Remote office assistant jobs in Los Angeles, California - Page 3Create job alerts

Job Description Our Firm specializes in Business, Real Estate and Estate Planning. We have great clients, are a collaborative firm, and have been serving the Los Angeles/South Bay community by helping to prevent and resolve disputes. We are a growing and unique firm with a team approach looking for someone who enjoys working, focuses on obtaining client results with integrity, pays high attention to detail, is organized, has a positive can-do attitude, and is a long term fit with room to grow. This is a Paralegal position which will require acting as a supporting role to attorneys, management and other office staff. The position will consist of legal and administrative duties which include but are not limited to, filing documents with the courts, preparing discovery, being familiar with local court rules and deadlines, calendaring upcoming case dates, scheduling appointments, filing and organizing client files, and interacting with clients on a daily basis. This role requires a positive, proactive, enthusiastic, and customer focused attitude. Job Functions Include: · Schedule client meetings both in person and telephonically · Assist with managing the office filing system both hard copies and electronically with attention to detail and confidentiality · Assist with drafting and reviewing legal documents and correspondence · Assist attorneys to ensure legal documents are processed in a timely manner · Assist with maintaining office calendar, updating it with key events · Schedule remote appearances for court hearings via LACourtConnect and CourtCall · Prepare and maintain documents and files for attorneys prior to court hearings, depositions, and mediations, etc. · Assist with ensuring that the office is always in a presentable manner for clients, depositions, mediations, etc. · Assist with writing correspondence letters and mailings · Assist with various projects as directed by management · Assist with any given task to facilitate the team Skills & Requirements Include: · 3+ years working in a Law Office as a Paralegal and/or Legal Assistant · Proficiency in Microsoft Office (MS Excel, MS Word, and MS Outlook) and Adobe Acrobat required · Exceptional written and verbal communication skills · Advanced administrative and organizational skills · Meticulous attention to detail · Ability to work in a professional environment and maintain a professional demeanor in all situations, including the ability to remain calm and efficient during stressful situations · Maintain confidential information in strict confidence · Listening, responding and speaking clearly, concisely and accurately to all requests for assistance · Desire to work as a team player · Aspiration to learn and grow · Litigation experience preferred · High School Education required; advanced degree preferred Salary and Hours: This position is a full-time position and salary is commensurate with experience

Job Description Wolcott Architecture is seeking a Studio Assistant & Office Coordinator to manage front-of-house operations and provide broad administrative support across departments. This is a full-time, in-office position supporting a dynamic design studio. You’ll be the first point of contact for all incoming communication and play a key role in daily operations, office upkeep, and team culture. Key ResponsibilitiesOffice Management * Serve as the welcoming face of the studio: answer phones, greet guests, manage front desk duties, and notify staff of visitors. * Accept and distribute packages, deliveries, and mail; coordinate courier pickups via UPS, FedEx, and messenger services. * Track and place orders for office and pantry supplies; ensure all common areas are fully stocked and tidy (including restrooms, reception, and supply drawers). * Schedule and coordinate general building maintenance, including vendor visits for repairs, landscaping, and rooftop propane refills. * Prepare conference rooms and studio for presentations, meetings, and events (food, beverages, AV/music setup, parking reservations). * Maintain vendor relationships and ensure timely payment coordination. Administrative Support * Format and distribute standard WAI documents (punch lists, work authorizations, meeting reports, memos, etc.). * Proficient in Adobe Creative Suite, Microsoft Office Suite, and Google Workspace. * Coordinate the internal library calendar: schedule Lunch & Learns, vendor presentations, and all-staff meetings. * Maintain weekly PTO snapshot alerts for Project Managers. * Stay informed on active projects and assigned teams; assist with submittal photography and sample management. * Update the internal staffing sheet weekly and track key scheduling changes. * Keep inventory of studio devices and assist with IT equipment setup in collaboration with tech support. * Help coordinate internal team events including budgets, venues, catering, and décor. HR & Operations Support * Assist with hiring, onboarding, and offboarding processes (documentation, checklists, IT coordination). * Review resumes, maintain job postings in JazzHR and LinkedIn, and conduct initial phone or Zoom screenings. * Coordinate with IT for employee archiving, email forwarding, and device reassignment. Marketing & Design Support * Support the Graphic Design & Marketing Coordinator with brochures, transmittals, and material prep. * Track award submission deadlines, assist with editing, and upload final materials. * Maintain storage of marketing materials in designated studio areas. Executive & Accounting Support * Support the Accounting Director with filing, check processing, and invoice tracking. * Assist Design Principal and Partners with timesheets, expense reports, errands, and scheduling. * Work alongside the President’s Executive Assistant as needed for studio tasks or overflow work. Qualifications: * 1–3 years of administrative, receptionist, or office coordination experience preferred. * Friendly, detail-oriented, and calm under pressure. * Excellent verbal and written communication skills. * Ability to juggle multiple priorities and deadlines across departments. * Comfortable working with all levels of staff, vendors, and clients. * Familiarity with creative environments, design firms, or architecture studios a plus. Local, Los Angeles candidates only. This is an onsite position at our office in Los Angeles. No remote candidates please. Powered by JazzHR Fw1VtmTWcv

Job Description This is a position within Keller Executive Search and not with one of its clients. Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. Key Responsibilities: • Manage executive calendars, schedule meetings, and coordinate travel arrangements., • Prepare and edit correspondence, reports, and presentations., • Maintain filing systems and manage documents related to client projects., • Conduct research to assist with candidate sourcing and client needs., • Support the team with various administrative tasks as needed., • Communicate effectively with clients and candidates for a professional experience., • Prior experience as an Administrative Assistant or similar role., • Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)., • Strong organizational and multitasking skills., • Excellent written and verbal communication., • Ability to handle confidential information with discretion., • Attention to detail and accuracy., • Works well independently and in a team. Compensation and Benefits (Upfront Highlights): • Competitive salary: $72,000–$88,000 annually (depending on experience)., • Comprehensive health insurance (medical, dental, and vision)., • 401(k) retirement savings plan with company match., • Paid Time Off (PTO) including vacation, holidays, and personal days., • Paid Sick Leave., • Significant opportunities for professional growth, skill development, and career advancement., • Supportive, inclusive, and diverse work environment valuing collaboration and innovation., • Experience in a rapidly growing organization., • Opportunity to expand responsibilities over time in executive recruitment., • Flat management structure with direct access to decision-makers., • Friendly, collaborative U.S.-based team empowering innovation., • Open communication environment., • No bureaucracy or rigid hierarchies., • Results-oriented approach. Why Join Keller: Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development. Equal Employment Opportunity and Non-Discrimination Policy Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status. Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected. Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations. Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location. Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable. Privacy and Pay Equity: • California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at ., • Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available., • Rhode Island: We do not request or require salary history from applicants., • Connecticut: We provide wage range information upon request or before discussing compensation. Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law. Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate. Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Job DescriptionSUMMARY The Administrative & Sales Assistant provides support for office operations, accounting, and sales activities, facilitating smooth daily workflows, communication, and project coordination for teams across the business. This is a full-time position offering flexibility for hybrid work arrangements. POSITION DETAILS • Location: Los Angeles, CA, • Employment Type: Full-Time, • Work Schedule: Typically business hours (e.g., 9:00 a.m. 6:00 p.m., Monday to Friday), with a minimum of 3 days in-office per week; flexibility for afternoon remote work depending on family circumstances (in-office presence required), • Salary : $45K - $57K, • Start Date: Immediate, • Serve as the first point of contact for visitors, calls, and email correspondence, • Schedule and coordinate meetings and company events, both online and in-person, • Manage office supplies, inventory, and assist with office set-up, • Organize and update digital and physical filing systems, • Prepare and distribute internal communications, • Arrange staff travel (flights, hotels, car rentals), • Maintain a clean, organized, and functional office environment, • Assist with accounts payable/receivable, invoice processing, and payment tracking, • Support budget monitoring and financial reporting, • Coordinate with vendors and service providers for billing and contract renewals, • Prepare expense reports and reconcile credit card transactions, • Assist with management, review, and filing of financial documents, • Support management and sales teams in preparing proposals, contracts, and presentations, • Communicate with clients, suppliers, and internal teams to schedule meetings and follow up on action items, • Maintain and update client database and sales progress reports, • Assist in executing sales initiatives and marketing campaigns, • Provide simple translations (Japanese/English) for documents and video content as needed, • Maintain sales files and update documentation, • Support industry research and business reportingQUALIFICATIONS, • 3 - 5 years of experience in office administration, finance, or sales support, • Bachelors degree in Business, Finance, Marketing, or a related field, or equivalent experience, • Full professional proficiency in English and Japanese (reading, writing, speaking), • Familiarity with the Los Angeles area is a plus, • Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with QuickBooks or similar accounting software is an asset, • Excellent communication skills and cross-cultural awareness, • Strong attention to detail, organizational skills, and ability to multitask, • Interest in the entertainment industry and multicultural business environments

Job Description Who We Are: Camp Gilboa is more than a summer camp. As part of an international youth movement, we are raising the next generation of progressive Jewish leaders dedicated to the principles of collective responsibility, social justice, equality, peace, and coexistence in North America and Israel/Palestine. Our summer camp and year-round programs seek to spark a passion for social justice, develop critical thinking, and encourage youth to see themselves as creators and active participants in their communities. Our people are idealists, dreamers, and activists. Campers and staff show up to each activity ready to build something new and explore what it means to live according to our values. To us, living Jewishly means building an inclusive and creative community, with opportunities for identity exploration and deep questioning, and always striving to close the gap between the world as it is and the world as it should be. Youth empowerment and leadership development is an inherent part of our mission. That means that our teen campers and young adult counselors take on major responsibilities in the organization: programmatic, ideological, and directorial. They engage in significant organizational decision making (see, a movement-wide decision to enhance gender-inclusivity of the Hebrew language spoken at camp); they collectively build each summer’s program; they take on roles such as Rosh (Summer Camp Director) and Rosh Chinuch (Educational Director), and much more. Our year-round staff mentor and support these young leaders’ development and ensure safe, meaningful, and successful camp sessions and year-round programs. Position Summary The Assistant Director (AD) of Programs & Operations is a key position on the year-round director team. Together, the team is responsible for developing and monitoring the short- and long-term strategic goals for the growth and development of the organization. As part of the leadership team, they implement, evaluate, and adapt programs and operations to provide the best possible programming and services to our campers, families, staff, alumni, and volunteers. As the position responsible for all year-round youth movement programming, the AD of Programs & Operations holds core responsibilities in camper and staff recruitment and retention. As a member of the year-round leadership team, the AD provides leadership and support in administration and oversight of summer camp preparations (program and physical campsite), organizational operations, and program evaluation, and they are part of the core summer camp leadership team that ensures safe and successful experiences for campers and their families. Responsibilities Year-Round Programming • Work with the Executive Director (ED) to evaluate, develop, and implement strategies for year-round programming that serves the purposes of meaningful community connection, social action engagement, camper retention, and camper recruitment., • Support youth leadership to bring their vision for youth movement programming into reality, through mentorship and guidance of program visioning, planning, recruitment, and implementation. Including:, • 2-4 community events + Tzedek (teen social action programming) events per semester in each of our program geographies: Los Angeles, the Bay Area, and San Diego, • Weekend Seminar for campers over Presidents’ Day Weekend, • West Coast Seminar for teens in April, in collaboration with Habonim Dror Camp Miriam, • Ma’agal (staff retention program) programming & January weekend seminar, • Family Camp in May over Memorial Day Weekend, • Work with youth leaders to ensure that all programs are safe, staffed, and high quality., • Respond to parent inquiries, questions, and concerns, and support families through the year to camp registration., • Serve as a member of committees responsible for site management (Facilities Committee, Master Plan Committee), taking on tasks to move committee work and vision forward in collaboration with lay leadership and the Executive Director., • Partner with the ED & youth leadership to plan and lead volunteer work weekends in the fall and spring., • Coordinate vendors and contractors to maintain our camp site., • In conjunction with the ED, administer and ensure adherence to ACA (American Camp Association) standards and other safety and operations best practices., • Mentor senior youth leadership in planning for camp., • Bottomline all camp logistics and operations, primarily working with the Techni Team (youth leadership position focused on logistics), including all group transportation, specialty certifications (such as lifeguarding and archery certifications), tiyulim (hiking) planning, program supplies systems, laundry, trash collection, and basic campsite maintenance. Desired Experience, Knowledge, Skills, and Qualities • Minimum 3-5 years of experience with youth programs and/or camps in a day or overnight setting, ideally with experience supervising youth staff (high school & college age), • Knowledge and commitment to best practices in the camping field, • Experience in program development and project management, with a specific understanding of camp programming, • Experience with or an eagerness to learn campsite management and maintenance, • Ability to plan and manage multiple projects and tasks simultaneously, take initiative and work with minimal supervision on time-sensitive projects, • Be both process and detail oriented, • Display a safety-oriented mindset, • Hold strong communication skills, both verbal and written, • Be able to support and maintain a high level of customer service to camp families, • Provide warm and dynamic support to staff and lay leadership, • Be committed to youth leadership and mentorship, and have patience to lead meaningful leadership development processes, • Have a personal connection, experience, and knowledge or willingness to learn about progressive Jewish communities and social justice work in the US and Israel/Palestine, • Bachelors degree required, Masters degree in relevant field preferred, • Driver’s license required, owning a car strongly preferred, • Proficiency in Google Drive, Microsoft Excel and Word, • Familiarity with databases, camp registration systems, donor management systems, Quickbooks, etc. is a plus, • Research suggests that women and structurally marginalized and/or underrepresented groups of people believe they need to meet 100% of the requirements in job postings to even apply. Camp Gilboa encourages anyone who believes they have the skills and motivation necessary to succeed here to apply for this role, even if you don’t meet 100% of the qualifications, as no one applicant ever does. We welcome candidates who bring their passions and interests to the role, and will support your development and growth. We care most about having the right people on the team and we approach staff roles with flexibility and a desire to help staff develop skills and experience in areas they are curious and excited about. Is facilities management a passion for you? Have you been itching to be involved with fundraising? Tell us about it in your cover letter! Work Conditions: • During the school year, this position is hybrid (remote/in-person) in Los Angeles with some travel to cities around California for events. Residents of the Bay Area or a Southern California location other than LA may be considered., • During the summer, must be willing to live at camp (in Big Bear) in a high-altitude, physically demanding outdoor environment., • Need flexibility to work irregular hours including frequent weekend hours., • Physical ability and emotional wisdom to act swiftly and appropriately in a crisis or emergency. Compensation & Benefits: • $60,000-70,000 annual salary, commensurate with experience, • This is a full time, exempt position, • Major Jewish holidays & all federal holidays off, plus three weeks paid time off, • In addition to vacation days, the office will be closed for two weeks at the end of summer session, • Health insurance, including dental and vision coverage, • Eligibility to enroll in a 401(k) retirement plan Equal Opportunity Employer We deeply value the diversity of insight, perspective, and experience brought by people from backgrounds typically underrepresented in Jewish institutions. The organization provides equal employment opportunities to all applicants and employees without regard to race, color, religion, gender, sexual orientation, gender expression, age, citizenship status, creed, genetic predisposition or carrier status, national origin, disability condition, marital status, status as a disabled or Vietnam era veteran, or any other protected characteristic as established by law. In addition, the organization affirmatively seeks to advance the principles of equal employment opportunity as it applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination, and all other terms and conditions of employment. Hiring Timeline and Process

Job Description Job Title: Account Manager – Legal Tech & Virtual Staffing Location: Local - On Site Employment Type: Full-Time Salary: $65,000-$80,000 + Performance-Based Bonuses Reports To: Chief Revenue Officer Company: Legal Soft Join a Legal Tech Leader Empowering Over 1,000 Law Firms! Legal Soft is a fast-growing, innovative provider of virtual staffing, law firm marketing, custom website development, and AI-driven legal solutions. We're on a mission to help law firms scale smarter — and we're looking for a dynamic Account Manager to join our team and drive client success and growth. Job Summary: As an Account Manager, you'll be the primary contact for our active law firm clients and their virtual assistants (VAs). Your mission: build strong relationships, ensure exceptional client satisfaction, and upsell Legal Soft’s full suite of services — including AI tools, social media management, custom websites, and staffing solutions. This is a high-impact role for someone who thrives on helping clients grow while crushing sales and retention goals. Key Responsibilities: Conduct regular check-ins to assess client satisfaction and identify opportunities for support or growth. Provide training and onboarding support for legal tools (e.g., Clio, MyCase, PracticePanther). Upselling & Cross-Selling: Proactively identify and pitch additional services such as: Social media content creation (Practice360) Custom website development Virtual assistant staffing AI tools for legal workflows Present tailored proposals aligned with the client’s growth goals. Train clients and VAs on software tools and best practices. Monitor client satisfaction metrics and take action to resolve concerns early. Revenue Growth & Account Management: Meet or exceed revenue targets through upselling and client retention. Track account activity using CRM tools (e.g., Salesforce, HubSpot). Analyze client trends and provide feedback to improve Legal Soft’s offerings. Share client feedback to support innovation and service improvement. 2+ years in account management, sales, or client success—preferably in legal tech, SaaS, or virtual staffing. Proven track record of meeting or exceeding upsell and revenue goals. Familiarity with legal practice software (e.g., Clio, MyCase, PracticePanther) is a strong plus. Excellent communication, negotiation, and relationship-building skills. CRM proficiency (Salesforce, HubSpot) and comfort with tools like Microsoft Office. Knowledge of AI tools, social media, or website development is highly desirable. Self-starter with strong organizational skills and the ability to manage multiple accounts. Performance bonuses tied to client growth, retention, and upselling Health coverage, PTO, and professional development support Remote work flexibility with a dynamic and inclusive team culture Career growth opportunities in a rapidly expanding legal tech company Why Join Legal Soft? • Work with a vibrant, innovative team transforming the legal industry, • Be part of a fast-growing company trusted by 1,000+ law firms nationwide