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Job Description Aureate Development, a Tampa-based real estate platform, is dedicated to creating durable value and social return through mixed-use districts, education and health facilities, attainable housing, and catalytic infill projects across the Southeast. Our team manages every stage of development, from site selection and entitlement to delivery and long-term stewardship, aligning design, capital, and operations for impactful results. As an Executive Assistant, you will play a critical role in supporting senior leadership and ensuring seamless daily operations. Your attention to detail and organizational skills will help drive efficiency and enable executives to focus on strategic priorities. Key responsibilities include: • Coordinating and managing calendars, meetings, and travel logistics for senior executives, prioritizing engagements and optimizing time utilization, • Organizing and supporting governance and administrative tasks, including board materials, contract routing, records management, and expense reporting, • Facilitating end-to-end meeting coordination, including agenda preparation, invites, materials distribution, and follow-ups, • Experience supporting C-suite or senior executives as an Executive Assistant or in a similar role, • Experience managing complex executive calendars and scheduling meetings across multiple stakeholders, • Experience coordinating executive travel logistics, including flights, hotels, and itinerary changes, • Experience organizing meetings end-to-end, including agendas, invites, materials distribution, and follow-ups, • Experience with administrative operations such as contract routing, records management, and expense reporting, • Proficiency with Microsoft 365 (including Outlook), Google Workspace, Teams or Zoom, and document management tools, • Authorized to work in the United StatesPreferred Qualifications:, • Experience supporting board or governance processes, including preparing board materials and managing board portals, • Bachelor’s degree or equivalent professional experience, • Comprehensive health insurance, including medical, dental, and vision coverage, • 401(k) retirement plan with company matching, • Paid time off and paid holidays, • Professional development opportunities, • Supportive and collaborative on-site work environment

Job Description We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support for the Executive Leadership team of a dynamic hospitality and property management company. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is a resourceful problem-solver who anticipates needs, streamlines operations, and maintains the highest level of professionalism and confidentiality. Must have availability to work some nights, weekends, holidays, and special events. Duties/Responsibilities: • Manage complex calendars for the Executive Leadership team including attending scheduled meetings, scheduling appointments, meetings, and travel., • Prepare and organize materials for meetings, presentations, and reports, • Act as a gatekeeper, prioritizing communications and requests, • Serve as a primary point of contact between executives, internal teams, vendors, and external partners, • Draft, proofread, and manage correspondence, emails, and internal communications, • Coordinate meetings, including agendas, minutes, and follow-ups, • Maintain organized filing systems (digital and physical), • Support invoice tracking, expense reporting, and light bookkeeping tasks, • Coordinate office operations and ensure smooth day-to-day administrative functions., • Assist with special projects across hospitality and property management operations, • Help track property-related documentation, leases, and vendor contracts, • Exceptional organizational and time-management skills, • Strong written and verbal communication abilities, • High level of discretion and confidentiality, • Proficiency in Microsoft Office (Outlook, Excel, Word) and Google Workspace, • Ability to multitask and adapt in a fast-paced, entrepreneurial environment, • Proactive and anticipatory mindset, • Strong attention to detail and follow-through, • Professional, polished demeanor, • Ability to work independently and exercise sound judgment, • 3–5+ years of administrative experience, preferably supporting senior executives, • Generous paid time off, • Medical, dental, vision, life, • 401(k) with company match, • Employee Discount, • Referral Program, • Flexible Schedule, • Paid Training, • Free Parking

We are seeking a sharp, organized, and proactive Probate Litigation Legal Assistant to join a dynamic and fast-paced legal team in Tampa. This is an exciting opportunity for someone who thrives in a litigation environment, enjoys being a critical part of case strategy, and takes pride in keeping complex matters running smoothly from start to finish. In this role, you will support attorneys handling probate litigation matters, including contested estates, guardianships, and related disputes. You’ll be deeply involved in case preparation, court filings, discovery, client communication, and ensuring deadlines never slip through the cracks. If you’re someone who likes being the “go-to” person who keeps everything moving, this is your kind of role. Responsibilities: • Provide day-to-day litigation support in probate and estate dispute matters, • Draft, format, and file pleadings, motions, notices, and discovery documents, • Manage attorney calendars, deadlines, hearings, and case milestones, • Organize and maintain case files and discovery materials, • Communicate professionally with clients, courts, and opposing counsel, • Assist attorneys in trial and hearing preparation, including exhibits and binders What We’re Looking For: • Prior litigation or probate experience strongly preferred, • Strong attention to detail and ability to manage multiple deadlines, • Excellent written and verbal communication skills, • Proficiency with Microsoft Office and case management systems, • A proactive, team-oriented mindset with a “get it done” attitude Benefits: • Competitive salary based on experience, • Comprehensive health, dental, and vision insurance, • Paid time off and holidays, • Retirement plan options, • Supportive, collaborative team environment, • Real opportunity to grow your legal career in a thriving practice area If you’re looking for a role where your work truly matters and you can make an impact every day, this is it. Interested candidates should apply today to be considered! Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act, • Los Angeles City Fair Chance Ordinance, • Los Angeles County Fair Chance Ordinance for Employers, • San Francisco Fair Chance Ordinance

Active Real Estate license in the state worked in OR RPA or CPM professional designation(s). Basic understanding of the reconciliation process for CAM insurance and real estate taxes and lease terms. Senior Assistant Property Manager.

Job Description We are seeking an Administrative Assistance to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: • Draft correspondences and other formal documents, • Plan and schedule appointments and events, • Greet and assist onsite guests, • Answer inbound telephone calls, • Develop and implement organized filing systems, • Previous experience in office administration or other related fields, • Ability to prioritize and multitask, • Excellent written and verbal communication skills, • Strong attention to detail, • Strong organizational skillsCompany DescriptionHaven Title is a place where buyers and sellers can meet in an enjoyable and comfortable environment to purchase or sell their home. We are in tune with the lives of the modern buyer, seller, and real estate professional. This position is our entry level position with the expectation of moving up through your time at Haven Title. From here you would move to the processor position and eventually into a closer position, each promotion would come with more responsibility and pay. All of our closers at the office at one point started off at the front desk "administrative assistant" position. We dont believe in bringing in veteran closers so we like to have the individual start up front and work their way up.Haven Title is a place where buyers and sellers can meet in an enjoyable and comfortable environment to purchase or sell their home. We are in tune with the lives of the modern buyer, seller, and real estate professional.\r\n\r\nThis position is our entry level position with the expectation of moving up through your time at Haven Title. From here you would move to the processor position and eventually into a closer position, each promotion would come with more responsibility and pay. All of our closers at the office at one point started off at the front desk "administrative assistant" position. \r\n\r\nWe dont believe in bringing in veteran closers so we like to have the individual start up front and work their way up.

Our client seeks an organized and detail-oriented legal administrative assistant with over 5 years of real estate law experience, including commercial real estate, construction, development, land use, and litigation. Legal Administrative Assistant.

Job Description Contract-to-hire Fully on site in Tampa, FL We are seeking a Lending Specialist II to support a middle market commercial lending team. This role is ideal for someone with experience in commercial loan processing or closing who can manage deals from approval through closing and post-close support. Key Responsibilities: • Serve as the primary point of contact from approval through closing and ongoing loan servicing, • Manage deal flow pipeline and coordinate with Relationship Managers and internal teams, • Review and coordinate loan closing documentation with legal counsel and stakeholders, • Gather and review due diligence materials (title, insurance, financials, etc.), • Support loan execution, including issue resolution and ensuring proper controls, • Coordinate funding and ensure accurate booking of loans, • Handle post-closing activity including payments, draws, and maintenance, • 3–5 years of experience as a Lending Assistant or Loan Processor, • Strong experience with loan documentation, closing coordination, and due diligence, • Experience with Commercial Real Estate (CRE) and/or C&I loan documentation, • Strong communication and stakeholder management, • High attention to detail and organizational skills, • Ability to enforce processes and manage competing priorities, • Proficiency in Microsoft Office and banking systems (nCino a plus) #itacceljobs

Job Description Lending Specialist II – Commercial Real Estate Tampa, FL (On-Site) Full-Time | 6 month temp-to-perm Pay rate: $25-29/hr We’re hiring a detail-oriented Lending Specialist II to support a high-volume commercial real estate portfolio. You’ll manage the full lifecycle of CRE loans — from approval through closing and into servicing — working closely with Relationship Managers, attorneys, operations, and clients to ensure smooth, compliant, and timely deal execution. What You’ll Do: * Serve as primary point of contact from approval through closing and into life-of-loan servicing * Manage 5–7 active CRE loans at a time (goal of 10 closings per month) * Coordinate due diligence: collateral, title, insurance, flood, entity documentation, and regulatory requirements * Review and manage attorney-prepared loan documents for accuracy and completeness * Partner with closing and servicing teams to ensure proper booking, funding, accrual reconciliation, and cash positioning * Escalate issues proactively and help drive solutions to keep deals on track * Communicate directly with lenders, borrowers, attorneys, and internal stakeholders What We’re Looking For: * 3–5 years of experience as a Lending Assistant, Loan Processor, or similar role * Strong knowledge of Commercial Real Estate (CRE) and/or C&I loan documentation * Experience managing high-volume pipelines in deadline-driven environments * Proficiency in Microsoft Office, core banking systems, and nCino preferred * Strong organizational, communication, and customer service skills * Confident enforcing policies and maintaining compliance standards Schedule: Monday–Friday, flexible start time, in-office until at least 4:30 PM Excellent opportunity to gain hands-on exposure to complex commercial real estate transactions in a fast-paced, collaborative environment. Apply today. Zing Recruiting is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other protected status under federal, state, or local law. We are committed to fostering a diverse and inclusive workplace. #ZINGZIP $ZINGNJ Company DescriptionZing Recruiting is dedicated to delivering candidates and client’s alike a great experience for each unique position. We specialize in finding dedicated professionals with the education, talent, and fresh perspectives – professionals at the top of their game. Professionals who have what it takes to be competitive and innovative in today’s market. We work to match candidates needs and requirements to our clients’ requirements and expectations. We work to find the right “fit” for both candidate and client.Zing Recruiting is dedicated to delivering candidates and client’s alike a great experience for each unique position. We specialize in finding dedicated professionals with the education, talent, and fresh perspectives – professionals at the top of their game. Professionals who have what it takes to be competitive and innovative in today’s market. We work to match candidates needs and requirements to our clients’ requirements and expectations. We work to find the right “fit” for both candidate and client.

Job Description Accounting Manager Department: Finance Reports To: CFO Location: Tampa, FL Position Overview Naked Farmer is entering a period of rapid expansion, and we are building the financial infrastructure needed to support that growth. We are seeking an Assistant Controller to help strengthen the accounting foundation of the company — improving close processes, building internal controls, and supporting the systems required for a growing multi-unit restaurant platform. This role will work closely with the Controller and CFO to ensure financial accuracy across a growing portfolio of restaurants while helping prepare the organization for its first financial statement review and future audit. For someone who enjoys building systems, improving processes, and operating in a high-growth environment, this role offers the opportunity to play a meaningful role in shaping the accounting function of a scaling company. This role provides a clear pathway toward a future Controller position as the company continues to grow. What You'll Build • A disciplined monthly close process, • Strong internal controls and accounting documentation, • Scalable systems and workflows inside Restaurant365, • Clean integrations between POS, delivery platforms, payroll, and accounting, • Help lead the monthly, quarterly, and annual close processes • Ensure accurate financial reporting across multiple restaurant locations, • Review journal entries, reconciliations, and financial statements, • Maintain balance sheet integrity through reconciliations and variance analysis, • Improve close timelines and standardize accounting proceduresRestaurant Revenue & Operational Accounting • Reconcile revenue across POS systems, online ordering, and third-party delivery platforms • Strengthen accounting processes related to inventory, food cost, and cost of goods sold, • Monitor operational drivers impacting financial results including labor, purchasing, and store-level expenses, • Improve visibility and consistency in location-level financial reportingLease Accounting & Restaurant Development Support • Maintain lease accounting schedules in compliance with ASC 842 • Manage fixed asset accounting including restaurant buildouts and equipment, • Support financial tracking of new restaurant openings and capital expenditures, • Partner with real estate and development teams to ensure proper accounting treatment of projectsCash, Treasury & Banking • Assist with daily cash reconciliation across restaurant locations • Improve treasury processes and cash visibility, • Support banking relationships and reporting requirementsInternal Controls & Audit Preparation • Help design and implement scalable accounting policies and internal control frameworks • Support development of financial reporting processes required for lender reporting and audit readiness, • Coordinate with external auditors, tax advisors, and financial partnersSystems & Process Improvement • Improve accounting workflows and reporting within Restaurant365 • Partner with the Finance Systems & Data team to improve integrations between POS, payroll, inventory, and accounting platforms, • Identify opportunities to automate reporting and streamline reconciliationsTeam Development • Partner with the Controller to mentor and support accounting team members • Help develop scalable accounting practices as the company grows, • Contribute to building a high-performing finance team focused on accuracy, discipline, and continuous improvementQualificationsEducation • Bachelor's degree in Accounting or Finance required • Master's in Accounting preferred, • CPA required or actively pursuingExperience • 8-10+ years of accounting experience • Public accounting experience strongly preferred, • Experience with multi-unit, retail, restaurant, or consumer businesses preferredTechnical Skills • Strong understanding of GAAP and internal controls • Experience with accounting systems (Restaurant365 a plus), • Advanced Excel skillsIdeal Candidate • Strong accounting discipline and attention to detail • Comfortable working in a fast-moving, high-growth environment, • Builder mentality — enjoys improving processes and systems, • Curious about operational drivers behind financial performance And yes, all employees enjoy complimentary Naked Farmer meals every day—don't miss out on the sweet potatoes. Join us as we build the future of food together.

Healthcare Realty Trust, a real estate investment trust, is recruiting for an Administrative Assistant for our North Florida medical office building portfolio.The position is based in Tampa.We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities.Equ

Up to $27-hr / Comprehensive Benefits - As a Real Estate Administrative Assistant, you will: Manage and organize all incoming and outgoing emails and phone calls; Schedule and confirm appointments and meetings with clients and team members; Maintain accurate and up-to-date client records and files;

Job DescriptionOverview Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve. Job Description As a Security Officer Patrol Assistant in Tampa, FL, you will serve and safeguard clients in a range of industries such as Commercial Real Estate, and more. Join a leading team where flexibility meets opportunity. As a Part-Time Security Officer, you can build a schedule that works for you and explore new roles using our Claim a Shift platform. Learn more: aus.com/earnmore. Join Allied Universal at a dynamic commercial real estate location, where you will monitor and patrol assigned areas, remain visible to help deter security-related incidents, and support tenants, visitors, and staff through strong customer service and communication. In this role, you will contribute to a caring, team-oriented environment built on agility, reliability, innovation, and integrity while helping create a welcoming presence throughout the property. Position Type: Part Time Pay Rate: $17.00 / Hour Job Schedule: DayTimeTue10:00 PM - 06:00 AMSat10:00 PM - 06:00 AMSun10:00 PM - 06:00 AM What You'll Do: • Provide customer service to our clients by carrying out security-related procedures, site-specific policies, and when appropriate, emergency response activities., • Respond to incidents and critical situations in a calm, problem-solving manner., • Be at least 21 years of age., • Be comfortable using a computer or tablet preferred., • A guard card or license is preferred., • Be at least 18 years of age for unarmed roles; 21+ years of age for armed roles., • Possess a high school diploma or equivalent., • As a condition of employment, applicants will be subject to a background investigation in accordance with all federal, state, and local laws., • Allied Universal will consider qualified applications with criminal histories in a manner consistent with applicable laws., • As a condition of employment, applicants will be subject to a drug screen to the extent permitted by law., • Licensing requirements are subject to state and/or local laws and regulations and may be required prior to employment., • Smart Tools: Access to our exclusive technology to view and claim additional shifts to earn more., • Career Growth: Get paid training and access to career growth opportunities., • Financial Benefits: Participate in our retirement savings plan to invest in your future. If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: . Requisition ID 2026-1581402

Job Description Job Title: Leasing Administrative Assistant (Temp) Location: Fully Onsite – Tampa, FL Employment Type: Temporary (3 months) Pay Rate: $21–$24/hour (dependent on experience) About the Role: We’re seeking a Leasing Administrative Assistant to join a busy and collaborative leasing team within a real estate organization focused on multi-family and single-family housing. This is a temporary position supporting a high-volume leasing team with backend administrative tasks. The right candidate will be tech-savvy, personable, and licensed in real estate in the state of Florida. Key Responsibilities: • Provide administrative support to the leasing team, including data entry, scheduling, email and phone communications., • Manage MLS postings and updates; must have access via an active FL real estate license., • Utilize systems such as Yardi, Outlook, and Salesforce., • Support leasing agents with document preparation, system updates, and back-office processes., • Communicate effectively with prospective renters, internal teams, and leadership., • Maintain accuracy and organization in a fast-paced, deadline-driven environment. Required Qualifications: • Active Florida Real Estate License and MLS access – required, no flexibility., • 1–2 years of experience in real estate leasing, preferably in multi-family, single-family, or apartment leasing., • High School Diploma or GED required; Bachelor's degree preferred but not required., • Proficient in Microsoft Outlook; comfortable learning new systems and tech platforms., • Strong communication skills—written, verbal, and interpersonal., • Medical, Dental, Vision, 401K Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

Job Description Job Responsibilities: • Request and follow up for legal documents from courts and clients, • Draft legal documents for attorney review including motions, proposed orders, supporting affidavits and various pleadings for sale documents, • Support the Firm Attorneys with general Legal Assistant tasks, • Review dockets and public records for case progress and recordings, • Perform Quality Control checks on drafted pleadings, • Communicate with Clients and provide status of accounts in multiple Client Systems, • Coordinate and schedule hearings with opposing counsel and prepare documents for the same, • Handling Original Documents, recordings of originals, and/or Filing with the courts, • Cross train and assist in other departments to ensure continuity Job Requirements: • 2+ years of experience in a legal assistant support role or in a similar position., • Experience in the collections., • Legal experience in the foreclosure field is desired, • Ability to work in high volume, fast passed environment, • Ability and willingness to assist other teams when needed, • Ability to maintain accuracy, be detail-orientated and highly productive, • PC proficiency, Microsoft Office, Internet Explorer, • Ability to communicate professionally, both verbally and in writing, • Ability to work both independently and contribute in every aspect to a team environment, • Ability to solve problems independently, • Must have a Positive attitude Job Type: Full-time Schedule: • 8-hour shift and overtime as needed. 4504 Cypress Center Dr., Ste 300 Tampa, FL 33609 6565 N MacArthur Blvd, Ste 470 Irving, TX 75039 Remote / Hybrid #LI-Remote Benefits: • 401K, • 401K matching, • Health insurance, • Vision insurance, • Dental insurance, • Employee assistance program, • Health savings account, • Life insurance, • Paid time off, • Referral program Company Profile: Founded in 1997, ALAW has grown from a modest legal practice to a comprehensive, nationwide law firm providing efficient and effective legal representation to the nation’s largest financial institutions. Headquartered in Tampa, FL, and led by a team of seasoned industry veterans across a 16-state footprint, we are strategically positioned to cater to the diverse needs of our clients, including mortgage services, banks, investors, and other financial institutions. Our expansive practice covers a full range of services, including appellate advocacy, attorney closing services, bankruptcy solutions, consumer collections, creditors' rights matters, foreclosure proceedings, eviction services, litigation support, regulatory compliance, REO (Real Estate Owned) services, replevin actions, and an array of other specialized legal services tailored to meet our client's unique needs. At ALAW, our dedication extends beyond our professional services. We believe in the power of community engagement and positive outreach. Our team passionately contributes to charitable initiatives, offers pro bono legal assistance, and actively volunteers in the communities where we operate. We take pride in fostering a culture that champions involvement, ensuring that our impact is felt in the heart of the community. ALAW is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, creed, national origin, ancestry, sex, pregnancy, sexual orientation, gender identity, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law.

Job Description Position Summary Description The Corporate Paralegal will report to the Executive Vice President and Chief Legal Officer as well as the Director of Legal Services and Assistant General Counsel (Assistant GC) and will act as the lead support to counsel and liaise to business units and departments, outside counsel, and third parties. Core responsibilities include: gathering, preparing, and summarizing relevant materials for use by legal counsel; assisting with the collection, processing, review, and production of electronic data from internal and external resources; leading strategic and tactical corporate legal initiatives; conducting legal research and factual investigations; managing and maintaining data in legal software platform; drafting, tracking, and managing contracts, addendums and other documentations; facilitating business transactions; ensuring corporate compliance; evaluating the effectiveness and efficiency of administrative, operational, and financial management processes and working with the Executive Assistant to ensure efficient operation of the department. Essential Functions • Proactive member of the legal team assisting in the timely intake and response to internal client requests, distribution, and collection of documents for review, • Assists with drafting and editing of various legal documents, including contracts, memoranda, and correspondence, • Track and maintain company contracts, corporate notices, discovery requests, real estate and finance documents from client teams, • Submits purchase requisitions, • Prepare notices and other supporting documentation for Board of Trustees meetings for Board of Trustees’ Committee and Board meetings. Coordinate the preparation of appropriate notices, agendas, minutes, and other supporting documentation., • Conducts legal research, • Monitors attorney calendars for meeting preparation & deliverables, • Serves as department liaison for internal and external customers, • Assists with transaction closings (incl. loans, property sales & acquisitions, and easements), • Assists with preparation and submittal of annual financial audit responses, • Processes outside counsel invoices for approval by GC or Assistant GC, • Reconciles P-Card statements with receipts, • Maintains department files and board books, • Works with Executive Assistant to optimize department efficiency; assume her duties in his/her absence, as needed (e.g., monthly goals report, calendar maintenance, travel arrangements, supply orders, et al.), • Performs other duties as applicable to the position or as assigned, • NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM. Qualifications and Education Requirements Bachelor’s Degree and seven (7) years of equivalent experience or Graduate Degree and five (5) years of equivalent experience. Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills: • Legal research, • Proficiency with litigation technology databases and litigation management tools, • Excellent communication and diplomacy skills, • Maintain effective working relationships at all levels of the corporate structure as well as with outside counsel, • Ability to maintain confidentiality and exercise discretion, • Excellent analytical and organizational skills, attention to detail, adherence to strict deadlines and ability to multi-task Demonstrate critical thinking skills through self-management Physical Requirements Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver’s license and acceptable Motor Vehicle Report. Working Conditions Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. “Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”

Job DescriptionPosition Summary Description The Corporate Paralegal will report to the Executive Vice President and Chief Legal Officer as well as the Director of Legal Services and Assistant General Counsel (Assistant GC) and will act as the lead support to counsel and liaise to business units and departments, outside counsel, and third parties. Core responsibilities include: gathering, preparing, and summarizing relevant materials for use by legal counsel; assisting with the collection, processing, review, and production of electronic data from internal and external resources; leading strategic and tactical corporate legal initiatives; conducting legal research and factual investigations; managing and maintaining data in legal software platform; drafting, tracking, and managing contracts, addendums and other documentations; facilitating business transactions; ensuring corporate compliance; evaluating the effectiveness and efficiency of administrative, operational, and financial management processes and working with the Executive Assistant to ensure efficient operation of the department. Essential Functions • Proactive member of the legal team assisting in the timely intake and response to internal client requests, distribution, and collection of documents for review, • Assists with drafting and editing of various legal documents, including contracts, memoranda, and correspondence, • Track and maintain company contracts, corporate notices, discovery requests, real estate and finance documents from client teams, • Submits purchase requisitions, • Prepare notices and other supporting documentation for Board of Trustees meetings for Board of Trustees’ Committee and Board meetings. Coordinate the preparation of appropriate notices, agendas, minutes, and other supporting documentation., • Conducts legal research, • Monitors attorney calendars for meeting preparation & deliverables, • Serves as department liaison for internal and external customers, • Assists with transaction closings (incl. loans, property sales & acquisitions, and easements), • Assists with preparation and submittal of annual financial audit responses, • Processes outside counsel invoices for approval by GC or Assistant GC, • Reconciles P-Card statements with receipts, • Maintains department files and board books, • Works with Executive Assistant to optimize department efficiency; assume her duties in his/her absence, as needed (e.g., monthly goals report, calendar maintenance, travel arrangements, supply orders, et al.), • Performs other duties as applicable to the position or as assigned, • NERC Compliance: Performs NERC Compliance Program roles if/as designated in Seminole's Standard Ownership Matrix (SOM) including ongoing evidence retention in "audit-ready" form. You should also be familiar with Seminole's Enterprise Internal Compliance Program (ENT-GCD-RGC-EP-054) to further your understanding of Seminole's compliance program and your duties and responsibilities in the SOM. Qualifications and Education Requirements Bachelor’s Degree and five (5) years of equivalent experience. Graduate degree preferred. Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional Technical Competencies/Skills: • Legal research, • Proficiency with litigation technology databases and litigation management tools, • Effective verbal/nonverbal, listening skills and written communications, • Ability to interact with people at all levels of the corporate structure as well as with outside counsel, • Ability to maintain confidentiality and exercise discretion, • Ability to work independently and as part of a team, • Ability to prioritize multiple competing priorities, • Strong multi-tasking, proofreading, attention to detail and organizational abilities Physical Requirements Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver’s license and acceptable Motor Vehicle Report. Working Conditions Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. “Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.”