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IMMEDIATE HIRE! Spanish Speaking Administrative Assistant for a busy Landlord Tenant and Real Estate Management Corp on Long Island.This Jobot Job is hosted by: Adam Cejnowski Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.Salary: $60,000 - $68,000 per

Job Description Seeking an experienced Litigation Legal Secretary to support attorneys in a busy Garden City law firm -- litigation experience is a must, real estate experience a plus. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines in a fast-paced legal environment. Responsibilities • Provide comprehensive administrative and litigation support to attorneys., • Prepare, format, proofread, correspondence and revise pleadings, motions, and other legal documents., • Assist with real estate litigation and transactional matters., • Prepare and electronically file documents through NYSCEF, PACER and other court filing systems., • Maintain case files, calendars, deadlines, and court appearances., • Assist with document organization, hyperlinking, pleadings and discovery., • Maintain confidentiality and ensure accuracy of all legal documentation. Qualifications • Prior experience as a Legal Secretary, Litigation Secretary, or Legal Assistant., • Experience with real estate law preferred., • Familiarity with NYSCEF/e-filing, PACER and New York court procedures., • Strong knowledge of Microsoft Office, including Word, Outlook and Adobe., • Excellent written and verbal communication skills., • Strong organizational skills and attention to detail., • Ability to prioritize multiple assignments and meet strict deadlines., • Professional demeanor. Compensation Competitive salary, depending on experience and qualifications. This position is located in Garden City, New York.

Job Description We are seeking an energetic, highly organized Legal Assistant/Paralegal to join our growing team. The ideal candidate thrives in a fast‐paced legal environment, enjoys taking initiative, and is committed to delivering exceptional work. Key Responsibilities • Draft and prepare professional correspondence, • Prepare, revise, and format legal documents, • Prepare motions and Orders to Show Cause for filing and service, • Schedule and coordinate appointments, deadlines, and events, • Answer and route incoming calls with professionalism, • Perform general clerical and administrative tasks, • Maintain and organize physical case files, • Handle travel coordination and related logistics Qualifications • Minimum 3-5 years of legal experience required, • Experience in litigation and/or transactional/real estate law, • Proficiency with Microsoft Word, Excel, and Adobe, • Knowledge of Westlaw Drafting Assistant, Case Notebook, or Sage TimeSlips is a plus, • Ability to navigate and e‐file on PACER/ECF and NYSCEF, • Excellent written and verbal communication skills, • Strong attention to detail, multitasking abilities, and organizational skills, • Comfortable working both independently and collaboratively

Job DescriptionWith over 40 years of experiences in Real Estate Law, our Law Firm has an immediate opening for a full- time Legal Assistant in our Melville, NY office! MWC is a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial Institutions in New York, New Jersey, Pennsylvania, Delaware, Maryland, DC, Virginia and Florida through the Foreclosure and Bankruptcy legal process. Our Legal Assistants are responsible for performing specific job responsibilities and task within a legal setting under direct supervision of Team Lead and Managing Attorney. Responsibilities may include, but not limited to: • Legal file reviews and document validations;, • File management to ensure court deadline are met;, • Drafting of legal documents, • Client interaction;, • Client communication;, • Legal research on legal matter such as complaints, cases, statutes and regulations;, • Calculating of fees;, • Assisting with projects/assignments from Attorneys.We are looking for team members who are driven and excited to learn something new every day! The ideal candidate possesses the following skills and experience:, • High school diploma required;, • Previous experience in a law firm, title, bankruptcy, foreclosure and/ or mortgage banking is a plus, but not required;, • Microsoft Office skills including MS Word, MS Excel and MS PowerPoint;, • Previous administrative experience, preferably in a similar environment, preferred;, • Experience with data entry, proofreading and editing documents;, • Excellent interpersonal, written and verbal communication skills;, • Ability to work in a fast paced environment to meet client deadlines;, • Strong word processing and proof reading skills;, • Strong attention to detail and organization, • Ability to work independently and take initiate as appropriate;, • Ability to adapt to change.This is a full-time position, with immediately availability. We invite you to apply to our firm by submitting your resume, cover letter and salary requirements for consideration. Passing of our background, drug test and credit check is a requirement for hire. Compensation: Compensation will be based on experience and qualifications, and includes: comprehensive benefits package with Medical, Vision, Dental, 401 K, Life Insurances, Short Term and Long Term Disabilities and a generous paid time off package. Office hours are 9:00 AM to 5:00 PM and employee can chose their schedule from options: 8:00 AM to 4:30 PM; 8:30 AM to 5:00 PM or 9:00 AM to 5:30 PM. This employer does not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. Powered by JazzHR G5026UIc9W

Job Description MAINTENANCE OPERATOR Full Time | New York, NY Reports To: Property Manager & Assistant Property Manager POSITION SUMMARY A commercial real estate firm is seeking a skilled and motivated Maintenance Operator to support our Long Island retail and commercial portfolio. The ideal candidate is a self-starting professional with hands-on experience across multiple building trades, strong communication skills, and the ability to manage priorities independently while reporting to property management. WORK ASSIGNMENT Long Island Portfolio — Commercial Retail & Office Properties RESPONSIBILITIES Responsibilities include, but are not limited to, the following: • Complete tenant and base building work orders, including plumbing repairs, electrical maintenance, painting, door and hardware repairs, carpentry, and snow removal. All work orders are recorded and tracked using BDG’s Facility Manager App., • Perform electrical maintenance, troubleshooting, and repairs on commercial distribution systems, HVAC and controls, lighting systems, and emergency power systems., • Execute all work to industry-standard quality, including proper preparation, site protection, and clean-up upon completion, in a time-efficient manner., • Perform preventative maintenance tasks including bulb and ballast replacement, filter changes, equipment cleaning and lubrication, belt changes, and alignment—all tracked through BDG’s Facility Manager App., • Operate common and specialty tools safely and proficiently., • Respond to and assist with emergency calls on a 24/7 basis, including weekends and holidays as required., • Overtime hours will be required as needed based on operational demands, emergencies, and after-hours inspections such as monthly site lighting reviews., • Direct and monitor contract workers as needed to support facility operations and maintenance., • Apply knowledge of safety procedures and building trade hazards, including safe lifting of objects weighing up to and over 60 pounds., • Perform physical tasks including prolonged standing, walking, kneeling, climbing ladders, operating man lifts, and working in confined spaces and extreme temperatures., • Maintain professional, collaborative relationships with staff, tenants, vendors, and contractors; work effectively both independently and as part of a team., • Proactively inspect properties, identify problems or abnormalities, perform corrective action, and/or report findings to management promptly., • Report directly to the Property Manager and Assistant Property Manager; provide detailed daily reports., • Prepare and present comprehensive property reports to the Property Manager, documenting the physical condition of properties, maintenance activities, outstanding issues, and recommended corrective actions., • Conduct monthly site lighting inspections at all Long Island properties (typically performed at night; billed as overtime)., • Utilize the Facility Manager App to maintain records of all inspections, preventive maintenance, and repairs in compliance with state, federal, and FDNY requirements., • Keep building storage rooms, maintenance shops, mechanical rooms, and back-of-house areas neat and orderly., • Monitor and adjust temperatures in vacant spaces and mechanical rooms across all properties, including seasonal activation of heaters and heat trace systems., • Maintain and account for all company-issued tools and equipment., • Keep the assigned company utility van current on all required maintenance and services., • Travel regularly between multiple commercial properties across the Long Island portfolio using a company-issued utility van; a valid driver’s license and comfort operating a van are required., • Notify management of supply or special tool needs; place supply orders when authorized and pick up orders as necessary., • Assist with moving equipment or furniture between properties or storage units as needed., • Support on-site and off-site emergency response and unforeseen operational issues., • Record and report utility readings (gas, water, and electric meters) as directed., • Use the ADP App to clock in/out daily and complete weekly timesheets for payroll processing., • Communicate effectively in written and spoken English., • Poper assigned work attire must be always worn and maintain a professional appearance., • Familiarize with and adhere to all company policies as outlined in the Employee Handbook., • Perform additional duties as assigned by management and/or ownership. REQUIREMENTS • High School Diploma or GED equivalent, • 3–5 years of experience in a related field or specific building trade, • Valid driver’s license; must be comfortable operating a utility van, • Ability to respond to emergency calls 24/7, including nights, weekends, and holidays, • Strong working knowledge of commercial building systems and maintenance trades, • Proficiency with common and specialty maintenance tools, • Ability to perform physically demanding tasks in varied environmental conditions PREFERRED QUALIFICATIONS • OSHA Certification, • Experience working independently across multiple sites without direct supervision, • Familiarity with building automation systems (BMS), • Basic plumbing and electrical troubleshooting experience in a commercial setting COMPANY BENEFITS Employee contributions and waiting periods may apply: • 401(k), • Medical Insurance, • Dental Insurance, • Life and Accidental Death Insurance, • Short and Long-Term Disability Insurance, • Flexible Spending Account (FSA)

Job Description College Graduate Opportunity – Legal Assistant Launch Your Professional Career at a Leading Law Firm Abrams Fensterman, LLP is a full-service law firm committed to providing clients with high-quality legal counsel, innovative solutions, and personalized service. Established in 2000, the firm has grown to include more than 120 attorneys across multiple practice areas. We are seeking an enthusiastic, organized, and intellectually curious recent college graduate to join our Trusts & Estates practice as a Legal Assistant. This position is an excellent opportunity for someone considering law school or a career in the legal profession who wants to gain meaningful, hands-on experience in a sophisticated legal practice. You will work closely with experienced attorneys and legal professionals, developing practical skills while assisting clients with estate planning, trust administration, and estate settlement matters. We are looking for someone with a positive attitude, exceptional attention to detail, and a genuine desire to learn. Prior legal experience is not required. We will train the right candidate. What You'll Do • Work directly with attorneys on estate planning and estate administration matters., • Prepare correspondence, legal documents, and client communications., • Organize and maintain electronic and physical client files., • Coordinate meetings, client appointments, and attorney calendars., • Communicate professionally with clients, financial advisors, accountants, trust officers, and other professionals., • Assist with the preparation, execution, and organization of wills, trusts, powers of attorney, and related documents., • Track deadlines and ensure matters progress efficiently., • Provide administrative and project support to attorneys and the Trusts & Estates team. What We're Looking For • Bachelor's degree (recent graduates are encouraged to apply)., • Excellent written and verbal communication skills., • Strong organizational skills and meticulous attention to detail., • Professional demeanor and excellent interpersonal skills., • Positive attitude, intellectual curiosity, and willingness to take initiative., • Ability to manage multiple priorities while maintaining accuracy., • Proficiency with Microsoft Office; ability to learn new technology quickly., • Demonstrated reliability, discretion, and sound judgment. Compensation and Benefits • Salary range: $50,000 to $60,000, commensurate with education and experience, • Comprehensive benefits package, including medical, dental, vision, life insurance, 401(k), paid time off, and additional benefits Why Join Us? • This is more than an administrative position—it's an opportunity to build a strong foundation for a successful professional career. You'll receive mentoring from experienced attorneys, develop exceptional writing, communication, and organizational skills, and gain firsthand exposure to sophisticated legal work involving high-net-worth individuals and families., • Whether you are considering law school, graduate school, or seeking a long-term career in the legal industry, this role offers meaningful responsibility, mentorship, and the opportunity to make a real difference in the lives of clients and their families., • We value curiosity, professionalism, integrity, kindness, and a strong work ethic. If you enjoy learning, thrive in a collaborative environment, and take pride in delivering outstanding service, we encourage you to apply.

Job Description Real Estate Management Company looking to hire an office assistant in Roslyn, NY The job entails, but not limited to: -Answering Phones -Billing and Collections for Tenants -Data Entry -Scheduling Repairs in rental apartments -Overseeing payments of supers, repairs, utilities, etc. -Dealing with Tenants on Day to Day business -Mail -Bookeeping -Paying invoices -Assistance dealing with City Agencies: NYC DOB, Con Ed, National Grid -Working with housing assistance programs; CityFheps, Section 8, Hasa, Etc. -Working with DHCR and Rent Stabilization -Creating and updating leases and renewals -Coordinating with attorneys for evictions -Assisting Principals with office and work related tasks -Helping with Office Upkeep Everything associated with Management, Construction, Renovation, Leasing, Etc of Residential & Commercial real estate. A lot of interaction with people. Must be able to deal with people in all situations. Must be able to multitask. Friendly environment. Spanish Speaking a plus. Please email applications \nCompany Description Small family owned business. Comfortable Work Environment Small family owned business. Comfortable Work Environment

Assistant Property Manager / Real Estate Administrative Assistant.Position Type: Full-Time | In-Person.Compensation: $60,000 $70,000 per year (Commensurate with experience) + 100% Paid Health Medical Coverage & Paid Time Off.We are partnering with a long-established, highly respected property manag

A legal administrative assistant performs administrative and secretarial tasks in law offices, government, and other legal settings.They may also work in real estate companies, land title offices, and courts.Assist the firm's lawyers with daily tasks, performing administrative duties, filing, and in

A prominent real estate firm located in Melville is looking for an Executive Assistant to the Director of Accounting.The companyhas 450 employees and 150 in the Melville office.Daily Cash Report Distribution.Real Estate Tax Bills & Property Assessment process (gathering, organizing, recording, maili

With over 40 years of experiences in Real Estate Law, our Law Firm has an immediate opening for a full- time Legal Assistant in our Melville, NY office! MWC is a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial Institutions in New York, New Jersey, P

Ideal candidates have recent Legal Assistant experience and familiarity with banking, finance, real estate, and closing processes. PinnacleConnect LLC in Uniondale, New York, is seeking a Legal Assistant to support civil litigation, banking and finance, and related practice areas.

Ability to be cross trained as a medical assistant or have your certification as a medical assistant presently. Urgent Care Receptionist \ Medical Assistant. Urgent Care Receptionist \ Medical Assistant.

Office Services & Facilities Maintenance Assistant. Office Services & Facilities Maintenance Assistant.

Assistant Project Manager - Midtown. The Assistant Project Manager, under the guidance of the Project Manager, performs technical and administrative.

Penta Group is seeking an exceptional Executive Assistant to serve as a strategic partner and force multiplier for our CEO. Coordinate complex domestic and international travel, including detailed itineraries, contingency planning, and real-time adjustments. Provide scheduling support to other membe

The Project Manager is responsible for planning, executing and finalizing solutions related to new and existing products, CRM projects and services.The Project Manager sets milestones for each project, coordinates the development teams, to effectively and efficiently deliver projects according to pl

Ability to be cross trained as a medical assistant or have your certification as a medical assistant presently. Urgent Care Receptionist \ Medical Assistant. Urgent Care Receptionist \ Medical Assistant.

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

The ideal candidate has prior Executive Assistant and/or Personal Assistant experience and knows how to support a dynamic, high-energy principal. Executive Personal Assistant to Founder. We're partnering with the Founder & Creative Director of a successful, accessories brand to hire an exceptional E

Our team's mission is to help people manage the risks of everyday life, recover from the unexpected and realize their dreams.

Senior CSR / Project Manager Large Format Printing.Leading, premier commercial print and visual communications provider specializing in high-end, custom large-format graphics, retail displays, and architectural signage.We are seeking an experienced Large Format Print Project Manager / CSR to join o

Informing site manager or assistant site manager of waiting room wait times, patient inquiries, etc.

We currently have an opportunity for an Assistant Account Executive to join our Employee Benefits team in our Bryant Park (NY) or our Melville (NY) office on a Hybrid work schedule.

Executive Administrative Support.Performs diversified administrative/coordinative duties supporting the business activities of a senior executive leader.Assignments are complex in nature, requiring considerable judgment, tact and initiative.Drafts confidential correspondence, reports, statements, et

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Minimum 1+ years of experience in construction administration, general contracting, or real estate development is required. Executive Administrative Assistant.

As the Executive Assistant to the Senior Vice President and Chief Strategy Officer (CSO), you will provide comprehensive executive-level support and play a key role in the effective day-to-day operations of the Solutions Group, which encompasses Strategy Solutions, Business Development Solutions, Pr

Provides entry level support to a manager or supervisor as related to the day to day operations of the office or department.Duties include reception, filing, mail service, photocopying and other duties as required.Answers telephone, screens callers, relays messages and greets visitors.Opens, sorts a

Office Services & Facility Maintenance Assistant. A multi-state commercial insurance carrier is seeking an Office Services & Facility Maintenance Assistant to support efficient mailroom operations and assist with minor maintenance tasks that contribute to the overall condition, safety, and functiona

Medical Front Desk Receptionist.At New York Cancer & Blood Specialists (NYCBS), we are dedicated to making a difference in the lives of our patients, their families, and our communities.Our passionate team of expert oncologists, hematologists, and healthcare professionals work together to provide wo

Provides entry level support to a manager or supervisor as related to the day to day operations of the office or department.Duties include reception, filing, mail service, photocopying and other duties as required.Answers telephone, screens callers, relays messages and greets visitors.Opens, sorts a

Answer incoming phone calls and assist current and prospective customers.Collect and enter customer and job information into Excel.Keep customer records up to date for estimates, booked jobs, and inquiries.Submit Certificates of Insurance (COIs) for jobs that require them.Email past customers every

Performs diversified clerical duties related to the operational needs of the office/department.Performs diversified clerical duties which may include, but are not limited to: Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking messages, dir

Administrative Assistant Farmingdale, NY. Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Building & Construction team in Farmingdale, NY. The Administrative Assistant

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Michael Page is partnering with a well-established financial services organization in New York to hire an Administrative Assistant.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Performs complex diversified clerical duties related to the operational needs of the office/department.Performs complex administrative duties which may include, but are not limited to:.Typing various correspondence, reports, articles; Greeting and directing visitors; Answering telephones, taking mes

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Administrative Assistant, Long Island Campus. The Administrative Assistant serves as the primary support position for the educational program at the Long Island campus. The Administrative Assistant performs support duties common to academic teaching departments, as determined by the department head,

Administrative assistant admin experience is not necessary. If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required.

Our team's mission is to help people manage the risks of everyday life, recover from the unexpected and realize their dreams.

Our mission is to help people manage the risks of everyday life, recover from the unexpected and realize their dreams.

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

The Administrative Assistant will assist with day-to-day administrative operations resolving procedural issues and providing support for both current and prospective students and faculty in the program. The Administrative Assistant works directly with the Molloy community members to support and/or r