452 Best office assistant Jobs in White Plains, NY (July 2025)

Omega Administrative Services

About us Welcome to Omega, where customer service and collaboration meet. Located at the bustling center of downtown White Plains, our office is a hub of activity, where fast paced work flows as freely as the coffee. Our setup includes dual monitors at every desk, facilitating a highly efficient and entirely digital workflow—no old-school file cabinets here! Our team is compact yet powerful, with a small team of professionals who are as passionate about their work as they are about creating a positive impact. We are young, vibrant, and driven by a mission to excel in everything we do. We are looking for a new team member who is eager to dive into challenges and thrive in a collaborative, forward-thinking environment. If you're eager to work in a face paced environment alongside a dynamic team, Omega might just be the place for you. Role Overview: As an office assistant at Omega, you will be the first point of contact for our customers and specialists. This role requires a proactive, problem-solving approach and the ability to work collaboratively with peers to achieve daily success. Key Responsibilities: Answer and manage incoming calls with a professional demeanor. Handle customer inquiries and provide detailed information about our services. Coordinate and book appointments, ensuring a seamless experience for both customers and service providers. Liaise with specialists to address customer needs and facilitate effective solutions. Utilize critical thinking skills to troubleshoot and resolve issues promptly. Collaborate with team members to meet daily operational goals and uphold company standards. Ideal Candidate: You are enthusiastic, with a strong work ethic and a commitment to exceptional customer service. You possess excellent communication and interpersonal skills. You are adaptable and thrive in a fast-paced, dynamic environment. Previous experience in a customer service role is advantageous but not mandatory. What We Offer: A vibrant, energetic work environment where every team member’s contribution is valued. A platform to excel in customer service and problem-solving. Access to continuous training and personal development in a supportive team environment. Nespresso ☕ Join Us: If you're ready to join a team-focused environment and work closely with dedicated professionals, Omega welcomes your application. Position Job Type: Full-time Pay: $20.00 per hour Hours: 40 per week Benefits Paid time off Schedule Always: 5 day per week, 8 hours per day. Rotating schedule. Morning, evening & weekend shifts.

Administrative Assistant

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. THE DUTIES INCLUDES : 1. Create and modify documents using Microsoft Office. 2. Answering telephones calls from valuables and corporate Partners 3. Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing. 4. Maintaining hard copy and electronic filing system. 5. Research, price and purchase supplies. 6. Assisting your superior attached to you, Setup and co-ordinate meetings and conferences. 7. Support staff Attached online to you and assigned project based work Requirements: 1. Associate’s Degree in a related field. 2. Prior administrative experience. 3. Excellent computer skills, especially typing. 4. 4.Attention to detail. 5. Multilingual may be preferred or required. 6. Desire to be proactive and create a positive experience for others.

Looking for someone to work in the Bronx or Westchester as an Office Assistant. The duties will include answering phones, pulling charts and calling patients. Please give me date and times of availability to schedule interview. Look forward to hearing from you.

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Moodz

Personal Assistant (PA)

Moodz Location: Hybrid: Remote & Field (New Rochelle, NY and surrounding areas) Job Type: Part-Time (with potential for Full-Time) About Moodz: Moodz is a dynamic and growing licensed cannabis brand seeking a motivated and highly organized individual to join our team in a unique dual role. This is a rare opportunity to be at the heart of our operations, providing essential administrative support while also being the face of the brand in the field. Position Summary: The Personal Assistant & Brand Ambassador will be a cornerstone of the Moodz team. You will be responsible for ensuring the founder's schedule and communications are managed with precision and professionalism. Simultaneously, you will drive brand awareness and excitement by visiting our retail partners, conducting in-store activations, and passionately introducing Moodz to store staff and customers. The ideal candidate is a self-starter who thrives on variety, is impeccably organized, and loves connecting with people. Key Responsibilities: Administrative & Personal Assistance (approx. 40%): Proactively manage, prioritize, and respond to emails on behalf of the founder, ensuring timely and professional correspondence. Maintain and organize a dynamic calendar, scheduling meetings, appointments, and deadlines with precision. Handle confidential information with the utmost discretion and professionalism. Provide general administrative support to ensure smooth daily operations. Brand Activations & Field Marketing (approx. 60%): Serve as the primary representative of the Moodz brand during in-store visits and promotional events. Travel to various retail locations in the Mount Vernon and surrounding areas to conduct brand activations. Engage confidently and enthusiastically with store managers, staff, and potential customers. Educate retail partners and the public on the Moodz brand story, key products, and our unique value. Set up and manage activation displays and promotional materials, ensuring a professional and on-brand presentation at all times. Build and maintain positive, lasting relationships with our valued retail partners. Gather and report on customer feedback, activation performance, and store insights. Qualifications and Requirements: Proven experience as a Personal Assistant, Administrative Assistant, or in a similar role is highly valued. Experience in promotions, retail, sales, or brand ambassadorship is a significant plus. Exceptional organizational, multitasking, and time-management skills. Outstanding verbal and written communication skills; you can write a professional email and captivate a small crowd. Proficiency with modern office tools (Google Workspace: Gmail, Calendar, Drive, etc., or Microsoft Office Suite). A personable, energetic, and confident demeanor with a natural ability to connect with new people. Must be a proactive self-starter who can work independently and take initiative. Valid driver’s license and reliable transportation are required. Ability to work a flexible schedule, which may occasionally include weekends for special events. Must be based in or near the New Rochelle, NY area. What We Offer: Competitive hourly wage. A unique opportunity to be a core part of a growing and exciting licensed brand. A dynamic role that is never boring, combining office tasks with fieldwork. Direct mentorship from the brand's founder. Potential for increased hours and responsibility as the brand expands.

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