Office support jobs in New Orleans, LA - Page 9Create job alerts

Job DescriptionCompany Description About Us At Reboot Staff, we are committed to empowering businesses with innovative staffing and workforce solutions. Our mission is to connect top talent with the right opportunities, helping companies grow while building rewarding careers for professionals. We pride ourselves on fostering a collaborative environment that values creativity, integrity, and growth. Job Description Job Description We are seeking a Marketing Coordinator to join our team in New Orleans. This role is ideal for a motivated and detail-oriented professional who thrives in a fast-paced environment. The Marketing Coordinator will be responsible for planning, executing, and tracking marketing campaigns that promote our services, enhance brand awareness, and drive growth. Responsibilities * Coordinate and support marketing campaigns, ensuring timely execution and alignment with company goals. * Assist in the development of marketing strategies and promotional materials. * Conduct market research to identify trends, opportunities, and competitor insights. * Collaborate with cross-functional teams to ensure consistent branding across all platforms. * Monitor and analyze campaign performance, preparing reports for management. * Organize and support events, trade shows, and client engagement activities. * Manage relationships with vendors and external partners as needed. Qualifications Qualifications * Bachelor’s degree in Marketing, Business, Communications, or related field. * 2+ years of experience in marketing coordination or a similar role. * Strong organizational and project management skills with attention to detail. * Excellent written and verbal communication skills. * Proficiency in Microsoft Office Suite; familiarity with marketing tools and analytics platforms is a plus. * Ability to work independently and collaboratively in a team-oriented environment. Additional Information Benefits * Competitive salary ($67,000 - $71,000 annually). * Opportunities for professional growth and career advancement. * Comprehensive health, dental, and vision insurance. * Paid time off and company holidays. * Retirement savings plan with company contributions. * Dynamic and collaborative work environment.

Job Description Job Title: Marketing Assistant Location: New Orleans, LA Job Type: Full-time Department: Marketing Reports To: Marketing Manager Job Summary: We are seeking a creative, detail-oriented Marketing Assistant to support our marketing team in executing campaigns and driving brand awareness. The ideal candidate is enthusiastic about marketing trends, highly organized, and eager to contribute to all areas of marketing operations. Key Responsibilities: Coordinate the creation and delivery of marketing materials, including flyers, email newsletters, and promotional content. Track campaign performance using tools like Google Analytics and social media insights. Conduct market research to identify trends and customer preferences. Support the team in organizing promotional events, product launches, and trade shows. Manage and update the marketing database and customer relationship management (CRM) systems. Communicate with external agencies, vendors, and partners as needed. Qualifications: Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and basic design tools (e.g., Canva, Adobe Creative Suite is a plus). Basic knowledge of SEO, email marketing platforms, and web analytics tools. Ability to work both independently and collaboratively in a fast-paced environment.

Job DescriptionJOB SUMMARY Family Focused Recovery is Volunteers of America Southeast Louisiana’s (VOASELA) evidence-based opioid and substance use disorder treatment and recovery model for pregnant and parenting women and their children. VOASELA’s trauma-informed services keep families together in residential treatment and partner with women in the community on their recovery journey. VOASELA’s holistic and culturally responsive program treats women’s chemical dependency, breaks the cycle of addiction, reunites families, and promotes the birth of healthy, drug-free babies. Volunteers of America Southeast Louisiana's Family Focused Recovery is seeking a Recovery House Manager for our Residential Center, opening Summer of 2025. The Recovery House Manager, under the direction of the Assistant Vice President of Integrated & Behavioral Health, is responsible for managing and coordinating daily activities of the residential center. This individual works directly with residents in early recovery, providing structure and support to residents seeking to establish long-term recovery from a substance use disorder. This individual manages and coordinates daily housekeeping tasks, leads weekly House Meetings, conducts inspections, and searches of residents and visitors. This individual will directly supervise support staff responsible for night and weekend operations, cleaning, maintenance and transportation services. This individual serves as FFR's Safety Committee Representative. This individual completes inventory and ordering of supplies, within established budgets in coordination with other supervisory staff. This individual will work closely with other supervisory and administrative staff to ensure efficient and high-quality service provision for all persons served by Family Focused Recovery (FFR). As the residential center opens, the Recovery House Manager must be flexible and support the FFR team in successful launch and scaling of services. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Support the Assistant Vice President of Integrated & Behavioral Health in the successful design and implementation of FFR programming across American Society of Addiction Medicine (ASAM) residential levels of care (3.5, 3.3, and 3.1) and aftercare peer support services., • Work closely with other supervisory and residential center staff to ensure the provision of team-based care for all persons served is high quality, efficient, and in compliance with all accreditation and funding source requirements., • Work directly with residents in early recovery, providing structure and support to residents seeking to establish long-term recovery from a substance use disorder., • Provide onboarding, training, ongoing supervision of the support staff to ensure support staff are creating and maintaining a recovery-oriented environment based on the principles of Therapeutic Communities., • With the Assistant Vice President of Integrated and Behavioral, ensure all operational policies and procedures, training manuals, other supportive training documents, resources and succession plans are updated on a timely basis to ensure accuracy for FFR staff., • Manage support staff schedule, ensuring 24/7/365 coverage of operational functions required per Louisiana Department of Health Behavioral Health Standards, including adequate coverage over holidays and during Emergency Operation Plan enactments., • Ensure residents, staff and visitors sign in and out of building in and are searched in compliance with program policy and procedures., • Ensure resident egress from facility with approved passes., • Ensure resident access to phones, mail, packages and visitors with approved passes., • Address all incoming phone calls in compliance with HIPAA and 42 CFR Part 2 requirements. Record accurate and detailed messages. Facilitate communication of messages to appropriate staff., • Lead weekly House Meetings with residents to ensure clear communication between residents and staff related to any house matters such as maintenance, chores and/or behavioral concerns., • Complete all duties required as the FFR Safety Committee Representative, including but not limited to First Aid Checklists, Health & Safety Surveys and Safety Drills., • Ensure cleanliness and maintenance of facility within established budgets. Assign and track completion of resident chores. Address resident concerns promptly as needed., • Ensure transportation services are arranged as needed with residents. Assign only approved drivers to transport residents if van driver is unavailable and/or support coordination of alternative transportation as needed., • Utilize concurrent documentation and record accurate information in the EHR of each person served within 1 business day. Ensure accurate, timely, and quality data entry is completed by supervisees. Ensure documentation is completed in compliance with all accreditation and funding source requirements., • Facilitate ordering of needed supplies within established budget, in coordination with other supervisory staff and/or Assistant Vice President of Integrated & Behavioral Health., • Responsible for ensuring that all policies, procedures and practices of VOASELA and all governmental regulatory agencies are met., • Ensure VOASELA and FFR staff create and maintain a recovery-oriented environment based on the principles of Therapeutic Communities., • Provides support to all FFR program activities, including Child Watch., • Adhere to the designated dress code as stipulated for the specific role., • Family Recovery Supports (6), • Van Driver Maintains critical relationships with the following: • Vendors, • Warrantors. This position requires knowledge, skills and abilities equivalent to: • High school diploma or equivalent., • (Preferred) Lived experience with a substance use disorder diagnosis with at least 12 months (24-36 months or more preferred) of continuous demonstrated recovery. Registered Peer Support Specialist credential preferred., • At least 2 years of experience working with women experiencing substance use disorders., • At least 1 year of supervisory experience., • Familiarity with trauma-informed and culturally sensitive practices., • Extensive knowledge of the substance uses disorder continuum of care available in the Greater New Orleans area., • Excellent verbal and written communication skills., • Advanced computer skills., • Advanced skills within Electronic Health Systems., • Ability to interact with staff at all levels in a respectful manner, remaining flexible, proactive, and task oriented., • Problem-solving ability, attention to detail, accuracy, flexibility, reliability, and prioritizing skills., • Must be able to maintain confidentiality per HIPAA and 42 CFR Part 2., • Must be able to pass a criminal history investigation (not all convictions will exclude candidates from being hired)., • Must pass drug screening tests as required by agency’s policies and procedures., • Must complete tuberculosis (TB) screening prior to employment and be free from Tuberculosis (TB) in a communicable state via skin testing (or chest exam if recommended by physician)., • Must be able to maintain First Aid, cardiopulmonary resuscitation (CPR) and seizure assessment training., • This position provides services in office., • This position is responsible for enactment of FFR’s Emergency Operations Plan during emergencies, such as hurricanes or inclement weather, which may require evacuation and/or shelter in place with persons served and staff. The Recovery House Manager schedule is Tuesday - Saturday 12-8:30p. This position is responsible for ensuring overnight, weekend and holiday coverage for the residential center, and will require flexibility to provide coverage if needed. This position may require the incumbent to engage in occasional local travel in and around the community appropriate to the performance of duties and responsibilities. As such, incumbent must have: • Current driver’s license issued by state of residence, • Current Vehicle Inspection decal, • Current vehicle insurance, • Current vehicle registration in state of residence Work is primarily performed in an office environment while seated at a desk. Dexterity is used while performing work with personal computer keyboard, calculator and other office equipment. Driving to local (rarely) and some state-wide (rarely) functions. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job DescriptionPosition Title: Billing SpecialistDepartment: Operations > Business OfficeReports to: Lead Billing SpecialistEEO Code: Administrative Support WorkersSOC Code: 43-3021 Billing and Posting ClerksFLSA Status: Non-ExemptLast Revision Date: September 21, 2020Position Summary The Billing Specialist is responsible for collecting, posting, and managing patient account payments. Responsible for submitting patient claims to insurance companies and following up on the claims with insurance companies.Essential Duties and Responsibilities • Prepare and submit claims to insurance providers., • Review and verify patient information and service codes for accuracy., • Address and resolve any billing discrepancies or inquiries from patients and insurance companies., • Maintain up-to-date knowledge of insurance policies and regulations., • Collaborate with clinical staff to ensure proper documentation for billing purposes. Required Skills and Abilities * Ability to operate a computer, computer software, and basic office equipment * Knowledge of medical billing/collection practice * Understanding a variety of different Explanation of Benefits * Ability to work and thrive in pressure situations * Basic math, bookkeeping and accounting skills * Ability to work independently and to produce prompt, accurate reports. * Exceptional time management * Aptitude to be cross trained and learn other business office positions * Ability to learn required software applications Education and Experience * Previous medical billing experience in hospital or other health care setting * Experience working with medical payers Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. * Prolonged use hands/fingers * Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus * Prolonged periods sitting at a desk and working on a computer * Noise level in the work environment is usually low to moderate * Must be able to lift up to 15 pounds at times. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. Reviewed with employee by Signature: ____________________________________________ Name (print): __________________________________________ Date: _____________________ The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Job DescriptionBenefits: • Competitive salary, • Dental insurance, • Employee discounts, • Health insurance, • Paid time off Job Responsibilities • Responsible for the production, procurement, and planning of daily operations, • Ensures timely, compliant and accurate management of work order processes, business information, and licensing management ensuring the companys processes remain legally compliant, • Participates with owner/CEO in development of operational and business strategies, supporting the CEO or Owners vision and process ideals, • Conducts onsite field evaluations for compliance for licensing, vehicle, regulatory, EHS, Safety, DOT, quality and company policies. Escalates opportunities for improvements/corrections directly to ownership., • Coordinates with sales management team to deliver on commitments to customers. May be involved in the sales process on selected accounts, • Provides direct support to office personnel, technicians, and sales associates regarding customer escalations, technical questions and support, and standard operating procedures., • Oversees and reviews daily operational and compliance metrics, as well as the escalation, tracking, and resolution of issues, • Supervises production staff members, estimators and claims coordinators, • Influences selection of vendors and manages ongoing vendor relationships, • Approves expenses and purchases of direct reports, • Communicates with all relevant employees to ensure delivery times are met, • Communicating process changes to relevant parties to ensure a successful business, • Coordinates activities that affect operational decisions and business requirements, • Ensuring that health and safety regulations are followed, • Examine financial data and use them to improve profitability, managing budgets, budgetary changes and forecasts, • Improve operational management systems and processes and provides training for new initiatives and technology launches, • Manages the growth and success of the team, providing guidance to employees, • Managing internal assets of the company such as equipment, materials and supplies, • Monitors KPIs- production quality standards and ensures process safety standards are met, • Plans, schedules, and reviews workload and manpower to make sure targets are being met on a cost-effective basis, • Bachelors degree in business administration, operational management or finance preferred but not required, 3-5 years equivalent experience in similar role, • Ability to read, analyze and interpret general business processes as well as federal, state, and local rules and regulations and successfully apply and provide support in efforts to comply with regulations and process improvement initiatives, • Ability to effectively present training and/or information, respond to questions from groups of managers, employees, customers, and clients verbally and/or in writing, • Valid driver's license and a satisfactory driving record, • Skilled in using computers or necessary technology to include Microsoft Office products such as Word, Excel, Outlook, PowerPoint, • Experienced using Xactimate and XactAnalysis, utilizing reports to improve operations, • 3-5 years experience as a sales or service manager or corporate support function preferred, • Ability to work closely with, influence, and hold senior leaders accountable to resolving issues or capitalizing on opportunities, • Ability to engage and motivate others to drive results, • Ability to manage time and workload effectively, • Ability to work in a team environment, • Excellent problem solving and communication skills, written and verbal, • Experience budgeting and forecasting, • Experience in Negotiating with suppliers/sub-contractors/vendors, • Familiarity with business and financial principles, • Knowledge of organizational improvement and operations management, • Strong Leadership- Proven ability and work experience as Operations Manager or similar role, • Outstanding organizational skills, • Move up to 70 pounds often, by lifting, carrying, pushing, pulling, or otherwise repositioning objects., • Stand and walk for extended periods of time. Lifting, squatting, crawling and crouching is required., • Express or exchange ideas with others and receive and act on detailed information given., • For safety reasons, respirators, which are used in certain situations, must be able to seal to your face.

Job Description Company Description Born from a small restaurant in the New Orleans Mid-City neighborhood, The Ruby Slipper Restaurant Group has grown to 26 restaurants throughout the Southeast (and is still growing!). Our sister concepts, Ruby Slipper and Ruby Sunshine, are focused on bringing the spirit and soul of New Orleans to brunch. Summary of Position: Our Administrative & Accounts Payable Assistant is responsible for overall Home Office activities, including but not limited to receptionist and administrative support duties. Responsible for directing and coordinating office services including developing and supervising programs for the maximum utilization of services and equipment. Responsible for arranging internal office moves and providing arrangements for office meetings/conferences/lunches/etc. This position also has some Accounts Payable responsibilities. Duties & Responsibilities: • Handle receptionist duties, including answering the phone, answering doorbell, greeting visitors, receiving packages and shipments, retrieving mail from restaurant and distributing to correct dept/employee., • Directly handle guest requests and needs collaborating with location restaurant management., • Assist Marketing/HR in coordinating special employee events and recognition programs., • Maintain office supply inventories., • Maintain and track movement of physical computer inventory with IT vendor., • Maintain company-wide access to buildings and software/systems., • Manage accounts payable email daily, • 3+ years of Administrative Assistant experience in a fast-paced environment, • Advanced knowledge of Microsoft Excel, • Experience with accounting software and accounts payable systems, • Excellent written and verbal communication skills, • Must be able to effectively communicate with all levels of internal and external contacts, • Ability to work independently and multi-task in a fast-paced team environment, • Discrete concerning confidential or sensitive information, • Detail oriented and organized, • Self-motivated, proactive, and forward-thinking, • Capable of being persistent when necessary, with diplomacy and tact, • Medical, Dental and Vision Benefits, • Company provided Life Insurance Benefits, • Paid Time Off, • 401K Plan with Ruby match

Job DescriptionOperations Manager – Riverwalk Outlets | New Orleans, LA Location: Downtown New Orleans, LA • Employment Type: Full-time Lead Retail Property Operations in the Heart of Downtown New Orleans. Riverwalk Outlets, a premier outlet shopping center along the Mississippi River, is seeking an experienced Operations Manager to oversee daily retail property operations for 75+ stores and restaurants. This role is ideal for a licensed First-Class Stationary Air Conditioning Operator in New Orleans who excels in facilities management, vendor coordination, and operations leadership. About Riverwalk Outlets Riverwalk Outlets is a first-to-market outlet shopping center on the New Orleans riverfront, offering visitors and locals a unique mix of shopping, dining, and iconic views. Our mission is to deliver an exceptional guest experience while maintaining world-class property standards. Learn more: Position Overview The Operations Manager ensures smooth, safe, and cost-effective property maintenance and facilities operations. Responsibilities include supervising staff, managing vendors and contracts, overseeing building systems (including HVAC), and maintaining a clean, secure, and welcoming environment for tenants and guests. Key Responsibilities • Engineering & Maintenance Operations, • Lead daily meetings with the Chief Engineer and engineering staff to prioritize maintenance tasks., • Oversee preventative maintenance schedules, work orders, and parts inventory., • Coordinate vendor support for major repairs, special events, activations, and installations., • Approve staff schedules, PTO, and overtime for the engineering team., • Track budgets and plan capital improvements., • Vendor Management, • Respond promptly to maintenance and repair needs via email, phone, and onsite meetings., • Source quotes and manage third-party vendors for housekeeping, security, HVAC operations, and general repairs., • Maintain property maps, plans, and site safety protocols; ensure contract and RFP compliance., • Build strong vendor relationships and monitor performance through completion., • Property & Tenant Relations, • Oversee building systems (HVAC, fire systems, generators) and preventative maintenance., • Coordinate utility billing, vendor reconciliations, and key control for mall and vacant spaces., • Respond to tenant requests within required timeframes; conduct daily property walkthroughs., • Support emergency response and after-hours incident management as needed., • Leasing Support, • Coordinate construction, store openings and closures, and punch list completion., • Collect post-construction documentation and support Specialty Leasing (kiosk/cart setups and relocations).Qualifications, • License Required: First-Class Stationary Air Conditioning License from the City of New Orleans., • Bachelor’s degree in Operations Management, Facilities Management, or related field preferred., • 2–5 years of experience in property operations, facilities management, or related roles., • Proficiency in Microsoft Office Suite; strong communication and problem-solving skills., • Ability to work independently, manage changing priorities, and collaborate across teams.Benefits, • Medical, Dental, and Vision Insurance (100% employer paid), • Generous Paid Time Off, • Basic Term Life / AD&D and Long-Term Disability (100% employer paid) Powered by JazzHR TJldcLAKG9

Job DescriptionDescription: The National WWII Museum is currently seeking a Board and Stakeholder Relations Intern. The Board & Stakeholder Relations Intern will assist with The National WWII Museum’s governance process, which provides a unique perspective into the Museum’s current operations and strategic plans for educational and fundraising initiatives. He or she will review committee reports and talking points, assist in the preparation of important meetings, and perform other administrative tasks related to the Board of Trustees. The Board & Stakeholder Relations Intern will gain valuable experience in writing and proofing materials following institution-wide standards for communication consistency. Additional opportunities for growth include learning about non-profit governance standards and business practices. Will also gain familiarity with a fast-paced workplace environment that adheres to deadlines. The ideal candidate will be a recent university graduate or a current student pursuing a Bachelor’s or Master’s degree in the fields of museum studies, history, political science, education, business, communications, or a related field, and must have excellent writing and editing skills. This is a paid internship, with a recommended commitment of 20 hours per week for 12 weeks. Requirements: • Support the development of Committee and Board meeting materials, including agendas, reports, talking points, and power points., • Digitize and organize the Board’s digital files, • Assist in the preparation of in-person meetings including but not limited to printing materials, setting out refreshments, and testing the Zoom connection, • Earned or pursuing a Bachelor’s or Master’s degree in history, museum studies, political science, education, business, communications, or a related field, • Proficiency in Microsoft Office365 and knowledge of office procedures, • Exceptional oral and written communication skills

Job DescriptionCompany Description About Us At Reboot Staff, we are committed to empowering businesses with innovative staffing and workforce solutions. Our mission is to connect top talent with the right opportunities, helping companies grow while building rewarding careers for professionals. We pride ourselves on fostering a collaborative environment that values creativity, integrity, and growth. Job Description Job Description We are seeking a Market Development Representative (MDR) to join our dynamic team in New Orleans. The MDR will be responsible for generating new business opportunities by identifying prospects, nurturing relationships, and supporting the sales team in driving growth. This role is ideal for an ambitious professional eager to make an impact in a fast-paced and rewarding environment. Responsibilities * Identify and qualify new business opportunities through research, outreach, and networking. * Conduct outreach via calls, emails, and meetings to engage with prospective clients. * Build and maintain strong relationships with potential customers and partners. * Collaborate with the sales and marketing teams to develop lead-generation strategies. * Maintain accurate records of interactions and progress using CRM tools. * Stay updated on market trends, competitors, and industry insights to support business growth. Qualifications Qualifications * Bachelor’s degree in Business, Marketing, Communications, or a related field preferred. * 1-2 years of experience in sales, marketing, or customer-facing roles (entry-level candidates with strong motivation will be considered). * Strong communication, negotiation, and interpersonal skills. * Self-driven, goal-oriented, and able to thrive in a collaborative environment. * Proficiency with Microsoft Office and CRM platforms. Additional Information Benefits * Competitive salary ($63,000 - $68,000 per year). * Comprehensive health, dental, and vision insurance. * Paid time off and holidays. * Professional development and training opportunities. * Career growth potential within a supportive and innovative company. * Full-time, Monday to Friday schedule.