Administrative Assistant
6 days ago
Secaucus
Job Description We are looking for a detail-oriented Administrative Assistant to join our team in Jersey City, New Jersey. In this contract position, you will play a vital role in supporting a dynamic sales team and ensuring smooth day-to-day operations. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. Responsibilities: • Provide administrative support to a high-volume sales team, assisting with daily operations and tasks., • Accurately enter and release orders using SalesPad and Microsoft Dynamics, ensuring data integrity and timely processing., • Monitor shipment statuses, identify delays, and implement proactive solutions to resolve order-related issues., • Coordinate shipping logistics, including label preparation and sample shipments, to streamline delivery processes., • Maintain office supplies and snacks inventory, placing orders as needed to support team productivity., • Build and maintain positive relationships with sales staff, management, customers, and external vendors., • Respond to inquiries and provide excellent customer service to internal and external stakeholders., • Perform general administrative duties, including data entry and receptionist tasks, to ensure efficient office operations., • Collaborate with team members to address ad hoc requests and support business priorities., • Previous experience in administrative roles or customer service is preferred but not required., • Proficiency in using Microsoft Dynamics or similar systems for order processing., • Strong organizational skills with the ability to manage multiple tasks simultaneously., • Excellent communication skills, both verbal and written, to interact with diverse stakeholders., • Attention to detail and accuracy in handling data and documentation., • Ability to work independently and as part of a team in a fast-paced environment., • Familiarity with shipping logistics and office supply management is a plus., • Proficiency in basic office tools, including data entry and answering inbound calls.