Real Estate Administrative Assistant
5 days ago
Marietta
Job Description Part-Time Real Estate Team Administrative Assistant - Georgia, US The Meridian Real Estate Group is seeking a proactive, highly organized, and supportive professional who acts as an extension of our team’s agents, ultimately allowing them to focus on listing, selling, and client relationship management. Key Skills - What behavioral traits, attitudes, and skills are required for this candidate in this role? • They are proactive problem-solvers; anticipating needs, managing client inquiries, and fixing issues before they arise., • They are strong written and verbal communicators with professional interpersonal skills for interacting with clients, inspectors, and lenders., • They can manage emails, phone calls, and scheduling property showings/open houses when needed., • They are exceptionally organized, possessing the ability to manage multiple transactions at a time, meticulously handling paperwork, contracts, and deadlines to ensure compliance without errors., • They have strong CRM, MLS, Microsoft Office/Google Suite proficiency, and can manage complex calendars/transactions., • They can read and understand lengthy real estate contracts, • They are concerned about doing things the right way and are calm under pressure., • Can work with high-level executives, professional athletes, and celebrities without being intimidated or star-struck., • Strong desire to support and assist the team and its leader with a service-based attitude., • Works well in a team environment as well as autonomously, with dedication, proactively managing tasks with minimal supervision. People Contacts and Interactions - Who are the people this person will be in contact with, and how often? • Lead Agent - Daily, • Team Agents - Regularly, • Director of Technology - Weekly, • Buyers/Sellers/Vendors – Regularly Compensation — What does this position pay? • Compensation will be commensurate with the candidate’s experience and capabilities, • This is a part-time position, • Can maintain their real estate license if they have one, and can continue selling if desired This Administrative Assistant is an individual looking to become an integral part of a very successful real estate company by managing the day-to-day details for the team lead and assisting the team with administrative tasks. Can work independently and is deeply committed to completing tasks the right way with a high degree of quality. He or she is detail-oriented and system-oriented, organized, loves to be able to check off daily tasks, and gains fulfillment from serving and helping others. Compensation: $20 - $30 hourly Responsibilities: Regular Work Activities - What are the most frequent and essential work activities of this job? Assisting Team Lead: • Review/monitor emails, • Set appointments (as needed), • Add contract dates to the calendar, • Adding contacts and notes to CRM when requested, • RSVP to events, Continued Education, etc., when requested, • Minor bookkeeping (AR / AP) and budget review, • Work with the accountant and the team leader to help maintain the books, as needed, • Pay bills and payroll- (if applicable),, • Review and manage monthly expenses and always look for ways to improve profits, • RE licence expiration reminders and monitoring, • GA Secretary of State renewals for Meridian Real Estate Group and other LLC’s, • Payment confirmation reminders for commissions Assisting Team: • Fill in the agent referral agreement when applicable and follow up until executed, • Turn Coldwell Banker documents into templates in Dotloop** BBA, Listing Agreement, ABA, etc, • Creating draft documents of brokerage agreements, offer contracts, lease docs, amendments, etc., using Georgia Association of Realtors forms and uploading them into DotLoop for agent review, • Confirm agents' commission splits between the agent and the team, • Once listing or buyer agreements have been executed, assist and/or oversee the team’s Transactional and Listing Management Service Provider as needed with pulling deeds; inputting and managing all listings in FMLS, MLS, Listing Concierge, Dash and CoStar; maintaining and organizing listing and contract documents in Dotloop; managing all contract dates and details through closing; the coordination of photo shoots and sign installation for listings, • Send out referral and review requests to clients after closings, • Track sales volume in CTE software, • Assist team agents as needed with database (CRM) management, including data entry of contacts, sales pipeline management, and data cleanup, • Update the Standard Operating Procedure Manual as needed, • Past or present real estate license, • Commercial real estate experience, • Previously worked as an administrative assistant for a real estate agent or team, especially one with Coldwell Banker Realty About Company The Meridian Real Estate Group is a Coldwell Banker Team in Marietta, GA, serving both Residential and Commercial Real Estate clients. To learn more about us, visit .