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Job Description Miami, FL (Full-Time, In-Office) Full-Time $80,000 – $90,000 About the Role This is not a traditional Executive Assistant role. We are looking for a high-ownership operator to work directly with a fast-moving real estate entrepreneur who runs multiple entities, including: * Real estate acquisitions * Wholesale operations * A nonprofit foundation * A startup * A title company You will function as a true right hand — someone who can take ownership of the operational layer, make decisions, and ensure nothing falls through the cracks across all areas of the business. If you are someone who waits for instructions, this role is not for you. If you are someone who anticipates, solves, and executes at a high level, you will thrive here. What You'll DoOperate as the Executive's Right Hand * Manage and prioritize calendar, inbox, and communications * Act as a gatekeeper — filtering what reaches the executive * Prepare meetings with clear agendas and outcomes * Ensure priorities are executed without constant follow-up Drive Execution Across All Entities * Coordinate real estate deals (deadlines, wires, closing timelines) * Track multiple moving priorities across acquisitions, operations, and projects * Communicate with agents, attorneys, lenders, and vendors (Spanish + English) * Ensure nothing slips — you own follow-through Own Systems & Improve Operations * Build and maintain systems for task tracking, workflows, and follow-ups * Identify inefficiencies and fix them proactively * Create structure across multiple business lines Financial & Operational Oversight * Review expenses, invoices, and payments * Flag inconsistencies before they become problems * Maintain organized records across all entities What Success Looks Like * The executive does not need to follow up * Problems are solved before they escalate * Priorities move forward without constant direction * Everything is organized, tracked, and handled Requirements * Fluent in English and Spanish (non-negotiable) * Based in Miami and able to work fully in-office * 2+ years in an Executive Assistant, Operations, or similar high-trust role * Experience in real estate or fast-paced environments preferred * Comfortable handling time-sensitive tasks (contracts, wires, deadlines) * Proficient with tools like Google Workspace, Asana, CRM systems, QuickBooks (or similar) Work Environment This is a fast-paced, unstructured environment. Priorities will shift. New problems will come up daily. You will be expected to adapt quickly, make decisions, and keep things moving without constant direction. Why This Role * High visibility and direct exposure across multiple businesses * Real ownership and responsibility (not just task execution) * Opportunity to grow into a true operator / Chief of Staff-type role

This role is ideal for an experienced Executive Assistant who takes pride in ownership, reliability, and attention to detail, and who is looking for a long-term opportunity with expanded responsibility and visibility. This is an opportunity to work closely with a CEO while gaining exposure to both company operations and a dynamic office environment. The role offers long-term stability, meaningful responsibility, and the ability to grow alongside evolving needs. Responsibilities: • Executive Support o Manage and optimize the CEO’s calendar across business and personal commitments o Coordinate all travel, including complex domestic and international itineraries o Prepare meeting materials, agendas, and briefings to ensure the CEO is well-prepared o Draft, review, and manage communications and correspondence o Track follow-ups and ensure timely execution of commitments o Serve as a gatekeeper, prioritizing inbound requests and protecting the CEO’s time • Coordination o Support scheduling and coordination of leadership meetings and company priorities o Assist with preparation of presentations and internal communications o Track key action items and ensure follow-through across teams o Provide general support on special projects as needed o Assist in overseeing a portfolio of real estate assets, including multifamily and retail properties o Coordinate with property managers, brokers, and contractors o Track projects, leasing activity, and key deadlines o Support administrative aspects of acquisitions, dispositions, and capital projects • Administration Management o Coordinate operations across multiple residences, including vendors, maintenance, and scheduling o Manage personal travel planning and logistics o Assist with events, guests, and general household coordination • Financial & Administrative Support o Manage bill pay and ensure timely handling of personal financial obligations o Maintain organized records, documents, and contracts o Help implement and maintain simple systems for tracking expenses and obligations • Personal Calendar Management o Maintain and coordinate the CEO’s personal calendar alongside business commitments o Ensure alignment across professional and personal priorities o Anticipate scheduling needs and proactively resolve conflicts • Team & Vendor Coordination o Work closely with internal support staff and external vendors o Ensure clear communication and timely execution of tasks o Build strong working relationships with key service providers Requirements: o 5–10+ years of experience supporting senior executives o Strong organizational and time management skills o Excellent written and verbal communication o High level of discretion, professionalism, and reliability o Comfortable managing both business and personal responsibilities o Highly organized and detail-oriented o Proactive, dependable, and solutions-focused o Strong sense of ownership and follow-through o Flexible, and willing to handle a wide range of tasks o Interested in a long-term role with stability and growth

Job Description We are seeking an experienced Executive Assistant with a salary of $180,000/year to manage both professional and personal tasks for a high-level executive. We need a candidate with a strong corporate background, capable of handling business-related and personal tasks. This role is ideal for individuals with an analytical mindset and exceptional organizational skills. It is designed for those who thrive on challenges and aspire to work at the highest level. About us: Sunshine Express specializes in property management, offering a comprehensive range of services - from daily maintenance to project development and renovations. Our expertise ensures seamless property operations, allowing clients to focus on their core business while we handle the rest. You Are the Perfect Fit If You Have: • 3+ years of experience as an Executive Assistant., • Strong mathematical and analytical skills - ability to manage budgets and analyze efficiency., • Bilingual proficiency (Russian and English) with excellent written and verbal communication., • A reliable vehicle, a valid U.S. driver’s license, and a clean driving record., • Discretion and ability to handle confidential tasks. Your Key Responsibilities: • Overseeing the execution of personal and business initiatives for the executive (investments, real estate, legal matters)., • Conducting financial analysis of income and expenses., • Liaising with attorneys, financial advisors, and business partners as a trusted representative of the executive., • Preparing analytical reports to support decision-making (e.g., contract comparisons, project statistics)., • Ensuring the accuracy of financial documents, invoices, and legal agreements., • Auditing external contractors (e.g., evaluating service costs, reviewing contracts based on data). What We Offer: • Competitive salary: $180,000 per year., • Work schedule: Monday to Friday, 9:00 AM – 6:00 PM., • Benefits: 10 days of paid vacation + 7 paid holidays., • Location: Miami, Florida We are looking forward to receive your resumes in English and Russian!

Assistant CFO / Financial Controller South Miami Beach, South Florida (Onsite) I’m currently working on a high-visibility Assistant CFO / Financial Controller opportunity with a well-established office based in South Florida. This is a unique opportunity for a strong Controller ready to step into a broader leadership role with clear runway to CFO in the near term. Role Overview This position sits directly under the CFO and supports ownership across a multi-entity portfolio spanning real estate, hospitality, and investments. The role is both strategic and hands-on, overseeing accounting operations while helping bring structure, visibility, and scalability across the organization. What You’ll Be Doing • Oversee full-cycle accounting across multiple entities, • Lead month-end close, financial reporting, and consolidations, • Maintain accuracy across accruals, depreciation, and intercompany activity, • Partner directly with CFO and ownership on financial insights and decision-making, • Help organize and streamline accounting processes across a complex portfolio, • Support real estate accounting, cash flow oversight, and asset-level performance What They’re Looking For • Strong full-cycle GL accounting experience (must-have), • Real estate accounting experience required, • Ability to operate at a high level while staying hands-on, • Comfortable working directly with ownership in a highly visible role, • Fully bilingual (English / Spanish) required Nice to Have • Exposure to hospitality, restaurants, or mixed-use portfolios, • Experience in entrepreneurial or owner-led environments Compensation & Setup • Base salary: Up to $135K base + room for growth, • Discretionary bonus, • Fully onsite role with flexibility for life events, • Standard benefits package Why This Role Stands Out • Clear path to CFO within ~1 year, • High visibility with ownership and leadership, • Diverse portfolio across multiple industries, • Opportunity to step into a true leadership seat and make an impact

Job Description Location: Miami, FL (Aventura Area) – Full-Time, On-Site Work Environment: In-office About the Company We are a privately held real estate investment and capital advisory firm focused on residential assets. Our team operates with an entrepreneurial mindset, strong execution standards, and a relationship-driven approach to business. Led by highly driven founders, we value people who take ownership, think proactively, and help keep the organization running smoothly. This role offers direct exposure to leadership decision-making, high-level operations, and business growth initiatives. About the Role We are seeking a highly organized, proactive Executive Assistant to serve as the right hand to one of the firm's Partners. This role goes beyond traditional administrative support. You will act as an operational integrator, helping manage priorities, coordinate relationships, and ensure follow-through across key initiatives. The Partner you will support is focused on growing the firm’s lending and capital advisory division while raising equity and expanding investor relationships. You will play a key role in helping the Partner stay focused on high-value work, strategic relationships, and business growth. This position is ideal for someone who is: • Highly organized and detail-oriented, • Socially intuitive and relationship-savvy, • Tech-comfortable and resourceful Executive & Strategic Support • Manage the Partner’s calendar, inbox, priorities, and daily workflow, • Act as a gatekeeper to protect time and manage requests, • Ensure follow-through on goals, KPIs, and deadlines, • Anticipate needs and proactively solve problems, • Prepare correspondence, documents, and briefing materials, • Maintain and organize the Partner’s CRM and key relationships, • Coordinate domestic travel (flights, hotels, transportation, itineraries), • Manage conference registrations and schedules, • Support the relationship-driven aspects of the Partner’s role, • Coordinate meetings, lunches, and networking commitments, • Maintain a clean and organized office environment, • Manage mail, packages, scanning, and document organization, • Maintain digital organization across systems and shared drives, • Assist with project coordination and execution, • Track tasks, deadlines, and follow-ups, • Support vendor coordination and operational logistics We’re looking for someone who: • Is proactive, not reactive, • Takes ownership without needing micromanagement, • Communicates clearly and professionally, • Maintains confidentiality and discretion, • Is adaptable and open to feedback, • 4+ years of experience as an Executive Assistant or similar high-level support role, • Strong organizational and time management skills, • Highly tech-savvy and comfortable learning new systems (Zoho experience is a plus), • Excellent written and verbal communication skills, • Socially intuitive and relationship-oriented, • Comfortable supporting both business and occasional personal tasks, • Bilingual in English and Spanish (required) Salary: $70,000 – $80,000 (DOE) + Yearly BONUS Health Insurance Dental & Vision 401(k) Life Insurance Paid Time Off Ideal Candidate You are someone who: • Keeps leaders organized, focused, and moving forward, • Identifies what needs to be done and follows through, • Is experienced but still ambitious and eager to grow, • Thrives in a fast-paced, entrepreneurial environment, • Enjoys being the operational backbone behind a high-performing leader, • Moves independently with urgency and good judgment

About the Firm Harper Meyer LLP is a full-service law firm based in Miami, Florida, offering personalized legal solutions. The firm specializes in diverse legal areas, including corporate, tax, immigration, real estate, trusts and estates, aviation, and litigation. With a robust international practice, Harper Meyer supports private wealth clients and global enterprises in Latin America, the Caribbean, and beyond. It is recognized for its excellence, including being ranked in the Chambers USA Guide and Legal 500. Committed to exceptional client service, Harper Meyer provides top-tier legal expertise at competitive rates. Position Available We are seeking a Legal Assistant to support attorneys in our corporate, private wealth, and international estate planning practices. This position offers exposure to cross-border transactional work, client-facing responsibilities, and opportunities for long-term professional development within an established, collaborative firm. Key Responsibilities • Provide comprehensive administrative support including opening and maintaining new client files, processing invoices and expenses, coordinating mail and courier services, scheduling meetings, and handling day-to-day office operations., • Communicate with international clients (primarily in Spanish) to ensure timely completion of projects and document requests., • Assist senior paralegal in the formation and annual maintenance of domestic and foreign legal entities., • Provide administrative and transactional support to attorneys and paralegals, including document preparation, correspondence drafting, and logistical coordination., • Maintain organized physical and digital filing systems, attorney calendars, and workflow tracking systems consistent with firm protocols; assist with billing coordination, time entry support, and records management., • Support firm initiatives and client service projects with professionalism, responsiveness, and discretion. Qualifications • Excellent verbal and written communication skills in both English and Spanish a must., • Prior experience in a law firm, corporate office, or professional services environment preferred., • Bachelor's degree required., • Strong organizatation skills; ability to manage competing priorities and deadlines in a fast-paced environment. Ideal Candidate We are looking for someone who is: • Organized, detail-oriented, proactive, and committed to high-quality work., • Professional in communication, demeanor, and client interaction., • Able to multitask effectively, manage competing priorities, and work both independently and collaboratively in a team-oriented environment., • Trustworthy with confidential information. Compensation Competitive salary commensurate with experience, plus full benefits and opportunities for long-term advancement. Benefits • 401(K), • 401(k) matching, • Health insurance, • Dental insurance, • Vision insurance, • Life insurance How to Apply Please submit your resume and a short cover letter (in English and Spanish) via LinkedIn explaining your interest in working at Harper Meyer.

Job Description I work as a real estate agent. Looking for a part-time Personal assistant to do filing, marketing and general computer work. Office experience, English speaking and References required. Thank you

Job DescriptionJOB SUMMARY We are seeking an experienced and proactive Assistant Controller with hospitality experience to join our Finance team. The ideal candidate will bring strong technical accounting expertise, leadership skills, and a strategic mindset. This role involves overseeing daily accounting operations, strengthening internal controls, and ensuring the highest standards of accuracy and efficiency in financial reporting and analysis. KEY RESPONSIBILITIES • Lead the monthly close process, ensuring accurate and timely reporting across multiple entities., • Post and review month-end journal entries to ensure completeness and accuracy of financial reporting., • Oversee the preparation and analysis of financial statements, ensuring compliance with GAAP, internal policies, and industry standards., • Track key metrics such as prime costs (labor + COGS), inventory turnover, and waste, • Collaborate with operations managers on cost control initiatives, • Review daily sales reports and POS data for accuracy across systems such as R365 and Square, • Support integration and data flow between POS, accounting, and payment platforms (e.g., Stripe), • Reconcile all balance sheet accounts across all entities, including intercompany reconciliations and consolidations, to maintain accuracy, completeness, and integrity of financial records., • Develop, implement, and monitor internal controls, accounting policies, and financial procedures., • Assist in the preparation of budgets, forecasts, and variance analyses to support decision-making., • Provide financial analysis on operations, trends, costs, revenues, and obligations to anticipate future performance., • Support accounting system enhancements, automation initiatives, and process improvements for scalability and efficiency., • Take on ad hoc projects. QUALIFICATIONS, • Bachelor’s degree in Accounting, Finance, or related field (CPA preferred)., • 4–6 years of progressive accounting experience in the restaurant industry., • Strong technical knowledge of GAAP, financial reporting, and internal controls., • Proficiency in R365, • Exceptional proficiency in Microsoft Excel (PivotTables, VLOOKUP, advanced formulas)., • Strong leadership, analytical, and decision-making skills., • Ability to manage multiple priorities across properties and projects in a fast-paced environment., • Self-motivated with the ability to work independently and take initiative., • Effective communication skills, both written and verbal, with the ability to collaborate across operations and senior management. BENEFITS, • Competitive salary based on experience., • Comprehensive health insurance., • Retirement plan options., • Generous vacation and PTO policy. No Third Party Agencies or Submissions Will Be Accepted. Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein. Powered by JazzHR rvtsi6Yash

Job Description Are you an outgoing people-person who thrives in a fast-paced work environment? If so, we are looking for you! Our lending team is seeking a junior loan officer to help applicants navigate the home loan process. We offer the training, the technology, and the team support to help you succeed. If you are looking for a lucrative career using your communication and interpersonal relationship-building talents, apply today! Compensation: $60,000 - $75,000 yearly Responsibilities: • Meet sales expectations, generate new business, get referrals, and monitor sales pipeline, • Communicate with the senior mortgage loan officer/ MLO to make a recommendation of which mortgage loan products are best suited depending on applicant’s financial status, • Assemble financial information to assist with loan applications, prepare loan files, and assess applicants’ financial situation and eligibility, • Collaborate with the mortgage lender or mortgage banker, underwriter, loan processor, senior MLO / mortgage loan originator, and realtors on behalf of the applicant as needed to make sure the loan transaction goes through successfully, • Educate loan applicants about various residential mortgage loans - answer questions and provide additional information to create personal relationships, • Client Engagement: Conduct interviews with clients to understand their financial situation, needs, and loan preferences, • Presentation & Consultation: Prepare and deliver clear loan presentations that outline terms, conditions, and potential pricing scenarios, • Pricing: Accurately price loan products and explain rates, fees, and options to clients, • Pipeline Management: Act as the point of contact for clients throughout the loan process, coordinating with processing and underwriting teams to ensure timely progression, • Relationship Management: Build and maintain strong relationships with clients, aiming for high satisfaction and potential referrals, • Review all loan package documentation for discrepancies, omissions, and income calculation, then report any discrepancies to the loan originator, • Bachelor’s degree is preferred, but a high school diploma or equivalent is required, • Exceptional communications, sales, relationship, and MS Office skills are necessary, • Possess the intention to complete a training program to obtain NMLS/ MLO/ state license, • Past experience with credit unions, lending institutions, real estate, financial services, or related fields is a bonus, but not required, • Understanding of loan programs guidelines and various types of loans such as FHA, commercial loans, VA, etc is helpful, but not required, • Advance comprehension of loan financing options such as Non-QM, Foreign nationals, Conventional, FHA, VA, and Home Equity Loans, • Computer proficiency required, including MS Office; some CRM, MLS, DU, and proprietary mortgage software preferred, • Ability to effectively work in a strong team-oriented environment and provide outstanding communication and customer service to clients, • 3-5 years of professional office environment experience as a loan officer assistant or mortgage assistant preferred Cornerstone First Mortgage is a full-service mortgage bank headquartered in San Diego, licensed in 49 states and Puerto Rico. All aspects of the loan process (processing, underwriting, and funding) are conducted in-house. We have grown exponentially over the past few years and are always looking for driven and motivated individuals to join our team.

Firm Ranking: AmLaw200 Firm Location: Miami, FL Position: Legal Secretary, Real Estate Target Salary: $80,000 - $95,000 with additional OT and Bonus Work Week: 8:30am – 5pm (37.5 hour work week) Onsite Logistics: Hybrid Hiring Manager: Office Administrator We’re partnering with a leading AmLaw firm with a dominant presence in the Miami real estate market to identify a Legal Assistant supporting a high-performing Commercial Real Estate team. This is an opportunity to join a group that is consistently involved in complex, high-value real estate transactions across South Florida and beyond — working alongside attorneys who are deeply embedded in the market’s most active deals. You’ll act as a true right-hand to attorneys, supporting active transactions from initial documentation through closing. This role sits at the center of deal flow — coordinating across clients, lenders, title companies, and internal stakeholders to keep matters moving efficiently. This is not a passive support role — it’s for someone who takes ownership, stays ahead of attorneys, and thrives in a fast-paced transactional environment. What You’ll Be Doing • Managing attorney calendars, meetings, and travel in a high-volume environment, • Drafting, formatting, and proofreading real estate and transactional documents, • Preparing and coordinating closing binders and document distribution, • Communicating with clients, lenders, title companies, and third parties throughout the deal lifecycle, • Maintaining organized electronic and physical filing systems, • Supporting billing, time entry, and expense processing, • Handling filings with state and local agencies (Clerk of Court, Secretary of State), • Acting as a central point of coordination across multiple active matters What They’re Looking For • 5+ years of Commercial Real Estate Legal Assistant experience, • Background supporting active deal teams in a law firm environment (Big Law preferred), • Strong organizational skills with the ability to manage multiple attorneys and priorities simultaneously, • High attention to detail and ability to produce polished, accurate work product under pressure

Job Description Position Summary We are seeking a highly organized, proactive Bookkeeper/Personal Assistant to support a driven executive involved in real estate development, construction, and management of multiple personal properties. This role focuses on financial organization and executive support across both personal and business matters. The environment is fast paced with a high level of expectation, so consistency, attention to detail, and follow-through are critical. What You'll Do: • Handle bookkeeping for personal and property-related finances (expenses, payments, reconciliations, tracking), • Maintain organized and accurate financial records with full discretion, • Manage calendars, appointments, and deadlines across multiple priorities, • Provide ongoing reminders and ensure nothing falls through the cracks, • Assist with general administrative and personal assistant tasks, • 10+ years of relevant bookkeeping and/or assistant experience, • Strong bookkeeping experience (real estate/property experience is a plus), • Construction industry experience is a strong plus, • Extremely organized and detail-oriented, • Able to manage multiple responsibilities without losing track, • Proactive and consistent — you stay ahead of things, • Comfortable working with a fast-paced, high-expectation executive, • Able to take direction without taking things personally, • Sharp, quick-thinking, and resourceful, • Professional, discreet, and reliable, • Strong communication skills and a good sense of humor

Job Description COMPANY OVERVIEW At HTG we are always looking for great talent, come join our TEAM. We believe in teamwork, innovation, professionalism and long-term decision-making. We recognize the need to be flexible, entrepreneurial and aggressive, both as individuals and as a company. We encourage creativity, flexibility and innovative approaches to our work. We always do what is fair, right and ethical. Housing Trust Group (HTG) is an award-winning full-service developer of multifamily residential communities who real estate transactions exceed $4 billion in commercial, land and residential developments across Florida, the Southeastern U.S., including Texas, Illinois and Arizona. HTG develops, builds and manages a diverse portfolio of affordable housing, workforce housing, market-rate housing, mixed-income and mixed-use developments. Housing Trust Group offers competitive pay scales and full benefit packages, including Health, Dental, Vision, Life Insurance and 401K plans. Housing Trust Group is an equal opportunity employer. SUMMARY We currently have an opportunity for an experienced Senior Accountant who will support both corporate and development accounting functions, with an emphasis on pre-development activities, transaction processing, reconciliations, cost tracking, compliance support, and financial documentation. The Position will report to the Controller & Assistant Controller of the Corporate Department. The Position will be a primary contributor to the production of reports vital to management and their decision making. The role requires strong attention to detail, the ability to manage recurring daily and monthly responsibilities, and effective collaboration across Accounting, Development, Compliance, and external partners. This is a salaried position that may require flexibility beyond a traditional workweek in a fast-paced, deadline-driven environment. The ideal candidate demonstrates adaptability, accountability, and a proactive approach to identifying issues and proposing solutions. ESSENTIAL DUTIES AND RESPONSIBILITIES • Prepare all accounting entries related to assigned areas and ensure the accuracy of accounts and balances., • Prepare monthly variance explanations for significant fluctuations of Actual to Budget and Prior Period for assigned entities., • Prepare monthly schedules as part of the month-end process., • Record daily cash activity other than funding, including bank fees, refunds, and miscellaneous receipts or disbursements., • Prepare monthly bank reconciliations for assigned entities., • Communicate with internal departments to reconcile intercompany balances., • Track and record pre-development costs., • Prepare job cost reconciliations for pre-development projects., • Transfer project costs appropriately between phases to ensure proper job cost reporting., • Assist with opening bank accounts for pre-development entities., • Track cost certification items, including invoices, agreements, and eligibility support., • Review account payable activities for accuracy and timeliness of the invoice entry., • Communicate with external CPA firms and provide requested documentation as necessary., • Follow the Company’s established accounting processes., • Make recommendations to improve existing processes., • Bachelor’s degree in accounting or related field., • CPA or CPA-track preferred, but not required., • Candidates with strong experience in real estate development or project accounting will be highly considered. Preference will be given to candidates with the Certified Public Accountant or Certified Management Accountant designations. SKILLS / KNOWLEDGE / ABILITIES REQUIRED • Strong attention to detail and organization, • Ability to manage recurring daily, monthly, and quarterly deadlines, • Critical thinking and problem-solving skills, • Strong written and verbal communication, • Ability to work independently and collaboratively, • Adaptability in a fast-paced environment This is largely a sedentary role; however, some lifting (up to 10 lbs), walking, bending, and standing for short periods of time may be necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job DescriptionOffice Manager & Executive Assistant to the CEO Yale Realty & Capital Advisors Position Summary Yale Realty & Capital Advisors is a national, award-winning brokerage specializing in the sales and financing of Manufactured Housing Communities and RV Resorts. Since 2012, Yale has completed more than $7B in transactions and is the fastest-growing firm in the sector. As the first fully integrated team with dedicated representatives across the U.S., we provide unmatched expertise to owners and investors nationwide. We are seeking a reliable, organized, and proactive Office Manager & Executive Assistant to the CEO to keep the office running smoothly and support executive day-to-day needs. This role focuses on office coordination, bill and invoice management, scheduling, conference logistics, and executive support. This is a full-time, in-office position based in Miami, FL, requiring on-site presence Monday through Friday from 10:00 AM to 6:00 PM. Responsibilities Office Management • Oversee daily office operations and serve as the main point of contact for office needs, • Manage office vendors, service providers, and landlord communications, • Review and submit invoices, recurring bills, and association dues for payment, • Track office expenses and due dates to ensure timely payments, • Order and maintain office supplies, equipment, and services, • Coordinate office maintenance and IT support as needed, • Manage inbound and outbound mail and shipping, • Schedule internal meetings, interviews, and executive appointments, • Coordinate logistics for conferences, trainings, and firm events, including travel, lodging, registrations, and materials, • Manage the CEO’s calendar, meetings, and scheduling priorities, • Coordinate domestic travel, accommodations, and transportation, • Prepare itineraries and assist with logistics for conferences, meetings, and events, • Assist with occasional errands and daily tasks to support a smooth workflow, • Previous experience in an office manager, executive assistant, or administrative support role, • Experience in real estate or a professional services environment is a plus, • Strong organizational and time-management skills with the ability to multitask, • Proficiency in Microsoft Office and Google Workspace, • Adobe Creative Suite experience is a plus, • Clear, professional written and verbal communication skills, • Friendly, dependable, and proactive demeanor, • High attention to detail and strong follow-through

Job Description About Us CP Group, a vertically integrated commercial real estate and management firm, has been a leading owner-operator and developer of commercial real estate throughout the Sunbelt since 1986. Today, CP Group is the largest office landlord in Florida, Atlanta's largest private commercial property owner, and in the top 25 of largest office landlords in the United States. CP Group brings an extensive track record and unparalleled market insight to advance investors' opportunities in the region's most dynamic markets. Headquartered in Boca Raton, Florida, the company has a corporate office in Atlanta and regional offices in Dallas, Denver, Jacksonville, Miami, and Washington DC. Position: Assistant Chief Engineer Supervised by: Chief Engineer Positions Supervises: Building Engineers SUMMARY: The Assistant Chief Engineer is responsible for a wide variety of tasks. This person is accountable for the daily leadership of the engineering team, supports the Chief Engineer in the day-to-day operation of the property, and is responsible for providing support on building systems, ensuring critical systems are being maintained as per company and industry standards. The position responsibilities include, but is not limited to, the following: • Plan, schedule, and supervise all preventative maintenance work., • Work with and support contractors/vendors and building personnel., • Respond to tenant requests and correct problems, make repairs as necessary., • Review building and tenant alterations to assure conformity with design criteria., • Maintain up-to-date files of building plans, equipment specifications, and operating manuals., • Provide hand-on service and maintenance of the building system., • Operate and maintain all HVAC equipment., • Maintain building support, safety, and security equipment., • Maintain inventory of needed spare parts and tools., • Respond to building emergencies., • Maintain emergency, mechanical, operation and environmental records., • Maintain Cost Code ledger, budget spreadsheets, interpret and perform budgetary functions., • Assists Chief Engineer in the coordination of projects and maintenance tasks for engineering crew members., • Assists chief engineer with preventive maintenance program for the building's mechanical systems., • Maintains the preventative maintenance work order software., • Performs chief engineer functions in his or her absence., • Coordination of vendors to schedule work to be completed in the building., • Coordinates the authorization of vendors and tenants for any approved after-hours word to be completed in the building., • Performs building inspections as required. EDUCATION and EXPERIENCE: Minimum three years building maintenance experience. Minimum high school diploma or GED equivalent. Extensive knowledge of standard commercial buildings equipment and machinery, especially HVAC systems/chillers. COMPUTER SKILLS: Microsoft Outlook and office package and EMS/BAS Software a plus. OTHER: • May require shift work and/or on call duties. Benefits: We offer a competitive benefits package, including: • Unlimited vacation, summer Fridays, and 9 company holidays, • Company-paid life and disability insurance, • Company-subsidized medical, dental, and vision insurance, • Voluntary insurance including supplemental life insurance, pet insurance, critical illness, accident, hospital, legal, and cancer insurance., • 401(k) with company match #LI-Onsite

Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment. Join our Construction Real Estate Practice Group Team as a Project Assistant located in our Miami office. We are seeking a highly organized professional who thrives in a fast-paced deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach you will play a critical role in driving success anticipating needs and providing strategic solutions. If you are someone who demonstrates initiative adaptability and innovation we invite you to join our team. This role will be based in our Miami office on an in-office basis. Regular in-office presence is required for day-to-day operations as well as for team meetings training opportunities and relationship building. This role reports to the Talent Services Manager. Position Summary The Project Assistant provides support primarily to paralegals and legal support specialists within the Construction Real Estate Practice Group with indirect support to attorneys. This role focuses on document management transaction coordination and administrative support particularly in construction-related real estate and litigation matters. Candidates should also be flexible to work overtime as needed. Key Responsibilities * Manages the storage and organization of documents in iManage in collaboration with the legal team. * Reviews and documents daily correspondence scanned by the Office Services team in iManage. * Maintains case and transaction-related document databases pursuant to department standards; updates physical files as necessary * Assists in organizing and maintaining files in the transaction and closing war room for real estate construction projects. * Prepares and organizes closing binders and due diligence materials for real estate transactions. * Assists in tracking and maintaining project timelines contracts permits and regulatory compliance documentation. * Coordinates with external vendors couriers and government offices to ensure timely filing and delivery of required documents. * Acts as a runner for time-sensitive tasks including the procurement of checks for Notices of Bond and Notices of Commencement often coordinating with couriers to meet deadlines. * Works with extranet sites downloading and storing data using established naming conventions. * Creates indices of documents per provided examples. * Provides clerical support to paralegals including assistance with binder preparation and administrative tasks. * Assists with legal and administrative projects department duties and special projects as assigned. * Proficient in creating PowerPoint presentations and Excel spreadsheets to support project tracking and presentations. * Uses Microsoft Office Suite and other firm software applications to complete tasks efficiently. Qualifications Skills & Competencies * Strong critical thinking research and analytical skills with the ability to summarize issues clearly in writing. * Highly organized with excellent attention to detail. * Strong interpersonal skills with the ability to establish and maintain effective working relationships across all levels of the organization. * Self-starter who can work independently with minimal supervision. * Ability to manage multiple priorities and work under pressure to meet strict deadlines. * Professional demeanor communication skills (written and verbal) and presentation. * Systems-oriented mindset with the ability to maintain and create processes for efficient workflow. Education & Prior Experience * Bachelors Degree or equivalent experience preferred. * Prior real estate or litigation-related legal experience preferred. Technology * Advanced proficiency with Windows-based software and Microsoft Word Excel Outlook and PowerPoint required. * Experience with Adobe Acrobat and document management systems such as iManage preferred. * Exceptional ability to learn new software applications quickly. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis. Required Experience: Junior IC Employment Type : Full-Time Experience: years Vacancy: 1

Terra, the award winning, Miami-based real estate development company carefully chooses projects that have a positive impact on their surroundings and, by extension, on the people who live there. When planning a new development, Terra takes a dynamic role with the city and neighborhood to activate its potential as a community, maximizing the way in which people are able to live and work; creating new and innovative ways for the urban & suburban landscape to evolve. The firm has cultivated a portfolio of more than five million square feet of residential and commercial real estate valued in excess of $8 billion and is active across all major real estate asset classes, including multifamily apartments, luxury condominium and single-family residences, retail and office space, hotels, and industrial properties. Terra has achieved international acclaim for its commitment to design excellence, resiliency measures, and sustainable development and has been continuously transforming South Florida into the prosperous metropolis we know today. We are looking for an Assistant Project Manager to join the team! General Responsibilities • Coordinate with Project Manager the monthly review of project pro-forma and identify any revisions/projections that are necessary; Review of General Contractor and Subcontractor change orders and consultant add services and make recommendation to Project Manager, • Coordinate with Project Manager in the creation, maintenance and be overall responsible for schedules for all deliverables required to execute the project, including design, permits and approvals, construction, sales/leasing and marketing activities. Demonstrates ability to foresee schedule impacts as well as opportunities to improve project schedule, • Coordinate with the Project Manager and Executives the overall performance of the Project Design Team from Schematic Design through Contract Administration, including value engineering exercises and reviewing design packages before issued to Team. Ensures that Design Team is performing and adhering to Design Schedule for the Project and responding to RFI’s and Submittals in a timely manner to support the overall Project Schedule, • Coordinate the inspection process with the general contractor, all authorities having jurisdiction as well as all third party consultants hired by the Developer. Manage and monitor progress daily site activity to ensure delivery schedules are met and elevate areas of concern to the Project Manager. Manage overall Tenant/Buyer Coordination; site visits, drawing review, permitting assistance, monitor construction activities, conduct inspections and ensure project completion, • Coordinate consultants, contractors, design team, AHJ’s and internal team members to develop and collect applicable documents in conjunction with obtaining entitlements and required building permits. General understanding of permitting process and continuous updating to project team on the status of open project permits, • Manage the development and maintenance of relationships with neighbors, community constituents, partners, investors, design consultants, government officials, sales associates, buyers, tenants, management companies, contractors, and lenders, etc. as it relates to your current role and for the overall success of the project, • Coordinates and participates in the monthly payment draw request inspections with Lender’s representative, Project Manager and General Contractor. Assists in preparation and review of invoices and pay applications for processing in accordance with loan compliance requirements, • Coordinate sales, leasing, branding and marketing efforts with Project Manager to ensure seamless coordination of the project design and construction. Manage overall Tenant/Buyer Coordination; site visits, drawing review, permitting assistance, monitor construction activities, conduct inspections and ensure project completion, • Coordinates with Resident/Tenant Services Department and General Contractor to Complete all punch list and warranty work in tenant spaces and residential units and also punch list on common areas of property. Coordinates project close-out procedures for all projects in full compliance with contract documents Work Type: In Office and/ or Project Site in West Palm Beach. Qualifications • Bachelor's degree in engineering, real estate development, architecture or a related field, • Minimum 5 to 7 years of project management and related experience, • Proven ability to solve problems creatively, • Strong familiarity with project management software tools, methodologies, and best practices, • Experience seeing projects through the full life cycle as part of a collaborative team, • Excellent analytical and problem-solving skills, • Strong interpersonal skills and extremely resourceful, • Proven ability to complete projects according to outlined scope, budget, and timeline As a team member at Terra, you’ll enjoy: • Career advancement and bonus opportunities, • Comprehensive benefits package, including health, vision, dental insurance, and FSA (Flexible Spending Account), • Employer-paid life and disability insurance, • Employer matching 401k, • Employee team building events, • Company paid monthly lunches, • Paid Time Off and paid Holidays

Multifamily Construction Superintendent - up to $170K // One of the largest real estate developers This Jobot Job is hosted by: Henry Chung Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume. Salary: $140,000 - $170,000 per year A bit about us: If you want to join one of the top leading real estate development firms in the U.S., please read on! We are one of leaders within the real estate development space, with a footprint across the country! We are an established firm that continues to grow at a rapid rate. We have over 30,000 properties and over $10B in assets. Why join us? • We are a leading firm within our industry, • Well established with a great track record of success, • We are continuously growing and adding to our teams!, • We offer competitive pay, great bonuses, and perks, • Great stability with continued pipeline of projects lined up! Job Details Responsible for quality control and inspection approval from the municipal court and/or governing authorities. • Performs daily inspections of the entire community and help prepare the two-week schedule for subcontractors/suppliers., • Prepares progress reports for the designated Project Manager, • Help promote safety on projects and monitors subcontractor’s work in complying with the Company’s safety program., • Run and conduct safety meetings weekly, • Responsible for correction on any sub-standard work, • Manages the workload of the field Associates at the community, • Mentors and trains construction associates in the policies, procedures, systems and technical construction means and methods used by the Company., • Take part in the hiring process of employees Interested in hearing more? Easy Apply now by clicking the "Apply" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy

Job Description Only candidates local to Dadeland, Miami, will be considered. We’re seeking a motivated, team-oriented Broker Assistant Administrator to join our real estate brokerage, and is ideal for a go-getter with a great attitude and excellent communicative skills who can manage multiple responsibilities with professionalism and efficiency. Note: Opportunity for hybrid work, after a probationary period, and based on the skill levels of the candidate. If you’re proactive, organized, and thrive in a fast-paced team setting, we’d love to hear from you. Apply now and join us as a Broker Assistant Administrator. Compensation: $45,000 - $55,000 plus benefits after probationary period. Compensation: $45,000 - $55,000 yearly Responsibilities: • Support brokers with signatures, compliance, and MLS agreements., • Manage agent communications (calls, emails) and monitor payment requests., • Handle office operations (mail, errands, scanning, deposits)., • Oversee vendor accounts (email setup, RingCentral, Stripe)., • Plan office events and schedule travel arrangements., • Licensed Florida Real Estate agent., • Minimum 5 years of experience., • Bilingual and excellent communication skills., • Computer savvy. We are always searching, learning, and trying to provide the best platform for our Realtors and for them to be able to promote themselves directly to their buyers and sellers. We have been one of the fastest growing realty companies in Florida for the last several years.

Job Description The Law Office of Patrick L. Cordero has been in business for over 30 years, specializing in bankruptcy law. We have received numerous accolades and awards for our work over the years, including being rated the #1 bankruptcy law firm in the country. We are currently seeking a diligent Paralegal/Legal Assistant with experience in Bankruptcy. Our office is fortunately growing, increasing clientele and are in need of an energetic legal team member . We offer, generous PTO, healthcare, dental insurance, and plenty of room for growth within the company. Please check out our website for more information! Duties & Responsibilities: 1. Prepare Bankruptcy petitions, 2. Prepare motions, letters and affidavits., 3. Meet and follow up with clients, trustees and court., 4. Other duties as assigned by attorney. Job Requirements: • Bilingual candidates proficient in Spanish and English written and spoken, • Must be able to work comfortably in a fast-paced environment, • Possess a sense of urgency and a meticulous attention to detail *Ability to maintain positive internal working relationships with office staff and clients *Outstanding and polished client communication skills and display of confidence with exceptional organizational skills COME JOIN THE CORDERO LEGAL TEAM!! Company DescriptionLaw Firm with in business for 30 years, top rated, and top bankruptcy filing firm in Florida! Areas of law include Real Estate, Immigration and Bankruptcy.Law Firm with in business for 30 years, top rated, and top bankruptcy filing firm in Florida! Areas of law include Real Estate, Immigration and Bankruptcy.

Job Description We are seeking a highly organized, proactive Bookkeeper/Personal Assistant to support a driven executive involved in real estate development, construction, and management of multiple personal properties. This role focuses on financial organization and executive support across both personal and business matters. The environment is fast paced with a high level of expectation, so consistency, attention to detail, and follow-through are critical. What You'll Do: • Handle bookkeeping for personal and property-related finances (expenses, payments, reconciliations, tracking), • Maintain organized and accurate financial records with full discretion, • Manage calendars, appointments, and deadlines across multiple priorities, • Provide ongoing reminders and ensure nothing falls through the cracks, • Assist with general administrative and personal assistant tasks, • 10+ years of relevant bookkeeping and/or assistant experience, • Strong bookkeeping experience (real estate/property experience is a plus), • Construction industry experience is a strong plus, • Extremely organized and detail-oriented, • Able to manage multiple responsibilities without losing track, • Proactive and consistent — you stay ahead of things, • Comfortable working with a fast-paced, high-expectation executive, • Able to take direction without taking things personally, • Sharp, quick-thinking, and resourceful, • Professional, discreet, and reliable, • Strong communication skills and a good sense of humor

Real Estate Legal Assistant (Hybrid) – Global Law Firm.A prestigious global law firm is seeking an experienced.This hybrid role offers the opportunity to support high-level attorneys in a fast-paced, collaborative environment, handling sophisticated commercial real estate transactions.Provide comp

Our client is a Real Estate Development & Management firm looking for an in-office Executive/Personal Assistant to support company COO.

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm is seeking a Real Estate Legal Assistant for our global AM Law firm client. Collaborating and working with paralegals and other legal support team members as applicable. The Real Estate Legal Sup

This role requires a strong understanding of legal research, legal case management, and legal document preparation. We are seeking a highly competent and experienced Permanent Litigation Legal Assistant to join our dynamic legal team. As a Permanent Litigation Legal Assistant, your responsibilities

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence.Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent acro

Office Clerical / Remote] - Anywhere in U.Up to $27-hr / Comprehensive Benefits - As a Real Estate Administrative Assistant, you will: Manage and organize all incoming and outgoing emails and phone calls; Schedule and confirm appointments and meetings with clients and team members; Maintain accurate

A dynamic management company in Miami is seeking an Executive Assistant to support the Head of Operations & Real Estate.

A leading real estate services firm seeks a detail-oriented Executive Assistant to support a high-performing commercial real estate team.

Job Description Administrative Assistant - Accounts Payable for a Real Estate Investment Firm We are a real estate investment firm seeking a highly organized and reliable person to support daily operations. This is a full-time, in-office position. Responsibilities 1. Manage accounts payable, including invoice processing, and basic bookkeeping coordination., 2. Support property management functions, including vendor coordination, tenant communication, and record-keeping., 3. Provide executive administrative support, including calendar management, correspondence, and document preparation., 4. Assist with general administrative and operational tasks as needed., 5. Maintain organized digital and physical filing systems. Qualifications • 1+ year of administrative or office support experience (real estate experience a plus), • Strong organizational skills and attention to detail, • Proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with accounting or property management software is a plus, • Ability to prioritize tasks and work effectively in a small-team environment, • Professional communication skills and discretion Position Details • Full-time, in-office, • Competitive compensation based on experience

Job Description Paralegal / Legal Assistant The Connexa Search Group is recruiting for several paralegal and legal assistant positions with law firms and corporate legal departments across Florida. Many of these opportunities are off market and not publicly advertised. We serve as the connector between legal teams that need the right fit and talented professionals seeking their next step. We are actively supporting hiring needs in multiple practice areas, including: Litigation Civil Litigation, Commercial Litigation, Insurance Defense, Medical Malpractice, Construction Litigation, Family Law Litigation, Personal Injury, Employment Litigation, Bankruptcy Litigation Corporate and Business Corporate Governance, Mergers and Acquisitions, Contract Administration, Commercial Transactions, Compliance, Regulatory, Securities, Entity Management, Franchise Real Estate Residential Real Estate, Commercial Real Estate, Real Estate Transactions, Leasing, Title Review, Land Use and Zoning, Development Estate, Trust, and Probate Estate Planning, Probate Administration, Trust Administration, Elder Law Specialized Areas Intellectual Property, Trademark, Patent, Immigration, Healthcare Law, Labor and Employment, Environmental, Tax, Government, Banking and Finance, Education, Data Privacy What We're Looking For • Tenure, our clients look for professionals who do not change firms or companies often., • Experience in a law firm or corporate legal department, • Ability to draft, review, and manage legal documents and correspondence, • Case management or transactional support experience, depending on the role, • Strong organization and attention to detail in a deadline-driven environment, • Professionalism, discretion, and the ability to work both independently and within a team We support hiring across every single Florida location. If you would like to learn more about our current off-market roles or discuss confidential opportunities that may align with your background, please apply here. Please Follow the Connexa LinkedIn page View our careers page here: Connect with our recruiters: Alex Hagen – Brandon Clark – Evan Richardson – Tommy Martincic –

Job DescriptionAn established legal team is seeking a highly skilled Commercial Real Estate Legal Assistant to support attorneys and paralegals in a fast-paced transactional practice. The ideal candidate must have significant experience in commercial real estate (residential-only experience will not be considered) and possess strong organizational, technical, and communication skills. Key Responsibilities: • Prepare, review, revise, and proofread a variety of legal documents and correspondence related to commercial real estate transactions, • Create, format, and edit documents, including tracking and redlining changes, • Assist attorneys and paralegals with pre- and post-transaction closings, • Prepare closing binders and organize transaction documentation, • Handle monthly client billing (paper and electronic), including reviewing prebills for accuracy, assisting with timekeeper inquiries, and editing billing narratives, • Maintain and organize both paper and electronic client files, • Assist with conflict checks and the opening and closing of client matters, • Perform administrative tasks such as preparing engagement letters, processing new client/matter reports, scheduling meetings and Zoom calls, filing expense reports, entering attorney time, and managing phones, • Minimum of 5+ years of experience in a commercial real estate legal support role (Legal Assistant or Paralegal required; commercial experience is mandatory), • Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel, • Experience with Document Management Systems (e.g., iManage or similar platforms), • Excellent organizational and communication skills, • Ability to manage multiple tasks, meet tight deadlines, and adapt to changing priorities, • Strong analytical and problem-solving abilities, • Competitive salary based on experience #Apr_2026_150

Job DescriptionAbout the Company At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home. Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place. The Property Manager will complete daily transactions and tasks related to the financial operation of the community, including collecting and posting rent, fees, and other payments, preparing daily bank deposits, and preparing financial reports using appropriate property management systems and working closely with the accounting department to identify and trace transactions that do not reconcile to bank records. The Assistant Community Manager will manage day-to-day financial transactions and ensure that residents are adhering to the terms outlined in their lease agreements. The Assistant Property Manager assists the General Manager in overseeing the daily operations of the property. This role supports property operations, leasing, resident relations, and financial performance while ensuring a positive living experience for all residents. Leasing & Sales • Assist in marketing efforts to attract and retain residents., • Conduct property tours and promote units to prospective residents., • Assist in managing lease applications, renewals, and move-ins/move-outs., • Ensure all leasing paperwork is completed accurately and efficiently., • May assist in-person leasing and marketing efforts to achieve the property's revenue and occupancy goals by greeting prospective residents face-to-face, gathering information about the prospect, showing ready apartments and models, assisting the prospective resident in completing the rental application and credit verification, and closing lease by obtaining required payments and security deposit., • Participate and assist team efforts to elevate the resident experience and maximize building revenues.Resident Relations, • Responsible for managing Flow’s Resident Experience Team, • Respond to resident inquiries, concerns, and complaints in a professional and timely manner. Maintain regular communication with residents and proactively address residents’ concerns to maintain an elevated resident experience., • Support community events and initiatives to foster positive resident engagement., • Assist in enforcing property rules and policies to ensure a safe and harmonious environment., • Promote resident satisfaction and retention by responding to complaints, questions, and requests in a timely manner, and taking appropriate action to resolve and address service issues. This includes the ability to work in a fluid environment and work peacefully with co-workers and residents., • Follow the Company’s established procedures related to evictions with proper notice requirements and represent the property as required in court hearings and eviction proceedings.Financial Management, • Assist in the collection of rent payments, security deposits, and other fees., • Follow up on delinquent accounts and coordinate with the Community Manager on rent collection efforts., • Prepare and submit daily, weekly, and monthly financial reports as required., • Accurately enter all approved bills into the property accounting system scan all invoices to the community’s data drive, and submit them to accounting for processing., • Review resident files and accounting records to determine unpaid and/or late fees owed, communicate with residents regarding outstanding balances, implement procedures for collecting delinquencies, and enforce lease terms to maximize revenue.Property Operations, • Support the Community Manager with managing maintenance requests and ensuring timely completion., • Conduct property inspections to maintain curb appeal, safety standards, and compliance with regulations., • Coordinate with vendors and contractors for property-related services., • Act as the on-site supervisor in the absence of the Community Manager by organizing and delegating daily work, coordinating maintenance and make-ready tasks with the maintenance supervisor, and managing the operation of the community in compliance with company policies, procedures, and business practices., • Support with the hotel operation rentalsAdministrative Support, • Maintain accurate records of resident information, leasing agreements, and financial documentation., • Assist with managing budgets, monitoring expenses, and identifying cost-saving opportunities., • Support compliance with Fair Housing laws, local, state, and federal regulations., • Process resident move-outs by reviewing lease terms and notice requirements, applying appropriate deposit and lease cancellation fees if applicable, and processing the disposition in accordance with established procedures and legal requirements.Ideal Background:, • Bachelor's Degree or equivalent experience, • 2+ years of experience in property management, leasing, or customer service with a preference for Class A high-rise multifamily, • Experience with sales, marketing, and financial data, • Proficiency in computer software including but not limited to G-Suite and Microsoft Office (Excel, Word) required, • Experience with Yardi, Payscan, Rent Cafe, Commercial Cafe, and Bluemoon preferred, • Strong customer service, problem solving, and interpersonal skills, • Strong organizational skills and attention to detail required, • Knowledge of rental contracts and property and anti-discrimination laws preferred, • Ability to work in a fast-paced environment and manage multiple priorities, • Understanding of Fair Housing regulations and compliance. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Job Description Job Title: Administrative Assistant – Condominium Management Reports To: General Manager and Assistant General Manager Location: Miami, Florida Summary The Administrative Assistant provides comprehensive administrative, clerical, and financial support to the condominium management team and the association. This multifaceted role includes managing accounts receivable and payable, assisting with the operations of the rental management program (if applicable), handling resident communications, maintaining records, and ensuring the efficient operation of the administrative office. Responsibilities Accounts Receivable (AR): • Prepare and send out invoices for monthly assessments, special assessments, and other charges to unit owners., • Track and record payments received, ensuring accurate posting to resident accounts., • Manage past due accounts, generate aging reports, and follow up with delinquent owners according to association policies., • Reconcile AR records with bank statements., • Respond to resident inquiries regarding billing and payments. Accounts Payable (AP): • Receive, review, and process invoices from vendors and service providers., • Obtain necessary approvals for invoices., • Prepare and issue payments (checks, electronic transfers) in a timely manner., • Maintain accurate AP records and vendor files., • Reconcile AP records with bank statements., • Respond to vendor inquiries regarding payments. Rental Management Program Support (if applicable): • Assist with the coordination of the on‑site rental program, if offered by the association., • Process rental applications and agreements., • Manage booking schedules and communicate with owners and rental guests., • Coordinate unit preparation for rentals (cleaning, maintenance communication)., • Track rental income and expenses., • Assist with the distribution of rental proceeds to owners. General Administrative Duties: • Serve as the first point of contact for phone calls, emails, and in‑person inquiries, providing professional and courteous assistance., • Maintain and organize office files, records, and supplies., • Prepare correspondence, memos, reports, and other documents., • Schedule meetings and appointments., • Manage incoming and outgoing mail and deliveries., • Assist with resident communications, including newsletters, notices, and website updates., • Coordinate vendor access and communication as needed., • Assist with the planning and execution of association meetings and events., • Maintain resident contact information and emergency contact lists., • Perform other administrative and clerical duties as assigned by the management team. Qualifications • High school diploma or equivalent required; Associate’s degree in Business Administration or a related field preferred., • 2 years of administrative experience, preferably in property management, real estate, or a similar environment., • Fluent in Spanish strongly preferred., • Proven experience with basic accounting principles and managing accounts receivable and payable., • Experience with rental management processes is highly desirable if the condominium has a rental program., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)., • Excellent organizational skills and attention to detail., • Strong written and verbal communication skills., • Ability to prioritize tasks and manage time effectively., • Ability to maintain confidentiality and handle sensitive information., • Excellent customer service and interpersonal skills., • Ability to work independently and as part of a team., • Familiarity with property management software is a plus., • Yardi systems knowledge strongly preferred. Physical Requirements • Ability to sit for extended periods., • Ability to use a computer and telephone., • Ability to lift and carry light office supplies.

Job Description Are you an experienced Assistant Property Manager ready to join our fantastic team of professionals? MMS Group is on the hunt for someone like YOU! Under the direction of the Property Manager, our Assistant Property Managers are responsible for assisting with the overall management of the residential properties. MMS Group is seeking an experienced Assistant Property Manager for a 151-unit residential property located in Miami, FL. Key Responsibilities: * Professionalism: Maintain a professional image and attitude in keeping the objectives of Management and residents' welfare * Policy Adherence: Assist in adherence to the Policy Handbook and Procedures Manual * File Management: Prepare and maintain complete resident and general office files * Leasing Support: Assist in showing units and screening applicants * Income Verification: Assist in certifying residents' income * Rent Collection: Assist in the collection of rent and preparation of receipts. * Notices Preparation: Prepare late notices and notices to pay rent * Legal Proceedings: Work with the manager regarding legal proceedings * Market Analysis: Maintain records of rental levels of comparable units in surrounding areas * Inspection Management: Maintain tickler files for annual apartment inspections and assist in the annual unit inspection process * Work Order System: Assist in the maintenance work order system and in following purchase order procedures * Office Supplies: Order office supplies within established budgeted guidelines * Inventory Management: Assist in maintaining all required inventories for project supplies and equipment * Correspondence: Assist in typing and/or maintaining weekly and monthly reports and advertising preparation * Greeting: Answer the phone and greet residents and visitors pleasantly and professionally * Communication: Maintain professional communication with residents, applicants, and representatives of other companies * Additional Duties: Perform other duties as outlined in the job description Desired Skills: * Tenant Certifications: Ability to complete tenant certifications Requirements: * Experience: minimum one year of property management experience * Education: Minimum high school education or equivalent * Leadership: Capable of performing duties of the Property Manager in their absence * Problem-solving: Ability to work well with and troubleshoot resident/client issues. * Organizational Skills: Strong organizational skills. * Software Proficiency: Experience with RealPage OneSite or similar property management software. * Computer Skills: Proficient in Microsoft Office (Word, Excel, Outlook). About Us: For fifty years, MMS Group and its affiliates (Arco Management and TUC Management) have been dedicated to quality property management. Our growing portfolio exceeds 40,000 residential units and includes affordable housing cooperatives, subsidized rental properties, supportive housing, and conventional apartment buildings. Our clients include progressive building owners, governmental agencies, real estate entrepreneurs, financiers, not-for-profit organizations, and cooperative and condominium boards. While each community and client are unique, each share our singular commitment to excellence. Why join our Team? We invite you to join our growing team of dedicated professionals in a high-tech environment. We offer competitive salaries, benefits, and opportunities for growth and advancement through continuous training and education programs. Contact us today to see how you can achieve your MMS Edge. Perks and Benefits: MMS Group believes in a healthy work-life balance. Keeping our employees in mind, here is a list of a few benefits we offer: * Paid Holidays: 12 paid holidays per year. * Paid Time-Off: Up to 2 weeks PTO in the first year, increasing with tenure. * Healthcare Plans: Comprehensive Medical, Dental, and Vision plans are available after 60 days of employment. * Health Reimbursement Account: Up to $3K per calendar year. * Life Insurance: Company-paid life insurance. * Retirement Savings: Company-matched 401(k) retirement savings plan. * Certifications and Licensing: Company-paid certifications and licensing. * And much more! Are you the person we’re looking for? Apply now. Visit us at for more details! Equal Opportunity Employer #INDSE

Job Description We are seeking an Assistant For Property Management Company to become a part of our team! You will help plan and facilitate all real estate activities and transactions. Responsibilities: • Oversee and coordinate all real estate transactions, • Attract and educate new tenants, • Investigate and resolve tenant complaints, • Update and improve properties to increase return on investment, • Ensure all work order and repair requests are processed in a timely fashion, • Supervise and train property staff, • Previous experience in property management or other related fields, • Familiarity with real estate contracts and leases, • Ability to build rapport with tenants, • Ability to multitask and prioritize, • Excellent written and verbal communication skillsCompany DescriptionWe are looking to hire a reliable and organized Property Management Assistant to join our team in Bal Harbour/Miami Beach, FL. This is an in-office position, Monday through Friday from 9:00 AM to 4:00 PM. Responsibilities include: • Preparing and handling leases for properties in Florida and New York, • Communicating with Section 8 and housing programs regarding tenant matters, renewals, and rent increases, • Managing and updating spreadsheets related to property management operations, • Following up on maintenance work orders for properties in Florida and New York, • Coordinating with superintendents, maintenance staff, and vendors to ensure repairs are completed in a timely manner, • Assisting with general property management administrative tasks Requirements: • Must be tech-savvy and comfortable using computers and software programs, • Strong knowledge of Excel and spreadsheet management required, • Organized, detail-oriented, and able to multitask, • Strong communication and follow-up skills, • Property management experience preferred, • Bilingual English/Spanish preferred, • Must be able to commute to Bal Harbour/Miami Beach Monday–Friday This is a great opportunity for someone looking to grow within a fast-paced property management company handling residential and commercial properties in both Florida and New York.We are looking to hire a reliable and organized Property Management Assistant to join our team in Bal Harbour/Miami Beach, FL. This is an in-office position, Monday through Friday from 9:00 AM to 4:00 PM.\r\n\r\nResponsibilities include:\r\n\r\n* Preparing and handling leases for properties in Florida and New York\r\n* Communicating with Section 8 and housing programs regarding tenant matters, renewals, and rent increases\r\n* Managing and updating spreadsheets related to property management operations\r\n* Following up on maintenance work orders for properties in Florida and New York\r\n* Coordinating with superintendents, maintenance staff, and vendors to ensure repairs are completed in a timely manner\r\n* Assisting with general property management administrative tasks\r\n\r\nRequirements:\r\n\r\n* Must be tech-savvy and comfortable using computers and software programs\r\n* Strong knowledge of Excel and spreadsheet management required\r\n* Organized, detail-oriented, and able to multitask\r\n* Strong communication and follow-up skills\r\n* Property management experience preferred\r\n* Bilingual English/Spanish preferred\r\n* Must be able to commute to Bal Harbour/Miami Beach Monday–Friday\r\n\r\nThis is a great opportunity for someone looking to grow within a fast-paced property management company handling residential and commercial properties in both Florida and New York.

Job Description Fairstead is a purpose-driven real estate firm dedicated to building affordable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns and manages a portfolio of more than 27,000 apartments across 28 states. As an integrated owner, operator, and innovator, Fairstead brings development, construction, and property management under one unified platform to deliver high-quality affordable housing that serves our residents at scale. At Fairstead, we believe affordable housing should be thoughtfully designed, professionally managed, and responsibly operated. We seek to create and preserve housing that serves residents while delivering long-term value to communities, partners, and stakeholders. Fairstead challenges industry norms through our tech-forward, entrepreneurial approach to affordable housing. In addition to core real estate capabilities, we operate innovative service lines designed to improve resident outcomes, strengthen communities, and drive operational efficiency. We embrace digital transformation, data-driven decision-making, and emerging technologies, including AI, to build scalable systems that support sustainable growth, grounded in a culture of entrepreneurship, innovation, partnership, dedication, and integrity. Fairstead has an exciting opportunity at one of our properties, and we are looking for an Assistant Property Manager to join our team! The Assistant Property Manager assists and supports the planning, implementing, and managing the daily operations of the property. They assist in the management of onsite activities and the overall performance of the property. They perform various duties including administrative, financial, and resident relations. RESPONSIBILITIES • Assists Property Manager to ensure compliance in all aspects of the HUD (Housing and Urban Development) 4350.3 Handbook., • Executes intervention strategies for tenants who are non-compliant with lease/compliance requirements., • Assists in the preparation of the property for REAC reviews, EHS violations cleared, Management and Occupancy Reviews (MOR), Investor Site Reviews, Low-Income Housing Tax Credit (LIHTC) Reviews, and perform annual and interim recertification reviews., • Documents lease violations and coordinate evictions., • Promotes resident satisfaction and retention by responding to questions, complaints, and requests promptly. Taking appropriate action to resolve and address service issues., • Ensures the property's maintenance team members respond and complete resident service requests., • Assisting tenants with requests, questions, problems, and complaints., • Alerting staff of move ins, move outs, any emergencies., • Provide excellent customer service and display a courteous and professional attitude towards all residents and visitors., • Responsible for regularly tracking arrears and following up with tenants per the company policy., • Oversee the lease renewal program for appropriate retention rate., • Works within house legal team to track status of rent payments., • Oversee accounting transactions and ensure all rents are collected, posted, and deposited daily., • Create purchase orders in Yardi., • Answer phone calls, messages, and emails promptly; within a few hours but never exceed 24 hours., • Perform or assist with any operations as required to maintain workflow and to meet schedules., • Perform other duties as needed. Benefits • Generous employer contribution for Medical Insurance through Meritain Health, • Employer Paid Vision Plans., • Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%., • 12 paid Holidays., • 15 days of PTO., • 7 Sick days., • Employer Paid Life Insurance., • Flexible Spending Account., • Nationwide Pet Insurance., • Disability Insurance., • Laser Correction Discount., • Employee Discounts on appliances, apparel, and more. QUALIFICATIONS: To perform the job successfully, the following skills and/or experience are required to qualify for the position. • Two (2) years of experience in affordable housing leasing or property management., • Knowledge and experience in the local residential market., • Experience with EIV, Yardi and Realpage., • Proficient in Microsoft Office Suite., • Strong written and verbal communication skills., • Great Customer Service skills., • Able to learn and work with property management applications., • Quick learner and great attitude. Diversity in backgrounds and experiences is key to Fairstead's success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks. For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at

Job Description Atlantic Pacific Companies is a dynamic industry leader, with a growing and diverse portfolio of properties throughout Florida, Georgia, Texas, California, North Carolina, and Washington, D.C. We are looking for passionate people who enjoy challenges and helping others. Does this sound like you? Join us! Our Company is seeking an experienced and highly motivated Admin Assistant for our Market Rate Apartment Community, The Atlantic Square, of 657 units in Miami, Florida. Job Type: Part-Time Job Description Summary: This on-site Administrative Assistant is responsible for providing administrative and operational support to the on-site leasing team during lease-up. This role plays a critical part in managing lease file setup, prospect follow-up, and document processing to ensure an efficient and compliant leasing process. If you're a people-person with a passion for service and a love for real estate, we want to hear from you! Responsibilities: • Answer phones and provide general property information, • Support the leasing office with day-to-day administrative tasks, • Maintain office organization, including file cabinets and document systems, • Assist with preparation of reports and tracking of leasing activity, • Order supplies and support general office operations as needed, • Set up and prepare new lease files for Property Manager review and approval, • Ensure all lease documentation is complete, accurate, and compliant with company policies, • Follow up with prospects to collect required documents and verify application information, • Assist with application processing and status tracking in CRM/property management systems, • Maintain organized and audit-ready resident and prospect files, • Conduct timely follow-up with prospects via phone, email, and CRM systems, • Ensure all prospect interactions are documented accurately in the system, • Assist with managing and claiming leads in CRM platforms, • Respond to general leasing inquiries and route leads to leasing team as needed, • Work closely with the Property Manager and leasing team to support lease-up goals, • Assist with move-in file preparation and coordination, • Maintain a clean, organized, and professional leasing office environment, • Perform additional duties as assigned by the Property Manager Essential Skills and Abilities • Excellent verbal and written communication skills., • Outstanding customer service., • Strong organizational skills with exceptional focus on detail., • Proactive individual who works independently. Requirements: • 1-2 years of administrative experience, preferably in a lease-up or luxury multifamily setting, • Bilingual (Spanish-English) candidates are strongly preferred, • Customer-service mindset with excellent communication and follow-up skills, • Comfortable using leasing software such as Yardi, OnSite, or Bluemoon, • High energy, positive attitude, and professional demeanor, • Ability to work weekends and a flexible schedule as needed For more information, please visit Our Website Follow Us: Facebook LinkedIn Twitter Atlantic Pacific Companies is a drug-free workplace. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Disclaimer: The tasks and responsibilities listed are not the only ones applicable to the positions