Facilities Manager
5 days ago
Philadelphia
Job Description Position Overview: The Facilities Manager is responsible for the safe, reliable, and cost-effective operation and maintenance of all facilities and physical assets. This role ensures a clean, secure, and compliant environment The ideal candidate demonstrates strong leadership, hands-on problem-solving, vendor management, and a proactive approach to facility improvements. Key Responsibilities: • Manage daily facilities operations across all buildings and sites, ensuring uptime and reliability of utilities, HVAC, electrical, plumbing, and life-safety systems., • Develop, implement, and oversee preventive maintenance (PM) and predictive maintenance programs; track work orders and service requests using Computerized Maintenance Management System (CMMS)., • Assist in Leading facilities team (technicians, janitorial, security) and coordinate with contractors and vendors; schedule, supervise, and evaluate performance., • Assist in Monitoring and managing facility budgets, including maintenance, repairs, energy consumption, contracts, and procurement., • Ensure compliance with all applicable laws, regulations, and standards (e.g., OSHA, local building codes, fire safety, environmental health and safety)., • Oversee space planning, moves, adds, and changes office layouts, furniture procurement, and asset management., • Assist in Administering vendor contracts, negotiate service levels, monitor performance, and manage cost-control initiatives., • Enforce security protocols, access control, CCTV, and incident response plans., • Coordinate emergency preparedness and business continuity planning; lead drills and ensure proper documentation., • Manage energy efficiency and sustainability initiatives (e.g., lighting upgrades, HVAC optimization, waste reduction)., • Ensure facilities are clean, safe, and well-maintained; liaise with HR for safety training and incident reporting., • Maintain accurate records: floor plans, asset registers, maintenance logs, warranties, and compliance documentation., • Provide timely reporting to leadership on facility conditions, KPls, budget status, and project progress. Required Qualifications: • Bachelor's degree in facilities management, engineering, construction management, business administration, or related field; or equivalent combination of education and experience., • 4 years of facilities management, maintenance, or operations experience; experience in [industry, e.g., corporate office, manufacturing, healthcare, data center] preferred., • Strong knowledge of building systems (HVAC, electrical, plumbing, roofing, fire/Life Safety) and preventive maintenance principles., • Experience with CMMS (e.g., eMaint, FM:Systems, SAP PM, IBM Maximo) and common office software (MS Office, Google Workspace)., • Budgeting and financial acumen; contract and vendor management experience., • Understanding of safety, OSHA regulations, environmental health and safety practices., • Excellent leadership, communication, and interpersonal skills; customer-service oriented., • Project management experience; ability to manage multiple tasks and priorities with attention to detail., • Problem-solving mindset, strong analytical skills, and ability to make data-driven decisions. Preferred Qualifications: • Certifications such as Facility Management Professional (FMP), Certified Facility Manager (CFM), or OSHA 30/10., • Experience with energy management systems and green building standards (LEED knowledge a plus)., • Experience with construction or renovation project oversight. Key Competencies:, • Leadership and team development, • Operational excellence and reliability, • Vendor and contract management, • Financial stewardship and cost control, • Safety, risk management, and compliance, • Communication and stakeholder management, • Project management and strategic planning, • Customer service orientation Work Environment:, • Typical office and on-site facility environments; may require occasional evenings, weekends, or on-call responsibilities for emergency maintenance., • Physical demands include lifting, climbing, and working in and around equipment rooms or mechanical spaces. Benefits • Health Care Plan (Medical, Dental & Vision), • Retirement Plan (401k, IRA), • Life Insurance (Basic, Voluntary & AD&D), • Paid Time Off (Vacation, Sick & Public Holidays), • Short Term & Long Term Disability