Trabajos Office & Admin en Estados Unidos - Page 8

We are now at interview stage for this position. While the role remains visible, we are not progressing new applications at the moment Executive Personal Assistant Location: New York City I’m looking to connect with exceptional Executive PAs to support two principals located in New York City. This is a rare opportunity to join a fast‑paced, entrepreneurial household with a clear growth trajectory into a future Chief of Staff role. The position blends 70% private support with 30% business EA responsibilities, working closely with the existing Executive Assistant. As the family office grows, this role is intended to evolve into a broader operational and strategic position, sitting above both the business and personal EA functions. The Role Private & Household Support (70%) • Provide seamless private PA support across household coordination, scheduling, personal admin, errands, and lifestyle management, • Liaise with household staff, nannies, contractors, and external suppliers, • Manage last‑minute changes and shifting priorities with calm, solutions‑led efficiency, • Support family logistics, appointments, reservations, gifting, and personal projects Business EA Support (30%) • Partner with the principals other EA to coordinate diaries, meetings, and logistics across time zones, • Assist with light business administration, meeting preparation, and follow‑up, • Support the principals during travel cycles and periods of increased business activity, • Ensure information flows smoothly between NYC and London Future Growth – Chief of Staff Pathway • Opportunity to take on broader operational oversight as the family office expands, • Potential to manage and mentor additional support staff (business EA, personal EA), • Increasing involvement in planning, coordination, and cross‑functional communication, • Trusted advisor role to the principals as responsibilities scale Who This Suits • Someone with a strong corporate EA foundation and proven private PA experience, • A candidate who thrives in entrepreneurial, high‑energy households, • Someone proactive, solutions‑led, and able to anticipate needs before they arise, • A confident communicator who can build trust quickly with both principals, • Experience in digital media, creative industries, or high‑growth environments is highly advantageous, • A candidate with the ambition and capability to grow into a future Chief of Staff role Package 🗓️ Start date: ASAP 📍 Location: Manhattan, NYC 🏢 Work pattern: 5 days a week, split between the office and the family home 🕰️ Hours: 9am–6pm, with presence required where the principals are based that day ⌛ Flexibility: Occasional out‑of‑hours responsiveness needed ✨ Package: Circa $150,000 with flexibility depending on experience

Office Manager New York, NY | Full-Time Salary $105k - $145k + Bonus Hours 9am - 6pm Our client, a global investment firm, is seeking an experienced Office Manager to oversee the daily operations of its New York office. This role is ideal for someone who thrives in a fast-paced, professional environment and enjoys creating a polished, well-run workplace experience for employees and visitors alike. The Office Manager will manage other administrative team members in the NY office, play a key role in ensuring smooth office operations, support senior leadership, coordinate logistics, and maintain a welcoming, high-functioning workspace. Key Responsibilities Office Operations & Workplace Management • Manage day-to-day office operations, including reception, meeting coordination, guest management, and mail/shipping logistics, • Prepare conference rooms and office spaces for internal and external meetings, including catering and audiovisual setup, • Maintain office organization, supplies, and equipment while coordinating repairs and facility needs, • Serve as a liaison with building management, vendors, and service providers, • Coordinate deliveries, office access, and building service requests, • Oversee vendor relationships and manage service contracts for the office, • Support office growth by coordinating onboarding logistics for new hires, including workspace and equipment setup Administrative & Executive Support • Provide administrative support to senior team members, including calendar management and meeting coordination, • Book conference rooms and coordinate in-person and virtual meetings, • Arrange domestic and international travel, including flights, hotels, and transportation, • Prepare travel itineraries and ensure team members are equipped for meetings, • Track business expenses and prepare expense reports, • Assist with document formatting and presentation preparation using Microsoft Office Events & Team Support • Coordinate internal meetings, team events, and office gatherings, • Assist with conference registrations and networking event logistics, • Maintain office hospitality, including catering, snacks, and office provisions Qualifications • 5+ years of experience in office management, workplace operations, or business administration, • Experience supporting senior leaders or executive teams in a professional services environment, • Strong organizational skills with the ability to manage multiple priorities simultaneously, • High level of professionalism and strong interpersonal communication skills, • Excellent attention to detail and sound judgment, • Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook), • Bachelor’s degree or equivalent professional experience preferred What Our Client Offers Salary Range: $105,000 – $145,000 (depending on experience) • Competitive compensation and a comprehensive benefits package, • Bonus, • Medical, dental, and vision coverage, • 401K with employer Match, • Very Generous PTO, • A collaborative, team-oriented work environment within a globally connected organization Interested in learning more? Apply directly on LinkedIn! • Please note that quoted salary ranges are not guarantees of what the final salary offers might be. Variables include years of work experience, industry-specific experience, education level, etc. to be considered!

Location: 100% Onsite NYC Office Work Schedule: M-F 9am-6pm Compensation: $45-$58/hr Our client is a healthcare-dedicated investment firm that is committed to creating value and integrating global resources. Headquartered in Singapore with offices in New York, Shanghai, Beijing, Hong Kong, and Korea, and presences in Boston, San Diego, San Francisco, London and Tokyo. They focus on platform-building, buyout, credit, and growth-focused opportunities across multiple core areas within the healthcare sector, including pharmaceutical and biotech, medical technology, and healthcare services. RESPONSIBILITIES • Coordinate and process of executive domestic and international travel arrangements and monitor ongoing logistics for all designated business travelers using company policies and tools to ensure travel efficiency, • Organize internal and external meetings and conference calls (i.e. scheduling meetings with professionals from all other offices, including preparation of materials and general hospitality, catering), • Office management, including onboarding support and occasional IT support. Support Investor Relations and Marketing of the US team; help with the preparation of marketing materials & RFP, • Manage calendars and make appropriate Outlook invitations, • Update and revise internal team documents, spreadsheets, and databases, • Provide phone support by screening calls, taking phone messages, transferring phone calls to appropriate parties, and arranging conference calls, • Organize receipts, prepare and file expense reports; working with the finance team as needed for timely payments, • Coordinate with office staff on team-wide responsibilities, • Maintain confidentiality of all sensitive and confidential issues, • Assist in a wide variety of projects and other reasonably related duties as assigned, • The role may be required to undertake additional work and duties commensurate with the candidate’s skills, ability, and position QUALIFCTIONS & EXPERIENCE • At least 5 years’ experience in an investment bank, asset management, or corporate environment supporting senior executives, • Bachelor’s degree strongly preferred, • Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel), • Expense reporting (Helios System), • Complex calendar management, • International and Domestic travel planning, • Great service-orientation and to be a good team-player, highly organized, responsive, proactive mindset, details-oriented, and willingness to go the extra mile, • Excellent communication and interpersonal skills; possess the ability to work in a fast- paced environment independently, • Proficiency in other languages an added advantage At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale. Benefit offerings and eligibility are based on employment status and applicable plan terms. If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment. We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations. Work authorization: At this time, we are unable to offer employment sponsorship.

Our client is a prestigious financial services firm in Manhattan, operating in a hybrid schedule. Responsibilities include but are not limited to: • Effective interactions with senior executives, • Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues, • Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars., • Preparing and submitting all expense reports on a timely basis, • Editing and updating pitch decks, • Personal assistant duties as assigned, • Ad hoc projects Qualifications: • Bachelor’s degree is strongly preferred, • 5+ years of administrative experience at a financial services firm, • Exp supporting an IR team is stongly preferred, • Strong communication skills, both written and verbal, • Corporate Access exp is a plus The annual base salary range is $90,000 to $150,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

SUMMARY OF POSITION: This position is responsible for (i) leading the Legal & Compliance Department (“NYLCD”) in the implementation and continued development of compliance programs for the Company, (ii) providing oversight of the master data management (“MDM”) function for the Company, and (iii) providing paralegal assistance to the NYLCD and staff attorneys. In-person work at the assigned office location is a regular component of this role’s responsibilities. This role will report to the General Manager of the NYLCD and Chief Compliance Officer of the Company. ESSENTIAL FUNCTIONS: • In-person work at the assigned office location is a regular component of this role’s responsibilities. Compliance: • Assume primary responsibility for reviewing compliance forms and filings submitted to the NYLCD in accordance with the Company’s Code of Conduct, Anti-Corruption Policy, and Anti-Corruption program. Advise employees if modifications are needed or additional forms required., • Communicate with business and administrative departments to ensure compliance forms are submitted accurately and reviewed in a timely manner., • Make recommendations to either approve or deny transactions based on compliance risk profile., • Coordinate communications (i) between the NYLCD and the Tokyo Compliance unit, and (ii) NYLCD and the subsidiaries and affiliates in the Americas Region on compliance matters, as required., • Assist NYLCD in the administration of compliance training to employees through e-learning or live training, including newly acquired group companies., • Interact with the New York Internal Audit and Accounting Departments to source raw data necessary to validate compliance with the Anti-Corruption procedures., • Assist with the investigation of complaints received by NYLCD and preparation of reports for management., • Review of legal documentation to ensure inclusion of anti-corruption clauses. Master Data Management • Supervise NYLCD’s MDM group, which is responsible for data entry into SAP for new customers, vendors, products, materials and employees., • Manage and supervise part-time staff responsible for actual data entry tasks and act as emergency backup as needed., • Communicate with administrative and business teams within the Company on MDM matters, • Review and revise MDM manuals from time to time Paralegal: • Assist with paralegal matters, as assigned, including notarizing documents, obtaining apostilles, preparing share certificates, and conducting litigation and bankruptcy searches., • Preparation and review of non-disclosure and confidentiality agreements, corporate governance documents and other standard agreements under the supervision of attorneys., • Assist with special projects, as assigned. POSITIONS REPORTING TO THIS EMPLOYEE: • Part-time MDM staff (2 total). EDUCATION, EXPERIENCE AND SKILLS REQUIRED: • Minimum six years’ experience preferable., • Proficient in SAP, Concur, Microsoft Office (e.g., Microsoft Word, Microsoft Excel, and Microsoft PowerPoint)., • Paralegal certificate preferred, or interest in obtaining paralegal certificate., • Prior compliance experience preferable., • Ability to demonstrate flexibility and work as a member of a team., • Must possess strong analytical skills, meet deadlines and maintain confidential information., • Demonstrate a cooperative attitude, strong verbal and communications skills with clients and co-workers.

Summary The Legal Administrative Assistant (‘LAA’) provides high-level administrative and secretarial support to lawyers, paralegals, and administrators in various practice groups. The LAA may also provide billable and non-billable legal support as determined by the attorneys. This position requires a person who has strong communication, organizational and time management skills with the ability to work with a team and independently. Job Duties The following are essential job duties and responsibilities of the Legal Administrative Assistant.This list is not exhaustive, and other duties may be assigned as necessary. • Provides word processing and document production services. Utilize office services support as appropriate., • Drafts correspondence, having knowledge of common documents for applicable departments.For example, in litigation; pleadings, complaints, subpoenas, interrogatories, deposition notices, pretrial orders., • Proofreads all documents produced for correct formatting, spelling, and grammar, and ensures that all attachments, exhibits, or enclosures are intact., • Prepares documents for mailing with special attention given to completeness of enclosures, etc., • Files court documents electronically., • Handles time entry and client billing, including electronic billing. Manages the process to ensure timely completion., • Understands requirements of the New Business Intake (NBI) software and completes process accurately and promptly, interfacing with billing attorney as necessary., • Ability to extract appropriate billing information as requested., • Organizes files and databases; maintain documents, both paper and electronic. Understands procedures to make files inactive and to recall inactive files., • Attends to calendars and meeting management as required, ensuring all arrangements are complete, including any travel arrangements., • Processes reimbursement requests., • Dockets case/matter deadlines. Keeps attorneys apprised of deadlines., • Tracks attorneys’ CLEs., • Provides back‑up assistance to other administrative assistants and staff members as required. Experience: 3-5 years of administrative experience in a law firm or legal services industry. Knowledge/Skills and Abilities: • Advanced proficiency with Microsoft Office Suite; WORD, Excel, PowerPoint; familiar with current version of software. Ability to execute advanced formatting; table of contents, table of authority., • Knowledge of legal software and processes; time & billing, expense, scanning, PDF, etc., • Excellent knowledge of grammar, spelling and punctuation., • Legal writing skills, knowledge of legal terminology., • Knowledge of office equipment such as multi-function devices, telephones, facsimiles, etc., • Strong oral and written communication skills., • Strong customer service orientation. Essential Physical Demands • Ability to sit for extended period of time and use a keyboard and other office machinery. The target base pay range for this role in New York is $60,000-$75,000 and is dependent on experience and other relevant factors, including geography.

We are seeking a highly experienced, professional, and proactive Executive Assistant (EA) | Project Manager to provide direct support to our SVP of D&C & our NY Team. This is a high-impact role requiring exceptional organizational skills, discretion, and global business acumen. The ideal candidate is a seasoned EA with 5+ years of experience, capable of managing a dynamic schedule, coordinating high-level communications, and handling sensitive business matters with diplomacy and efficiency. This position requires someone who can anticipate needs, problem-solve independently, and support an executive operating at the highest levels of global business. This role requires flexibility to work outside of standard business hours, including early mornings, evenings, and occasional weekends, to support the SVP, of D&C & NY Teams work needs and travel schedules. Key Responsibilities Executive Support & Business Coordination • Manage complex global scheduling and email communications across multiple time zones., • Serve as the SVP, of D&C & NY Teams primary point of contact, filtering and prioritizing communications from senior executives, clients, and board members., • Draft and edit high-level correspondence, presentations, and reports for executive meetings and industry engagements., • Handle confidential and strategic business matters with the utmost discretion., • Where needed, schedule and attend meetings on behalf of the SVP, of D&C & NY Teams, taking minutes and ensuring follow-ups are completed. Travel Management • Plan and coordinate all aspects of international and domestic travel, including flights, hotels, ground transportation, visas, and itinerary balancing., • Monitor and adjust travel schedules in real time to accommodate last-minute changes., • Stay informed of visa regulations, travel restrictions, and international business protocols., • Proactively manage travel-related costs while maintaining efficiency and service quality. This includes evaluating booking options, running cost comparisons, understanding fare rules and change implications, negotiating where possible, and leveraging relationships with airlines, hotels, and travel service providers to optimize itineraries, costs, and support. The EA is expected to take initiative to balance cost, flexibility, and executive needs when making or adjusting travel arrangements. Project & Financial Coordination • Track and manage business expenses and budget and resource allocations for executive travel and operational needs., • Support executive-level initiatives by coordinating internal projects and ensuring timely execution., • Apply strong cost awareness and judgment when managing executive travel and related expenses, proactively identifying opportunities for cost optimization and escalation when trade-offs or approvals are required. Administrative & Office Management • Oversee light office administration for the New York office, including supply inventory and vendor coordination., • Oversee execution of contracts, • Oversee onboarding of Vendors and work with Vendor registration to ensure they are set up properly, • Manage monthly expense reports on behalf of SVP of D&C with accuracy and in a timely manner, • Highly organized and detail oriented. Demonstrated ability to track and handle multiple priorities simultaneously, with a mindset of nothing slipping through the cracks despite frequent interruptions., • Ability to take initiative and anticipate needs by thinking a week, month and quarter ahead, rather than a day or two. Demonstrated ability to make accurate and timely administrative judgments, while remaining professional under pressure. Knows when to make decisions themselves and when to "escalate" Ad Hoc Responsibilities • Support special projects, strategic initiatives, and new business opportunities as they arise., • Assist in the organization of high-profile events, speaking engagements, and industry conferences., • Take on additional duties at the request of the SVP, of D&C & NY Team to support evolving business needs. Qualifications Required Experience & Capabilities • 5+ years of executive support experience, • Proven ability to manage high-profile stakeholders, global clients, and senior leadership teams., • Deep familiarity with travel logistics, including multi-leg itineraries, visas, and protocol considerations., • Demonstrated experience handling highly confidential, sensitive, and privileged information at the executive and board level. Technical & Professional Skills • Highly organized, proactive, and detail-oriented, with strong problem-solving abilities., • Exceptional written and verbal communication skills; ability to draft and edit professional correspondence., • Technologically savvy with strong proficiency in MS Office Suite (PowerPoint, Excel, Outlook, Word)., • Ability to create and edit high-quality presentations and reports. Soft Skills & Professional Traits • Experience using global calendaring tools, virtual meeting platforms, and expense management systems., • Polished, and professional demeanor—capable of handling high-pressure situations with discretion., • Independent thinker with a proactive mindset—able to anticipate needs and take initiative., • Strong judgment and decision-making skills—able to prioritize effectively in a fast-paced environment., • Customer service-oriented approach—ensuring seamless interactions between the SVP of D&C and Vendors Good‑Faith Salary Range • $79,400 - $93,800

Summary Food52 is seeking an Office Manager who will oversee daily administrative functions and business logistics to ensure efficiency, productivity, and maintain a functional work environment. Responsibilities & Duties • Administrative Management: Oversee daily operations, including front-office duties, scheduling, record-keeping, and facility maintenance., • Process Efficiency: Optimize office procedures to increase productivity, reduce waste, and ensure compliance with company policies., • Resource & Supply Control: Manage inventory, procurement of office supplies, and equipment maintenance., • HR & Staff Support: Assist with onboarding, training, and administrative tasks., • Previous experience as an Office Manager or a similar role., • Exceptional ability to prioritize tasks, manage time, and handle multiple projects., • Proficiency in office software (MS Office, Google Workspace), • Strong verbal and written communication skills., • Bachelor’s degree in Business Administration, Management, or a related field or an equivalent amount of career experience preferred., • Strong understanding of vendor management and procurement., • Knowledge of health, safety, and compliance regulations. Schedule Hybrid schedule of 3-4 days per week in our office in the Brooklyn Navy Yard, but subject to change on a week to week basis depending on the needs of the business. Salary Range $60,000 - 70,000 The range provided is based on what we reasonably expect to pay for this job as of the time of posting. The actual salary offered will be determined based on multiple factors, including but not limited to the candidate’s relevant experience, job-related knowledge, skills, geographical location, and other job-related factors permitted by law. EEO Statement Food52 is proud to be an equal opportunity workplace, providing equal employment and advancement opportunities to all team members. We evaluate candidates without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics as required by law and as a matter of our company values.

We are seeking a Billing Coordinator to support our finance team with the preparation and processing of client invoices. This role is ideal for a detail-oriented professional with experience in billing, preferably within a professional services or law firm environment. The position will help ensure billing operations continue smoothly during a transitional period. Key Responsibilities • Prepare, review, and process client invoices in accordance with attorney and client guidelines, • Coordinate with attorneys and staff to ensure accurate time entry and billing narratives, • Ensure compliance with client billing requirements, including LEDES and e-billing submissions where applicable, • Review pre-bills and assist with edits prior to final invoice submission, • Monitor billing deadlines and follow up on outstanding items, • Maintain accurate billing records and documentation, • Assist with billing reports and support the accounting team as needed Qualifications • Prior experience in billing or legal billing preferred, • Familiarity with e-billing platforms and LEDES formats is a plus, • Strong attention to detail and organizational skills, • Ability to manage multiple priorities in a fast-paced environment, • Proficiency with Microsoft Excel and billing software, • Strong communication skills and ability to collaborate with attorneys and staff Position Details • Immediate start preferred, • Competitive hourly rate based on experience

Office Manager (4 Days Onsite) Experience Required: 8+ years Industry Requirement: Financial Services Schedule: Four days per week in-office Location: New York City About the Role We are seeking an experienced, highly organized Office Manager to oversee day‑to‑day office operations and support a smooth, efficient workplace experience. This individual will play a key role in managing facilities, coordinating vendors, supporting leadership, and ensuring that office operations run seamlessly. Financial Services experience is required, and prior involvement in an office buildout is a strong plus. Key Responsibilities Office Operations & Administration • Manage daily office operations and ensure a professional, welcoming environment., • Oversee facilities needs including maintenance, supplies, space planning, and equipment., • Serve as the main point of contact for all office-related inquiries and issues., • Manage relationships with all vendors (cleaning, IT, security, contractors, supplies, etc.)., • Coordinate service scheduling, contract renewals, and budget oversight., • Assist with office buildouts, renovations, or relocation projects., • Coordinate with architects, contractors, and leadership teams as needed., • Provide administrative support to leadership as needed., • Oversee or mentor junior administrative staff (if applicable)., • Manage office calendars, shipping, mail, and inventory., • Coordinate meetings, visitors, catering, and in‑office events., • Ensure compliance with office safety and security protocols., • 8+ years of office management or administrative operations experience., • Financial Services experience is required (banking, asset management, private equity, hedge funds, fintech, etc.)., • Experience managing vendors, facilities, and day‑to‑day office logistics., • Prior experience with office buildouts or expansions strongly preferred., • Strong communication, problem-solving, and organizational skills., • Comfortable working onsite four days per week., • Ability to thrive in a fast-paced, professional environment.

Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Administrative Assistant to provide administrative support to its investment team. The ideal candidate will be organized, proactive and collaborative. Job Details COMPANY: Investment Management POSITION: Administrative Assistant LOCATION: Midtown, New York HYBRID: 3 days in the office and 2 days WFH HOURS: 8:30am-5:30pm with flexibility to work after hours as required COMPENSATION: $110k-$135k DOE + Discretionary Bonus + Overtime + Great Benefits Responsibilities Enable the success of our investment team by providing critical administrative support, including: • Calendar & conference management, • Travel & expenses, • Data management Requirements • Must have 2-5 years of experience preferably out of Finance/Consulting/Legal, • Ability to work independently and as a team member, • Exemplary time management skills and the ability to identify and anticipate needs, • Detail-oriented self-starter with the ability to handle and prioritize multiple tasks

Executive Assistant- Contract Title: Executive/Administrative Assistant Location: New York, NY (Hybrid) Schedule: 9:00 AM – 6:00 PM Start Date: Immediate Duration: Through September 2026 (with potential to convert to permanent) Pay Rate: $41/hr We’re seeking an experienced Administrative Assistant with executive-level support experience for a long-term contract opportunity with a prestigious global investment management firm in NYC. This is an excellent opportunity for a polished, detail-oriented professional looking for stable, high-visibility work through at least September 2026, with the potential to convert to a permanent role. What You’ll Do • Provide seamless administrative support to executive and senior-level professionals, • Manage complex calendars and scheduling with precision and attention to detail, • Coordinate domestic and international travel arrangements, • Track, organize, and process expense reports (Concur experience a plus), • Partner closely with other EAs to coordinate internal and external meetings, • Assist with presentations, reporting materials, and CRM data entry, • Handle ad-hoc projects and provide administrative backup as needed What We’re Looking For • Bachelor’s degree required, • Minimum of 3+ years of administrative experience in a fast-paced corporate environment, • Prior experience supporting executives in financial services or professional services strongly preferred, • Several years experience with travel coordination, • Exceptional organizational skills with the ability to manage competing priorities, • Strong communication skills and a client-service mindset, • High level of discretion, professionalism, and attention to detail, • Proficiency with Microsoft Office; experience with Concur and CRM tools a plus, • A proactive, adaptable attitude – no task is too small Work Environment • Must be able to work onsite 5 days per week for the first two weeks to shadow the current EA, • After onboarding, the role will follow a hybrid schedule (minimum 3 days in office, more as needed)

Military Student Onboarding Manager for the Office of Military and Veterans’ Services Who We Are MissionWise partners with colleges, universities, foundations and others to increase enrollment, completion and career readiness of students who are active-duty military, veterans, or military family members. Our Mission: Transforming the educational journeys of military-affiliated students to further their lives of commitment and service. Who we Need MissionWise seeks an experienced individual with a strong admissions background and/or enrollment coach expertise to serve veteran and dependent students at the Office of Military and Veterans’ Services (OMVS) within Fordham University. Summary of Duties • Provide 1:1 coaching to veterans and dependents from the moment they are admitted to the university and throughout their academic lifecycle, • Run orientation events to provide expert onboarding advice, and manage onboarding communications for new students based on a deep understanding of the steps required for students to receive military/veteran benefits and related services, • Provide recommendations and advice to help military-connected students successfully enter or re-enter an academic environment to include coaching them to a strong start at Fordham University in an effort to drive first term student success and retention, • Help students troubleshoot onboarding problems while serving as an advocate and liaison within the university, • Prioritize, and when needed, escalate students showing signs of high risk to your manager and to appropriate university and pre-vetted applicable resources to support their short and long term success, • Collaborate with colleagues to design standard onboarding plans for veteran students, then stand up the systems and curriculum required to support them, • Identify and implement ongoing improvements as the military connected student community grows, • Identify opportunities for professional development, • Partner with admissions offices to provide a “white glove” handoff to the correct departments.Requirements, • Ability to work independently and prioritize tasks., • Excellent people skills, ability to collaborate and solve problems, • Mission-minded commitment to positive outcomes for veterans and their families, • A systems thinking orientation, with a desire to build new ones, • Ability to work in the U.S., • Proficient skills and working knowledge of or comfort with cloud-based and computer software systems, including word processing, spreadsheets, presentation, and team communication applications, • Bachelor’s degree required, • Direct connection to the military strongly preferred, • Prior experience in admissions or recruitment, and/or success coach in a university or military setting is a plus, ideally working with U.S. military veterans Salary • $80-90K Location • In-person preferred, with the possibility of up to 3 days a week remote. Travel between Fordham’s Rose Hill and Lincoln campuses will be required. Additionally, travel to other locations connected to Fordham and to military-connected sites may occasionally be required. Why join MissionWise? • MissionWise is a thriving organization, purpose-built to serve veterans and their family members who are going back to school and making a transition to civilian employment, • Grab an opportunity to shape veterans’ experiences and to design a system that scales, right from the beginning, • Work alongside dedicated, talented team members who want you to succeed, • Work with a team fully dedicated to supporting military veterans and their families, • Competitive pay and benefits Other important Details • While employed by MissionWise, this position reports directly to the Senior Director of Military & Veterans’ Services at Fordham University, • MissionWise is a proud member of the Department of Defense's Military Spouse Employment Partnership, which supports military spouse employment, • MissionWise is a distributed organization. We have team members as far away as New York, California and New Zealand, • MissionWise is an equal opportunity employer

Job Title: Senior Executive Assistant (C-Suite Support) Location: Bronx, NY Schedule: Monday–Friday, 8:00 AM – 5:00 PM (flexibility required based on executive needs) Compensation: $110,000–$125,000 base + bonus Position Overview We are seeking an experienced Executive Assistant to provide dedicated, high-level support to a C-Suite executive, with potential secondary support to another senior leader. This role requires organizational skills, and the ability to anticipate needs before they arise. The ideal candidate is proactive, detail-oriented, and confident operating independently while managing complex schedules, executive priorities, and sensitive information. This is strictly corporate executive support — no personal assistance responsibilities. Key Responsibilities • Manage complex executive calendars, scheduling, and priority alignment, • Coordinate domestic travel logistics, itineraries, and expense reporting with precision, • Plan and execute leadership meetings, offsites, internal events, and executive retreats, • Serve as a liaison between the executive and internal/external stakeholders, • Anticipate scheduling conflicts or logistical challenges and resolve them proactively, • Prepare meeting materials, briefing documents, and track follow-up actions, • Maintain strict confidentiality regarding business and personnel matters, • Provide occasional after-hours support for events, travel, or executive needs, • Offer secondary support to an additional senior leader as business needs evolve Qualifications • 8+ years of experience supporting senior leaders or C-suite executives in a corporate environment, • Proven ability to manage multiple high-level priorities with minimal oversight, • Strong experience supporting executive meetings and planning corporate events or offsites, • Exceptional organizational skills and attention to detail, • High emotional intelligence and professional presence with senior leadership, • Advanced proficiency in Microsoft Office and standard business tools, • Ability to remain composed, professional, and solutions-oriented under pressure Compensation & Benefits • Base Salary: $110,000–$125,000 (commensurate with experience), • Annual Bonus, • Retirement: Profit-sharing contribution + 401(k) match, • PTO: Company holidays, personal/sick time, and negotiable vacation

Trustpoint is proud to partner with a well-respected, mid-sized law firm in their search for a Legal Administrative Assistant on a direct hire basis in their Midtown office. This hybrid role will support attorneys and administrative teams by providing high-level clerical, administrative, and coordination support in a fast-paced legal environment. Responsibilities: • Provide general administrative support including calendar management and maintaining attorney contacts, • Coordinate meeting logistics including room reservations, client hospitality, and AV setup, • Meet and greet clients and assist with in-office meeting coordination, • Track expenses, prepare expense reports, and manage corporate card activity, • Arrange domestic and international travel for attorneys, • Respond to internal requests and provide timely administrative support, • Proofread legal documents and correspondence upon request, • Perform scanning, copying, binding, filing, and other document management tasks, • Prepare legal documents, correspondence, and assist with electronic filings, • Format documents, finalize filings, and prepare tables of contents (TOCs), • Create and maintain client and matter files, including engagement letters and intake forms, • Assemble binders and other legal materials as needed, • Track attorney bar admissions, court admissions, and CLE requirements, • Conduct light research including court filings, case information, and related materials, • Enter attorney time into timekeeping systems and assist with contract attorney tracking, • Review and edit prebills and draft corresponding cover letters, • Provide occasional administrative support on personal matters for partners, • Offer backup support to other administrative staff as needed, • Assist with special projects and additional duties as assigned Qualifications: • Associate’s degree preferred, • 2+ years of experience in an administrative or clerical role in a law firm required, • Strong written and verbal communication skills, • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems, • Strong organizational skills and attention to detail, • Ability to manage multiple tasks and priorities in a fast-paced environment, • Ability to work both independently and collaboratively with attorneys and staff, • Professional demeanor with the ability to build strong working relationships Qualified and interested candidates are encouraged to submit a resume for immediate consideration. Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Business Operations Associate Location: New York - In Office, Full Time (no WFH) Company Overview CoverRight is an insurance technology (‘insurtech’) startup on a mission to make Medicare more accessible to the 60 million Medicare beneficiaries across the country. We help the 10,000 people retiring every day make one the most complex but important decisions as they age into retirement – finding the right health insurance. What We Are About CoverRight's pace and intensity is not for everyone. Intelligence is table stakes. To succeed here, you need extreme speed, ownership, and flexibility. Our best team members don’t wait for direction. They internalize the mission, define the problem, design the solution, and deliver outcomes that are faster and better than expected. We are a tight-knit, scrappy, high-performance team. We move quickly, take calculated risks, and execute relentlessly — while caring deeply about our customers and each other. We have ambitious growth goals and are looking for people who can move mountains to get things done. About the Business Operations Associate !! Expect to be on call 7 days— this is NOT a 9–5 Mon-Fri role. !! << We are seeking a highly motivated Business Operations Associate to join our team. The successful candidate will have a background in startup operations, strategy, corporate development, investment banking, consulting, or M&A transaction services, and will play a critical role in supporting our business operations. You will work closely with the CEO, Head of Strategy & Operations and Head of Partnerships on high priority tasks related to day-to-day management of the business. This role is ideal for someone who wants to operate at the center of a high-growth startup and eventually step into senior leadership. Responsibilities: • Conduct market research and analysis to support business decision-making, • Develop financial models and perform financial analysis, • Assist in the preparation of presentations and marketing materials to partners, • Collaborate with senior management to create and implement business strategies, • Facilitate the management of sales operations including sales team KPIs, • Manage project timelines and coordinate with team members to ensure timely completion of deliverables, • Communicate with clients and stakeholders to provide project updates and address any issues or concerns, • Perform other duties as assigned by senior management Requirements: • Bachelor's degree in business, finance, management or a related field, • At least 3 years+ of consulting, investment banking, startup operations, strategy or corporate development., • Strong analytical and problem-solving skills, • Proven track record of owning and delivering complex, multi-stakeholder projects, • Exceptional organizational and project management skills — able to operate effectively in chaos, • High emotional intelligence - able to navigate personalities, conflict, and senior stakeholders, • Relentless ownership mindset - you do what it takes to get the job done

About Wakefern Wakefern Food Corp. is the largest retailer-owned cooperative in the United States and supports its co-operative members' retail operations, trading under the ShopRite®, Price Rite®, The Fresh Grocer®, Dearborn Markets®, Fairway Markets®, Gourmet Garage®, Di Bruno Brothers®, and Morton William® banners. Employing an innovative approach to wholesale business services, Wakefern focuses on helping the independent retailers compete in a big business world. Providing the tools entrepreneurs need to stay a step ahead of the competition, Wakefern’s co-operative members benefit from the company’s extensive portfolio of services, including innovative technology, private label development, and best in class procurement practices. This role works between the hours of 2:00pm-10:30pm. About You As a member of the Keasbey Logistics Team, the Logistics Administrative Clerk will be responsible for performing various essential administrative functions in support of warehousing operations. These include, but are not limited to, data entry for receiving, store invoicing and delivery administration receipts. Additionally, the Logistics Administrative Clerk will provide the necessary service to warehouse operations when needed and fulfill any request for retail, perishable and grocery warehouse operations. This position supports a 7 day operation and works directly with the Supervisory team to provide seamless product workflow to 400+stores. Core Functions • Assist management to ensure high sanitation/safety standards and smooth warehouse workflow, • Data entry for receiving, store invoicing and delivery administration receipts, • Maintains accurate productivity reports, • Responsible for RF units, keeping batteries charged, and maintains an updated log on all equipment, • Interact with supervision and the affiliated workforce in areas of selection, receiving and housekeeping, • Insures proper adherence to policy and accuracy, • May be assigned additional responsibilities as necessary Knowledge and Skill Requirements • High School graduate or equivalent required, • Knowledge of WMS, Rapid and item maintenance functions is essential, • Strong analytical, organizational, and administrative skills is essential, • Well-developed verbal, written, and interpersonal skills. Ability to communicate professionally, persuasively and effectively, both in person and through email communication, • Flexibility with work schedule: ability to work any 5 out of 7 day schedule, frequent overtime, alternate shifts, holidays and weekends – work week and days off will be based on business needs and may not contain traditional Saturday/Sunday off days. This position schedule is 2:00pm-10:30pm., • Excellent computer skills (Microsoft Office Suite proficiency required to include creating spreadsheets in Excel, • Able to work independently as well as with a team, • Bi-lingual English/Spanish preferred Working Conditions & Physical Demands • Ability to stand, walk, and look up and down for long periods of time, • Ability to work in refrigerated warehouse environment for long periods of time, • Ability to sit and look at computer screens for long periods of times, when required, • Ability to operate mobile equipment (single pallet jack), • Must wear protective steel toe footwear at all times, • Occasional bending, lifting and/or moving a case up to 25 pounds. Core Competencies • Communicate Effectively: Communicates thoughts and ideas in a well-organized manner, encouraging two-way communication., • Build Relationships: Creates cross-functional partnerships through the development and maintenance of constructive and cooperative relationships., • Stay Competitive: Demonstrates a mindset of continuous improvement while exhibiting passion and enthusiasm for their work., • Embrace Change: Looks for new ways of working by supporting advancements in processes and technology., • Develop You: Identifies and capitalizes on opportunities for personal and professional career growth., • Drive for Results: Supports divisional and strategic objectives through achievement of work goals. Compensation and Benefits The salary range for this position is $780 – $970. Placement in the range depends on several factors, including experience, skills, education, geography, and budget considerations. Wakefern is proud to offer a comprehensive benefits package designed to support the health, well-being, and professional development of our Associates. Benefits include medical, dental, and vision coverage, life and disability insurance, a 401(k) retirement plan with company match & annual company contribution, paid time off, holidays, and parental leave. Associates also enjoy access to wellness and family support programs, fitness reimbursement, educational and training opportunities through our corporate university, and a collaborative, team-oriented work environment. Many of these benefits are fully or partially funded by the company, with some subject to eligibility requirements.

We are seeking a highly capable Executive Assistant to provide strategic administrative support to the CIO Office and key members of the Alternative Investments Department for a highly reputable financial services firm. You will play a pivotal role in keeping daily operations running smoothly, managing intricate calendars, coordinating business travel, preparing meetings, processing expense reports, and supporting additional projects. You will serve as a professional and efficient interface between the CIO and internal and external stakeholders, helping to enhance communication, collaboration, and overall team effectiveness. This is an exciting opportunity to contribute meaningfully to both the success of the office and the broader mission of the firm. Responsibilities • Provide comprehensive high-level administrative support, including strategic calendar management for both business and personal matters, with timely updates and documentation as requested., • Proactively manage the C-level Executive’s calendar, scheduling and prioritizing appointments while coordinating internal and external meetings across global time zones., • Ensure meeting effectiveness by preparing agendas and documents 24 hours in advance, coordinating in-office logistics, and managing post-meeting follow-ups., • Support the Alternative Investments Department with diligence and accuracy, serving as a gatekeeper and professional representative, balancing multiple requests while maintaining strong relationships., • Arrange complex domestic and international travel, including flights, accommodations, ground transportation, visas, and detailed itineraries that optimize efficiency and align with traveler preferences., • Monitor deadlines and follow up on action items proactively, ensuring tasks are completed accurately and on time., • Prepare for client-based trips and visits, coordinating logistics and providing on-site support as needed throughout the year., • Assist the C-level Executive’s office with ad-hoc projects and special requests, demonstrating flexibility and initiative., • Collaborate closely with the Administrative Team, supporting team objectives and fostering seamless operations. Ideal Experience • Bachelor’s Degree required with a minimum of 5+ years’ experience as an Executive Assistant supporting, • C-level or executive leadership., • Ability to coordinate effectively with in-person and remote executives and team members., • Exceptional organizational skills with the ability to multitask and prioritize in a high-energy culture., • Proactive mindset and the ability to act with a sense of urgency, anticipating needs and taking proactive measures to support executives., • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth., • Excellent written and verbal communication skills, with the ability to interact professionally and confidently with stakeholders at all levels., • Ability to maintain composure and work effectively under pressure, handling high-stakes situations with professionalism., • Practices discretion and confidentiality when handling sensitive information., • Flexibility and adaptability to changing priorities and demands, readily adjusting schedules and tasks as needed., • Flexibility with time, able to arrive early or stay late and be responsive after hours and on weekends as needed., • Proficiency with computer skills, including Microsoft Office Suite, Concur or expense related platforms. The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Company Description Propel Pro™ is a sports technology company connecting athletes of all levels with elite coaches through live video coaching, on-demand sessions, and async film analysis with telestration. We are a dual sided platform for athletes, coaches, and clubs — not one-size-fits-all programs delivering on development. We're early-stage, moving fast, the product is live, and the next six months matter. Role Description This is a Part-Time, Remote-Friendly contract role (20 hrs/week(+), $25–$35/hr) for an Executive Assistant & Operations Coordinator. This is not a task-list job. You will be the operational backbone of the CEO's day — owning his calendar, keeping Monday.com current, capturing and closing action items from every call, and ensuring nothing falls through the cracks. You'll work across departments including partnerships, product, legal coordination, and creative, and you'll help prepare the CEO for high-stakes meetings by building presentations and briefing materials. You'll know what matters this week and why — without being told. Qualifications • 2–5 years of EA, chief-of-staff, or operations experience, preferably at a startup or fast-moving small company, • Proven ability to build clear, professional presentations and briefing documents, • Exceptional organizational skills with a genuine bias toward action — you bring solutions, not just problems, • Strong written communication; you'll represent the company externally, • Experience maintaining project management tools such as Monday.com, Asana, or similar on behalf of someone else — not just your own tasks, • Proficiency with HubSpot, Google Workspace, Slack, and PowerPoint or Google Slides, • Ability to work independently in an unstructured, fast-changing environment, • New York area a plus, but not required, • Familiarity with sports, coaching, or athlete development is a bonus — but ownership instincts matter more

Job Summary Are you looking to launch your HR career? Citadel is looking to expand their Recruiting Coordination team with team members who are ambitious, intellectually curious and thrive in a fast-paced environment! You will partner closely with internal recruiters through the full-cycle recruiting process across business areas. Recruiting Coordinators drive the hiring process forward and own the candidate management process. Your Objectives • Partner with internal recruiters to manage full life-cycle recruiting process for various businesses., • Interface with third party vendors, candidates, and colleagues to schedule phone interviews, video conference interviews, and onsite interviews., • Maintain and track candidate pipelines in a web-based applicant tracking system., • Liaise with business to collect feedback and identify next steps for candidates., • Create offer documents and communicate with candidates through pre-onboarding process., • Own recruiting and HR projects including candidate tracking , process documentation, updating competencies, and managing surveys. Your Skills & Talents • Bachelor’s degree required., • Prior internship or full-time experience working in a professional environment., • Experience in a recruiting or HR capacity is a plus but not required., • Proficiency in Microsoft Outlook, experience with Outlook meeting requests a plus but not required., • Ability to manage multiple tasks and thrive in a fast-paced team environment., • Strong written and verbal communications skills., • Excellent analytical skills, with strong attention to detail and exceptional follow-through., • Self-motivated and proactive., • Ability to work productively both independently and collaboratively. Benefits • Working at one of the top financial firms in the world with world class talent who strives for excellence., • Developing your skills supporting teams who recruit the best and brightest in its industry., • Building relationships with stakeholders within Citadel’s business and work on projects within HR., • Former team members have moved into successful careers within the firm., • Opportunity to receive an attractive compensation and benefit package including medical, dental, vision, accrued PTO, and free catered breakfast & lunch daily., • OT eligible. About Citadel Citadel is a worldwide leader in finance that uses next- generation technology and alpha-driven strategies to transform the global economy. They tackle some of the toughest problems in the industry by pushing themselves to be the best again and again. Citadel is guided by its core values of championing honesty, rewarding excellence, continuously learning, solving problems together, a In accordance with New York City’s Pay Transparency Law, the expected base salary range for this role is 75,000 to 95,000. Base salary does not include other forms of compensation or benefits.

A rapidly growing neighborhood bakery café concept, focused on high-quality baked goods and beverages, delivering a warm, welcoming, and joyful guest experience across multiple locations. The HR Specialist plays a critical role in supporting high-volume recruiting and HR operations for a fast-growing bakery café organization. This position partners closely with leadership to attract top talent, manage full-cycle hiring, and support smooth HR operations while maintaining a positive candidate and employee experience. Key Responsibilities • Manage full-cycle recruiting for support office and operational roles across multiple departments, • Source, screen, interview, and coordinate candidates, ensuring a positive candidate experience, • Extend job offers and support pre-employment onboarding, • Maintain applicant tracking system and HR records accurately, • Partner with hiring managers to understand staffing needs and priorities, • Track and report hiring metrics (time-to-fill, time-to-hire), • Assist with day-to-day HR inquiries, audits, reporting, and process improvements, • Support workforce planning, staffing strategies, and hiring best practices, • Ensure compliance with company policies and labor laws Qualifications • 1–3 years of HR, recruiting, or talent acquisition experience (hospitality or retail preferred), • Experience in high-volume hiring and fast-paced environments, • Strong organizational, communication, and follow-up skills, • Proficiency with applicant tracking systems (Harri experience a plus), • Ability to manage multiple openings while maintaining attention to detail, • High emotional intelligence, teamwork orientation, and a people-first mindset, • Passion for connecting people to roles where they can succeed Compensation & Benefits • Base salary: $65,000, • Medical, dental, and vision benefits, • 401(k) retirement plan, • Paid time off and holidays, • Birthday cake perk, • High-performance, supportive culture

Company Description The Jet Broker is a dedicated organization committed to providing exceptional professional services, combining expertise with a personalized approach. Based in Elmwood Park, NJ, the company emphasizes excellence, reliability, and efficiency across all operations. The Jet Broker fosters a collaborative and supportive work environment, ensuring every team member has the tools and opportunities necessary for success. Role Description This is a part-time hybrid role for a Personal Assistant. The Personal Assistant will work closely with executives to manage daily administrative tasks, which includes managing schedules, organizing meetings, and performing clerical duties. Key responsibilities include maintaining effective communication, coordinating projects, and ensuring operational efficiency. This role is located in Elmwood Park, NJ, with flexibility for remote work on some days. Qualifications • Proficiency in Personal Assistance and Executive Administrative Assistance tasks, • Strong Communication and Diary Management skills, • Experience with Clerical Skills, organization, and task prioritization, • Ability to handle a fast-paced environment while maintaining attention to detail, • Self-motivated and capable of working independently or in a team environment, • Familiarity with productivity and scheduling tools is an advantage, • Past experience in a similar role is preferred

Executive Assistant to C-Suite Location: New York, NY (4 days in-office, 1 day remote) Compensation: $110,000–$125,000 base + bonus A leading global financial services firm is seeking a highly proactive Executive Assistant to serve as a true partner to senior C-Suite leadership. This is not a traditional EA role — it is a high-impact, position for someone who can operate as an extension of the executive, helping drive priorities, manage workflows, and ensure follow-through across a fast-paced, client-facing environment. This role is best suited for an experienced Executive Assistant with strong business judgment, ideally within financial services or a similar high-intensity setting, who is comfortable owning outcomes, engaging with senior stakeholders, and staying closely aligned to executive priorities. Key Responsibilities • Manage a complex, ever-changing executive calendar across multiple time zones, prioritizing competing demands and acting as a strategic gatekeeper, • Attend meetings and calls alongside C-Suite leadership, capturing clear, actionable notes and synthesizing key decisions, risks, and next steps, • Track and drive follow-ups across internal teams and external stakeholders, ensuring accountability and timely execution, • Proactively manage executive priorities, helping optimize time and focus on highest-impact initiatives, • Prepare and organize briefing materials, agendas, and background documentation for meetings and presentations, • Serve as a liaison across senior leadership and external clients, representing the executive with professionalism and sound judgment, • Coordinate detailed domestic and international travel, including itineraries and logistics, • Manage expense reporting with accuracy and timeliness, • 5–10+ years of experience supporting senior executives in a high-performance, client-facing environment (financial services, consulting, or similar preferred), • Bachelor’s degree required (Finance, Business, or related field preferred), • Strong business acumen, with familiarity or interest in financial services environments and workflows, • Proven ability to operate with a high degree of autonomy, judgment, and discretion, • Exceptional organizational and follow-through skills; able to manage multiple priorities without losing detail, • Confident communicator with the ability to interact effectively with senior stakeholders and clients, • Experience taking meeting notes, synthesizing information, and driving action items to completion, • Hands-on, proactive approach with a willingness to step in wherever needed

Virtual Administrative Assistant (Bilingual – English/Spanish) Fully Remote | U.S. Applicants Only We are a boutique tax and accounting firm seeking a reliable, organized, bilingual Virtual Administrative Assistant to support our team with client communication, phone calls, email management, and daily administrative tasks. This role is fully remote, and candidates can be located in NY, NJ, or PA. About the Role You will be responsible for answering client calls, managing inboxes, sending follow-up emails, and keeping administrative tasks organized and on track. You should be comfortable communicating in English and Spanish, working independently, and staying organized in a fast-paced environment. Key Responsibilities • Answer incoming phone calls in English and Spanish, • Respond to client emails clearly and professionally, • Manage and organize multiple email inboxes, • Send reminders, follow-ups, and client communications, • Support client onboarding by collecting documents, sending checklists, and tracking progress, • Maintain organized digital files and records, • Prepare simple templates and messages for clients, • Assist with general administrative tasks as needed Qualifications • Bilingual: English and Spanish (written and verbal), • Previous experience in administrative support, customer service, or virtual assistance, • Strong phone and email communication skills, • Highly organized with attention to detail, • Comfortable handling deadlines and managing multiple tasks, • Experience with Microsoft Office and/or Google Workspace, • Positive attitude and dependable work habits, • Able to work independently and follow clear processes Compensation $22 to $25 per hour, depending on experience. Schedule Fully remote Must have consistent availability during standard business hours (EST) them. LIC Tax is an equal opportunity employer. We do not discriminate based on race, color, religion, gender, national origin, age, disability, or any protected status under applicable laws.

Belkin · Burden · Goldman, LLP, is a trusted NYC real estate law firm with a leading reputation in the industry. Our team has a proven track record of success in navigating complex legal matters, and we are dedicated to delivering unparalleled advocacy and counseling to our clients. We are currently seeking a Legal Practice Innovation Specialist to support the Firm’s practice innovation, knowledge management, and legal technology initiatives. This role is designed for a legally trained professional pursuing a non‑traditional legal career path at the intersection of law, technology, and process improvement. This is not a traditional paralegal or legal assistant role, nor is it a practicing attorney position. Rather, it is a professional‑level role focused on improving how attorneys work through thoughtful application of AI, legal technology, and workflow design. The Role The Legal Practice Innovation Specialist will work closely with partners, Firm leadership, attorneys, IT, and operations to help modernize legal service delivery across the Firm. The role offers hands‑on exposure to AI tools, workflow development, and firmwide innovation strategy within a market‑leading real estate law practice. This is an entry‑to‑mid‑level position (1–3 years of experience) with meaningful responsibility, visibility, and growth potential. ESSENTIAL DUTIES AND RESPONSIBILITIES • Support firmwide practice innovation initiatives by analyzing and streamlining recurring legal workflows, • Develop, organize, and maintain templates, model documents, playbooks, AI agents, and prompt libraries used across practice groups, • Document legal workflows and best practices to promote consistency, efficiency, and knowledge sharing, • Research and evaluate emerging legal technology and AI tools, and assess their application within the Firm, • Support AI pilots and technology initiatives, including testing, internal documentation, and attorney feedback, • Assist with legal technology vendor evaluations, demonstrations, and implementation planning, • Prepare training materials, demonstrations, and reference guides to support attorney adoption of new tools, • Track innovation initiatives and assist with measuring adoption and impact, • Maintain organized repositories of innovation‑related documentation and resources, • Bachelor’s degree required; advanced legal education or equivalent professional legal experience strongly preferred, • 1–3 years of experience in a law firm, legal operations, legal technology, knowledge management, or professional services environment, • Prior legal experience required; real estate exposure is a plus, • Familiarity with AI tools, automation, or legal technology (generative AI, prompt engineering, workflow tools); certifications are a plus, • Ability to translate legal concepts into practical workflows, templates, and technology‑enabled tools, • Strong analytical, organizational, and problem‑solving skills, • Excellent written and verbal communication skills, with the ability to explain technology to attorneys and legal professionals, • Highly organized, proactive, and capable of managing multiple projects in a fast‑paced environment, • Proficiency with Microsoft Office and related productivity tools, • Intellectual curiosity and a strong interest in the future of legal practice Why Join BBG? This is an exceptional opportunity to join a market‑leading real estate law firm that is thoughtfully investing in innovation, AI, and the future of legal practice. This role is ideal for a legally trained professional looking to build a career at the intersection of law, technology, and innovation, with meaningful responsibility and visibility across the Firm. Compensation & Benefits • Hybrid work schedule (remote Fridays, subject to business needs), • Summer Fridays, • Generous PTO, • Medical insurance with Firm participation, plus dental and vision options, • Pre‑tax commuter benefits, • 401(k) plan with Firm match, • Collaborative, collegial work environment Benefits are subject to change based on Firm needs. Compensation will be dependent on several factors including but not limited to years of experience involving these roles and responsibilities, portable book of business, years of experience within the industry, education, etc. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. We are an Equal Opportunity Employer.

Job Title: Executive Assistant Onsite/Remote: New York City, New York Onsite Description of Company: A global advisory firm with expertise in private equity, infrastructure, private credit, and sustainable investing. The organization operates across major financial markets, offering tailored solutions in secondary advisory, fund placement, and capital advisory. Known for its boutique culture, the firm values collaboration, discretion, and excellence in client service. Salary/Hourly Rate: Estimated annual salary range: $100,00–$120,000 Position Overview: The Executive Assistant provides high-level executive and operational support to a Partner and the Primaries team. The role ensures efficient execution of strategic priorities, facilitates client engagement, and manages internal processes. Success in this position requires exceptional organizational skills, discretion, and proactive problem-solving to support business objectives and maintain seamless operations. Responsibilities: • Manage and maintain executive schedules, including meetings, travel, and appointments, • Coordinate and direct office services, records, departmental finances, and personnel issues, • Prepare correspondence, reports, presentations, and financial documents, • Facilitate client engagement and communication, ensuring timely follow-up, • Support execution of strategic priorities and project management, • Conduct research, compile data, and prepare materials for executive review, • Greet visitors and determine access to executives, • Prepare agendas and coordinate logistics for meetings and events, • Maintain confidentiality and handle sensitive information with discretion, • Minimum 7 years supporting senior executives in financial services or advisory environments, • Advanced organizational and multitasking abilities, • Strong written and verbal communication skills, • Proactive problem-solving and attention to detail, • High level of discretion and professionalism, • Proficiency in Microsoft Office Suite and relevant business software, • Experience in private markets, investment advisory, or boutique financial firms, • Familiarity with client engagement and project management tools, • Associate’s degree or higher in business administration or related field

At Hyatt, we believe in the power of belonging- of making people feel at home no matter where they are in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human. Connected. Sustainable. Here, everyone's role matters. Opportunities are yours to shape. Your individuality is celebrated. At the heart of Hyatt is our shared belief that hospitality is more than just a job - it's a career for people who care. Welcome to Hyatt Centric Times Square New York – your home base in the heart of the Big Apple. Experience modern guest rooms and suites with a distinctly local style and stunning views of New York City, unique gathering spaces like our rooftop bar, and endless adventures waiting for you at our hotel in Times Square. The Assistant Operations Manager - Housekeeping is responsible for assisting in the oversight of the entire housekeeping area, to include public areas and night cleaning. This requires a solid understanding of housekeeping and pars and will assure all safety and security policies and procedures are followed. Experience with special needs of VIP Guests, foreign dignitaries, etc. is helpful. These responsibilities may also include staff training, development and scheduling. The Assistant Operations Manager - Housekeeping will promote an atmosphere that insures customer and associate satisfaction. This position reports directly to the Executive Housekeeper and requires a strong attention to detail and the ability to effectively deal with guests, other departments and team members. Salary range for this role is $64,350 – 70,000. Actual pay will be commensurate with experience. We Offer Excellent Benefits: · Free room nights, Discounted and Friends & Family Room Rates · Medical, Prescription, Dental, Vision Insurance after 30 days (for Full-time employees) · 401k with company match · Paid Vacation, sick days, new child leave and personal day · Paid family bonding time and adoption assistance · Free meal in our employee cafeteria · Discounts at various retailers – Apple, AT&T, T-Mobile, Headspace and many more! · Tuition Reimbursement · Employee Stock Purchase Plan · Strong opportunity for career growth Our Values: Empathy | Integrity | Respect | Inclusion | Experimentation | Wellbeing Want to join a team that is making travel more human? Consider applying for Assistant Operations Manager – Housekeeping role at Hyatt. With us, you’ll discover a career you didn’t know existed. Discover yours today. Apply at careers.hyatt.com. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Qualifications • A true desire to satisfy the needs of others in a fast-paced environment., • Refined verbal and written communication skills., • 1-2 years of progressive hotel Rooms Management experience, • Service oriented style with professional presentations skills, • Hotel/Hospitality degree an asset, • Must possess the following strengths: high energy, entrepreneurial spirit, motivational leader, effective communicator, effective in providing exceptional customer service and ability to improve the bottom line, • Must be proficient in Microsoft Word and Excel, • Must have excellent organizational, interpersonal and administrative skills, • Must be able to work a flexible schedule, including weekends and holidays, • Union experience strongly preferred

Atrium is seeking on behalf of our client an Office Manager based in New York, NY. A background check may be run only after a conditional offer is made, where permitted by law. Position: Office Manager Location: New York, NY Employment Type: Full-time Onsite: 3 days a week onsite Compensation: 110,000 Position Overview The Office Manager will oversee daily office operations, ensuring a well-maintained, efficient, and welcoming environment for staff and visitors. This role involves managing facilities, coordinating internal communications, and providing technical and administrative support. The Office Manager will collaborate closely with internal teams and external vendors to maintain smooth operations and a positive workplace experience. Must be legally authorized to work in the United States. Responsibilities • Draft and distribute office-wide announcements regarding closures, holidays, and building maintenance, • Triage and coordinate resolution for general office and facility issues reported by staff, • Serve as the primary point of contact for building management and arrange necessary repairs or maintenance, • Conduct daily walk-throughs of common areas to identify and resolve maintenance, cleanliness, or safety issues, • Manage meeting room booking system and resolve reservation conflicts, • Maintain and provide technical support for virtual meeting platforms and in-room AV equipment, • Place catering orders and set up catering for meetings as needed, • Greet and assist visitors, granting access and ensuring a positive experience, • Provide basic technical troubleshooting for hardware and connectivity issues, escalating to remote IT as needed, • Maintain inventory of office equipment, pantry supplies, and office supplies, • Organize weekly staff lunch orders and ensure pantry cleanliness and stock levels, • Accept and distribute mail and packages, and manage mailing accounts and shipping logistics, • 2+ years of office management or hospitality experience, • Technical proficiency, including troubleshooting hardware issues and familiarity with Google Workspace and Zoom, • Proactive mindset with strong attention to detail, • Demonstrates adaptability and resilience in a dynamic environment, • Self-motivated, proactive, and able to work independently, • Strong sense of discretion, professionalism, and integrity, particularly in handling confidential information, • Ability to prioritize tasks effectively with minimal supervision, • Alignment with mission-driven values and comfort working in a small, close-knit office

Overview Ultimate Solutions Search is partnering with a highly selective investment firm seeking a Senior University Talent Recruiter (5+ years) to help identify and attract the next generation of talent. This role sits at the center of the firm’s talent strategy, working directly with senior investors to define hiring needs, build differentiated sourcing pipelines, and execute a best-in-class recruiting process across top universities. Why this role? This is not a traditional campus recruiting role. You’ll operate as a strategic partner to senior stakeholders, translating hiring needs into structured evaluation frameworks and executing targeted, data-driven sourcing strategies across elite academic institutions. The role blends analytical rigor with high-touch relationship building—you’ll engage directly with candidates, professors, and campus ecosystems while continuously refining your approach based on performance metrics and market feedback. This is ideal for someone who thrives in a high-bar, fast-paced environment and wants to function as a builder, not just a process manager. Key Responsibilities • Develop a deep understanding of hiring needs and role requirements, translating them into clear rubrics and markers of success aligned with talent market realities., • Partner closely with senior investors to design and execute differentiated sourcing strategies across top universities., • Research, identify, and directly source top-tier university talent, building and maintaining strong pipelines., • Engage candidates with clear, compelling communication while authentically representing the firm’s culture., • Continuously refine search strategy using data, outcomes, and qualitative insights., • Assess candidates holistically and deliver clear, calibrated evaluations to hiring teams., • Manage candidates through the full lifecycle, including offer process and closing., • Collaborate with a Campus Coordinator to ensure seamless execution of recruiting logistics and candidate experience. Top Requirements • Bachelor’s degree from an accredited institution., • 5+ years of recruiting experience, ideally within campus, early career, or full-cycle recruiting environments., • Demonstrated success operating in a rigorous, fast-paced environment with high expectations., • Strong ability to partner with and influence senior stakeholders., • Experience leveraging data and metrics to drive sourcing strategies and hiring outcomes., • Demonstrated creativity in talent identification and non-traditional sourcing approaches., • Strong problem-solving skills with the ability to design and implement strategic solutions. TL;DR Senior recruiting role at a high-performance investment firm—partner with investors, build elite university pipelines, and run a data-driven, high-touch hiring process in a rigorous, high-bar environment.

📢 Now Hiring: Bilingual Receptionist (Full-Time) | Clifton, NJ A well-established Personal Injury law firm is seeking an experienced Bilingual Receptionist to join their team in Clifton, NJ. This is a great opportunity for someone who thrives in a fast-paced environment and enjoys being the first point of contact for clients. 💼 What You’ll Do: • Manage a high-volume, 10-line phone system with professionalism and efficiency, • Route calls accurately to the appropriate staff, • Greet clients and maintain a welcoming front desk environment, • Provide administrative support (scanning, filing, mail handling, etc.) ✅ What We’re Looking For: • 5+ years of experience handling multi-line phone systems, • Strong communication skills with a friendly, professional demeanor, • Proficiency in Microsoft Word, Outlook, and Excel, • Experience with Filevine is a plus 🕘 Schedule: Monday–Thursday: 9:00 AM – 6:00 PM Friday: 9:00 AM – 5:00 PM 💰 Compensation & Benefits: • Competitive salary, • 401(k) with matching, • Full medical benefits, • Paid vacation If you’re organized, personable, and ready to be the face of a busy law firm, I’d love to connect! 📩

Mid-size national civil litigation and insurance defense firm seeking to hire a 5+ year Legal Secretary and a 3+ year Junior Secretary, who works well individually and as part of a legal team, and is willing to go above and beyond to successfully meet the unique needs of our firm. We are looking for a reliable, energetic, well-organized Legal Secretary and Junior Secretary to support our partner-level lawyers. Must be detail oriented, experienced, hard-working, enthusiastic, team oriented, and able to commute to our office. Must be familiar with Microsoft Office, especially Outlook, Word, and Excel. Minimum of 3+ years of previous Insurance Defense experience in a law firm required. Position Requirements · At least 3+ years of experience in litigation in either New York or New Jersey courts, experience with both is a plus. · Excellent oral, written, and interpersonal communication skills, be detail oriented, hard-working, enthusiastic, and team oriented. · Excellent communication skills, typing skills, computer skills and interpersonal skills and professional appearance. · Active knowledge of the Rules of Civil Procedure and deadlines in New Jersey and New York. · Be familiar with Microsoft Office, especially Outlook, Word and Excel The firm also offers a full benefits package including: • Medical,, • Dental,, • Vision,, • Long-term disability,, • Life insurance,, • Industry leading technology,, • 401k,, • Bar dues,, • CLE expenses,, • Robust marketing department,

Administrative Assistant / Reception Services The Administrative Assistant / Reception Services professional is the first point of contact for the firm and plays a key role in delivering an exceptional client and visitor experience. This position provides comprehensive support across reception, concierge, conference, and administrative functions in a fast-paced professional office environment. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining a polished and professional demeanor. Location: Onsite, 5 days per week in Livingston, NJ Schedule: Monday–Friday, 8:00 a.m. – 5:00 p.m. Key Responsibilities Reception Services • Serve as the primary point of contact, creating a professional and welcoming experience for all guests, • Greet, register, and direct visitors to appropriate offices or meeting spaces, • Answer and route incoming calls via a multi-line phone system, • Issue temporary badges and vendor access passes, • Maintain and update visitor information in the management system, • Escalate medical emergencies and security concerns to appropriate personnel, • Coordinate parking validation and car service reservations, • Maintain office directories and phone lists, • Ensure reception areas and beverage stations are clean, organized, and fully stocked Provide day-to-day operational support to firm professionals, including: • Preparing binders, transcripts, and presentation materials, • Managing print, scan, and copy production and distribution, • Handling fax communications, • Processing incoming USPS and accountable mail, • Coordinating outgoing mail and shipments, • Performing light document editing and formatting, • Ordering, stocking, and maintaining office supplies, • Monitoring and maintaining supply inventory levels (par levels), • Set up and break down conference rooms based on daily schedules and requirements, • Ensure all conference room furniture, equipment, and fixtures are properly maintained and secured, • Participate in daily planning meetings to review event and room setup needs, • Arrange and remove equipment such as chairs, whiteboards, and easels, • Coordinate food and beverage delivery and setup for meetings, • Restock pantries, kitchens, and break areas, • Professional, client-focused demeanor with strong customer service skills, • Prior experience in a corporate or professional office environment preferred, • Proficiency with:, • Multi-line phone systems, • Microsoft Outlook (calendar management), • Microsoft Excel, • Data entry and internet research, • Strong organizational and multitasking abilities, • Ability to lift and move up to 40 lbs., and transport items using a wheeled cart (up to 75 lbs.) The compensation for this role is up to $30.00 per hour, with potential eligibility for an annual bonus. Final compensation will be based on location, experience, skills, and qualifications.

Our client, a midtown-based Hedge Fund, is seeking a Temp to Perm Receptionist to directly support the front desk and assist with any clerical duties. This is a great opportunity for a hardworking junior candidate with great organizational skills to be part of a growing office! This role can offer upward mobility for the right person! JOB DETIALS COMPANY: Midtown-Based Hedge Fund POSITION: Temp to Perm Receptionist HOURS: 9:00am-6:00pm – 5 days in the office HOURLY: $25-$27/HR ($60K-$65K when perm), plus full benefits, and bonus eligible) DEGREE: Highly Preferred Responsibilities: • Answer and re-direct incoming phone calls and take detailed messages. At times, answering many lines simultaneously., • Meet, greet and assist visitors with courtesy and professionalism., • Fax, send FedEx packages, receive incoming/outgoing mail and packages, scan documents, and files., • Maintain and update Outlook data files, e.g., Contact Lists and Calendars., • Schedule meetings and conference calls as requested., • Order office supplies and consumables from office vendors, maintaining delivery schedule., • Arrange Taxi/Limo reservations., • Monitor daily lunch orders and guide lunch delivery personnel., • Filing/Recordkeeping: enter proxy’s and prospectus’ into database and file accordingly (Compliance); maintain digital and paper filing of statements for (Operations); offsite storage., • Maintain reception area appearance to ensure it’s presentable, • Assist in ad hoc projects at the request of the Office Manager. Requirements: • Undergraduate degree preferred, • Prior administrative experience preferred, • Proficiency in Microsoft Office (Word, Outlook, Excel and PowerPoint), • Excellent interpersonal and telephone skills, • Ability to communicate effectively and professionally to clients and employees of the firm., • Strong attention to detail and follow-up skills, • Successful candidate will be a self-starter, independent worker who is comfortable working with minimum direction, • Willingness to work on certain holidays when receptionist coverage is required.

Job Description Our client, a hedgefund, is looking to hire an EA/PA to support their Founder. This role is onsite 5 days a week in their Midtown office and is offering a competitive compensation package with strong benefits. Responsibilities • Prep the Founder/CIO for all meetings and manage follow-ups, • Coordinate research discussions and ensure materials are organized, • Manage and protect the calendar with a proactive, strategic approach, • Streamline communication by filtering emails, messages, and requests, • Capture and route ideas, projects, and research leads to the right teams, • Handle personal logistics: travel, household coordination, key dates, and financial organization, • 7+ years of executive assistance and project management experience out of financial services or corporate start-up environments, • Bachelors degree required, • Experience using AI and project management software such as Asana, monday.com, and/or Notion, • High level of discretion and confidentiality, • Proactive problem solver and able to operate with ambiguity, • Adaptable personality and able to handle competing tasks in a fast paced environment

The Company Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge. We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what. The Position Friedman Vartolo LLP is seeking an experienced Mail Clerk for our Garden City office. We're looking for hardworking, dedicated people to work in a busy office supporting the mail room. Candidates should be detail-oriented, enthusiastic, able to work independently and within a team. In this role you will complete physical and virtual mailing requests, complete drop-offs at the post office, sign and/or obtain notaries for Affirmations and Affidavits, and aid with various office services responsibilities as needed. Responsibilities • High volume automated document printing, production, sorting, and postage., • Processing and preparation of outgoing mail., • Electronic tracking of all outgoing mail., • Data entry and key mail metrics tracking., • Completion and delivery of outgoing requests for delivery services companies (USPS, FEDEX, etc)., • Review of outgoing mail products to ensure proper formatting and compliance., • Coordination with firm legal and paralegal staff to address discrepancies., • Serve as courier between firm locations in the New York metro region (as needed). Requirements • 5 years of experience in a high-volume postal environment, • Strong organizational, clerical, and computer skills, • Effective communicator and multi-tasker., • Tenacity to be able to work efficiently under strict high visibility deadlines., • The ability to lift heavy items and transport and/or guide up to 50 pounds of material on a cart., • Flexible, adaptable, and accountable., • Valid driver’s license and motor vehicle are preferred but not required. Compensation/Benefits Compensation for this position is $25 per hour. We also offer a full benefits package, including medical/dental/vision, Flex Spending Account, fitness reimbursement and 401k with match. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at to request an accommodations. Location Garden City office

SQL Server Database Administrator (DBA) – Job Description Position Summary We are seeking a skilled SQL Server DBA to join our IT Systems team at MediSys Health Network. This role is critical to maintaining the performance, security, and reliability of our SQL Server environments, including standalone SQL servers. clustered SQL servers, AOG (AlwayOn Availability) Groups and SQL servers deployed in cloud (ASW). The ideal candidate will have hands-on experience with SQL backups via enterprise backup systems like Commvault, integration with monitoring platforms such as ManageEngine OpManager or Red Gate, and a strong understanding of SQL Server architecture in healthcare and enterprise settings. Position Summary This is a full-time hybrid position. For the first 3 months, you are required to work 5 days on-site. Afterwards, you will work 3 days on-site and 2 days remote. Key Responsibilities • Database Administration: Install, configure, and maintain SQL Server instances (including clustered environments and AOG) based on best practices and other requirements., • Backup & Recovery: Manage transaction log backups, routine backup and recovery requests and coordinate with Commvault backup systems. Troubleshoot backup errors and ensure data integrity., • Monitoring & Performance: Integrate SQL Server with tools like ManageEngine OpManager/AppManager or Red Gate. Monitor performance metrics and optimize queries., • Security & Compliance: Participate in privileged access reviews and ensure compliance with internal security procedures., • Collaboration: Work closely with IT managers, system engineers, and application support teams to ensure seamless database operations across departments., • Bachelor’s degree in computer science, Information Systems, or related field., • 5+ years of experience as a SQL Server DBA in enterprise environments., • Proficiency with SQL Server 2016/2019, SSMS, and SQL clustering., • Experience with Commvault or similar backup solutions., • Familiarity with monitoring tools like ManageEngine OpManager., • Strong understanding of Active Directory, Windows Server, and network protocols., • Ability to troubleshoot and resolve performance and connectivity issues., • Experience in healthcare IT environments., • Knowledge of ServiceDesk Plus and integration with SQL backends., • Familiarity with scripting (PowerShell, T-SQL)., • Related Certifications such as MCSA, MCSE, or equivalent.

Duration: Contract Assignment Schedule: On-site | Shift varies (Days/Evenings/Nights/Weekends) Position Overview We are seeking a compassionate and dependable Patient Care Technician (PCT) to support nursing staff in delivering safe and efficient patient care during a temporary contract assignment. The PCT assists with daily patient needs, monitors patient status, and helps maintain a clean and safe clinical environment. Key Responsibilities Patient Care • Assist patients with activities of daily living (ADLs): bathing, grooming, toileting, feeding, and ambulation, • Obtain and record vital signs (BP, pulse, respirations, temperature, SpO₂, intake/output, weight), • Perform blood glucose monitoring and report abnormal results, • Assist with patient transfers, turning, and positioning using proper body mechanics, • Implement fall precautions and safety measures, • Perform EKGs and collect non-blood specimens, • Assist nurses with bedside procedures and treatments, • Prepare and stock patient rooms and supplies, • Transport patients to diagnostic testing or procedures, • Document patient observations in EMR accurately, • Report changes in patient condition to nursing staff immediately, • Participate in shift handoff communication, • Maintain HIPAA compliance and patient confidentiality Required Qualifications • High School Diploma or GED, • PCT certification or CNA certification, • Minimum 1–2 years of patient care experience, • Current BLS (AHA) certification, • Ability to safely assist and move patients (up to 50 lbs with assistance), • Basic computer and documentation skills Preferred Qualifications • Hospital or acute care experience, • Phlebotomy or EKG experience, • Familiarity with telemetry or med-surg units Core Competencies • Compassionate patient care, • Reliability and punctuality, • Strong communication skills, • Ability to multitask in fast-paced environments, • Team collaboration Pride Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, and home insurance, and employee discounts.

The Company Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge. We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what. The Position This is not your typical Executive Assistant role. It offers meaningful exposure to senior management and the opportunity to contribute to high-level projects and strategic initiatives. You’ll play a pivotal role in supporting the firm’s goals, gain insight into executive decision-making, and work in a fast-paced, dynamic environment. This role is ideal for someone who is eager to learn, highly motivated, and seeking long-term professional growth within a collaborative organization. What You’ll Be Doing: • Serve as a trusted “right-hand” to senior management, managing complex calendars, organizing meetings, and preparing leadership for strategy sessions., • Oversee and manage executive inboxes, drafting correspondence, flagging urgent matters, and ensuring timely follow-ups., • Develop a deep understanding of leadership priorities, goals, and preferences to operate as an effective extension of the senior management team., • Coordinate and plan business and personal travel, conference participation, and leadership attendance at firm events., • Support client-facing marketing events and business development activities as needed., • Handle essential behind-the-scenes tasks—occasional errands, important phone calls, and logistical details—to keep operations running smoothly., • Collaborate closely with senior management on projects and initiatives that advance the firm’s strategic objectives. What We’re Looking For: We’re looking for someone who is: • Confident in taking ownership and proposing solutions while knowing when to seek guidance. Comfortable making mistakes, learning from them, and embracing constructive feedback., • Highly driven and motivated to support the firm’s growth. Confident in their ability to achieve excellence and excited to contribute to our industry leadership., • Detail-oriented and organized, with a passion for making lists and ensuring that every task is checked off., • A versatile writer and able to meticulously edit complex documents with zero errors., • Unflappable under pressure, with a competitive drive and the ability to thrive in high-stakes situations., • Tech-savvy and quick to learn new tools and platforms, with a keen interest in ChatGPT or other large language models—or ready to become obsessed., • Familiar with the legal industry or experienced in a law firm environment (preferred but not required)., • Logical and proactive, able to navigate complex situations and make swift decisions without overthinking. Qualifications: • 3+ years of experience in a legal or law office setting preferred., • 3+ years in operations, executive support, or a similar role., • Bachelor's degree from an accredited institution is required., • Post-graduate degree is a plus but not mandatory. Why Join Us: • This role is designed as a growth opportunity., • Be part of a firm that is transforming the industry with innovative approaches., • Work in a fast-paced, high-energy environment where your contributions are valued., • Gain exposure to high-level strategy and decision-making., • Enjoy a supportive, fun, and collaborative team culture. Compensation/Benefits We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at to request an accommodations. To Apply If you don’t meet every qualification but believe you’d be a great fit, we encourage you to apply. We value a diverse range of experiences and are excited to see what you can bring to the table. Please submit your resume along with a cover letter detailing why you’re the ideal fit for this position.

A hedge fund in NYC seeks a receptionist to manage their front desk operations. The ideal candidate will have strong customer service skills and at least 2-3 years of experience in a front desk position within financial services or a law firm. Must be professional and have strong communication skills. Onsite Monday - Friday Hours: 8:30am - 5:30pm Salary: 70k - 85k base (depending on experience) Responsibilities: • Greet visitors and clients with warmth, professionalism, and discretion, • Manage all incoming calls, directing inquiries and taking accurate messages as needed, • Maintain a tidy and welcoming reception area that reflects the firm’s brand standards, • Coordinate conference room bookings, including technology and catering needs, • Support internal teams with administrative requests and light office coordination, • Oversee incoming and outgoing mail, courier packages, and supply orders, • Monitor office and kitchen supplies, coordinate restocking, and keep common areas orderly, • Liaise with building management for maintenance or service issues, • Support ad hoc office and event logistics as needed Requirements: • 2+ years of experience in a front-desk or administrative support role, ideally in a financial or professional services setting, • Polished, articulate, and calm under pressure with a strong sense of discretion, • Excellent verbal and written communication skills, • Strong organizational skills and attention to detail, • Proficient in Microsoft Outlook and Word, • Must be dependable, punctual, and capable of managing a front-facing office presence independently

Company Description LuminArx Capital Management is a global alternative investment manager based in New York, NY. We have a broad and opportunistic mandate that allows us to invest across the capital structure in all industries. Our firm focus is to collaborate with corporates, financial intermediaries and governments to provide innovative, flexible, and strategic capital solutions. Role Description This is a full-time on-site role for an Office Admin & Junior Executive Assistant located in New York, NY. The role involves supporting daily administrative activities, such as scheduling meetings, managing office supplies, organizing files, and assisting with financial records. Responsibilities also include providing affable, general support and efficiently coordinating between teams to ensure smooth office operations. Qualifications • 3+ years of experience supporting C-suite or senior executives, preferably in finance, investment, or fast-paced industries, • Someone who is organized, polished, proactive, and personable, while thriving in a multi-tasking, • environment, • Experience in previous executive support roles, office administration, reception, hospitality, or operations, • Proficient in Microsoft Office Suite, Adobe, and travel management software, • Strong Communication skills to effectively interact with team members, stakeholders, and clients., • Strong organizational skills, attention to detail, and the ability to multi-task in a fast-paced environment. Responsibilities Office Management (Daily & Weekly) • Greet guests, manage check-ins, and assign conference rooms, • Tidy and restock the kitchen, snack areas, and meeting rooms, • Manage mail, shipping, supply orders, and vendor deliveries, • Input facilities/maintenance requests, • Coordinate with external vendors for catering and meetings, • Track office inventory and maintain internal documentation, • Handle incoming calls and general reception duties, • Respond to ad hoc requests and keep the office humming Administrative Support Administrative Support • Support scheduling and calendar updates, • Make restaurant and travel reservations, • Coordinate car service and travel itineraries, • Organize receipts, gifting, event registrations, and ad hoc projects as assigned What We Offer • Competitive compensation package, • Dedicated focus on your career growth interests and opportunities, • Unique experience to work with a senior team that has a diverse collection of investment backgrounds, • “Flat,” collaborative work environment with mentorship from seasoned professionals, • Excitement of working at a dynamic and expanding firm Application Process: Interested candidates are encouraged to submit a resume to or via Apply via LinkedIn.

Medical Receptionist – Ophthalmology (FT, M-F, $22-26/hr) Forest Hills, Queens | Full-Time | ASAP Start Date | Near Public Transportation Join our thriving ophthalmology practice in Forest Hills, where we've been providing exceptional eye care to our community for over 22 years. We're looking for a professional, detail-oriented medical receptionist to be the welcoming face of our practice and support our patient-focused team. This is an excellent opportunity to grow your career in a supportive environment with competitive pay and benefits. Compensation & Schedule: • $22-26/hour based on experience and qualifications, • Full-time, on-site position, • 401(k) retirement plan, • Paid time off (PTO), • Additional benefits available, • Greet patients warmly and manage check-in/check-out processes, • Handle multi-line phone system, schedule appointments, and address patient inquiries, • Process insurance verifications, authorizations, and patient registration, • Maintain accurate patient records in electronic medical records (EMR) system, • Collect co-pays and assist with billing procedures, • Coordinate patient flow and support clinical staff with administrative tasks Must Have: • 2+ years professional office experience with administrative duties (medical offices, corporate settings, or professional services), • Strong software skills with databases, scheduling systems, or EMR platforms (we use EyeMD EMR and Open PM), • Excellent customer service and professional communication skills, • Understanding of confidential information handling and HIPAA/PHI requirements, • Medical office or healthcare administrative experience, • EMR systems experience (Epic, Cerner, Athenahealth, NextGen), • Insurance verification and billing knowledge, • Medical terminology familiarity Submit your résumé along with a brief note describing: • Your EMR or database software experience, • A specific example of excellent customer service you've provided We are an equal opportunity employer and welcome applications from all qualified candidates.

Company Description Fibi Law Firm is dedicated to assisting immigrants in achieving their goal of living and working legally in the United States. As a firm founded by immigrants, we are passionate about driving positive change in our communities by offering comprehensive immigration services. Our diverse team hails from multiple countries and collectively speaks over eight languages. We strive to empower individuals and families on their journey toward self-dependence and success. Role Description We are seeking a full-time Receptionist to join our on-site team in Bronx,NY. The Receptionist will serve as the first point of contact for clients, manage phone calls, schedule appointments, and provide general administrative support for the office. Responsibilities include greeting visitors, maintaining records, handling correspondence, and ensuring that daily office operations run smoothly and efficiently. Qualifications • Strong proficiency in Phone Etiquette and Receptionist Duties, • Knowledge and experience with Clerical Skills and managing office tasks, • Exceptional Communication skills, both verbal and written, • Proven ability to deliver excellent Customer Service, • Organizational and multitasking abilities, • Proficiency in office software and technology, • Experience in a legal or customer-focused environment is a plus, • High school diploma or equivalent; additional education or certifications are an advantage

Bilingual Legal Receptionist / Assistant Salary: $45,000 – $50,000 per year Location: Bronx, NY (On-site) Job Overview We are seeking a dynamic and bilingual (Spanish-English) Legal Receptionist / Legal Assistant to join our team. This role offers an exciting opportunity to be the first point of contact for clients and visitors while providing essential administrative support across our practice areas. The ideal candidate will be energetic, highly organized, and possess a passion for delivering exceptional client service. Your proactive approach will help ensure smooth office operations, effective case management, and seamless communication within the firm. This position is perfect for someone eager to grow their legal administrative skills in a fast-paced environment committed to excellence. Duties • Greet clients, visitors, and callers in a professional, friendly manner in both Spanish and English, ensuring excellent phone etiquette and organizational skills., • Manage incoming calls, schedule appointments, and coordinate meetings efficiently., • Assist with legal case management by organizing documents and maintaining accurate filing systems., • Support attorneys with document review and drafting legal correspondence., • Utilize legal software such as Clio to ensure proper data entry and case documentation., • Perform administrative tasks such as data entry, filing, legal documents, and supporting within the firm., • Maintain confidentiality of sensitive information while providing executive administrative support to attorneys and staff. Qualifications • Bilingual fluency in Spanish and English is essential for effective communication with clients and team members., • Proven experience in a legal administrative or paralegal role within a law office environment., • Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced setting., • Familiarity with legal case management software and document management systems; ability to adapt quickly to new technology platforms., • Exceptional communication skills—both verbal and written—and professional phone etiquette., • Administrative experience, including clerical tasks such as filing, data entry, organizing, and supporting project workflows. Join us in making a difference by supporting our clients through dedicated service and meticulous legal assistance! Why Apply? This is an excellent opportunity to build your legal career within a respected firm that directly impacts the local community.

A top national law firm is seeking a Collections Specialist for their Northern NJ office. A great opportunity for a Collections professional with prior law firm experience to take the next step in their career, and skip the commute to the city. Collections Specialist • Salary: $75,000 to $85,000, • Schedule: Full-time, Hybrid, Monday through Friday, 9:00 am – 5:00 pm ET, • Monday & Friday – remote, Tuesday through Thursday – in-office, • Reports to: Senior Credit Manager, • Reason for opening: New position, • Exempt or Non-Exempt: Non-Exempt, • Notes: They are looking for a candidate with law firm experience, who has experience using MiniSoft ARCS2G or another law firm collections software.

Role Description: A private investment firm located in Midtown Manhattan is seeking an office manager / administrative assistant to support its team. The assistant will perform a variety of administrative functions requiring exceptional attention to detail, sound judgement and the ability to handle confidential information with discretion. The successful candidate will possess a strong initiative, commitment to delivering the highest quality work product, and the energy and flexibility to succeed in a fast-paced, deadline-driven organization. This individual will need to work well in a team environment and represent the Partners, and Firm, with the utmost professionalism. This position will entail office management, administrative functions, and some personal assistant tasks. Responsibilities: • Receptionist duties, including registering and greeting guests, booking conference rooms, and managing incoming calls and mail, • Tracking inventory and ordering office supplies, • Overseeing floor operations, including vendor management and caring to tenant issues, • Scanning and filing of receipts and documents, • Creating, organizing and maintaining physical and digital document folders, • Maintaining Excel schedules related to operations and office management, • Assist with printing and binding presentation materials, • Assist with tracking expenses and creating expense reports, • Assist with calendar management and scheduling, • Updating and creating new contacts in Outlook, • Ordering business gifts, flowers, baby gifts, personal shopping as assigned by Managing Partners Qualifications: • 2-5 years’ experience in a top-level, high-pressure, deadline-oriented executive environment, • Advanced knowledge of MS Office, • Excellent organizational skills, detail-oriented and with the proven ability to prioritize a heavy workload

About the Company RUSSO & GOULD LLP is a civil litigation firm that defends corporations and individuals across a wide spectrum of civil liability and insurance matters. Our attorneys and staff have many years of experience aggressively defending cases, which has established our firm’s reputation for zealous advocacy with both the bench and bar. Our firm is dedicated to devising thoughtful and creative legal strategies to achieve our clients' specific needs and ultimate goals. About the Role RUSSO & GOULD LLP seeks a docketing/calendar clerk to assist with managing our court calendar, court directives and post-appearance client communications in addition to scheduling depositions. Candidates must have experience in litigation-related data entry, state and federal court electronic filing, maintaining firm-wide calendar, familiarity with court services and be knowledgeable of court procedures. Insurance defense litigation firm experience is a plus. This position is a hybrid remote. We encourage you to apply if you are detail oriented with outstanding organizational skills, have a strong sense of judgment and understand the importance of a deadline. Responsibilities • Maintain coordinate and manage the office-wide court calendar, • Monitor eWatch/eLaw/eCourts, • Monitor non-electronic intake, • Enter all court and adjourned dates, • Document reasons for adjournments, • Track appearance results, • Monitor cases for decisions on motions, • Enter dates from all court orders and stipulations, • Coordinate attorney appearance assignments, • Ensure all orders are properly entered, • Contact clients to advise of court and deposition dates Qualifications Experience in litigation-related data entry, state and federal court electronic filing, maintaining firm-wide calendar, familiarity with court services and knowledge of court procedures. Insurance defense litigation firm experience is a plus. Required Skills Detail oriented with outstanding organizational skills, strong sense of judgment, and understanding of the importance of a deadline. Preferred Skills Experience in insurance defense litigation is a plus. Pay range and compensation package Salary commensurate with experience, salary range 50K to 65K annually. Equal Opportunity Statement We are committed to diversity and inclusivity.

Position Overview DGA Security is seeking an experienced Associate Director of Fire Alarm Operations to lead our Fire Alarm division. This role is responsible for overseeing installation, service, inspection, and project management operations while ensuring projects are delivered on time, on budget, and at the highest quality standards. This is a leadership role focused on driving operational excellence, team performance, and customer satisfaction. Key Responsibilities Leadership & Team Management • Lead and manage installation, service, inspection, and project management teams, • Coach, mentor, and develop team members, • Foster a culture of accountability, performance, and continuous improvement Operations & Project Execution • Oversee fire alarm installations, service, and inspections across NYC, • Ensure compliance with NFPA codes, NYC regulations, and company standards, • Drive efficiency, quality, and customer satisfaction across all projects Project & Financial Oversight • Ensure projects are delivered on time and within budget, • Oversee WIP tracking, project profitability, and labor utilization, • Lead weekly project review meetings to remove roadblocks and maintain financial performance, • Partner with teams to ensure accurate billing, forecasting, and cost control Cross-Functional Collaboration • Work closely with Sales, Engineering, and Security Operations, • Support accurate estimating, project planning, and process alignment, • Establish and track key performance metrics Training & Development • Support training, certifications, and career development for team members, • Ensure compliance with licensing and certification requirements Qualifications • 7+ years of experience in fire alarm systems, fire protection, or related field, • Proven experience managing teams and project workflows, • Strong knowledge of NFPA codes and NYC fire code requirements, • NICET II required (NICET III preferred), • Strong financial and operational management skills, • Excellent leadership, communication, and organizational abilities Compensation • Competitive salary: $150,000 – $170,000 (based on experience), • Bonus eligibility About Our Company DGA Security is a high-growth security technology company. Many of the world’s iconic brands trust DGA’s suite of security and monitoring services to protect their businesses, real estate and retail presences across North America. With over fifty years of market dominance, we are a rock-solid company that is lucky enough to leverage today’s evolving technologies to enjoy continued aggressive growth. From the moment you walk into our beautiful offices, you get the right entrepreneurial vibe with all the excitement and benefits you would expect. However, DGA is serious about fostering a healthy work/life balance and time spent with the team will confirm that. Most importantly you will have the chance to surround yourself with some of the best and brightest people around. What's In It for You • Competitive compensation with an excellent comprehensive benefits package., • Join a team of experienced, driven professionals who are passionate about what they do., • Make meaningful contributions to our products and company vision, with clear visibility and opportunities for career advancement., • Vibrant company culture that believes in working hard and celebrating together., • Work from our conveniently located office in the heart of Hell’s Kitchen. Benefits and Perks • Comprehensive health insurance includes medical, dental and vision coverage., • 401(k) Retirement Savings Plan with Employer Match, • Exclusive Corporate Discounts, • Commuter Benefits, • Company Paid Life Insurance, • And much more! DGA Security is proud to offer a comprehensive total rewards package. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is between $150,000 and $170,000 dollars which represents our good faith and reasonable estimate of the starting salary range at the time of posting. The actual rate offered for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity DGA is an Equal Opportunity Employer. Here, we believe that embracing innovation is not just a core value, but a responsibility. We are committed to building an inclusive and diverse workplace where everyone, regardless of race, gender, age, disability, sexual orientation, religion, or any other characteristic, feels valued and supported. We provide equal opportunities to all applicants and employees and strive to foster a culture where differences are celebrated, and everyone's voice is heard. Your unique perspectives and experiences are what drive us forward.

Professional Services (PMO) Administrator Position type: Full time; Exempt Location: Hybrid - Teaneck, NJ 07666 Made4net is a leading provider of supply chain execution software solutions. Our innovative technology helps businesses optimize their supply chain operations, increase efficiency, and improve overall productivity. With a global presence and a commitment to excellence, Made4net is at the forefront of the industry, serving a diverse range of clients across various sectors. Purpose of the Job: The Professional Services (PMO) Administrator plays a key role in supporting the Professional Services organization by ensuring the smooth coordination of project administration, financial tracking, and operational processes. This role provides administrative and operational support to Project Managers and Professional Services leadership, helping maintain project documentation, monitor project financials, support resource tracking, and ensure adherence to project management standards. Description of responsibilities: Reporting and Analysis: • Support practice and project level financial reporting and analysis., • Assist with resource management reporting, utilization tracking, and capacity planning., • Prepare regular reports on project progress, milestones, risks, and issues., • Assist leadership in analyzing project data and generating insights for operational and financial decision making., • Facilitate communication between project teams, stakeholders, and leadership., • Coordinate meetings, workshops, and project related activities across the Professional Services organization., • Assist Project Managers and Professional Services leaders with project planning, scheduling, and coordination., • Support budget tracking, project financial monitoring, and resource allocation., • Maintain and organize project documentation, including project plans, schedules, status reports, and meeting notes., • Ensure documentation is accurate, current, and accessible to relevant stakeholders., • Assist in maintaining adherence to project management methodologies and internal service delivery standards., • Support the administration and ongoing use of project management tools and systems., • Help ensure consistency and efficiency across Professional Services processes. Required Qualifications: • Bachelor’s degree in business, Project Management, or a related field, or equivalent work experience., • 2+ years of experience in project administration, project coordination, or professional services operations support., • Experience supporting financial controls, budget tracking, and reporting within a software or technology services organization., • Strong organizational and multitasking skills with attention to detail., • Excellent communication and interpersonal skills., • Ability to work independently while supporting multiple stakeholders and projects., • Experience using Microsoft Office, particularly Excel and PowerPoint., • Exposure to project management tools such as Smartsheet, Monday.com, or similar platforms. Preferred Experience: • Familiarity with project implementation environments within supply chain or software organizations., • Knowledge of project management methodologies., • Project management certifications such as CAPM or PMP are a plus but not required. Core Competencies: Project Coordination and Organization Ability to manage multiple projects, maintain documentation, track milestones, and support Project Managers to ensure project activities run smoothly. Financial and Resource Tracking Experience monitoring project budgets, financial performance, and resource utilization within a Professional Services or technology services environment. Communication and Stakeholder Coordination Strong ability to facilitate communication between project teams, leadership, and cross functional stakeholders to ensure alignment and timely project updates. Company Benefits: • Health insurance (medical, dental, vision) with a robust wellness program to support your physical and mental well-being, • Generous paid time off policy, • Company-matched 401(k) retirement plan to help you secure your future, • Tuition reimbursement program to support your continued education and career advancement, • Employee assistance program providing confidential counseling and support services for personal challenges, • Discretionary employee bonus program, • Employee Discounts and perks through our PEO Pay range: Starting from $65,000-$75,000, per year salary This position offers a competitive salary package that is commensurate with your years of experience in the field and the specific skills you bring to the role. Made4net is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.