tasks without needing follow-up., • Very proactive. You stay on top of your tasks and make sure deadlines are met on time., • People-pleaser. You are engaging and thoughtful; your interactions with people bring a positive energy to the mix., • Strong communicator: You excel at building relationships and fostering good rapport across teams. Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

About 26North 26North is a next-generation, integrated, multi-asset class investment platform, founded by Josh Harris. 26North provides investment advice and opportunities to its clients related to a variety of investment strategies, including, but not limited to, Private Equity, Private Credit, and Insurance and Reinsurance solutions. Josh Harris and the 26North team bring decades of experience managing third party capital to help clients achieve their financial goals while leaving a lasting impact on the communities they serve. As of December 2025, 26North has approximately $32 billion in assets under management. For more information, visit us at . Job Description 26North is growing its Executive Assistant function and is seeking an Executive Assistant to join the firm's New York office. This role is part of a collaborative, team-aligned Executive Assistant group that supports senior leadership across the organization. We are open to junior, mid-level, and senior Executive Assistant professionals. Scope and level will be determined based on experience, and team placement will be finalized during the interview process, taking into account individual strengths and evolving business needs. Potential placements include both investment teams and corporate functions. The ideal candidate is highly organized, exercises sound judgment, and thrives in a fast-paced, high-performance environment. This individual will be trusted with sensitive information, expected to anticipate needs, and operate as a proactive partner to the executives and teams they support. Responsibilities Executive Support & Coordination • Provide high-level administrative support to multiple senior leaders, including complex calendar management, meeting coordination, and day-to-day prioritization., • Act as a trusted partner to executives, anticipating needs and ensuring schedules run seamlessly., • Prepare, organize, and distribute materials for meetings, including leadership, investor, and internal meetings. Team & Internal Collaboration • Maintain discretion and professionalism when handling confidential and sensitive information., • Collaborate closely with other Executive Assistants to ensure consistent coverage, continuity, and a high standard of support across the firm., • Coordinate with investment professionals, corporate teams, and external stakeholders to support firm initiatives and daily operations. Operational Support • Partner with internal teams, including operations, IT, facilities, and human resources, to support executive and office needs., • Manage expense reporting and administrative processes accurately and in a timely manner., • Support internal meetings and firm-wide initiatives as needed., • Contribute to the ongoing refinement of processes and best practices within the Executive Assistant function. Qualifications • Open to junior, mid-level, and senior-level Executive Assistant candidates., • Prior experience supporting senior executives or teams in a fast-paced professional environment is strongly preferred., • Financial services experience is not required; candidates from other professional, corporate, hospitality, or service-oriented backgrounds are encouraged to apply., • Exceptional organizational skills and attention to detail., • Excellent judgment, discretion, and ability to manage sensitive information., • Ability to manage multiple priorities and shifting demands with composure., • Professional written and verbal communication skills., • Collaborative team player with a proactive, service-oriented mindset., • Demonstrated reliability, accountability, and ownership., • Bachelor's degree required., • Strong track record and demonstrated commitment to upholding our core values of excellence, teamwork, stewardship, integrity, and respect. Benefits 26North offers a competitive base salary and discretionary bonus based on performance as well as a comprehensive benefits package. Passionate about the teams we support and the communities where our teams operate, we offer opportunities to enjoy the love of the game together, including complimentary and discounted tickets to games, concerts and other events. 26North is an Equal Opportunity Employer. The base salary for this position is expected to be between $80,000.00 and $150,000.00. The base salary offered to the chosen candidate will be commensurate with a candidate's relevant experience and other qualifications for the position, as determined by the Company in its sole discretion.

Executive Assistant Private Equity firm focused on is looking for an Executive Assistant to join their growing Investor Relations team! Applicants should be highly organized, proactive, and detail-oriented and have experience as an Executive Assistant. Responsibilities Include: • Schedule meetings, manage team calendars, proactively resolving scheduling conflicts and keeping meetings organized., • Arrange travel for conferences, roadshows, and prospect meetings, monitoring logistics for delays or changes and adjusting plans as needed., • Track and submit expenses on behalf of the team., • Assist with prospective LP outreach and support business development efforts., • Support planning and execution of investor events., • Distribute briefing materials, presentations, and supporting documents to the IR team and clients ahead of and after meetings and conferences., • Maintain accurate investor and meeting data; ensure all activity is logged in CRM., • Run periodic and ad-hoc reports to support fundraising and marketing tracking. Requirements Include: • Bachelor’s degree required, • Minimum of 5 years’ experience in investor relations, finance, or executive support., • Strong organizational and communication skills; meticulous attention to detail., • Proficiency with Microsoft Office, CRM tools (Deal Cloud or Salesforce preferred), and collaboration software (Notion, Slack, etc.)., • Comfortable managing multiple priorities in a fast-paced, professional environment.

The Newark, NJ office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of (4) attorneys. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings, filing and serving documents both state and federal, creating legal documents, opening new matters, and processing various financial related tasks. Must know how to efile in New Jersey and Federal courts. We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer match, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team. Job Specifications/Requirements • High school diploma or equivalent, • At least three plus (3+) years of legal experience, • Knowledge of Microsoft Office Suite, • Strong written and verbal communication skills, • Strong organizational skills, • Ability to work under tight deadlines and prioritize responsibilities, • Ability to maintain and handle confidential information

A prestigious litigation firm with offices across the country is seeking a Legal Secretary to join the team in New York City. Who You Are • You have 3+ years of experience supporting attorneys in commercial litigation, including federal court exposure, • Bachelor’s degree or equivalent experience, • Large law firm experience required – Am Law 100 environment preferred, • Proven ability to handle workload for 5+ attorneys simultaneously, • Strong document skills, including TOA/TOC creation, formatting, and proofreading, • Experience with NY state and federal e-filing systems, including ECF, • Familiarity with tools such as iManage, PACER, and Chrome River What You’ll Do • Provide administrative and litigation support to a team of attorneys, • Prepare, edit, and finalize legal documents and filings, • Manage court submissions in compliance with applicable rules, • Track deadlines, maintain calendars, and coordinate scheduling, • Maintain and organize client files across systems, • Support billing processes, including time entry and invoice review, • Assist with new matter intake and file setup, • Handle communications, coordinate travel, and support day-to-day operations What Success Looks Like • Deadlines and filings are handled accurately and on time, • Attorneys receive consistent, high-quality support, • Communication is clear, professional, and responsive, • Documents are polished and ready for client or court submission, • Billing and administrative processes run efficiently Salary Range: $95,000 – 110,000 annually, based on experience Location: New York, NY – Hybrid To protect applicants, please note that this job is posted only on LinkedIn.com and Gainor.net. Postings on any other sites have not been approved by our company and may be fraudulent. Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

Job Overview We are seeking a dynamic and bilingual (Spanish-English) Legal Receptionist / Legal Assistant to join our team. This role offers an exciting opportunity to be the first point of contact for clients and visitors while providing essential administrative support across our practice areas. The ideal candidate will be energetic, highly organized, and possess a passion for delivering exceptional client service. Your proactive approach will help ensure smooth office operations, effective case management, and seamless communication within the firm. This position is perfect for someone eager to grow their legal administrative skills in a fast-paced environment committed to excellence. Duties • Greet clients, visitors, and callers in a professional, friendly manner in both Spanish and English, ensuring excellent phone etiquette and organizational skills., • Manage incoming calls, schedule appointments, and coordinate meetings efficiently., • Assist with legal case management by organizing documents and maintaining accurate filing systems., • Support attorneys with document review and drafting legal correspondence., • Utilize legal software such as Clio to ensure proper data entry and case documentation., • Perform administrative tasks such as data entry, filing, legal documents, and supporting within the firm., • Maintain confidentiality of sensitive information while providing executive administrative support to attorneys and staff. Qualifications • Bilingual fluency in Spanish and English is essential for effective communication with clients and team members., • Proven experience in a legal administrative or paralegal role within a law office environment., • Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced setting., • Familiarity with legal case management software and document management systems; ability to adapt quickly to new technology platforms., • Exceptional communication skills—both verbal and written—and professional phone etiquette., • Administrative experience, including clerical tasks such as filing, data entry, organizing, and supporting project workflows. Join us in making a difference by supporting our clients through dedicated service and meticulous legal assistance! Why Apply? This is an excellent opportunity to build your legal career within a respected firm that directly impacts the local community.

Yoh has an immediate, 6 month contract, possible extension opportunity, as a Operations Admin within the Utlilities industry to jour client, Onsite, to report to their office in Short Hills, NJ • $25/hr. max hourly rate, • 40 hours a week, Monday-Friday,8AM-430PM, • Strong Customer Service Skills- you will be interacting with customers and municipal officers usually under less than ideal circumstances, • Strong written & verbal communication, • Maintain and update project tracking tools, including Excel spreadsheets, high attention to detail, • Communicate with customers via phone, email, and in person regarding service line investigations., • Support cross-functional teams with documentation and project tracking.Who You Are, • HS Diploma or GED required, • Proficient in Microsoft Outlook for email correspondence, scheduling, and follow-ups, • Ability to manage inbox communications and respond to customer and internal inquiries in a timely manner, • Demonstrated ability to interact with customers in a courteous, patient, and professional manner, • Experience handling questions, concerns, or requests while maintaining a positive customer experience, • Strong attention to detail when researching, updating, and validating service records, • Ability to maintain organized records and ensure information is accurate and up to date* Experience within Operations Support, Utilities, Public Works or realted field will be looked at before all others* If This Sounds Like You, Apply Now! Yoh makes finding and applying for jobs simple. Partner with Yoh to find the right opportunities across multiple industries in the US and UK. Estimated Min Rate: $25.00 Estimated Max Rate: $25.00 What’s In It for You? We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include: • Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week), • Health Savings Account (HSA) (for employees working 20+ hours per week), • Life & Disability Insurance (for employees working 20+ hours per week), • MetLife Voluntary Benefits, • Employee Assistance Program (EAP), • 401K Retirement Savings Plan, • Direct Deposit & weekly epayroll, • Referral Bonus Programs Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh’s hiring clients’ preferences. To learn more about Yoh’s privacy practices, please see our Candidate Privacy Notice:

Assistant Operations Manager Job Description: This job description outlines the general nature and level of work performed by employees within this classification. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Responsibilities: • Assist operations manager with a team of 16 employees across two shifts., • Ensure employees adhere to their schedules and perform their duties effectively., • Serve as the primary point of contact for clients, addressing any concerns or issues promptly., • Monitor and evaluate employee performance, providing feedback and coaching as needed., • Conduct regular team meetings to communicate company policies, updates, and goals., • Assist in training new hires and ensure they understand their roles and responsibilities., • Handle scheduling, attendance tracking, and shift adjustments as necessary., • Ensure compliance with airport regulations and safety protocols., • Maintain records of employee performance, incidents, and other relevant information., • Collaborate with management to develop and implement operational improvements., • Must be able to pass PANYNJ badging requirements. Qualifications: • Must have similar experience managing multiple employees., • Associate or bachelor's in business administration degree is preferred, • Ability to work contingent on schedule & operational needs., • Ability to read, write, speak fluently, and understand the English language., • Must be fluent in written, verbal, and communication skills., • Must be fluent in Excel, Microsoft, outlook, etc. Skills in: Organizing and leading a Team Collaboration and consensus building Analyzing problems and formulating sound conclusions Handling difficult situations with tact and diplomacy Organization and strategic development Written and verbal communication Benefits: 401(k) matching Dental Insurance Health insurance Life insurance Paid time off Vision insurance Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

A global Private Equity firm is seeking an Executive Assistant to support a newly created in their NYC office location. This is a unique opportunity to join a new, evolving team within an established and stable environment. The role will maintain day-to-day administrative tasks for a small team with ability to assist with projects as needed. The firm is in the office 4 days per week and compensation includes base salary, bonus and fully covered benefits! Responsibilities • Calendar management for the team, • Coordinate meeting logistics and prepare meeting materials, • Responding to emails and document requests on behalf of the team, • Organize events and conferences Qualifications • Bachelor's degree or equivalent experience, • 2+ years experience in a similar role, • Proficient in Microsoft Office suite, • Experience in managing multiple priorities, administrative coordination, and logistics, • Well-organized, detail-oriented, ability to multi-task with great follow-up skills, • Strong written and verbal communication skills

Claims Administrative Assistant (Uniondale, NY) HYBRID PURPOSE: Gramercy Risk Management is seeking a Claims Administrative Assistant to join our expanding company. The position will be responsible for supporting services for the claims and litigation teams. We are in search of a candidate to be full-time with prior insurance industry experience. Currently, we look to fill the position in our main office, with some remote capability (3 days in office, 2 WFH). Responsibilities include but are not limited to: • Assure the prompt reporting & inputting of electronic data, • Answering phone calls and emails to provide status updates, explain procedures, and/or answer questions., • Creating, updating, and documenting claim files, as well as entering new loss information into Claims System., • Assisting adjusters with administrative tasks, scheduling, and office mail management., • Reviewing claim forms for accuracy, completeness, and requesting additional information when needed., • Assisting Claims Examiners with verifying policy coverage, and processing payments for claims. REQUIREMENTS and QUALIFICATIONS • Bachelor’s degree or life experience, • At least 3-5 years of experience in Claims Administrative work, • Good telephone demeanor, • Proficient use of a PC and Microsoft Office GRAMERCY RISK MANAGEMENT Gramercy Risk is a rapidly growing New York-based property & casualty insurance company focused on developing and managing programs for specialty classes of business. We take pride in our comprehensive and integrated approach to analyzing and managing risk. Gramercy has extensive in-house experience in the areas of underwriting, claims and litigation management, loss control and risk management, regulatory and compliance, coverage analyses, and business management. The compensation package includes salary commensurate with levels of skills and experience, a comprehensive benefit package including but not limited to: • Medical, • Dental/Vision- Employer paid premium, • STD, LTD, Life Insurance, • 401k with employer match, • Generous PTO and 12 paid holidays Salary: $70,000-$80,000

Executive Assistant - New York City (Midtown) An investment Management firm located in Midtown Manhattan is seeking an Executive Assistant to provide administrative and operational support for a team of investment analysts. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, deadline-driven environment, while representing senior leadership with professionalism and discretion. This role is required to be on-site 4 days/week. Compensation: $115,000-125,000 base • Manage complex and proactive calendar scheduling across multiple time zones for a global team., • Coordinate logistics for internal and external meetings, off-sites, and events., • Prepare and submit expense reports accurately and on time., • Arrange domestic and international travel, including itineraries and accommodations., • Conduct research and generate reports using internal and external information systems., • Provide cross-coverage and backup support to other Assistants and leadership groups., • Bachelor's degree required., • 4-7 years’ experience in an administrative role, within the Financial Services or Asset Management industry required!, • Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, PowerPoint) and willingness to learn new technologies; CorpAxe experience a plus., • Outstanding interpersonal and communication skills, with high reliability, discretion, and professionalism., • Strong organizational, multi-tasking, and prioritization abilities with meticulous attention to detail., • Ability to work under deadlines and adapt to last-minute changes.

Legal Administrative Assistant Archer & Greiner, P.C. is seeking an experienced, full-time Legal Administrative Assistant to join its Hackensack office. This position supports attorneys in a busy litigation practice and requires a high level of professionalism, discretion, and attention to detail. This is a full-time role, Monday through Friday, 9:00 a.m. to 5:00 p.m. We offer a competitive salary, a comprehensive benefits package, and a collegial, team-oriented work environment. Responsibilities This position includes, without limitation, the following core duties: • Provide administrative support to attorneys, including preparation and processing of legal documents, • Manage e-filing in NJ and NY State Courts and the U.S. District Court, • Maintain case files, calendars, and related documentation, • Coordinate deadlines and ensure timely submission of court filings, • Draft correspondence and other legal documents as directed Qualified candidates must have: • Minimum of 3+ years of experience as a legal administrative assistant, • Litigation experience, including e-filing in NJ and NY State Courts and the U.S. District Court, • Proficiency in Microsoft Office applications, • Strong organizational and time management skills, • Strong attention to detail and ability to manage priorities Archer & Greiner, P.C. offers a competitive salary and a comprehensive benefits package. The salary range for this position is $65,000 to $70,000, commensurate with experience. Benefits include: · Medical insurance · 401 (k) plan · Profit sharing · Paid time off · Short-term and long-term disability · Life insurance · Parental leave · Additional benefits, subject to the terms and conditions of each plan. Interested candidates should send resumes to: Christine Ronketty, HR Assistant, Archer & Greiner, P.C., 1025 Laurel Oak Road, Voorhees, NJ 08043 or e-mail . Archer & Greiner, P.C. is an equal opportunity employer: All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Heidell, Pittoni, Murphy & Bach, LLP with offices in New York City, Garden City White Plains, Albany and Shelton, CT, is currently seeking an entry-level legal secretary with a minimum of 1-3 years’ experience with a salary range of $60,000 to $65,000. This position will be located in our NYC office. The hours will be from 10 a.m. to 6 p.m. Essential duties: • Provide secretarial support to assigned attorneys and provide back-up to other attorneys when needed., • Provide back up to the Pleading Coordinator., • Ability to handle pressure, interruptions and multiple projects with changing priorities and deadlines., • Must have experience with State and Federal e-filing and creating Tables of Authorities and Tables of Content., • Must have heavy dictation knowledge., • Proficient use of Microsoft Word, Outlook and MS Teams., • Perform administrative duties, including proofreading and editing all materials for extreme accuracy and clarity., • Knowledge of legal documents and terminology., • Excellent organizational skills with the ability to integrate into a fast-paced, • environment., • Excellent typing skills., • Strong written and verbal communication skills., • Able to grasp new concepts quickly., • Must be reliable.

Experienced Medical Receptionist - Front Desk, Mineola, Long Island. For Premier Private Ophthalmology Office in Mineola, Long Island (11501), adjacent to Long Island Railroad, Mineola Station and NYU Winthrop University Hospital with affiliated practice in the NYC, East Village (close to Stuyvesant Town / Union Square/ less than 1 block to L train), Both offices are beautiful, newly renovated with a positive vibe and teaching environment. This is a great opportunity to join a well-established, growing ophthalmology practice. Experience with insurance eligibility, understanding of billing and credentialing a must. Ophthalmology and Eye Care experience preferred. Competitive starting salary and benefits package come with this part-time (possible future full-time) opportunity. If you are interested, please forward your resume to: and . Applicant must be friendly, energetic, highly organized, and dependable with excellent customer service, computer and administrative skills. The ability to effectively and professionally communicate with patients, co-workers, managers and physicians is critical. Candidates must be able to maintain a professional image in appearance as well as over the phone. Providing courteous and friendly service to all patients while contributing to building a positive work environment is key! ***Ideal candidate is someone who can work (2-4 days/wk) in both offices (Long Island and NYC). Days and times needed include Mon., Tues., Wed., and Fridays with Fridays a priority. Typical shift would be 8:00/9:00AM to 4:00/6:00PM Job Responsibilities include: • Greet patients, patient registration, telephone coverage and appointment scheduling *Multi-task • Ensure patient information is accurate including billing information, • Check patient eligibility and be familiar with in NY insurance carriers including commercial, governmental, Medicare, Medicaid, HMO, etc., • Answer insurance and collection calls from patients, call insurance companies to verify coverage or receipt of claims, call insurance companies to pre-certify procedures, • Inform patients of medical office procedures and policies, • Maintain and manage patient records, • Move patients through appointments as scheduled, • Collect co-pays and payments, • Obtain external medical reports as required by medical professionals, • Complete other clerical duties as assigned, • Ensure reception area is well maintained, neat, clean, and well stocked., • Safeguard patient privacy and confidentiality, • Experience in the medical field and understanding of terminology is desirable., • Ability to work well in a team environment a must., • Being able to triage priorities, delegate tasks if needed, and handle conflict in a reasonable fashion., • Proficiency with reading, writing, and communicating in English., • Proficiency Problem-solving skills to research and resolve discrepancies., • Knowledge of medical terminology likely to be encountered in medical claim, • Special projects when needed., • Great hospitality skills with patients is paramount

Office Assistant Location: New Providence, New Jersey Employment Type: Contractor to Permanent (3–6 month trial period) Work Schedule: 4–5 days per week in office, with optional remote work on Fridays About the Role We are seeking a proactive and organized Office Assistant to support daily office operations and provide administrative support to leadership. This role combines office management, employee engagement, and executive assistance, requiring someone who thrives in a small, dynamic company environment. The ideal candidate is flexible, solution-oriented, and enjoys creating a positive and collaborative work atmosphere. Key Responsibilities Office Support • Support daily office functions and create a welcoming environment for employees and visitors., • Serve as the main point of contact at reception: greet guests, answer office questions, manage mail, and handle shipments., • Be prepared to handle regulatory visits appropriately., • Assist employees with planning office meetings, including site coordination and catering orders., • Manage office vendors, including equipment maintenance and supply orders., • Coordinate with building management on issues like temperature, cleaning, and other facilities needs., • Create new hire badges, conduct office tours, and review office procedures., • Assist in organizing company-wide events, executive meetings, off-sites, office lunches, team activities, and holiday parties., • Foster a positive and collaborative office culture., • Provide proactive administrative support to leadership, including calendar management and resolving scheduling conflicts., • Coordinate domestic and international travel; assist with expense reporting., • Schedule recurring meetings, prepare agendas, and distribute meeting materials., • Manage purchase orders, process invoices, and assist with financial administration tasks., • Support recruitment efforts by scheduling interviews, coordinating candidate travel, and providing onsite support., • Prioritize competing tasks and act proactively to address organizational needs., • Serve as a versatile team member, contributing to special projects and covering gaps as they arise., • Anticipate problems, take initiative, and provide solutions before issues escalate., • Collaborate with other office admin team members to maintain an efficient and positive workplace. Requirements Education & Experience • Bachelor’s degree preferred., • 5+ years of experience in office coordination/management., • 2+ years of experience in an administrative support role., • Positive, can-do attitude with a willingness to help others., • Self-starter with a “roll up your sleeves” mentality., • Strong written and verbal communication skills., • Proficient in Microsoft Office, Teams, and advanced Outlook calendar management., • Excellent interpersonal skills with the ability to build relationships across the organization., • Highly organized with strong multitasking and prioritization abilities., • Ability to work independently and collaboratively., • Trustworthy and discreet with confidential information., • Flexible and adaptable to handle ad-hoc tasks as needed., • Able to lift boxes and office supplies over 30 lbs

A distinguished, multi-state law firm headquartered in New York City is seeking a sharp, experienced Legal Executive Assistant to join its top-ranked transportation regulatory and administrative law practice. This role is a temp-to-hire opportunity supporting senior leadership and legal professionals who operate at the intersection of law, policy, infrastructure, and international transit. This position will play a critical role in managing complex executive schedules, coordinating legal operations, and handling robust domestic and international travel arrangements—often on short notice. The ideal candidate will have public sector legal experience, especially in New York State government, and a strong understanding of local, state, and administrative structures and civics. Key Responsibilities: • Manage high-volume scheduling and calendar coordination for senior attorneys., • Plan and execute complex travel logistics, including international travel, multi-leg itineraries, visas, and compliance with government protocols., • Draft, proof, and prepare correspondence, reports, and legal documents., • Serve as the primary liaison for interdepartmental coordination and external stakeholders., • Maintain organized legal files and databases, both electronically and in hard copy., • Assist with project tracking and the preparation of presentations, memos, and internal communications., • Provide reliable backup administrative support to multiple attorneys as needed., • Coordinate logistics for meetings, hearings, and public agency interactions., • Support executive needs with discretion, confidentiality, and strategic judgment., • Be available for work outside traditional business hours, including evenings and weekends, as required. Required Qualifications: • Bachelor’s Degree preferred., • Minimum 3 years of experience as an executive assistant in a legal or public sector environment., • Demonstrated familiarity with New York State and municipal government structures, agencies, and administrative procedures., • Proven ability to coordinate international and high-level domestic travel., • Advanced proficiency in Microsoft Office (especially Outlook, Excel, and PowerPoint)., • Exceptional time management, organizational, and multi-tasking skills., • Clear and professional written and verbal communication. Highly Desirable: • Legal administrative experience in a public agency, court system, or state/local office., • Paralegal training or legal assistant certification., • Experience interacting with government counsel, regulatory bodies, or transportation authorities., • Flexibility for significant overtime, including nights and weekends. Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Company Description Apex Car & Limousine Service Inc. is a dedicated provider of reliable, high-quality transport solutions. Committed to excellent customer service, we specialize in offering seamless and timely transportation experiences. Our company takes pride in maintaining a professional and efficient environment for both our clients and team members. Apex operates with a focus on innovation, safety, and top-notch service, ensuring a dependable and smooth journey for each customer. Role Description This is a full-time, on-site Dispatcher role located in Brooklyn, NY. The Dispatcher will be responsible for coordinating and managing the scheduling and routing of vehicles to meet client requests efficiently. Duties include monitoring vehicle locations, communicating with drivers for updates and instructions, addressing customer inquiries, and ensuring timely resolutions for scheduling issues. The Dispatcher will play a key role in maintaining operational consistency and client satisfaction. Qualifications • Proficient communication and customer service skills to effectively interact with clients and drivers, • Strong organizational, time management, and attention to detail abilities, • Familiarity with scheduling software and technology for dispatch operations, • Problem-solving and decision-making skills to address unexpected challenges or emergencies, • Ability to work effectively in a fast-paced, dynamic environment, • Availability to work flexible shifts, including weekends and holidays as needed, • Prior experience in dispatching or logistics is preferred, • Experience with LimoAnywhere or a comparable TMS is a strong advantage

Our law firm is seeking a professional legal secretary to oversee a range of administrative and secretarial tasks. As the legal secretary, your principal goal is to support attorneys by performing a range of clerical duties including attending court proceedings, researching case information, scheduling meetings, and filing legal documents. In addition to being an excellent written and verbal communicator, the ideal candidate will be polite and professional. To be successful in this role, you should possess an in-depth knowledge of legal procedures and terminology. Responsibilities: • Provide secretarial support to one or more lawyers at the firm., • Edit and proofread all legal documents., • Maintain attorney calendar by scheduling conferences, depositions, and meetings., • Welcome clients and conduct initial screenings of new clients., • Go to court proceedings and type minutes., • Organize all legal documents and ensure they are updated., • Ensure all court documents are in order and filed before deadlines., • Answer emails and phone calls, and when necessary, redirect calls., • Research and authenticate important case information., • High school diploma or equivalent qualification required., • Associate degree in legal studies or related field., • A minimum of 3 years’ experience in a similar role., • In-depth knowledge of legal documents and terminology., • Skilled with MS Office., • Excellent time-management and organizational skills., • Good written and verbal communication skills.

THE CLIENT We’re partnering with a leading global investment firm renowned for its exceptional reputation, high standards, and people-first culture. The New York office is a key hub with strong connectivity to London and global leadership. Their workplace and administrative teams are polished, collaborative, and highly valued. THE ROLE The firm is seeking an Office Manager to oversee the daily operations of the NYC office and deliver a seamless, white‑glove employee experience. This is a high‑visibility, relationship‑driven role partnering closely with senior leadership and global teams. Key duties include: • Leading and developing a small receptionist team, • Overseeing day‑to‑day office operations, vendors, and conference optimization, • Ensuring health & safety compliance, • Supporting ESG initiatives and maintaining carbon reporting, • Handling office projects including fit‑outs, refurbishments, and moves, • Acting as the NYC liaison for London/global leadership, • Delivering a proactive, polished service experience for all stakeholders THE CANDIDATE The ideal candidate is polished, proactive, and thrives in a fast‑paced, high‑performance environment. This person enjoys being at the center of a business and brings a thoughtful, collaborative approach. Requirements: • 10+ years’ experience in office operations or office management, • Experience working in financial services, • Strong communicator comfortable with navigating ambiguity, • Highly organized, solutions-focused, and team‑oriented, • Tech‑savvy; Microsoft Suite proficiency required THE COMP/BENEFITS • $160 - $180k base salary, • Hybrid 4/1 schedule, • Outstanding benefits, including:, • 100% covered medical, dental & vision (including dependents), • 4% 401(k)/Roth match, • 23 PTO days + 12 holidays, • Discretionary bonus Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together

Mad Science of Long Island brings education and entertainment to thousands of children each year though after-school programs, preschool programs, in-class workshops, camps, parties, shows/assemblies, and special events. Responsibilities: We are looking for a teacher, instructor, or performer who is energetic, organized, motivated, and creative person to assist in the day-to-day operations of the best STEM activities provider on Long Island! The ideal candidate takes enthusiastic ownership of wearing multiple hats including office administrator, brand ambassador, event planner, and teaching. This position also plays a key role in the interview and hiring process, orientation training for new employees, and brand marketing strategies. Must Be: • Friendly, assertive and able to work independently., • Self-motivated with exceptional time management skills., • Extremely organized, detailed oriented, and able to focus during hectic and busy times of year., • Able to manage multiple projects simultaneously and switch from one task to another with ease, due to the diversified nature of the position., • Able to work well under pressure with attention to detail., • Comfortable speaking and presenting in front of large and small groups of adults and children alike. Must Have: • Excellent phone voice and customer service ability as the front line for all interactions between potential and current clients and the company., • Strong interpersonal skills with the ability to effectively communicate both verbally and in writing., • Skilled with computers, good Microsoft Office skills including Word and Excel. Knowledge & experience with a CRM a plus., • Strong organizational skills, ability to handle multiple tasks and ability to use good judgment in performing conflicting demands and managing priorities., • Ability to uphold a professional and comfortable atmosphere throughout the office and in all aspects of their role., • Own transportation. Office staff at times may play the role of an instructor as needed, so the ability to transport equipment is necessary for this position. Job Duties: • Answer and direct phone calls, respond to inquiries by text or email., • While answering the telephone, emails and other inquiries during the day it is also their responsibility to maintain the Customer Relationship Manager (CRM) program and all filing systems (physical and digital) within the office., • From time to time, candidate may be given the responsibility for the management and/or supervision of one or more of these areas of business: After School Programs, Summer Camps, Workshops and other special programs., • Maintain collaborative relationships with the schools’ administration, PTAs/PTOs, Public Libraries, Rec. Centers and other agencies as appropriate. Handle relationships with parents as necessary through regular communication., • Maintain flow of paperwork throughout the office., • Confirm new jobs that are starting for the following week., • Maintain reports – provide management with alerts when registration attendance is low., • Assure the quality of programming through job orientation, regular staff supervision, program evaluation, staff training, etc., • Sales Support - answer questions regarding current customer accounts; follow up with sales regarding needed information to ensure contracts are set up accurately and in compliance., • Marketing Support - Develop and maintain social media groups (i.e., Facebook, Instagram); post and maintain content; utilize Constant Contact for all workshop marketing efforts both for e-blasts and registration; create email campaigns., • Coordination – Help organize critical school events, parent coordination, and special projects, • Moderate lifting of portable teaching bins may be required (about 30 pounds) Education and Experience Requirements: • College degree preferred, • 2-3 yrs prior admin or customer service experience, • Teaching experience is a big plus. Salary: • $47,000 to $52,000 starting salary.

Our client is a top tier FinTech firm in Manhattan, and they are looking for an organized and motivated Recruiting Coordinator to join the team. Responsibilities: • Work closely with candidates, recruiters, and stakeholders of all levels to schedule and confirm interviews., • Keep hiring teams and candidates informed throughout each stage of the recruiting process., • Identify opportunities to improve recruiting processes and lead the execution and implementation of those enhancements., • Support the planning, setup, and on-site participation for recruiting events, including conferences and career fairs., • Build, maintain, and nurture relationships with candidates. Qualifications: • 1+ years of recruitment support at a financial services firm is strongly preferred, • Candidates with 1+ years of HR/Admin experience in a fast-paced, coporate environment will also be considered, • Bachelor's degree is required, • Exceptional communication skills, both in verbal and written interaction The annual base salary range is $80,000 to $100,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

About Us Pride Health is a minority-owned healthcare staffing firm that connects skilled clinical and non-clinical professionals with leading hospitals and healthcare organizations nationwide. As part of Pride Global, we deliver flexible workforce solutions while supporting quality patient care and career growth for healthcare professionals. Job Summary We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires discretion, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key point of contact for internal and external stakeholders, ensuring smooth operations and effective coordination across teams. Key Responsibilities • Provide high-level administrative support to executives, including calendar management, travel arrangements, and expense reporting., • Draft, edit, and proofread correspondence, presentations, and reports., • Coordinate and schedule meetings, prepare agendas, and take accurate meeting minutes., • Manage confidential information with discretion and professionalism., • Assist in project management and follow-up on action items to ensure deadlines are met., • Facilitate communication between executives, staff, and external partners., • Support special initiatives, events, and organizational activities as needed., • Maintain organized filing systems, both physical and digital, for easy access to documents. Required Skills & Qualifications • Bachelor’s degree or equivalent combination of education and experience., • 3+ years of experience in an executive support or administrative role., • Excellent written and verbal communication skills., • Strong organizational, time management, and multitasking abilities., • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools., • Ability to exercise sound judgment and maintain confidentiality., • Professional demeanor with strong interpersonal skills. Preferred Qualifications • Experience supporting C-level executives., • Knowledge of healthcare or staffing industry operations., • Project coordination or event management experience. Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors. Equal Employment Opportunity Pride Health is an Equal Opportunity Employer. We are committed to creating an inclusive and diverse workplace and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by federal, state, or local law.

A well-known and growing Personal Injury Law Firm in New Jersey is actively seeking an experienced full-time Bi-lingual Receptionist. Key Responsibilities:  Answer and manage a high-volume, 10-line phone system promptly.  Route calls to appropriate staff members with accuracy.  Greet visitors in a professional manner and maintain a tidy reception area.  Provide basic administrative support including scanning, filing, sort incoming/outgoing mail, etc. Requirements:  Minimum 5 years experience of managing a multi-line phone system.  Exceptional verbal communication skills and a cheerful phone demeanor.  Proficiency in Microsoft Word, Outlook, Excel  Filevine is a plus Hours: 9:00 – 6:00 Mon-Thurs, Friday 9:00-5:00pm  Competitive salary  401K matching  Full medical  Paid Vacation

Workday Recruiter | Contract & Permanent | GQR Global Markets 🏢 Company: GQR Global Markets 💼 Division: Workday Practice GQR is a trusted leader in Workday® staffing and a Certified Workday Partner, supporting clients across the full Workday lifecycle—from implementation and optimization to advisory and long-term strategic hiring. We are growing our dedicated Workday Practice and are looking for an experienced Workday Recruiter to support both contract and permanent hiring across HCM, Financials, and the broader Workday ecosystem. This is a true 360 recruitment role where you will own relationships with both clients and candidates, delivering mission-critical Workday talent across enterprise programs, transformation initiatives, and post-production support. What You’ll Do • Recruit Workday functional, technical, and project resources across contract and permanent positions, • Support Workday implementations, upgrades, optimizations, and advisory projects, • Build and manage relationships with enterprise clients, SI partners, and end customers, • Develop a strong network of Workday-certified consultants (HCM, Financials, Payroll, Integrations, Security, Reporting, etc.), • Own the full recruitment lifecycle: sourcing, screening, interviewing, offer management, and onboarding, • Identify new business opportunities and pitch GQR’s Workday staffing and advisory solutions, • Act as a market expert and trusted advisor within the Workday space Why GQR • Certified Workday Partner with Implementor & Pro certifications, • Access to Workday-led training and certification pathways, • Base salary + tiered commission structure (2.5%–37.5%) + quarterly bonuses, • Comprehensive benefits (health, dental, vision, 401k), • Flex PTO, sick days, and volunteer days, • Award-winning Learning & Development program, • Meritocratic career progression and leadership opportunities, • Global client exposure and collaboration, • Incentive trips, performance rewards, and team events About GQR GQR is an award-winning global talent acquisition and talent technology firm specializing in high-growth, high-impact markets. We partner with the world’s most innovative organizations across Healthcare, Life Sciences, Technology, Financial Services, and Legal.

Highly regarded private investment firm located in the heart of NYC, is seeking a dedicated Assistant with 2+ years of experience out of a fast paced, financial services firm, to support a small team of extremely successful and high-profile Investment professionals. Partner and act as true extension of team. Manage intricate calendars and meeting schedules. Organize domestic and international travel, process expenses Conduct research and prepare meeting materials. Must be confident and reliable, and possess exceptional computer skills including Concur, Salesforce, Outlook and Excel. Bachelor’s degree required, out of an accredited university with a cumulative GPA of 3.0.

Personal Travel Assistant As the Founder’s travel assistant, you are the operational heartbeat that keeps business, travel, and personal life moving in perfect sync. Roughly 50 % of your time will be spent on the road, escorting the principal door‑to‑door across global itineraries while orchestrating every checkpoint, villa stay, luggage transfer, shipment, and VIP experience. You will curate hard‑to‑find dining and cultural discoveries, secure last‑minute reservations and elite access, and re‑engineer plans at a moment’s notice—all while ensuring travel companions receive seamless support. When not traveling, you become the trusted household and communications hub: maintaining the US residence, directing vendors and staff, stocking essentials, and relaying real‑time priorities to internal teams. From sourcing specialized equipment to handling everyday errands, you anticipate needs before they surface, delivering comprehensive personal support that frees the Founder to focus on high‑impact decisions. Success in this role demands impeccable planning, high‑pressure agility, and a service mindset that turns complexity into effortless continuity. Core Responsibilities1 — Travel & On-Site Coordination (≈ 50 %) • Plan + Escort: Build complex itineraries; accompany the founder door-to-door, smoothing every checkpoint, connection, and driver hand-off., • Villa & Staff Sourcing: Locate exceptional villas or short-term homes, negotiate rates, and hire chefs, housekeepers, and drivers as required., • Luggage & Equipment Coordination: Manage the movement of a significant volume of personal baggage and sensitive medical gear across commercial flights, private charters, and helicopters; maintain detailed inventories and provide live status updates until everything is safely in place., • Package & Supply Dispatch: Oversee a steady stream of shipments—from household items to time-critical supplies—originating from the principal’s residences or vendors; arrange reliable routing, navigate customs, and ensure delivery even in challenging or remote locations., • Streamlined Sourcing & Delivery: Anticipate, obtain, and coordinate the secure, on‑time arrival of whatever the principal requires—ranging from specialized gear to everyday essentials—while deftly managing availability, regulations, and complex global logistics., • Guest Facilitation: Handle all logistics, reservations, and on-site essentials for accompanying friends,guests, and business associates, ensuring every companion’s requirements are met seamlessly., • Experiential Scouting & Curation: Identify and vet exceptional, under‑the‑radar restaurants, cultural venues, and activities—far beyond mainstream guides—to deliver truly memorable, highly refined experiences in every destination., • High‑Pressure Agility: Re‑engineer flights, lodging, ground transport, and agendas when plans change with little warning; maintain composure and deliver complete, high‑quality alternatives within tight time frames., • Elite Access & Reservation Management: Leverage an international network of concierges, restaurateurs, and event coordinators to secure last‑minute tables, invitations, and VIP credentials that are typically unavailable to the public., • Central Liaison & Communication Hub: Act as the principal’s day‑to‑day point of contact, relaying real‑time updates, shifting priorities, and approvals to internal teams, household staff, and external vendors so everyone stays fully aligned and able to execute without delay., • Comprehensive Daily Assistance: Own the full spectrum of routine personal support—anticipating needs, running essential errands, keeping schedules and equipment ready, and maintaining everyday comforts—so the principal can stay wholly focused on strategic priorities.2 — Residence & Household Management (≈ 50 %), • Home Base: Oversee routine maintenance, vendor scheduling, and upgrades for the principal’s primary residence; keep inventories current and the home “arrival-ready” at all times., • Lifestyle Details: Stock pantries to personal dietary specs, coordinate medical appointments, renew documentation, and remember special dates and preferences., • Vendor Liaison: Translate the founder’s wishes into clear directions for chefs, stylists, contractors, and luxury-service providers worldwide., • Expense & Record Keeping: Capture receipts, manage petty-cash floats, and prepare concise spending summaries for accountants with strict confidentiality.

Our client, a leading global financial services firm, is seeking a bilingual (English/Portuguese) Receptionist to support front-of-house operations and ensure a seamless, high-touch office experience. This is a temporary position with the potential to convert to a permanent role. Responsibilities: • Greet all incoming guests and maintain a polished, professional front-of-house presence, • Coordinate video conferences and meeting requests across international teams, • Manage conference room calendars, including time zones, participants, and special requests, • Answer and route incoming calls on main phone lines, • Coordinate with internal teams to support onsite meetings and events, • Set up and break down meeting rooms, including catering, • Maintain cleanliness and organization of conference rooms, kitchen, and reception areas, • Partner with janitorial staff to restock pantry and office supplies, • Organize shipping, messenger services, and incoming/outgoing deliveries, • Print and bind presentations and materials as needed, • Provide guests with beverages and general hospitality support, • Assist with video conference setup and troubleshooting, • Provide backup reception coverage for additional office locations as needed, • Maintain inventory of office and pantry supplies, • Liaise with building security for guest check-in and ID access, • Identify and report equipment or facility issues, • Provide administrative support to various departments as needed Requirements: • Fluency in Portuguese, • Bachelor’s degree preferred, • Impeccable professional demeanor appropriate for a front-office environment, • Strong communication and interpersonal skills, • Positive, team-oriented attitude, • Ability to multitask and problem-solve in a fast-paced setting, • Proficiency in Microsoft Office, • Flexibility to accommodate varying hours as needed

National Law Firm Human Resources Manager Hackensack, NJ Office Salary:$125K - $175K Hybrid Schedule: 2 days remote per week National Law Firm is searching for a dynamic Human Resources Manager to oversee Firmwide HR operations, drive recruiting and staffing strategies, support employee relations, and partner closely with leadership on key people initiatives. What You’ll Do • Lead HR operations and enhance policies & processes, • Manage recruiting, hiring, and retention efforts, • Oversee staffing levels and supervise support staff, • Handle employee relations and conflict resolution, • Partner on benefits administration & leave management, • Maintain accurate job descriptions and HR documentation, • Bachelor’s degree or equivalent HR experience, • 4+ years of HR experience in a law firm/professional services setting, • Strong communication, analytical skills & attention to detail, • HR certifications (SHRM/PHR/SPHR) a plus, • Solid understanding of law firm operations and Microsoft Office DNA Partners - National Executive Search 25+ Years Strong. Excellence Delivered. Trust the Process. This is the DNA Partners promise—today and every day. #DNAPartners #StaffingLeaders #ExecutiveSearch #HiringMadeSimple

Who We Are We are a team of motivated, engaged, and exceptionally talented self-starters, willing to roll up our sleeves and do what is necessary to get the job done. If you are interested in joining this dynamic team and have a passion to learn, develop, and want your experience to make an immediate impact, please apply. To find out more about us, please visit our website: What We Offer We offer an environment of continuous development and growth with a thriving company culture, exceptional colleagues, and exceptional benefits. Our benefit package includes: • Hybrid work options available and flexible hours, • Excellent health insurance, • No employee cost for dental and vision insurance, • Paid holidays and generous paid time off, • Professional development opportunities, • Educational assistance opportunities, • Multiple retirement plan options with company contribution, • Short-term and long-term disability coverage, • Flexible spending account with company contribution, • Life Insurance, • 529 College Savings Program, • $300 Wellness Reimbursement What You’ll Do At LIPA The Administrative Assistant assists in fulfilling LIPA’s purpose of clean, reliable, and affordable electric service for our customers on Long Island and the Rockaways by providing administrative support to ensure efficient operation of the office, supporting management and staff with a variety of tasks. This position is responsible for assisting with all administrative functions, including scheduling, filing, copying, and maintaining organization and cleanliness throughout the office, as well as other various tasks, for all employees. Provide primary administrative support to departments outside of the CEO’s office. Partner with and act as a backup for requests and responsibilities by the administrative team. Essential Job Functions include: General Administrative Duties • Perform administrative and staff support duties for the organization; receive and respond to correspondence; receive and direct visitors; maintain contact lists and perform other duties as assigned, • Cover the front reception desk and telephones when required, • Provide information by answering questions and requests, • Carry out administrative duties such as filing, typing, copying, binding, scanning, etc., • Handle sensitive information in a confidential manner, • Receive, sort, and distribute the mail, • Provide general support to visitors Calendars and Scheduling • Prepare, schedule, coordinate and organize meetings as required, including scheduling of attendees, conference room reservations, presentation preparation, room preparation, and preparation and distribution of meeting materials and minutes, • Maintain and coordinate calendars and appointments, • Coordinate travel calendars, approvals and arrangements Document Preparation • Prepare reports, research, and create and present materials, • Assist in the preparation of regularly scheduled reports Preparing and Maintaining Procedures • Maintain computer and manual filing systems, • Develop and maintain office and administrative procedures, • Develop and update administrative systems to make them more efficient, • Performs other duties as assigned What We Need: • High School Diploma or equivalent, • Two (2) years of administrative assistant experience to successfully perform the job duties and responsibilities, • Proficient in MS Office and computer programs such as Microsoft Word, Power Point, Excel, and Outlook, • Skilled in typing, • Excellent verbal and written communication skills, • Meticulous attention to detail and problem-solving skills, • Strong organization and planning skill, • Strong interpersonal skills, • Excellent time management skills and ability to multitask and prioritize, • Working knowledge of office machinery, • Ability to maintain confidentiality of information, • Ability to perform work independently and with others, • Ability to multi-task, prioritize and meet deadlines, • Demonstrated ability to provide exceptional customer service, • Skilled in exercising sound judgement, • A proven ability to establish credibility and maintain effective working relationships with a broad range of internal and external contacts across all organizational levels Salary Range: • $54,000 - $66,000 How You Can Apply: Interested parties should submit their cover letter and resume to: Gary Martens, Director, Human Resources and Administration, at . LIPA is an equal opportunity employer. All people with disabilities are encouraged to apply. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Gary Martens, Director, Human Resources and Administration.

Administrative Assistant (Forensic Engineering Office) Atlantic Professional Services, Inc. () Location: In-Person | Nutley, NJ Employment Type: Full-Time Compensation: $18 – $25/hour (commensurate with experience) + benefits About Atlantic Professional Services, Inc. Atlantic Professional Services, Inc. is an engineering and consulting firm specializing in forensic investigations, expert reporting, and technical analysis. Our work supports legal professionals, insurance carriers, and property stakeholders who rely on clear, accurate, and well-documented findings. We operate as a small, highly professional team where precision, responsiveness, and accountability matter. Every report, communication, and interaction reflects directly on our reputation. About the Role We are seeking a highly organized and dependable Administrative Assistant to serve in the operational backbone of our office. This is not a task-based administrative role. This position requires someone who can take ownership of office processes, maintain structure in a fast-moving environment, and ensure that communication, scheduling, and documentation are handled with accuracy and professionalism. You will work closely with engineers and leadership, supporting time-sensitive projects where attention to detail is critical. Key Responsibilities • Serve as a point of contact for clients, attorneys, and partners, maintaining a professional and polished presence, • Assist in coordinating schedules, site inspections, and meetings for engineering staff, • Prepare and format technical reports and correspondence for clarity, consistency, and professionalism, • Maintain and organize case files, reports, and documentation across digital platforms, • Track project timelines, documentation flow, and administrative deliverables, • Manage office communications (email, phone, document routing) with a high level of responsiveness, • Support leadership with administrative coordination and day-to-day operational needs, • Maintain and improve office systems to support efficiency and accuracy Qualifications • 2+ years of administrative experience in a professional office environment, • Experience supporting engineering, legal, construction, or other technical/professional services strongly preferred, • Ability to work independently and manage responsibilities with minimal supervision, • Strong written communication skills, including document formatting and editing, • High attention to detail when reviewing reports and handling documentation, • Excellent organizational and time management skills, • Professional judgment in handling sensitive or client-facing information, • Proficiency in Microsoft Office (Word, Excel, Outlook) and cloud-based file systems (Google Drive, Dropbox) What We’re Looking For This role is best suited for someone who: • Takes pride in accuracy, organization, and follow-through, • Is comfortable being a trusted, go-to resource in a small office, • Communicates professionally and confidently with clients and partners, • Thrives in an environment where quality and reliability matter, • Values stability and long-term contribution over short-term roles Benefits • Health insurance, • Paid time off, • Consistent Monday–Friday schedule (35 hour/week), • Stable, professional work environment Additional Information This is an in-person position based in Northern New Jersey. To apply: Please include a brief note describing your experience supporting a professional services team (engineering, legal, construction, or similar) and your approach to managing multiple priorities in a small office environment.

Overview A leading investment firm is seeking a highly experienced Executive / Personal Assistant to support its CEO in a true right-hand capacity. This is a critical, high-trust role that blends executive support with personal coordination, requiring sound judgment, discretion, and the ability to operate at pace in a demanding environment. The position is based in New York City and requires five days per week in-office presence. The Role Working in a one-on-one partnership with the CEO, this individual will serve as a central point of coordination across both business and personal matters. The role requires constant prioritization, proactive problem-solving, and the ability to anticipate needs before they arise. You will act as a gatekeeper and liaison to senior leadership and external stakeholders, ensuring seamless communication and execution across a wide range of responsibilities. This is a highly visible position that plays a key role in enabling the CEO to operate efficiently and effectively. Key Responsibilities • Manage a complex and ever-changing calendar, ensuring alignment with strategic priorities, • Coordinate detailed domestic and international travel, including itineraries, logistics, and supporting materials, • Serve as a primary point of contact between the CEO and internal/external stakeholders, including senior leadership, • Act as a gatekeeper to the CEO’s time, managing competing priorities with sound judgment, • Handle sensitive and confidential information with the utmost discretion, • Draft and manage correspondence, presentations, and other materials on behalf of the CEO, • Track and drive follow-ups on key initiatives, ensuring timely execution, • Support both business and personal matters with equal efficiency and professionalism, • Anticipate needs, identify potential issues, and proactively implement solutions Profile • 10+ years of experience supporting senior executives, ideally within financial services or a similarly fast-paced environment, • Demonstrated ability to manage high-volume, high-pressure workflows with precision and composure, • Exceptional organizational skills and attention to detail, • Strong written and verbal communication skills, • High level of emotional intelligence and professional maturity, • Proven ability to handle confidential matters with discretion and sound judgment, • Proactive, resourceful, and comfortable operating independently, • Advanced proficiency in Microsoft Office and related tools Additional Details • Location: New York City (5 days in-office), • Compensation: $200,000 – $300,000 base, plus competitive benefits

Legal/Administrative Assistant – Purrington Moody Weil LLP (), a corporate transactional law firm, is seeking a legal/administrative assistant for our New York office. Duties will include document preparation and management, research, word processing, billing, filing, phone answering, mail, errands, administrative/support responsibilities and general office management. Full time, 100% in-person position; hours are 8:15 AM to 5:15 PM with paid overtime. Target start date is May 18, 2026, with some flexibility. Requirements include college degree with outstanding academic performance, professional appearance, excellent communications skills, strong typing and Microsoft Office skills, positive attitude, attention to detail and ability to work well within a team. Applicants must be authorized to work for any employer in the U.S. without employer sponsorship. We are unable to sponsor or take over sponsorship of employment visas at this time. $58K plus bonus. Full benefits, including health insurance and 401(k). Please send cover letter, resume and academic transcript to Chrysia Edano via email at .

Estate Administration Paralegal (Full-Time) We are seeking a highly experienced Estate Administration Paralegal to join our client's sophisticated practice. This role is ideal for a detail-oriented professional with a strong background in trust and estates who is looking to play a key role in supporting attorneys and delivering exceptional client service. Position Overview The Estate Administration Paralegal will support attorneys in all aspects of estate and trust administration, from initial client intake through final distribution. The ideal candidate will bring at least 6+ years of hands-on experience in estate administration and demonstrate the ability to manage multiple matters independently in a fast-paced environment. Key Responsibilities • Assist attorneys with all phases of estate and trust administration, • Prepare and file New Jersey inheritance tax returns and federal estate and gift tax returns, • Draft estate and trust accountings, • Coordinate probate filings and maintain communication with Surrogate’s Court, • Gather, organize, and analyze financial records and asset information, • Assist with estate funding, asset transfers, and beneficiary distributions, • Communicate directly with clients, financial institutions, and advisors, • Track deadlines and ensure timely completion of all filings and administration tasks, • Maintain accurate and organized case files and documentation, • Support attorneys with correspondence, document preparation, and client updates Qualifications • Minimum of 6 years of estate administration experience required, • Strong knowledge of trust and estates law and procedures, • Experience preparing NJ inheritance tax returns and federal estate/gift tax returns, • Experience drafting estate and trust accountings, • Excellent organizational, analytical, and problem-solving skills, • Exceptional attention to detail and ability to manage multiple matters simultaneously, • Strong written and verbal communication skills, • Ability to work both independently and collaboratively in a team environment, • High level of professionalism and client service orientation What We’re Looking For • A proactive, reliable professional with a strong work ethic, • Someone who can take ownership of matters and follow through with minimal supervision, • A team player who is committed to delivering high-quality work, • A candidate who thrives in a client-facing, detail-driven environment Why Join Us • Collaborative and supportive team environment, • Opportunity to work on sophisticated estate matters, • Competitive compensation and benefits package, • Long-term growth potential within the firm

Legal Secretary Renown Global Law firm has a great opportunity for someone with a very strong legal skills and experience to be a Legal Assistant/Legal Secretary. This position requires prior experience as a legal assistant within a large general practice law firm. Candidates whose experience is primarily in personal injury or immigration law will not be considered, as this background does not align with our client’s requirements. Responsibilities Include: • Draft, edit, and prepare correspondence, court documents, charts, spreadsheets, reports, expense reports and other documents; proofreading of legal documents, • Expert proficiency in creating Tables of Authorities (TOA) and Tables of Content (TOC), • Arrange, organize, and coordinate internal and external events, meetings, appointments, conferences, travel arrangements, and catering, • Maintain schedules and calendars, • Handle incoming mail and other materials, • Answer, transfer phone calls, take and communicate messages, • Maintain filing systems, • Assist in assembling binders for case teams, • Support assigned attorneys, paralegal staff, and at times all attorneys as needs arise, • Assist with maintaining general firm office supplies, including pantry supplies, • Assist with ECF filings in various courts including multiple districts and circuits Qualifications Include: Associate's Degree or higher required Minimum of 2 years of practical litigation support experience

Innovative Driven is currently seeking a Controller to join a collaborative team at one of our most prestigious law firm clients! This full-time and hybrid (3-4 days in office and the rest remote) in the Summit, NJ office. RESPONSIBILITIES: • Manage accounts receivable and accounts payable functions, including collections oversight, vendor payments, disbursements, and expense reimbursements., • Monitor firm bank accounts and financial activity, ensuring proper financial recordkeeping and reporting., • Facilitate payroll processing and commission tracking in coordination with external providers as needed., • Support administration of employee benefits related to finance, including coordination of the firm’s 401(k) plan., • Oversee all financial operations of the firm, ensuring accuracy, efficiency, and strong internal controls across finance-related functions., • Manage the firm’s client onboarding process, including conflict checks, opening new client matters, and generating engagement letters., • Oversee and maintain the firm’s timekeeping and billing systems, including administration of the timekeeping platform and management of billing cycles and invoicing processes., • Provide financial reporting, budgeting, and forecasting to firm leadership to support operational planning and decision-making. REQUIREMENTS: • Experience managing billing, accounts receivable, accounts payable, payroll coordination, and financial reporting., • Prior experience in a finance leadership role within a law firm or professional services environment strongly preferred., • Demonstrated knowledge of law firm or professional services billing practices and financial operations.

Company Description Valley Tree & Landscape Service, Inc. is based in Long Beach, New York, We are a Woman's based enterprise,, family owned, small construction company established in 1979. Role Description This is a full-time on-site position for a General Office Manager. The General Office Manager will oversee day-to-day office operations, ensure the efficient functioning of administrative processes, and maintain smooth coordination across teams. Responsibilities include managing and scheduling crews, maintain emails and contract files for commercial and residential clients. Qualifications • Proficient in Office Administration and Administrative Assistance, • Strong Communication and Customer Service skills, • Well-organized with attention to detail and ability to multitask, • Proficiency in standard office software Microsoft Office Suite, • Proficiency with QuickBooks, • Previous management or leadership experience is a plus, • Fast paced environment, • 5 years minimum experience

Sales & Recruiting Manager – IT & Non-IT Staffing EdHike | Iselin, NJ (Remote) | Independent Contractor (1099) until first placement Are you a closer who thrives on building relationships, filling roles fast, and earning what you’re truly worth? EdHike is expanding its US staffing operations and seeking a high-performance Sales & Recruiting Manager with uncapped earning potential — no capped salary here. What You'll Do • Win new clients and build long-term relationships across IT and Non-IT sectors, • Manage full-cycle recruitment: source, screen, submit, close, • Lead client and vendor communications end-to-end, • Drive placements and grow your own book of business What You Bring • 5+ years US staffing sales & recruitment experience, • Established US/Canada client and candidate network, • Strong communication, negotiation, and closing skills, • Hands-on experience with ATS/CRM and job boards (Ceipal, LinkedIn, Dice, Monster, etc.) 💰 Incentive Structure (Verified Activity) • Candidate submission: 10 qualified/month → $500/month, • Client interview: Confirmed by both parties → $250/interview, • Successful placement: Candidate joins + payment received → $1,000/placement, • High performer bonus: 3+ placements/month → $2,000 bonus, • Client outreach responses: 10 new/month → $500/month, • Recruiter referral: Active 3 months → 25% of their monthly payout, • Social media posts: 10 posts/month → $250/month 💰 Earn From Day One — Activity Pays, Not Just Placements Unlike commission-only roles, EdHike pays for consistent activity from month one: submissions, interviews, outreach, and referrals. Example: Month with No Placements • 50 candidate submissions → $2,500, • 10 interviews scheduled → $2,500, • 10 client responses → $500 Example: Month with 3 Placements • Same activity payouts as above +, • 3 successful placements → $3,000 How It Works • Engagement: 1099 contractor until first verified placement. Post-placement, EdHike may offer a W2 Director role., • Tools: LinkedIn Recruiter, Dice, ATS, and marketing support from day one., • Equipment: Bring your own device., • Taxes & Benefits: Contractor responsible for own taxes, health insurance, and statutory obligations., • Termination: Either party may end with 7 days notice; all earned commissions paid. ⚠️ Legal Transparency: This is not employment. No employer-employee relationship is created. W2 transition is discretionary and requires separate agreement. 6-month non-solicitation applies post-engagement. If you’re a proven performer who wants to earn without limits — let’s talk.

Job Posting: Investment Operations Associate – Alternative Investments, Structured Notes & SMAs Location: Parsippany NJ Employment Type: Full-Time Department: Operations About the Role We’re looking for a detail‑oriented, proactive Operations Associate to join our team. The Investment Operations Associate will be responsible for managing SMA order workflows across the firm, including long/short strategies, ensuring accurate and timely execution. In addition to SMA responsibilities, this role provides secondary support for Alternative Investment order processing, helping maintain smooth operational coverage across hedge funds, private equity, private credit, and other alternative vehicles. This role is central to ensuring that client investment instructions are executed accurately, efficiently, and in alignment with internal controls and industry regulations. You’ll collaborate closely with advisor teams, custodians and keep our SMA & Alternative Investment workflows running smoothly. Primary Responsibilities – SMA Order Management • Serve as primary point of contact for internal teams regarding Operations and order workflow, • Process and monitor SMA orders, including long/short strategies, ensuring accuracy and timely execution, • Ensure each SMA account is fully and accurately configured with the appropriate features and restrictions, including portfolio margin, options trading permissions, and other strategy‑specific settings., • Reconcile trades, resolve exceptions, and maintain accurate records, • Support ongoing improvements to SMA workflows and operational controls Secondary Responsibilities – Alternative Investments & Structured Notes • Provide backup support for Alternative Investment order processing, including subscriptions, redemptions, capital calls, and distributions, • Assist with documentation review, custodian coordination, and internal approvals, • Maintain data integrity across internal systems for alternative holdings, • Support periodic reporting and audit requests related to Alternatives Qualifications: • Bachelor’s degree in finance, Economics, Business Administration, or a related field;, • Minimum [2] years of experience in client service, operations, or a similar role within the financial services industry, with a focus on separately managed accounts (long/short), alternative investments (private equity, hedge funds, real estate, etc.) and/or structured products., • Experience with AQR (SMA), CAIS, iCapital and Crystal Capital is a significant advantage., • Proficient in investment research tools and CRM software., • Excellent communication and interpersonal skills, with a client-centric approach., • Strong analytical and problem-solving skills with exceptional attention to detail., • Detail-oriented and capable of managing multiple projects simultaneously in a fast-paced environment. Certifications (Preferred, but not required): • Series 65, or other relevant financial industry certifications, are a plus but not required. Work Environment: • This role is a full‑time, in‑office position. Compensation & Benefits: • Comprehensive benefits package including medical, dental, vision, 401(k), and paid time off (PTO)., • Opportunities for career growth and development within the firm.

Compass Healthcare Consulting & Placement is conducting a search for an experienced RN, Registered Nurse Administrator for Operations in an Assisted Living Facility located in Riverdale, NY. Qualified candidate will oversee ALP staff including nursing, clerical and paraprofessionals including HR, Coordination and Intake Staff. Qualified candidate will have prior Healthcare Operations experience within an Assisted Living Program, will be a team player who is able to work with other executive level staff. Please Apply Now for Immediate Consideration. Medicaid Assisted Living Facility providing Assisted Living Program (ALP) services to an adult dependent population in Long Island, NY. Administrator who can support a collaborative team approach through providing guidance, and a continued commitment to excellence in resident satisfaction. Top candidates must have extensive knowledge in Long Term Care, strong management skills, and address business from a creative and compassionate point of view. Qualifications: • Active RN License and Registration in NY State, • Bachelors in Nursing, • Two (2) years of related work experience acceptable to the NYS Department of Health (DOH), Medicaid Assisted Living experience, preferred, • 2 years of which includes related supervisory experience which includes managing payroll, budgeting, staffing, and employee development., • Candidates must possess and demonstrate a high degree of leadership, organizational ability, and communication skills, • Minimum qualifications of an Bachelor’s degree from an accredited college or university Duties include: • Maintain a high degree of resident satisfaction and retention through consistent delivery of high-quality services, • Provide leadership for staff and residents including proactively solving problems and resolving issues and administer annual resident satisfaction survey, • Ensure buildings, grounds and property are up to company standards through the oversight of preventative maintenance systems and programs, and frequent inspections that meet company standards of excellence, • Create and maintain an atmosphere of stability where the personal dignity of residents is maintained, • Represent the facility and the company to governmental agencies, professional organizations, community groups and other appropriate public agencies/groups, • Census – Manage census including admissions and discharges., • Collections – Oversee and ensure timely collections of resident income and room & board (R&B)., • Staffing – Responsible for hiring, interviewing, and overseeing staffing needs. Competitive compensation package with salary up to $120,000 - 130,000 for qualified individuals, including medical insurance, PTO, and more. Qualified Candidates Please Apply Now for Immediate Consideration