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Job Description Job Title: Order Processing Coordinator Position Summary The Order Processing Coordinator is responsible for managing the full order-to-cash lifecycle, ensuring accurate order execution, billing integrity, and timely payment collection. This role also oversees shipment coordination and tracking, working closely with internal teams to ensure seamless order fulfillment. Success in this position directly impacts cash flow, operational efficiency, and customer satisfaction. Core Responsibilities (Primary Ownership Areas) Key Responsibilities (Supporting Duties) • Accurately record all financial transactions in QuickBooks Online, • Maintain organized, audit-ready documentation for orders, invoices, and payments, • Set up and manage customer accounts, including tax documentation (e.g., 1099s), • Identify and resolve discrepancies in billing, payments, or vendor charges, • Maintain clear internal communication to ensure workflow efficiency, • Ensure order processing, billing, and receivables remain up to date with no backlog, • Operate with urgency while maintaining a high level of accuracy Key Competencies • Proficiency in QuickBooks Online (invoicing, transaction matching), • Strong understanding of order-to-cash workflows, • High attention to detail and accuracy, • Strong organizational and time management skills, • Ability to work under pressure and meet tight deadlines, • Effective cross-functional communication skills, • Analytical problem-solving ability, • Knowledge of basic accounting principles (AR/AP), • Systems proficiency (Gmail, Excel, and office tools), • Process-driven mindset with strong execution discipline, • Accountability and ownership mentality Education and Experience • Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred, • 2–5 years of experience in order processing, billing, accounting, or similar roles, • Required experience with QuickBooks Online, • Experience in accounts receivable and invoicing processes, • Experience with shipping/logistics coordination is a plus Physical Requirements • Primarily sedentary work at a desk using a computer, • Extended periods of sitting, typing, and screen use, • Ability to maintain focus in a quiet, deadline-driven setting, • Use of standard office equipment (computer, printer, phone) Work Environment • Office-based role, • Low-noise, focused work setting, • Fast-paced environment with deadline-driven responsibilities, • Occasional coordination with external partners (e.g., vendors, shipping providers) Company DescriptionCannaZip is a leading industry supplier of custom cannabis packaging solutions that range from stock items to fully customizable packaging solutions to fit customer's needs. Our solutions cater to B2B brands, cultivators, dispensaries, distributors, wholesalers, processors, MSOs, SSOs, and anyone looking for custom packaging solutions. Featuring a diverse array of opportunities for professional and rapid growth, advancement, industry experience and exposure, CannaZip is the perfect place to break into a rapidly growing and exciting industry.CannaZip is a leading industry supplier of custom cannabis packaging solutions that range from stock items to fully customizable packaging solutions to fit customer's needs. Our solutions cater to B2B brands, cultivators, dispensaries, distributors, wholesalers, processors, MSOs, SSOs, and anyone looking for custom packaging solutions. Featuring a diverse array of opportunities for professional and rapid growth, advancement, industry experience and exposure, CannaZip is the perfect place to break into a rapidly growing and exciting industry.

Assistant Controller - SAAS This Jobot Job is hosted by: Melanie Courtney Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $140,000 - $175,000 per year A bit about us: Our client is the yard management platform that connects shippers, carriers and receivers, ensuring logistics partners get the right load to the right place at the right time. Why join us? Employer-sponsored medical, dental, vision, 401K, life & disability insurance Flexible paid time off and observed federal holidays Stock options Remote work Parental leave of absence Competitive stipend Flat org structure, offering startup growth and learning paths Job Details We are seeking an Assistant Controller to lead our accounting operations and establish strong processes as we continue to scale. In this hands-on role, you’ll oversee the monthly close, billing, accounts payable/receivable, and other core accounting functions to ensure accuracy and consistency across the business. You will work closely with the VP of Finance and leadership team, playing a critical role in building the foundation of our finance function and offering a clear path for career growth into a Controller role. To thrive in this role, you should bring a strong accounting background with experience in B2B SaaS or high-growth technology companies. A bachelor’s degree in Accounting or Finance is required, and a CPA is strongly preferred. This position reports directly to the VP of Finance and offers high visibility across the organization, including regular interaction with company leadership and external stakeholders. What You'll Do Own core accounting operations — lead the monthly close, prepare reconciliations, and manage AP, AR, billing, and payroll to ensure accuracy and timeliness of financial reporting. Strengthen processes and controls — establish scalable accounting policies, implement best practices, and maintain compliance across reporting, tax, and audit requirements. Be hands-on and solutions-oriented — roll up your sleeves to execute journal entries, billing runs, and reconciliations while driving improvements in systems and workflows. Partner with finance leadership — collaborate closely with the VP of Finance on building a best-in-class finance function, providing accurate data and insight to support decision-making and long-term growth. What We're Looking For CPA license and/or bachelor’s degree in accounting/finance with 3–8+ years of progressive accounting experience. Strong accounting foundation with experience in core processes such as monthly close, reconciliations, billing, accounts payable/receivable, and payroll. Deep understanding of U.S. GAAP, financial regulations, and compliance requirements, including ASC 606. Experience in SaaS or technology businesses, ideally PE-backed or high-growth. Exposure to external audits and M&A integration, with the ability to prepare audit-ready financials and support post-deal accounting work. Familiarity with modern finance tools such as QuickBooks, Stripe, Ramp, and Carta, with the ability to adapt quickly to new ERP platforms. Hands-on and detail-oriented, comfortable rolling up your sleeves in a fast-paced, high-growth environment. Clear communicator who can work cross-functionally and build trust with leadership, auditors, and external partners. Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. 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Job Description We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to join our growing team! This role plays a key part in supporting daily office operations, streamlining processes, and maintaining excellent communication across departments. The ideal candidate has strong administrative experience, thrives in a fast-paced environment, and enjoys working directly with customers. Experience in logistics and order processing is essential. Key Responsibilities • Manage the full order processing cycle—from order receipt to shipment, including scheduling pickups and completing billing., • Perform accurate data entry, filing, and document proofreading to maintain organized and up-to-date records., • Support bookkeeping functions using QuickBooks and assist with general office management tasks., • Provide exceptional customer service by responding to client inquiries and resolving issues professionally and promptly., • Proven experience in administrative, clerical, or office support roles., • Strong proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace., • Familiarity with QuickBooks or similar bookkeeping software preferred., • Excellent phone etiquette and communication skills., • Strong typing, attention to detail, and proofreading abilities., • Ability to handle confidential information with professionalism and discretion., • Competitive pay, • Paid weekly (Direct Deposit or ATM Debit Card available), • Access to health benefits and retirement plan, • A personal recruiter to help with job searches and assistance when at work!, • Contract to Hire Opportunity

Job description: A client of ours is seeking a Staff Accountant to join their team in the Buffalo area. This is an excellent opportunity for an early-to-mid career accounting professional looking to expand their experience in a more personalized, relationship-driven environment. If youre currently in public accounting and finding yourself ready for a role with more balance and broader exposure beyond audit/tax cycles, this could be a strong next step. Position Overview:The Staff Accountant will support day-to-day accounting operations across a diverse set of entities, including partnerships, LLCs, trusts, and individual accounts. This role works closely with senior team members to ensure accurate financial reporting and smooth operational processes. Key Responsibilities: • Process accounts payable, including coding, approvals, and vendor maintenance, • Support vendor management and assist with annual 1099 preparation, • Track and report on cash activity and assist with cash flow analysis, • Reconcile credit card transactions and ensure proper expense classification, • Assist with month-end, quarter-end, and year-end close (journal entries, reconciliations, variance analysis), • Maintain accuracy and integrity of the general ledger, • Contribute to process improvements, internal controls, and accounting procedures, • Handle sensitive financial information with a high level of discretion, • Bachelors degree in Accounting, Finance, or related field, • 13+ years of accounting experience (public accounting, corporate accounting, or similar environment), • Experience with journal entries and general ledger activity, • Familiarity with bill payment platforms (e.g., Bill.com or similar), • Experience with accounting systems such as QuickBooks, NetSuite, or similar, • Strong Microsoft Excel skills, • High attention to detail and strong organizational abilities, • Professional demeanor with the ability to handle confidential information, • Team-oriented mindset with a willingness to be hands-on and adaptable, • Competitive salary range: $65,000 $75,000, • Hybrid work flexibility (Buffalo-based), • Exposure to a wide range of accounting activities and entity structures, • A more predictable, steady-paced environment compared to traditional public accounting

Job DescriptionDescription: Benefits & Perks: With Kristie M. Beach CPA's 2080 Annual Hours Policy for Accounting professionals, KMB continues to be leader in the Public Accounting Industry. 2080 combined with our Flex Policy, and our competitive compensation and benefits package, KMB remains a destination employer. If you want to join a team that offers excellent opportunities for career development and advancement, please apply for any open position you meet requisite qualifications. Description: Kristie M. Beach CPA's is seeking entry level Staff Accountants to join its Auditing team in Buffalo. The staff accountant will be responsible for insuring assigned engagements are completed in a timely fashion using the resources provided by the firm while maintaining the standards set forth by the firm’s quality control document. The Company offers a unique environment that fosters individual growth and rewards performance. Job Duties to include the following, but not limited to: • Responsible for insuring the assigned engagements are completed timely and with minimal error, • Interact with clients to facilitate workflow, • Conduct research, maintain proficiency in professional standards and develop expertise within the firm, • Learn and adhere to the firm’s policies and procedures, • Help to develop and attract Interns and Staff by providing assistance with recruiting, mentoring and professional development programs, • Prepare audit files and documents., • Perform audit programs on assigned audit areas., • Complete audit workpapers using client provided documents., • Review and inspect completed financial statements. Requirements: Qualifications and Skills: • BS in Accounting required; 150-hour degree preferred, • Willingness to travel, • CPA exam in process a plus, • Strong verbal and written communication skills, • Effective leadership, interpersonal, organizational, technology and analytical skills, • Exceptional customer service skills., • Self-starter with the ability to handle and manage multiple priorities., • Strong organizational, problem-solving, and analytical skills., • Proficient computer skills in: o Creative Solutions o QuickBooks o Excel o Word • Attention to detail and accuracy., • Excellent organizational and verbal and written communication skills., • Multi-tasking., • Strong communication skills., • Interpersonal skills for facilitating all firm billing with partners, bill managers and clients., • Possess the ability to listen and handle elevated situations as they arise and maintain professionalism in difficult conversations with staff and clients., • Ability to work in a fast paced, due date oriented environment., • Extreme confidentiality required., • Ask appropriate questions as needed

Job Description About Us: Join our family-friendly team at Cortese Construction Services, where a relaxed, supportive atmosphere meets professional growth. This role complements our internal accounting staff and offers the chance to make a meaningful impact on our overall financial operations. Position Summary: The Cost Controller will ensure accurate financial records, clean balance sheets, and reconciled P&Ls while driving operational analysis and project cost control. You'll help steer budgets, track productivity, internal staff point incentives and fill operational gaps as needed. Key Responsibilities: Accounting / Finance: • Maintain and reconcile A/R, A/P, G/L; ensure clean balance sheets and P&Ls., • Manage Accounts Payable, issue payment for vendors/subs., • Oversee QuickBooks Enterprise/QuickBooks Online (QBO) setup, updates, and troubleshooting., • Install, manage, and maintain QuickBooks Online cloud-based daily functions., • Train support staff in the use of QuickBooks Enterprise/QBO., • Liaise with CPAs, banks, auditors, and external partners., • Prepare monthly and ad-hoc financial reports., • Manage and reconcile balance sheet accounts, fixed assets, commissions, and adjusting entries., • Develop and maintain job cost and performance reports., • Analyze employee point incentives and company performance metrics., • Benchmark overhead and advise on cost-saving opportunities., • Support operations managers with vendor/customer disputes., • Coordinate with legal counsel as directed., • Gather data for dispute resolution as needed. Qualifications: Required: • 5-7+ years' experience with QuickBooks Enterprise/QuickBooks Online (QBO), from installation and setup to reporting., • Bachelor's degree (Accounting or related field)., • Construction industry and job-cost accounting knowledge., • IT skills (cloud email support, server environment familiarity)., • HR and employment law knowledge. Benefits: • Health Insurance, • Retirement Plan, • Flex Plan, • Relaxed, family-friendly environment Apply today to join a team that values both professional excellence and work-life balance.

Job DescriptionWe are looking for an experienced Sr. Accountant to support a range of accounting activities for clients in the financial services industry in Amherst, New York. This role is ideal for someone who is comfortable managing full-cycle accounting work, producing accurate financial reporting, and serving as a reliable resource for both accounting and related technology questions. The successful candidate will bring strong attention to detail, sound financial statement knowledge, and the ability to handle multiple client books with accuracy and professionalism. Responsibilities: • Manage accounting records for multiple client accounts in QuickBooks, ensuring transactions are entered accurately and records remain current., • Reconcile credit card activity and other account balances to monthly statements, investigating and resolving discrepancies as needed., • Produce recurring and ad hoc financial reports, including monthly financial statements, to support client and internal review needs., • Maintain customer and vendor master data, keeping account information organized, accurate, and up to date., • Process client billing activities and oversee both accounts payable and accounts receivable functions to support timely cash flow management., • Review spending patterns and cash activity across various sets of books to identify issues and support informed financial oversight., • Record payroll transactions with proper allocation by department, including related taxes, deductions, and withholdings., • Monitor fixed asset activity and prepare depreciation schedules to support accurate accounting records and reporting., • Verify, classify, reconcile, and post accounting entries while maintaining complete and reliable account documentation., • Act as a knowledgeable point of contact for staff by answering accounting and technology-related questions and offering day-to-day guidance to team members.• 5+ years of accounting experience, with responsibility for maintaining accurate financial records., • Demonstrated proficiency with QuickBooks in a multi-client or multi-entity accounting environment., • Strong understanding of financial statements, including income statements and balance sheets., • Experience managing accounts payable, accounts receivable, invoicing, and general ledger activity., • Knowledge of payroll accounting, including departmental allocations, payroll taxes, and employee withholdings., • Hands-on experience tracking fixed assets and preparing depreciation schedules., • High level of accuracy, organization, and analytical ability when working with detailed financial data.

Job Description Welcome to ACI, Your Employer of Choice Since 1989! American Coradius International LLC (ACI) is a local, long standing, full service financial services company looking to add energetic, initiative-taking, Account Resolution Specialists to our team. We offer a competitive salary and excellent comprehensive benefits. We work with some of the nation’s largest banking clients as an extension of their customer service department. We help their customers who have fallen into a delinquent status resolve these financial issues. HYBRID ROLE - MUST COMPLETE TRAINING ONSITE and WORK IN OFFICE 3 DAYS WEEKLY! POSITION SUMMARY: The Client Services and Accounting Specialist plays a key role in supporting client relationships while ensuring accurate financial operations within a regulated collections environment. This position is responsible for payment processing, account reconciliation, and client reporting, while maintaining high standards of accuracy, timeliness, and confidentiality. ESSENTIAL DUTIES AND RESPONSIBILITIES: CLIENT SERVICES & REPORTING: • Serve as a liaison between internal departments and client service teams to support client needs and deliverables., • Prepare and distribute daily, weekly, and monthly client reports (payments, remittances, account activity)., • Maintain a strong understanding of client contracts, requirements, and service level expectations., • Assist with onboarding and setup of new client accounts and portfolios., • Review and assist with implementation of programming or system requests related to financial processes. ACCOUNTING & FINANCIAL OPERATIONS: • Process and reconcile client payments, including ACH transactions, credit/debit card deposits, and remittances., • Record financial transactions accurately in accounting systems (e.g., QuickBooks)., • Perform daily and monthly account reconciliations, including bank accounts, accounts receivable, and credit card statements., • Generate and distribute reports of daily deposits for internal posting., • Prepare and issue vendor payments via check or ACH as directed., • Support trust accounting practices and ensure proper handling of client funds., • Conduct daily fraud monitoring activities (e.g., bank or client-specific reviews). AUDIT SUPPORT: • Ensure adherence to company policies, client requirements, and applicable federal and state regulations., • Assist with internal, client, financial, and regulatory audits by preparing documentation and supporting audit requests., • Monitor processes for accuracy, timeliness, and compliance with established SOPs., • Participate in the development and maintenance of departmental procedures and controls., • Perform additional duties as assigned. MINIMUM QUALIFICATIONS • Intermediate excel skills., • Previous experience using Outlook for email., • Must be detail-oriented with the ability to multi-task and work under tight deadlines., • Excellent verbal and written communications skills., • Must possess strong math/accounting skills., • Ability to handle and prioritize multiple tasks simultaneously., • Previous computer and/or data entry experience. PREFERRED QUALIFICATIONS • Postsecondary education in Accounting, Finance, Business Administration, or related field preferred., • 2+ years of experience in accounting, financial operations, or collections environment., • Experience with payment processing (ACH, credit cards) and account reconciliation required., • Familiarity with accounting software such as QuickBooks., • Strong understanding of compliance and regulatory standards in collections., • High attention to detail and accuracy in financial data handling., • Strong organizational, analytical, and problem-solving skills., • Effective communication and ability to work both independently and collaboratively. EDUCATION AND EXPERIENCE • High school diploma or equivalent., • Basic Level of proficiency with Microsoft Office Suite or related software. PHYSICAL REQUIREMENTS • Prolonged periods of sitting at a desk and working on a computer with multiple displays., • Must be able to lift up to 15 pounds at times., • Dual hand dexterity/repetitive use of hands 80% of the time (typing on computer and dialing phone)., • Ability to speak proper English grammar and use proper telephone etiquette., • Ability to hear., • Simple/light grasping required of both hands 80% of the time., • Typical noise level for work environment (moderate noise)., • Close vision required (clear vision on 15 inch or larger computer monitors)., • Typical noise level for work environment (moderate noise)., • Remote workspace must meet following criteria: o Remote workspace must be quiet, secure and distraction free. o Must have reliable internet connection ability to connect directly (not via wi-fi) to a company provided equipment to a router. o Must be able to work with IT representatives to troubleshoot connectivity issues. o Must meet ACI’s security and safety requirements. Disclaimer: The above job description is not a contractual or binding document; it is provided as a guide to the types of duties required to be undertaken. Duties may vary from time to time and this description is subject to review. Modifications will be made as needed to support changes in the business climate and requirements. The pay scale for this position may vary if an applicant possesses experience outside of what American Coradius International LLC (ACI LLC) reasonably anticipates for this position.

Job DescriptionSalary: $90,000 - $120,000 Who We Are Richmond Vona, LLC is a personal injury law firm located in Buffalo, NY, thats changing the game for both client and employee experience. Were setting a new standard in how personal injury law is practiced and delivered. Our mission is to provide a superior level of service to our clients through personal connection and continuous communication, while also creating a high-potential, rewarding workplace for our exceptional team. Weve been recognized as one of Inc. 5000s Best Workplaces in America and named one of the Fastest-Growing Private Companies, ranking as the 4th fastest-growing law firm in the country. Locally, weve also been honored as a Buffalo Business First Best Places to Work. These recognitions reflect our commitment to building something different for both our clients and our people. We believe great results come from great people, strong systems, and a culture rooted in accountability, professionalism, and teamwork. Our core values, Winning, Always Ready, Precision, High-Level Communication, Professionalism, Service, and Accountability, guide how we operate every day. This is a rare opportunity to join a high-performing organization during an exciting growth phase and help build the financial infrastructure that supports long-term success. The Opportunity Richmond Vona is seeking an experienced Controller to lead and elevate the firms accounting and financial operations. This role is ideal for a hands-on accounting leader who thrives in a fast-paced environment, enjoys building systems, solving problems, and thinking beyond the numbers. The Controller will oversee all core accounting functions while serving as a strategic business partner to ownership and leadership. This person must be both detail-oriented and forward-thinking someone who understands how day-to-day accounting impacts the bigger picture of profitability, growth, and operational excellence. Reporting directly to executive leadership and working closely with our external CPA partners and Fractional CFO, the Controller will play a critical role in helping the firm scale intelligently and efficiently. What Success Looks Like The right person for this role is: • A self-starter who takes ownership and moves things forward without waiting to be asked, • Comfortable operating in a high-growth, fast-moving environment, • Curious, coachable, and eager to continuously learn, • Able to balance tactical execution with strategic thinking, • A strong communicator who can translate financial data into business insight, • A leader who builds trust, accountability, and high standards, • Someone who values process improvement, efficiency, and excellence, • Energized by helping build something special, • Comfortable owning problems, identifying root causes, and implementing lasting solutions Key Responsibilities Financial Leadership & Accounting Operations • Lead all day-to-day accounting functions, including accounts payable, accounts receivable, payroll, billing, general ledger, reconciliations, and month-end close, • Ensure timely, accurate, and complete financial reporting on a monthly, quarterly, and annual basis, • Maintain accounting records and financial systems with a high level of accuracy and organization, • Manage cash flow, banking relationships, and liquidity planning, • Oversee trust/client funds handling and ensure proper controls and compliance, • Oversee settlement disbursements, referral fee payments, and related financial controls, • Maintain and strengthen internal controls to reduce risk, improve accuracy, and support accountability, • Support compliance with law firm accounting requirements, including trust accounting and client fund management, as applicable Strategic Finance & Decision Support • Prepare budgets, forecasts, and financial models to support business planning, • Analyze trends, KPIs, margins, and profitability by department or practice area, • Provide leadership with clear financial insights to support decision-making, • Identify risks, opportunities, and cost-saving initiatives, • Help leadership understand the financial impact of growth initiatives and investments, • Develop reporting and dashboards that improve visibility into financial performance and key business drivers Process Improvement & Scalability • Build and improve systems, workflows, and internal controls, • Create more efficient processes that support future growth, • Evaluate technology and automation opportunities across accounting functions, • Develop documentation and SOPs to ensure consistency and accountability Leadership & Collaboration • Partner closely with Operations, HR, Marketing, Ownership, and outside advisors, • Manage and mentor accounting or administrative team members as the department grows, • Foster a culture of accountability, professionalism, responsiveness, and continuous improvement, • Communicate clearly and proactively across departments, • Work closely with the firms external CPA partners and Fractional CFO to support accurate reporting, planning, and financial decision-making Qualifications Required • Bachelors degree in accounting, Finance, or related field, • 7+ years of progressive accounting experience, • Prior experience in a Controller, Accounting Manager, Senior Accountant, or similar leadership role, • Strong understanding of GAAP, financial reporting, reconciliations, and internal controls, • Experience managing full-cycle accounting operations, • Advanced proficiency in accounting systems such as QuickBooks Online or similar platforms, • Strong Excel and financial analysis skills, • Exceptional organizational skills and attention to detail Strongly Preferred • CPA or CPA-track, • Experience in professional services industries (law firm, consulting, accounting firm, medical practice, agency, etc.), • Experience in a growing entrepreneurial company, • Experience managing or mentoring staff, • Experience with budgeting tools Why Join Richmond Vona? Compensation $90,000 $120,000 based on experience, qualifications, and leadership background. Performance-based bonus opportunities available. Benefits • Medical and dental coverage, • 401(k) with firm contribution, • Paid time off, • Hybrid flexibility after the onboarding period, • Free onsite parking, • Summer hours, • Team recognition programs, • Ongoing professional development opportunities Career Growth We are growing quickly, and this role offers the opportunity to make a meaningful impact while growing with the organization. For the right leader, this can evolve into a broader finance leadership role over time. Our Core Values in Action We are looking for someone who naturally aligns with our values: • Winning Pursues excellence and results, • Always Ready Prepared, proactive, and dependable, • Precision High standards and attention to detail, • High-Level Communication Clear, respectful, responsive communication, • Professionalism Mature, trustworthy, polished presence, • Service Supports teammates and clients with urgency and care, • Accountability Owns outcomes and follows through Ready to Apply? If you are an accounting leader who wants more than a traditional back-office role and youre excited to help build a high-performing, people-first organization, wed love to hear from you.

Job DescriptionJob Title: AP SpecialistLocation: Buffalo, NYHire Type: DirectPay Range: $27.00 - $31.00/hourWork Type: Full-timeWork Model: OnsiteWork Schedule: Monday – Friday, 7am – 3:30pm | 8a – 4:30pmRecruiter Contact: Dylan Pebbles, 716-256-1277, & Scope:Positional OverviewThe Imagine Group is recruiting for an AP Specialist on behalf of our client, a leading provider of network test access and visibility solutions. This organization delivers innovative hardware and technology that enable organizations to monitor, secure, and optimize their IT infrastructure. Based in Buffalo, New York, it serves a global customer base with high-performance products, supporting cybersecurity, network performance, and data center operations.In this role, you will be responsible for managing the full-cycle accounts payable process with a strong emphasis on accuracy, timeliness, and detailed invoice validation. This role ensures proper billing documentation, coding, approvals, and payment processing while maintaining compliance with internal controls and financial policies. The ideal candidate demonstrates exceptional attention to detail, strong organizational skills, and the ability to identify discrepancies before they impact financial reporting.Role & Responsibility:Tasks That Will Lead to Your Success • Review, verify, and process both vendor invoices and VRMAs with a high degree of accuracy, • Perform detailed three-way matching (PO, invoice, receiving documentation), • Validate invoice coding (GL accounts, departments, cost centers), • Identify and resolve discrepancies, pricing variances, duplicate invoices, and billing errors, • Ensure proper documentation and approvals are obtained prior to payment., • Prepare and process ACH, wire, and check payments in accordance with payment terms, • Monitor payment schedules to optimize cash flow while avoiding late fees, • Reconcile vendor statements and resolve outstanding items, • Maintain accurate vendor records in the accounting system, • Respond to vendor inquiries professionally and promptly, • Assist with vendor onboarding, including W-9 collection and compliance documentation, • Assist with month-end close, including AP accruals and reconciliations, • Maintain organized audit-ready documentation, • Support year-end audit requests and 1099 preparation, • Generate company aging reports and other financial reports as requested, • Adherent internal controls and company financial policies, • Recommend process improvements to enhance efficiency and accuracy, • Ensure compliance with tax regulations and company procedures, • Completes other assigned duties assigned, such as maintaining the in-office cleaning scheduleSkills & ExperienceQualifications That Will Help You Thrive, • Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred, • 2+ years of accounts payable or general accounting experience, • Experience in high-volume invoice environments preferred, • Proficiency in accounting software (e.g., NetSuite, QuickBooks, SAP, Oracle, etc.), • Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP, data validation), • Familiarity with ERP systems and digital invoice workflows, • Exceptional attention to detail and accuracy, • Strong organizational and time-management skills, • Analytical mindset with ability to identify and resolve discrepancies, • Ability to manage multiple deadlines in a fast-paced environment, • High level of integrity and confidentiality, • Invoice processing accuracy rate, • Timeliness of payments, • Reduction in invoice discrepancies, • Vendor satisfaction and response time, • Compliance with month-end close deadlines

Job DescriptionGTI is a contract manufacturing partner supporting customers in renewable energy, power generation, infrastructure, and industrial systems. We fabricate custom designed, purpose-built enclosures and skids for our customers and perform mechanical and electrical integration in-house, delivering a true turn-key product to our customers. Our scope spans Engineering, prototype builds, through full production, requiring teams that can move fast, adapt, and execute with precision. GTI Values: Safey I Quality I Customer Obsession I Speed I Agility Position Overview The Accounting Associate will play a key role in maintaining accurate financial records and supporting day-to-day accounting operations. This position is responsible for daily transaction recording, cash reconciliation, general ledger maintenance, and monthly close activities. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced manufacturing environment. This is a hands-on role that requires accuracy, confidentiality, and strong communication skills across departments. Key Responsibilities Key Responsibilities • Record and post daily financial transactions, including journal entries, vendor invoices, cash receipts, and expense reports., • Perform daily cash reconciliations across multiple bank accounts; investigate and resolve discrepancies promptly., • Support the monthly financial close process by preparing account reconciliations, accruals, and journal entries., • Maintain and organize financial records, ensuring data integrity and audit readiness., • Assist with accounts payable and accounts receivable processing as needed., • Collaborate with operations and purchasing to ensure proper coding and timing of expenses., • Prepare and maintain supporting schedules for balance sheet and income statement accounts., • Assist in generating monthly and quarterly financial reports for management review., • Support external auditors and tax preparers by providing requested documentation., • Associate’s or Bachelor’s degree in Accounting, Finance, or related field., • 2+ years of accounting experience, preferably in a manufacturing or project-based environment., • Working knowledge of GAAP and standard accounting principles., • Proficiency with accounting software (NetSuite, QuickBooks, or similar ERP system preferred)., • Strong Excel skills (VLOOKUP, pivot tables, reconciliations)., • Exceptional attention to detail, accuracy, and organization., • Ability to handle confidential information with professionalism and discretion., • Experience with job-costing or project accounting., • Exposure to multi-entity or multi-state accounting environments., • Familiarity with manufacturing inventory or cost accounting concepts., • Full-time, on-site position based in Buffalo, NY., • Standard office hours, Monday–Friday. • Medical, dental, and vision insurance, • 401(k) with company match (where applicable), • Paid Time Off (PTO) and paid holidays, • Sick time in accordance with state and local requirements, • Company-paid life insurance and disability coverage, • Career advancement opportunities within a rapidly growing organization, • Exposure to advanced manufacturing, modular infrastructure, and large-scale industrial projects, • Collaborative, fast-paced environment with strong operational and engineering leadership, • Employee-focused culture centered on safety, quality, accountability, and continuous improvement Benefits eligibility and offerings may vary based on position, location, and employment classification. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job DescriptionJob Summary The Office Clerk will provide essential administrative support to ensure the smooth operation of Root Neal & Company’s office. This role includes responsibilities in Accounts Receivable (AR) and Accounts Payable (AP), along with general clerical duties. The ideal candidate is organized, proactive, and capable of handling multiple tasks with accuracy and professionalism. This position starts as part-time with the potential to transition to full-time based on performance and business needs. Key Responsibilities • Administrative Support:, • Manage incoming calls, emails, and correspondence, directing inquiries to appropriate departments., • Maintain organized filing systems (both digital and physical) for office documents, invoices, and records., • Schedule appointments, meetings, and manage office calendars., • Assist with data entry, document preparation, and report generation as needed., • Order and maintain office supplies, ensuring inventory is adequately stocked., • Accounts Receivable (AR):, • Process customer invoices and ensure timely delivery to clients., • Monitor and follow up on outstanding payments, communicating with clients regarding overdue accounts., • Record and reconcile payments received in the accounting system., • Assist in preparing AR aging reports for management review., • Accounts Payable (AP):, • Review and process vendor invoices for payment, ensuring accuracy and proper authorization., • Enter AP transactions into the accounting system and maintain accurate records., • Assist with vendor inquiries and resolve discrepancies in billing., • Prepare payment runs (e.g., checks, ACH transfers) for approval by the Office Manager., • Additional Duties:, • Support monthly account reconciliation and assist with financial reporting., • Collaborate with team members to streamline office processes and improve efficiency., • Provide backup support for other administrative tasks as needed., • Maintain confidentiality of sensitive financial and company information. Qualifications • High school diploma or equivalent; associate’s degree in business, accounting, or related field preferred., • 1-2 years of experience in an office or clerical role, with exposure to AR/AP processes., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software (e.g., QuickBooks, Odoo, Sage, or similar)., • Strong organizational skills and attention to detail., • Excellent communication skills, both written and verbal., • Ability to prioritize tasks and manage time effectively in a fast-paced environment., • Basic understanding of accounting principles related to AR and AP., • Team player with a positive attitude and willingness to learn. Physical Requirements • Ability to sit for extended periods and perform repetitive tasks such as data entry., • Occasional lifting of office supplies or files up to 20 pounds. Benefits • Competitive salary based on experience., • Health, dental, and vision insurance (for full-time employees)., • Paid time off and holidays (pro-rated for part-time)., • Opportunities for professional development and growth, with potential to transition to full-time.

Computer Skills for Public Housing Authority Audit & Fee Accountant:. Experience with accounting software commonly used by Public Housing Authorities (such as QuickBooks, PHA-Web, Yardi, Emphasys, or similar platforms). Public Housing Authority Audit & Fee Accountant.

Job Description Accounts Receivable / Accounts Payable Specialist Fire Safety Systems Inc. – Buffalo, NY Fire Safety Systems Inc. is seeking a detail-oriented and dependable Accounts Receivable / Accounts Payable Specialist to join our team in Buffalo, NY. This position is responsible for managing daily accounting functions, maintaining accurate financial records, and supporting the overall operations of the company. Responsibilities • Process accounts payable invoices and vendor payments, • Manage accounts receivable, customer invoicing, and collections, • Reconcile accounts and resolve billing discrepancies, • Maintain accurate financial and accounting records, • Process credit card transactions and expense reports, • Communicate with customers and vendors regarding payments and account issues, • Assist with month-end reporting and administrative accounting tasks, • Previous experience in accounts receivable, accounts payable, bookkeeping, or accounting support, • Strong organizational and time-management skills, • Attention to detail and accuracy, • Proficiency with QuickBooks, Microsoft, Excel, • Strong communication and customer service skills, • Experience in the service, construction, or fire safety industry is a plus, • Full-time position, • Located in Buffalo, NY, • Competitive pay based on experience

Job Description At Prizm Document & Technology Solutions, we're all about empowering businesses through cutting-edge technology. As a Senior IT Specialist, you'll take on a leadership role, driving impactful solutions for clients. You'll play a pivotal part in ensuring that small and medium businesses can focus on their core strengths without worrying about technology hiccups. Your days will be filled with solving complex challenges, collaborating with a team that shares your passion for delivering top-tier technical services, and making a tangible difference in clients' success. With your expertise in network management, server operations, and business processes, you'll be at the forefront of innovation and efficiency. Joining Prizm means stepping into a vibrant, growth-oriented environment where your contributions are valued. We're committed to your professional development and offer competitive compensation packages ranging from $70,000 to $90,000 annually, depending on experience, plus benefits. Here, you'll find a supportive culture that celebrates diversity and fosters a sense of belonging. Let's work together to create technology solutions that elevate businesses to new heights. Compensation: $70,000 - $90,000 yearly Responsibilities: • Developing & Implementing Technology Roadmaps for Clients, • Assisting team members with complex IT situations, • Server & Software Implementation & Troubleshooting, • Researching & Vetting New Technologies to Expand Prizm's Stack, • Articulating Complex Technology In Understandable Terms to Clients & Prospects, • Help with SOP Across All Projects, • Explaining what "The Cloud" is and why it's not scary for business, • Assist the sales team with complex project proposals, • BS Degree in computer information systems, computer science, business administration (related field), or equivalent experience, • Minimum 4-5 years relevant experience, preferably in a multi-tenant environment, • Proven communication and leadership skills, • Extensive knowledge of networking, Windows & Azure AD & M365, Cloud Technologies, ERP Software, SQL, Quickbooks, • Cybersecurity training is a huge plus, • Compliance experience is a huge plus, • Team player and solution-focused attitude Prizm is a leader in delivering enterprise-level technology services. Our core offerings include managed IT services, copier/printer sales and service, document management, and BCDR (business continuity/disaster recovery) solutions. Through our technology partners, we deliver a one-stop shop approach to take the worry out of businesses' technology needs and performance so they can focus on what they do best!

Job Description About the Role: The Receptionist in our manufacturing company serves as the first point of contact for visitors, clients, and employees, ensuring a welcoming and professional environment. This role is pivotal in managing front desk operations, including handling incoming calls, scheduling appointments, and coordinating communication across departments. The Receptionist will also support general accounting tasks, contributing to the accuracy and organization of financial records. By efficiently managing administrative duties and facilitating smooth office operations, this position directly supports the overall productivity and professionalism of the company. The ideal candidate will balance excellent interpersonal skills with attention to detail in accounting processes to enhance both customer experience and internal workflows. Minimum Qualifications: • High school diploma or equivalent., • Proven experience in a receptionist or administrative role, preferably within a manufacturing or industrial setting., • Basic knowledge of general accounting principles and practices., • Proficiency in Microsoft Office Suite, especially Excel and Word., • Associate degree or certification in accounting, business administration, or related field., • Experience with accounting software such as QuickBooks or SAP., • Familiarity with manufacturing industry operations and terminology., • Ability to multitask and prioritize in a fast-paced environment., • Greet and assist visitors and clients promptly and courteously, providing information and directing them to the appropriate personnel or departments., • Manage multi-line phone systems, respond to inquiries, and route calls efficiently to ensure effective communication., • Perform general accounting tasks such as processing invoices, maintaining financial records, and assisting with expense tracking to support the finance team., • Schedule and coordinate meetings, appointments, and company events, ensuring all logistical details are handled accurately. The required skills in general accounting are applied daily to accurately process invoices, track expenses, and maintain financial documentation, ensuring the finance team has reliable data. Strong communication skills are essential for managing front desk interactions, answering inquiries, and coordinating between departments effectively. Organizational skills help in scheduling appointments and maintaining an orderly reception area, which contributes to a professional workplace atmosphere. Proficiency with office software enables efficient handling of administrative and accounting tasks, streamlining workflows. Preferred skills such as familiarity with accounting software and manufacturing processes enhance the ability to support specialized financial tasks and understand the context of the industry, improving overall job performance.

Job Description Advance knowledge of QuickBooks required, proficiency with Excel. Bookkeeping services included: Maintenance of client General Ledger, maintenance of Accounts Receivable, recording of deposits, reconciliation of bank accounts, entry of cash receipts and cash disbursements, reconciliation of balance sheet accounts, preparation of financial statements. Candidate must be self-motivated, detailed oriented and hard working. Flexible work schedule desired.

Job Description Robert Half Permanent Placement is partnering with a long-established Buffalo, NY CPA firm with their search for a skilled Accounting Specialist. This is a hybrid position with excellent flexibility, starting salary of $60,000 - $80,000 depending on experience, and a comprehensive benefits package. Our great partner offers tremendous growth opportunities, and this position can be primarily remote after training! Responsibilities include but not limited to: • Deliver comprehensive accounting and bookkeeping support for clients under the supervision of a CPA, • Perform regular bank and credit card reconciliations to ensure accuracy and completeness of financial records, • Prepare and post journal entries while maintaining the integrity of the general ledger, • Manage accounts payable and accounts receivable functions, including invoice processing and payment coordination, • Serve as a key point of contact for clients, providing professional communication via phone, email, and virtual/in-person meetings, • Track and manage internal and external deadlines to ensure timely compliance with reporting requirements, • Support monthly, quarterly, and year-end close processes, including account analysis and documentation, • Collaborate with internal team members to adhere to firm workflows, quality standards, and best practices, • Minimum of two years of accounting or bookkeeping experience supported by an Associate’s or Bachelor’s degree in Accounting or a related field, • Proficiency in accounting software (QuickBooks Online preferred) along with strong computer skills including Microsoft Word and Excel, • Solid understanding of core bookkeeping functions including accounts payable/receivable, bank reconciliations, general ledger maintenance, payroll processing, and financial statement preparation, • Highly detail-oriented and organized professional with the ability to manage multiple priorities under tight deadlines coupled with strong communication and client-facing skills

We are seeking a detail-oriented and organized QuickBooks Administrative Assistant to support daily office operations, bookkeeping tasks, and customer communication for a growing company in Brooklyn. This role is ideal for someone who is comfortable handling administrative responsibilities while als

Product Testers are wanted to work from home nationwide in the US to fulfill upcoming contracts with national and international companies.We guarantee 15-25 hours per week with an hourly pay of between $25 / hr.There is no payment required in order to apply or to work as an In-Home Usage Tester.You

Product Testers are wanted to work from home nationwide in the US to fulfill upcoming contracts with national and international companies.We guarantee 15-25 hours per week with an hourly pay of between $25/hr.There is no payment required in order to apply or to work as an In-Home Usage Tester.You do

We're currently looking for individuals across the country to take part in remote paid market research, including online focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing y

We're currently looking for individuals across the country to take part in remote paid research, including remote focus groups, product trials, and consumer studies.Earn up to $750 a week in your free time by providing feedback on everyday products and services.If you're comfortable sharing your opi

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Customer service representative agent experience not required.Remote Work From Home Customer Service Representative Agent - Part Time Market Rese

Customer Service Representative.Garnet River is a full-service information technology company that customizes solutions for its clients.We solve challenges through staff augmentation, project-based teams, and technical solutions.Our staffing division works as a recruiting arm for technical companies

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

Barrett Industries Corporation, the Colas USA subsidiary that operates primarily in Maryland, Ohio, Pennsylvania, and New York.Midland provides advanced pavement preservation solutions for our customers' needs.We strive to provide the traveling public the safest roads while becoming the premier emul

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

Data entry: Enter all incoming bills into QuickBooks on a weekly basis, maintaining accurate financial records. Account reconciliation: Confirm disbursements on settled or lost files daily by matching them to QuickBooks records.

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

Executive Assistant / Life Manager (Founder Support Hybrid Personal + Business).Location: Buffalo, New York, USA (On-site + Local Travel Required | Relocation Supported).Working Hours: 7:00 AM 5:00 PM (Flexibility + On-Call Availability Required).Employment Type: Full-time (1099).Compensation: $60

Location: Golisano Children's Hospital Location of Job: US:NY:Buffalo Work Type: Part-Time Benefit Eligible Shift 1.Performs a variety of complex administrative and secretarial functions in order to provide effective operational support for a Department Head, Administrator, or Director.The incumbent

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

Benefits: License Reimbursement, Hourly Plus Commission, Simple IRA, Bonus based on performance, Competitive salary, Flexible schedule, Health insurance, Opportunity for advancement, Paid time off, Training & development.As an Customer Service Representative - State Farm Agent Team Member for Michae

Administrative Assistant, Gap Brand.Full time 55 Thomas Street, New York, NY, US 10013.Gap has always been about optimistic American style.Starting with our very first store on Ocean Avenue in San Francisco, opened almost 50 years ago by Doris and Don Fisher.The thread that's run through those five

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Data Entry experience not required.Remote Work From Home Data Entry Clerk - Part Time Market Research Panelists Our company is seeking individual

Technology and Business consulting services.We are in search of a highly motivated candidate to join our talented team.Job Description: Individual will be tasked to support the EHS Training and Regulatory Compliance staff with daily administrative activities.Job Functions & Responsibilities.Interfac

Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists