Real estate assistant jobs in Elmont, New YorkCreate job alerts

Job Description We’re looking to add an ADMINISTRATIVE ASSISTANT to assist in our property management department on Long Island. We are an established real estate owner/management company in business for 85+ years with properties in Manhattan, Queens, Brooklyn, Scarsdale and the Bronx. Candidates must be self-driven, reliable, willing to learn and be resourceful. Strong computer skills, proficient writing skills and strong communication skills are a must. This is an incredible opportunity for extremely organized individuals that thrive in a fast paced environment that requires multi-tasking, the ability to time manage and transition from task to task with ease. The successful candidate should be capable of working with employees throughout the organization and interacting with building residents as well. Responsibilities, to include but not limited to: • Provide timely, efficient and accurate assistance to our team of property managers with the processing of work orders, invoices, estimates, and various administrative duties, • Quality control and confidentiality of all documents received and reporting as required;, • Must have excellent computer skills and be able to pick up new programs quickly;, • Work as a liaison between the property managers and various internal departments within our organization such as AR, AP, maintenance, etc; · Interface with various vendors; · Assist Property Managers with the administrative tasks pertaining to leasing processes, coordinate with property managers and building superintendents to schedule walk-throughs and or inspections of apartments; · Assist Property Managers with tenant relations and address resident concerns to ensure satisfaction with management; · Prepare and distribute tenant communications and notices; · Maintain a strong professional presence and be well spoken and articulate in all interactions with residents and vendors; · Maintain proper files for your assigned to your respective Property Managers; and · General administrative tasks. Qualifications: • At least 3 years of experience working in an administrative capacity in the real estate field or event maintenance/supply house companies., • Working knowledge of a multi-line phone system., • Time management, organizational and strong communication skills., • Ability to multi-task and provide quality assignments., • Ability to work in a fast-paced environment and make responsible decisions quickly, • Dependability and self-responsibility is required., • Hardworking team player Our office is located in Long Island. Please do not apply if you are not able to travel to Nassau County every day for work! Benefits available and two office catered meals provided weekly.

Job Description Construction Project Coordinators & Assistant Project Managers Overview: We are seeking motivated and detail-oriented Construction Project Coordinators and Assistant Project Managers to support our Project Management Team in the delivery of ground-up residential, hospitality, and commercial construction projects from preconstruction through closeout. These roles support project leadership by coordinating documentation, tracking costs, assisting with scheduling, managing project communication, and maintaining accurate reporting throughout all phases of construction. Candidates should have 2–8 years of construction experience and be looking to grow within a fast-paced general contracting environment. Whether in a coordinator or assistant project management capacity, these roles are essential in keeping projects organized, on schedule, and within budget. Responsibilities • Support Project Managers and Project Executives with daily project coordination, • Assist with scheduling, subcontractor coordination, and project planning, • Track budgets, commitments, change orders, invoices, and job cost information, • Maintain RFIs, submittals, shop drawings, and document control logs, • Coordinate communication between field teams, subcontractors, consultants, and ownership, • Support project meetings, meeting minutes, and action item tracking, • Assist with procurement, buyout tracking, and subcontractor coordination, • Assist with bid packaging, including assembling bid documents, drawings, specifications, and scope sheets for solicitation to subcontractors, • Perform scope leveling and bid comparisons to ensure subcontractor proposals are complete, consistent, and aligned with project requirements, • Support project closeout including punch lists, warranties, and turnover packages, • Develop and maintain Smartsheet dashboards, workflows, reports, and project tracking systems to support project controls and reporting Qualifications Required • 2–8 years of construction experience (GC or Construction Management preferred), • Experience in ground-up residential, hospitality, or commercial construction, • Strong understanding of construction workflows (scheduling, budgeting, RFIs, submittals, change orders), • Ability to read construction drawings, specifications, and contract documents, • Proficiency in Microsoft Excel and Office Suite, • Hands-on experience with Smartsheet for dashboards, reporting, workflows, or project tracking Preferred • Sage 300 Construction & Real Estate (Timberline), • Procore, Autodesk Construction Cloud, Bluebeam, Textura, SharePoint, OneDrive, Raken, • Experience with project controls, cost tracking, or construction accounting support, • Exposure to large-scale residential, hospitality, or commercial ground-up projects Work Environment • Fast-paced general contracting environment, • Support across active ground-up construction projects, • Collaboration with project management, field teams, accounting, and executives, • Office-based role with occasional jobsite exposure Licenses & Certifications • OSHA 62-Hour SST Card required Benefits • 401(k), • Health, Dental & Vision Insurance, • Flexible Spending Account (FSA), • Paid Time Off (PTO), • Paid Holidays, • Paid Sick Leave

Job Description Seeking an experienced Litigation Legal Secretary to support attorneys in a busy Garden City law firm -- litigation experience is a must, real estate experience a plus. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines in a fast-paced legal environment. Responsibilities • Provide comprehensive administrative and litigation support to attorneys., • Prepare, format, proofread, correspondence and revise pleadings, motions, and other legal documents., • Assist with real estate litigation and transactional matters., • Prepare and electronically file documents through NYSCEF, PACER and other court filing systems., • Maintain case files, calendars, deadlines, and court appearances., • Assist with document organization, hyperlinking, pleadings and discovery., • Maintain confidentiality and ensure accuracy of all legal documentation. Qualifications • Prior experience as a Legal Secretary, Litigation Secretary, or Legal Assistant., • Experience with real estate law preferred., • Familiarity with NYSCEF/e-filing, PACER and New York court procedures., • Strong knowledge of Microsoft Office, including Word, Outlook and Adobe., • Excellent written and verbal communication skills., • Strong organizational skills and attention to detail., • Ability to prioritize multiple assignments and meet strict deadlines., • Professional demeanor. Compensation Competitive salary, depending on experience and qualifications. This position is located in Garden City, New York.

Job Description Employment Type: Full-Time [ Monday Through Friday from 9:00AM - 5:00PM] Salary Range: $95,000 - $115,000 with benefits Industry: Real Estate Development | Affordable Housing Reports to: Two Managing Partners and One Managing Director About CB? Emmanuel?Realty CB Emmanuel Realty is a dynamic and affordable housing oriented real-estate investment and management firm dedicated to delivering exceptional value through strategic acquisitions, disciplined operations, and strong financial stewardship. As a firm committed to integrity, community impact and long-term value creation, we seek a seasoned finance leader who thrives in a collaborative, mission-driven environment. Position Summary As Assistant Controller you will lead the financial and accounting functions of CB Emmanuel Realty, ensuring robust financial controls, transparent reporting, strategic financial planning and strong operational partnerships. You will act as a key strategic advisor to senior leadership and the Board, overseeing capital allocation, risk management, forecasting and performance metrics?taking ownership of the firm?s financial health and enabling sustainable growth. Key Responsibilities • Lead preparation and review of monthly, quarterly and annual financial statements, ensuring accuracy, timely closings and compliance with GAAP and regulatory obligations., • Develop and drive financial planning & analysis (FP&A) processes: budgeting, forecasting, scenario modelling, and variance analysis against operating plans., • Oversee capital strategy including debt, equity, refinancing, and investment execution; monitor covenant compliance and external financing relationships., • Establish, maintain and continuously improve internal controls, accounting policies and procedures to safeguard assets and support scalability., • Partner with operations, asset management and acquisitions teams to provide financial insights, drive business performance, identify risks and opportunities., • Monitor cash-flow, liquidity, working capital, and fund-level metrics to ensure the firm?s financial flexibility and stability., • Support the Board and senior management with meaningful metrics, dashboards, business performance reviews and strategic recommendations., • Lead, develop and mentor the finance and accounting team?building a high-performing function capable of supporting a growth trajectory.

Job Description We are seeking an energetic, highly organized Legal Assistant/Paralegal to join our growing team. The ideal candidate thrives in a fast‐paced legal environment, enjoys taking initiative, and is committed to delivering exceptional work. Key Responsibilities • Draft and prepare professional correspondence, • Prepare, revise, and format legal documents, • Prepare motions and Orders to Show Cause for filing and service, • Schedule and coordinate appointments, deadlines, and events, • Answer and route incoming calls with professionalism, • Perform general clerical and administrative tasks, • Maintain and organize physical case files, • Handle travel coordination and related logistics Qualifications • Minimum 3-5 years of legal experience required, • Experience in litigation and/or transactional/real estate law, • Proficiency with Microsoft Word, Excel, and Adobe, • Knowledge of Westlaw Drafting Assistant, Case Notebook, or Sage TimeSlips is a plus, • Ability to navigate and e‐file on PACER/ECF and NYSCEF, • Excellent written and verbal communication skills, • Strong attention to detail, multitasking abilities, and organizational skills, • Comfortable working both independently and collaboratively

Job Description The mission of our Assistant Controller is to participate in the ongoing process and improve the reporting mechanisms necessary to facilitate our company. In this role, you will be responsible for providing and evaluating analysis for strategic planning. You will utilize your ability to work in a team by providing analytical support. Candidates must have experience in the construction industry. We are leaders in the development of inspection protocols and offer a great opportunity for the right candidate. Responsibilities as Assistant Controller: • Provide directions and assistance to employees performing accounting, billing, payables, payroll, general ledger, budgeting and financial reporting duties, • Ensure timely and accurate preparation, analysis and presentation of all financial reports, statements and tax returns/filings on a weekly/monthly, quarterly and annual basis, • Direct financial planning and budgeting for assigned entities, • Analyze financial details of past and present, and build financial models for expected operations to identify development opportunities, • Develops and enforces internal control policies, guidelines and procedures, • Directs implementation of new financial systems and procedures as assigned, • Advises management on short-term and long-term financial objectives, policies and actions, • Acts as primary liaison for financial audits with external CPA firm, and correspondence with state agencies and other external parties, • Ensure compliance with federal and state contract cost accounting principles and work with various departments to assist providing information, • Reviewing all financial statements and ledgers, and working with the accounting staff to clear up any discrepancies, • Provides training to the accounting personnel to develop their skills to meet future needs of the company., • Responsible for Real estate management and financials, • Ensuring team is staffed with quality employees at the proper wage, • Managing human resource processes, as needed, • Managing and maintaining all aspects of employee benefits QUALIFICATIONS AND EXPERIENCE: • 5+ years of combined accounting experience in public and industry accounting, preferably with experience in multi-level entities, payroll and sales taxes, and revenue accounting preferred, • Experience with Sage 300 preferred, • Experience with Microsoft suite software systems, • Advanced level Excel skills required including pivot tables, v-lookups, • Experience in managing day-to-day functions and leading accounting personnel, • Strong interpersonal and communication skills and ability to work with all levels of the organization, • Strong aptitude for research and problem solving, • Ability to work under pressure and consistently achieve required deadlines, • Excellent organizational and time management skills with attention to details and proactive approach, • High attention to detail and accuracy, • Ability to organize and set clear expectations for tasks and deliverables, • Strong oral and written communication skills, including excellent presentation skills, • Outstanding attention to detail and adherence to project deadlines, • Ability to work effectively, both independently and as a member of a team, • Ability to handle multiple tasks in a fast-paced environment, • Ability to “think outside the box” while identifying problems and developing creative solutions. EDUCATION AND CREDENTIALS- • Bachelor's degree in Accounting, Finance or Business Administration or experience equivalent. We offer an excellent benefits package that includes comprehensive medical, dental, vision, FSA benefits and 401(k). We are an equal opportunity employer.

Job Description College Graduate Opportunity – Legal Assistant Launch Your Professional Career at a Leading Law Firm Abrams Fensterman, LLP is a full-service law firm committed to providing clients with high-quality legal counsel, innovative solutions, and personalized service. Established in 2000, the firm has grown to include more than 120 attorneys across multiple practice areas. We are seeking an enthusiastic, organized, and intellectually curious recent college graduate to join our Trusts & Estates practice as a Legal Assistant. This position is an excellent opportunity for someone considering law school or a career in the legal profession who wants to gain meaningful, hands-on experience in a sophisticated legal practice. You will work closely with experienced attorneys and legal professionals, developing practical skills while assisting clients with estate planning, trust administration, and estate settlement matters. We are looking for someone with a positive attitude, exceptional attention to detail, and a genuine desire to learn. Prior legal experience is not required. We will train the right candidate. What You'll Do • Work directly with attorneys on estate planning and estate administration matters., • Prepare correspondence, legal documents, and client communications., • Organize and maintain electronic and physical client files., • Coordinate meetings, client appointments, and attorney calendars., • Communicate professionally with clients, financial advisors, accountants, trust officers, and other professionals., • Assist with the preparation, execution, and organization of wills, trusts, powers of attorney, and related documents., • Track deadlines and ensure matters progress efficiently., • Provide administrative and project support to attorneys and the Trusts & Estates team. What We're Looking For • Bachelor's degree (recent graduates are encouraged to apply)., • Excellent written and verbal communication skills., • Strong organizational skills and meticulous attention to detail., • Professional demeanor and excellent interpersonal skills., • Positive attitude, intellectual curiosity, and willingness to take initiative., • Ability to manage multiple priorities while maintaining accuracy., • Proficiency with Microsoft Office; ability to learn new technology quickly., • Demonstrated reliability, discretion, and sound judgment. Compensation and Benefits • Salary range: $50,000 to $60,000, commensurate with education and experience, • Comprehensive benefits package, including medical, dental, vision, life insurance, 401(k), paid time off, and additional benefits Why Join Us? • This is more than an administrative position—it's an opportunity to build a strong foundation for a successful professional career. You'll receive mentoring from experienced attorneys, develop exceptional writing, communication, and organizational skills, and gain firsthand exposure to sophisticated legal work involving high-net-worth individuals and families., • Whether you are considering law school, graduate school, or seeking a long-term career in the legal industry, this role offers meaningful responsibility, mentorship, and the opportunity to make a real difference in the lives of clients and their families., • We value curiosity, professionalism, integrity, kindness, and a strong work ethic. If you enjoy learning, thrive in a collaborative environment, and take pride in delivering outstanding service, we encourage you to apply.

Job Description Project Manager – Ground-Up Residential Construction Location: Queens, NY (Site-Based) A private real estate developer and general contractor is seeking experienced Project Managers to oversee large-scale ground-up residential construction projects in Queens, New York. This is an opportunity to join an integrated development and construction team responsible for delivering projects from preconstruction through closeout while maintaining the highest standards of safety, quality, schedule, and budget performance. The successful candidate will have extensive experience managing large-scale ground-up construction projects in New York City and will demonstrate strong leadership, organizational, and communication skills. Candidates with experience working for a developer, general contractor, or construction manager are encouraged to apply. Qualifications • Minimum of 5 years of project management experience on ground-up construction projects in New York City., • Experience managing projects valued at $50 million or greater is strongly preferred., • Successful track record of delivering large-scale residential or mixed-use projects from preconstruction through completion., • Strong knowledge of construction means and methods, architectural drawings, specifications, contracts, and project documentation., • Excellent analytical, problem-solving, and decision-making skills in a fast-paced construction environment., • Strong organizational and time management skills with the ability to manage multiple priorities simultaneously., • Excellent written and verbal communication skills with the ability to build and maintain strong working relationships with owners, consultants, subcontractors, and project stakeholders., • Ability to read and interpret construction drawings, specifications, and contract documents., • Strong understanding of project budgeting, cost control, forecasting, and financial accountability., • Proven ability to mentor and develop Assistant Project Managers, Project Engineers, and junior staff., • Proficiency with Procore, TimberScan, Textura, Autodesk Construction Cloud, Smartsheet, Bluebeam, Microsoft Project, and Microsoft Office Suite. Responsibilities Working in partnership with the Project Executive, the Project Manager is responsible for the day-to-day planning, coordination, execution, and financial management of assigned projects from preconstruction through closeout. The Project Manager serves as the primary leader of the project team, coordinating with ownership, consultants, subcontractors, and field staff to deliver projects safely, on schedule, within budget, and in accordance with the contract documents and company standards. The Project Manager collaborates closely with the Project Executive on major project decisions, client relations, and overall project strategy. Responsibilities include: • Lead the project team in developing and managing project scope, schedule, and budget., • Provide leadership and oversight to Assistant Project Managers, Project Engineers, and other project staff., • Identify, manage, and resolve project issues proactively., • Collaborate with ownership, architects, consultants, field staff, and subcontractors to ensure project objectives are achieved., • Develop, maintain, and update short-term, mid-term, and master project schedules., • Monitor project budgets, buyout status, forecasting, and overall financial performance., • Prepare monthly project reports for ownership and investors., • Manage the subcontractor buyout process, including preparation of RFPs, bid leveling, scope comparisons, scope review meetings, contract negotiations, and procurement., • Review and evaluate subcontractor change order requests, determining entitlement and cost impacts resulting from design revisions, owner requests, or field conditions., • Oversee the submittal process, including preparation of submittal schedules, review of long-lead procurement items, and coordination with the design team., • Manage the RFI process, ensuring complete documentation, accurate markups, timely responses, and identification of potential cost or schedule impacts., • Monitor design team response times to maintain project schedule and ensure timely distribution of approved documents., • Lead the project quality assurance and quality control (QA/QC) program., • Coordinate with owners, architects, engineers, and operations teams to achieve successful project delivery., • Conduct Owner-Architect-Contractor (OAC) meetings and prepare accurate meeting minutes., • Conduct weekly subcontractor coordination meetings to review sequencing, scheduling, logistics, safety, and project milestones., • Review and assist in preparing monthly owner requisitions and payment applications., • Ensure compliance with all company policies, safety standards, contractual requirements, and ethical business practices., • Verify permits, inspections, and regulatory requirements are current and maintain detailed tracking logs., • Coordinate with Site Superintendents regarding inspections, testing, project documentation, punch list activities, and project closeout., • Maintain a proactive focus on safety, quality, schedule, budget, and client satisfaction throughout the project lifecycle. Required Certifications • OSHA 62-Hour Site Safety Training (SST) Physical Requirements • Ability to work full-time on an active construction site., • Ability to stand and walk for extended periods., • Ability to climb multiple flights of stairs and ladders., • Ability to kneel, crouch, crawl, and access all areas of a construction site when required. Preferred Software Experience • Procore, • Autodesk Construction Cloud, • Bluebeam, • TimberScan, • Textura, • Smartsheet, • Microsoft Project, • Microsoft Excel, • Microsoft Word, • Microsoft Outlook Benefits • Medical Insurance, • Dental Insurance, • Vision Insurance, • 401(k) Retirement Plan, • Flexible Spending Account (FSA), • Paid Time Off (PTO), • Paid Holidays, • Paid Sick Leave Qualified candidates with proven experience managing large-scale ground-up construction projects in New York City are encouraged to apply. Note: We are not engaging with third-party recruiters, staffing agencies, or search firms for this position.

Job Description Real Estate Management Company looking to hire an office assistant in Roslyn, NY The job entails, but not limited to: -Answering Phones -Billing and Collections for Tenants -Data Entry -Scheduling Repairs in rental apartments -Overseeing payments of supers, repairs, utilities, etc. -Dealing with Tenants on Day to Day business -Mail -Bookeeping -Paying invoices -Assistance dealing with City Agencies: NYC DOB, Con Ed, National Grid -Working with housing assistance programs; CityFheps, Section 8, Hasa, Etc. -Working with DHCR and Rent Stabilization -Creating and updating leases and renewals -Coordinating with attorneys for evictions -Assisting Principals with office and work related tasks -Helping with Office Upkeep Everything associated with Management, Construction, Renovation, Leasing, Etc of Residential & Commercial real estate. A lot of interaction with people. Must be able to deal with people in all situations. Must be able to multitask. Friendly environment. Spanish Speaking a plus. Please email applications \nCompany Description Small family owned business. Comfortable Work Environment Small family owned business. Comfortable Work Environment

Job Description Transitional Services for New York, Inc., (TSINY) not-for profit, is a comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider. Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients’ needs first while respecting each other and ourselves as we provide hope to those who participate in our programs. TSINY is looking for Property Management Specialist for our Residential Development & Property Management program located in Braddock (Queens), NY. Position may require visits to sites in Queens, Brooklyn, Manhattan and the Bronx. Salary: $46,000 annually, $25.27/hr., Full-Time Full Benefits: Medical, Dental, Vision, 403b, Pension, Life Insurance Valid Driver License Required Position Summary The Property Management Specialist provides operational and administrative support to the Property Manager and the Assistant Property Manager. Provide daily property operations, regulatory compliance, leasing activities, inspections, resident file maintenance and communication with landlords, vendors, and program staff. Supports TSINY’s mission by ensuring residents live in safe, well-maintained housing and that all properties meet State OMH, HUD, Section 8, LIHTC, and HPD regulations. Essential Functions • Ensuring properties are safe, habitable and compliant with regulatory standards. Support compliance activities for OMH, HUD HQS inspections, Section 8 program requirements, LIHTC documentation and HPD Housing Maintenance Code., • Document findings and escalate concerns to the Property Manager and Assistant Property Manager., • Support compliance with OMH housing standards, HUD regulations including HQS inspections, Section 8 requirements, LIHTC certifications and income verification and HPD Housing Maintenance Code., • Conduct site visits, inspections and quality control reviews., • Track follow-up and corrective actions., • Serve as a support liaison to residents, responding to inquiries, complaints, conflicts and lease-related concerns., • Participate in move-ins, move-outs and resident orientations., • Ensure HPD compliance with Housing Maintenance Code, violations of correction, lead based paint rules and building registration., • Assist with monitoring rent collection, arrears tracking and maintaining accurate rent rolls and security deposit logs., • Prepare and organize documents for audits and regulatory reviews (HUD, LIHTC, OMH, HPD)., • Maintain spreadsheets, property databases and property management software. Support invoice processing, vendor documentation and contract tracking., • Ensure proper documentation for HUD, LIHTC, HPD, and OMH audits., • Serve as a communication point for residents regarding basic concerns, maintenance needs and scheduling of work., • Assist in reinforcing TSINY housing rules, policies and reasonable accommodation procedures., • Participate in move-in and move-out processes, including unit condition documentation., • Scattered Site & Apartment Based Program Support., • Assist in finding new apartments for Supportive Scattered Site Housing and Apartment Treatment Programs., • Obtain new leases and support program staff with tenant move-ins., • Monitor the local real estate rental market and apartment needs., • Prepare lease agreements and renewal documents., • Assist with leasing activities, including showing units, collecting application documents, preparing lease packets and verifying required documentation., • Complete annual recertifications, rent calculations, income verifications and LIHTC/TIC documentation., • Maintain accurate, organized and compliant resident files (OMH, HUD, Section 8, HPD, LIHTC, ADA, Fair Housing)., • Monitor residential program apartment needs. Monitor the local real estate rental market. General • Assist the Property Manager and Assistant Property Manager with administrative and operational tasks., • Assist with maximizing income and reducing costs in mixed occupancy buildings., • Hours vary depending on Program needs., • Be able to sit or stand as needed, with or without reasonable accommodation., • May require walking, primarily on a level surface, for short periods throughout the day, with or without reasonable accommodation., • Be able to reach above shoulder heights, below the waist or lift as required to file documents or store materials throughout the workday, with or without reasonable accommodation., • Driver’s license is required., • During a declared disaster, assume and adhere to assigned Job Action role(s) consistent with Disaster Preparedness Plan., • Attend job and Agency trainings as required to maintain compliance and ensure continued professional development., • Perform other related duties as required. Experience/Education/Skills/Abilities High School Diploma plus 2 years’ related experience required. Experience in not-for-profit operations, property management or tenant organizing with demonstrated analytical skills utilizing budgetary, operational, financial and related information a plus. Currently valid New York State Driver's License and a safe driving history. Required to have own vehicle. Computer skills in Excel and Word. Be proficient with basic office equipment such as telephones, copiers, fax machines, printers and computers. Must be organized, able to multitask and work with peers and supervisors in a collegial environment.

Assistant Property Manager / Real Estate Administrative Assistant.Position Type: Full-Time | In-Person.Compensation: $60,000 $70,000 per year (Commensurate with experience) + 100% Paid Health Medical Coverage & Paid Time Off.We are partnering with a long-established, highly respected property manag

Prior Executive Assistant or administrative experience preferred. We are seeking a highly organized and dependable Executive Assistant to support a busy CEO involved in real estate, philanthropy, and music ventures.

Job Description Namdar Group is a premier real estate development firm based in Great Neck, NY, specializing in ground-up multifamily high-rise projects. We are dedicated to shaping city skylines and building vibrant residential communities through innovative design, strategic planning, and operational excellence. As an Administrative Assistant, you will support our daily business operations and project workflows, ensuring tasks are organized, communication flows effectively, and administrative requirements are met to our exacting standards. You will serve as a key point of contact for the office, coordinating closely with project managers, executive leadership, and external partners to ensure the smooth, efficient day-to-day operation of our large-scale multifamily developments.

Job Description Position Overview: The On-Site Administrative Assistant provides essential administrative support to the onsite property management team, ensuring smooth daily operations of the property management office. This role requires excellent organizational, communication, and customer service skills, and serves as a key point of contact for residents, vendors, and staff. Reports to: General Manager Location: FLSA Status: Non-Exempt Key Responsibilities: • Serve as the first point of contact for residents, visitors, and vendors, responding to inquiries professionally and promptly., • Perform general administrative duties including answering phones, managing emails, filing, scanning, and data entry., • Meet required standards for responding to communications from residents, owners, staff, and vendors., • Answer phone calls promptly; return any missed calls within four business hours., • Assess and address resident or owner requests and concerns; escalate, as necessary., • Be knowledgeable of building policies and available for individual meetings with Board Members or Residents., • Implement hospitality best practices to enhance resident experience., • Maintain and update resident and property records in property management software., • Assist with scheduling and coordinating meetings, inspections, and property-related events., • Process work orders, track maintenance requests, and communicate status updates to residents and management., • Prepare reports, correspondence, and notices for management and residents., • Assist with move-ins, move-outs, and lease documentation as needed., • Support accounting functions such as preparing invoices, collecting payments, and reconciling petty cash., • Maintain office supplies and ensure office equipment is functioning properly., • Assist management team with special projects, events, or administrative tasks as needed. Software & Systems Proficiency: The Administrative Assistant is expected to become fluent in the following tools over time and use them to support daily activities: • Yardi – basic data entry and reporting., • Fresh Service – submitting and monitoring internal service requests, and check requests (reimbursement to Board/Super, insurance and vendor deposit) as needed., • SharePoint – document management and record keeping., • Microsoft Outlook, Excel, Word – communication lists, and templates., • Building Link or Email distribution – resident updates, memos, Financial Statements distribution, etc., • Monday.com – project tasks tracking and status updates (case-by-case)., • Avid – accounts payable system., • Site-Compli – a working knowledge of for NYC market., • Additional softwares and programs implemented by AKAM or property. Expectations: • Always represent AKAM and the property in a professional and positive manner., • Maintain proper attire, grooming, and a polished demeanor., • Exhibit professionalism, reliability, proactive problem-solving, and a service-oriented approach., • Demonstrate knowledge of AKAM internal functions, policies, and systems. Qualifications: • High school diploma or equivalent; Associate’s degree preferred., • 1–3 years of administrative experience, preferably in property management or real estate., • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property management software (Yardi, RealPage, or similar)., • Excellent verbal and written communication skills., • Strong organizational skills with attention to detail., • Ability to multitask, prioritize, and work independently in a fast-paced environment., • Professional demeanor and ability to maintain confidentiality.

Ideal candidates have recent Legal Assistant experience and familiarity with banking, finance, real estate, and closing processes. PinnacleConnect LLC in Uniondale, New York, is seeking a Legal Assistant to support civil litigation, banking and finance, and related practice areas.

Ability to be cross trained as a medical assistant or have your certification as a medical assistant presently. Urgent Care Receptionist \ Medical Assistant. Urgent Care Receptionist \ Medical Assistant.

Office Services & Facilities Maintenance Assistant. Office Services & Facilities Maintenance Assistant.

The Project Manager is responsible for planning, executing and finalizing solutions related to new and existing products, CRM projects and services.The Project Manager sets milestones for each project, coordinates the development teams, to effectively and efficiently deliver projects according to pl

Physician Assistants interested in urology.

Front Desk ReceptionistTo continue as an eminent healthcare provider on Long Island, dedicating ourselves to providing exceptional health care for all our patients and to transform both the lives of the individual, and the community, for the better, one person at a time.To provide access to equitabl

Ability to be cross trained as a medical assistant or have your certification as a medical assistant presently. Urgent Care Receptionist \ Medical Assistant. Urgent Care Receptionist \ Medical Assistant.

At least Two (2) years of proven experience as an Administrative Assistant or Office Admin Assistant. Under the general direction of the Program Director, the Administrative Assistant is responsible for performing a wide variety of clerical tasks which includes, providing support to department manag

Part-Time Medical Receptionist Position Available (Great Neck, NY).Are you a medical receptionist looking to advance your professional career with a part-time position without being inundated with data entry, working weekends, taking your work home to complete, or working long hours just to get by?.

Our associates celebrate lives.Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately.Answers, screens, and routes incoming phone calls plus other general office support duties.Greets guests and visitors, offering a

Join us in making a real difference in the health of our community.

Provides entry level support to a manager or supervisor as related to the day to day operations of the office or department.Duties include reception, filing, mail service, photocopying and other duties as required.Answers telephone, screens callers, relays messages and greets visitors.Opens, sorts a

Office Services & Facility Maintenance Assistant. A multi-state commercial insurance carrier is seeking an Office Services & Facility Maintenance Assistant to support efficient mailroom operations and assist with minor maintenance tasks that contribute to the overall condition, safety, and functiona

Office Assistant: Maintains office operations by receiving and distributing communications Maintaining supplies and equipment; picking-up and delivering items.

The Office Assistant is expected to assist the Site Manager with helping to maintain a clean and functional office space, providing customer service to staff and clients, and handling a variety of administrative duties. Reporting to the Site Manager, the Office Assistant must demonstrate a high leve

Administrative Assistant I (Castle Hill YMCA). The Castle Hill YMCA is seeking an Administrative Assistant who will play a critical role in the successful operation of the department and its programs. The Administrative Assistant will provide administrative and operational oversight and support to e

Minimum Qualifications Must Be Immediately Reachable On The Nys Civil Service List (Pco With A Score Of 110, 105 Or 100) Or In A Nys Civil Service Title Eligible For Transfer.If You Do Not Meet These Qualifications, You Are Not Eligible For This Position.Duties Description Duties- Responsible For Th

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

Mercedes Benz is looking for a part time receptionist for our showroom.Hours to be discussed and determined at interview.This is a front desk position in a busy showroom.Managing showroom floor to ensure clients are being helped.Work with excel and automotive software's.Engage with clients in the ut

ENT and Allergy Associates, LLP and Hmi is seeking a self-motivated, people-friendly Full Time Medical Receptionist Floater for our Queens Offices.This position covers our clinical offices in Astoria, Bay Ridge West, Forest Hills, Fresh Meadows, and Manhasset.The Patient Representative Floater is th

ENT and Allergy Associates (ENTA) and Hmi, one of the nation's largest ENT, Allergy, and Audiology medical practices, is seeking a Full-Time Medical Receptionist for our Fresh Meadows office location.Scheduling patient appointments.Entering patient demographics into the computer.Pulling and filing m

Front Desk Receptionist (Bilingual - Spanish).The Front Desk Receptionist performs routine clerical and administrative work in answering telephones, assisting clients and visitors, providing assistance, crucial support to prescribers, clinical reporting and scheduling.Greet and welcome clients and v

Laundry Attendants/Receptionists Bronx.Join a friendly, fast-paced laundromat team!.We are looking for dependable, customer-focused Laundry Attendants/Receptionists to greet customers, assist with laundry services, and keep the store running smoothly.Welcome and assist customers with a friendly att

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

Real opportunity for advancement we promote from within.

If you are an administrative assistant or someone just looking for a flexible part time remote work from home job, this is a great way to supplement your income. Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research P

Performs diversified secretarial duties supporting management and/or a physician.Performs diversified secretarial duties including, but not limited to:.Typing various forms of correspondence.Scheduling appointments, meetings, etc.Transmitting various documents using computer, mail, and/or fax.Mainta

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

The Administrative Assistant will provide administrative and operational support for the shelter site.

Administrative Assistant admin experience not required. Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists Our company is seeking individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Market Research assignments. Administrative

Breaking Ground Office Manager.ABOUT US: We believe that everyone deserves a home! Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut.Supportive housing - affordable housing paired with services designed to help people

Perform additional duties as assigned by the executive assistant, assistant director, and program director.

This posting aggregates candidates from: Colombia, Mexico.