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  • Operations Coordinator
    Operations Coordinator
    3 hours ago
    $20 hourly
    Full-time
    Manhattan, New York

    ENTRY-LEVEL SUPPORT ROLE AVAILABLE FOR 26-27 SCHOOL YEAR - NO PRIOR EXPERIENCE NEEDED About the Role Basic Office Support: • Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges., • Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed., • Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment., • Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations. Supporting Attendance Tracking: • Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM., • Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place)., • Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed. Assisting with Technology, Supply, and Inventory Management: • Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed., • Carry and deliver scholar snacks throughout the school building as scheduled., • Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed., • Respond promptly to teacher requests for specific supplies, • Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support. Facilities Support: • Conduct routine facility checks of the school building as directed by the BOM. (Building Operations Manager), • Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols., • Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards. General Support During Arrival & Dismissal: • Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities., • Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM., • Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient. Qualifications • 0-2 years of professional experience in an administrative or support role preferred., • High school diploma or equivalent required; Associate's or Bachelor's degree preferred., • Adaptable and flexible to a fast-paced environment., • Positive and proactive attitude with a strong work ethic., • Strong organizational skills and attention to detail., • Ability to follow instructions and complete tasks efficiently., • Basic computer skills and comfort with technology., • Good verbal communication skills., • Ability to work independently and as part of a team., • Eagerness to learn and contribute to the smooth operation of the school. Please submit your application if you are interested.

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  • Human Resource Compliance Manager
    Human Resource Compliance Manager
    3 days ago
    Full-time
    New York

    WHY WORK AT JOE & THE JUICE JOE & THE JUICE is a people-centric food and beverage company built around culture, not just juice, sandwiches, coffee, and much more. When joining us, you step into a high-energy community where the music is loud, the bar is your stage, and your personality matters as much as your skills. We believe in four simple virtues that shape everything we do: • Positive Attitude, • Inclusion, • Social Ties, • Growth For us, this means that when you choose a cup-half-full mindset, welcome people from every background, build real friendships across the bar by creating great guest experiences, and use every shift as a chance to learn something new — you become more than just a Juicer; like us, you continue to search and find purpose and meaning in what you do. From your first day, you'll be part of an international network of Juicers who support each other, celebrate wins together, and push each other to grow. You will learn by doing, move through a clear Moneyball career path, and be part of a company where most leaders have earned their stripes behind the bar (fun fact: over 75% of our employees started as Juicers!). If you love fast-paced service, music, people, and the idea of turning a job into a lifestyle, JOE can become a place to build skills, friendships, and a career that can take you across cities, countries, and roles. Our vision is to become the first truly global people-centric food & beverage brand by offering a healthy, convenient, and ambient experience when entering our universe. To achieve this, we strive to create a culture based on our company virtues and operational excellence within our four company focus areas: Ensuring Operational Requirements are upheld, a high degree of Employee Engagement , leading to delivering great Guest Experiences, and hereby ensuring a strong Financial Performance . Our unique company culture is the backbone of our company's success, which relies on our employees to adhere to and promote our company virtues: Positive Attitude , Inclusion , Social Ties , and Growth. The Human Resource Manager is responsible for HR compliance and process improvement across HQ, store, and new store openings. This role ensures adherence to federal, state, and local employment laws, maintains HR policies and handbooks, and supports wage and hour compliance, audits, and other risk mitigation activities in partnership with leadership and legal. The position also drives policy and process improvements by developing scalable HR programs, standardizing workflows, managing companywide policy rollouts, and partnering cross functionally to improve efficiency and consistency across corporate and field teams. The role also supports onboarding and corporate immersion for new HQ hires, helping ensure a consistent and effective introduction to the company's culture, systems, and ways of working. HR Compliance • Ensure compliance with federal, state, and local labor laws and employment regulations for new and existing markets, • Maintain and update HR policies, procedures, handbooks, and required postings., • Support wage and hour compliance, including meal/rest breaks, overtime, scheduling, and recordkeeping practices for hourly employees., • Partner with legal counsel and leadership on risk mitigation and compliance initiatives., • Assist with audits, unemployment claims, workers' compensation coordination, and documentation management., • Draft, maintain, and update employee handbooks, HR policies, SOPs, and workplace guidelines to ensure compliance with federal, state, and local employment laws. Policy & Process Improvement • Develop, implement, and continuously improve scalable HR processes, programs, and standard operating procedures to support organizational growth and operational efficiency., • Recommend and implement process improvements that enhance employee experience, improve manager effectiveness, and ensure consistency across field and corporate teams., • Manage companywide policy rollouts and employee acknowledgments, ensuring proper communication and documentation., • Partner cross-functionally with Operations, Payroll, Recruiting, Training, Legal, and IT teams to streamline HR workflows and improve service delivery., • Support change management efforts related to new HR programs, policies, technologies, organizational restructures, and operational initiatives., • Monitor HR metrics, employee feedback, audit findings, and operational trends to identify opportunities for continuous improvement., • Drive consistency and standardization of HR practices across corporate offices, field operations, and new store openings Employee Onboarding & Immersion Experience • Support corporate onboarding and corporate immersion programs for new HQ hires to ensure a consistent, engaging, and effective introduction to the organization., • Coordinate structured onboarding and immersion experiences that introduce company culture, values, systems, and key business functions., • Partner with cross-functional teams to deliver a seamless onboarding and immersion journey that reinforces organizational expectations and ways of working., • Continuously evaluate and improve onboarding and immersion processes to enhance consistency, engagement, and early employee success. Requirements & Qualifications • Bachelor's degree in Human Resources, Business Administration, or a related field preferred., • 3–4 years of progressive Human Resources experience, with a strong focus on HR compliance, and policy administration., • Experience supporting both hourly and corporate employee populations in a multi-location environment preferred., • Strong knowledge of federal, state, and local employment laws, including wage and hour regulations, leave laws, harassment prevention, and workplace compliance requirements., • Demonstrated ability to identify process improvement opportunities and implement scalable HR solutions., • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment., • Excellent written and verbal communication skills with strong attention to detail., • Compensation- Starting at $100,000 Joe & the Juice is proud to be an equal opportunity employer. We're committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome all qualified applicants — no matter your race, gender, age, religion, sexual orientation, or background. NOTICE OF NON-DISCRIMINATION POLICY ] ABOUT JOE & THE JUICE JOE & THE JUICE is a healthy fast-casual concept founded in Copenhagen in 2002; since then, we have grown to more than 500 locations across 20 countries and now employ more than 4,500 people worldwide. From day one, our ambition has been to prove that there should be no trade-off between taste and health. We serve high-quality, freshly prepared juices, shakes, coffee, and sandwiches in relaxed, contemporary concept cafés that combine convenience with distinct urban atmospheres. JOE & THE JUICE goes beyond products toward the full experience around the bar, creating a consistent universe for guests and Juicers in all our locations. We invest heavily in internal development through our Moneyball career system and a culture where most leaders, including C-suite, VPs, and directors, have started behind the bar. We continue to evolve our people-centric and sustainability agenda that is part of our Nordic heritage and our commitment to a better future.

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  • Administrative Assistant
    Administrative Assistant
    5 days ago
    $25–$35 hourly
    Full-time
    North Arlington

    Admin Support Specialist - Food Manufacturing Location: North Arlington, NJ (On-Site) Compensation: $25/hour - $35/hour (40 hours per week) | Based on experience Schedule: Full-Time | Monday-Friday We are seeking a highly organized and detail-oriented Admin Support Specialist to join our team in a fast-paced food manufacturing environment. This position is ideal for someone with administrative coordination experience who enjoys supporting multiple departments and keeping projects moving. You will play a key role in supporting commercial buyers by ensuring accurate product information, efficient order processing, and professional sales materials. If you thrive in a deadline-driven environment and have strong skills in PowerPoint, Adobe Creative Suite, and administrative coordination, we want to hear from you. What You'll Do: Sales Support & Marketing Coordination • Create and update customer-facing sales materials, including:, • Sell sheets, • Product catalogs, • Pricing sheets, • Sales presentations, • Support seasonal promotions, holiday programs, and new product launches., • Assist with product introductions by preparing launch materials and presentations., • Create and revise packaging mockups and marketing assets using Adobe Illustrator and Photoshop., • Take and edit basic product photos for internal presentations and customer materials., • Ensure all sales collateral remains accurate, professional, and brand consistent. Administrative Support: • Process purchase orders and sales orders accurately and efficiently., • Maintain customer, pricing, and product information within company systems., • Update and manage product documentation, including:, • Item numbers, • Pricing, • Nutritional information, • Product specifications, • Generate quotes and assist with customer requests as needed., • Communicate daily with sales, purchasing, production, and operations teams to ensure orders and projects stay on track., • Support cross-functional initiatives and maintain smooth workflow between departments. Qualifications: Required 2 years of experience in one or more of the following: • Sales support, • Sales coordinator, • Buyer support, • Administrative coordinator, • Strong Microsoft PowerPoint skills., • Experience using Adobe Illustrator and Adobe Photoshop., • Excellent organizational skills with strong attention to detail., • Ability to manage multiple tasks and deadlines in a fast-paced environment., • Strong written and verbal communication skills., • Ability to work independently and as part of a team. Preferred but not required: • Experience/knowledge in food manufacturing, consumer packaged goods (CPG), wholesale, distribution, or related industries., • Experience with order entry systems, generating quotes, and maintaining product documentation., • Bilingual English/Spanish is a plus, • Basic photography and photo editing experience.

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  • Executive Assistant & STEM Leadership Fellow
    Executive Assistant & STEM Leadership Fellow
    30 days ago
    $18–$25 hourly
    Part-time
    Bergen-Lafayette, Jersey City

    Right Hand to the CEO | Future Leader | Builder of Possibilities Part-Time | New York City / Jersey City Area There are jobs. There are careers. And then there are opportunities that change the trajectory of your life. This is one of them. This person will often be the first impression, the last follow-up, and sometimes the face of the organization when the CEO cannot be present. We are therefore seeking someone whose professionalism, judgment, and presence inspire trust and confidence. For more than eleven years, STEM Kids NYC (and its affiliate program, STEM Kids New Jersey) have opened doors for young people through transformative STEM experiences that spark curiosity, build confidence, and expand opportunity. We partner with schools, families, universities, nonprofits, and community organizations to ensure that children—particularly those who have historically been underrepresented in STEM—can envision themselves as engineers, innovators, designers, and problem-solvers. Behind every thriving organization is someone extraordinary. Someone who notices the details others miss. Someone who anticipates needs before they are spoken. Someone who can think three steps ahead. Someone who can draft an impeccable email, reorganize a chaotic calendar, coordinate an event, solve a problem, run an errand, reassure a family, prepare materials for a meeting, and still ask, “What else can I take off your plate?” If you are looking for a position where you simply clock in and clock out, this is not the role for you. If, however, you are energized by responsibility, inspired by purpose, and eager to become an indispensable partner in building something meaningful, keep reading. The Opportunity You will work directly alongside the Founder and CEO of an established STEM organization as a trusted thought partner, operational extension, and ambassador of the organization’s values. You will help transform ideas into action. You will protect the CEO’s time and energy so she can focus on the work only she can do: mentoring staff, building partnerships, expanding access to STEM education, supporting families, developing innovative programs, and raising resources to ensure that every child has the opportunity to thrive. This role requires intelligence, initiative, warmth, discretion, and excellence. It also offers something increasingly rare: A front-row seat to leadership. Who You Are • You are the person people rely on., • You remember what others forget., • You write beautifully., • Your grammar is impeccable., • You communicate with confidence and professionalism., • You think critically., • You solve problems instead of creating them., • You don’t wait to be told what to do., • You ask thoughtful questions., • You anticipate obstacles and arrive with solutions., • You understand that excellence lives in the details., • You are organized without being rigid., • You are polished without being pretentious., • You can move seamlessly between boardrooms, classrooms, conferences, and community events., • You understand that kindness and accountability can coexist., • You take ownership., • You follow through., • You do what you say you are going to do. What You’ll Do • Manage and prioritize the CEO’s calendar and scheduling needs., • Monitor and manage executive email correspondence., • Ghostwrite, edit, and proofread communications on behalf of the CEO., • Coordinate meetings with school leaders, donors, business owners, community partners, and staff., • Prepare agendas, meeting materials, and follow-up communications., • Track projects, commitments, deadlines, and next steps., • Maintain systems that keep the organization running efficiently., • Provide concise daily status updates on accomplishments and priorities., • Assist with event planning and execution., • Coordinate logistics and occasionally travel locally on behalf of the organization., • Run approved business-related errands and support operational needs using your personal vehicle (mileage reimbursement provided)., • Serve as a calm, thoughtful, and professional presence in moments of complexity. Growth Beyond the Job Description This is not simply an administrative position. It is an apprenticeship in leadership. For those who demonstrate excellence, this role may evolve into opportunities including: • Teaching Assistant, • STEM Instructor, • Program Coordinator, • Family and Community Engagement Coordinator, • Operations Lead, • Site Director, • Program Director Individuals interested in education may receive mentorship and training to facilitate introductory engineering, coding, robotics, and maker-centered learning experiences for children. By learning the organization from the ground up, you will gain an understanding of leadership, operations, entrepreneurship, communication, and education that few early-career professionals ever experience. Two Paths to Excellence Experienced Professionals You may be the ideal candidate if you possess: • A bachelor’s degree from an accredited college or university;, • At least five years of experience supporting senior executives, founders, or organizational leaders;, • A demonstrated history of discretion, professionalism, and exceptional execution. Emerging Leaders and University Students Outstanding university students are also encouraged to apply. You may be an excellent fit if you: • Are actively enrolled in an accredited college or university;, • Are able to balance coursework with consistent, dependable availability;, • Demonstrate exceptional maturity and professionalism;, • Possess strong business writing skills;, • Think critically and solve problems independently;, • Preferably major in engineering, computer science, mathematics, science, or another STEM-related discipline. No prior executive experience is required for exceptional students who demonstrate uncommon potential. Professional Presence Matters You will often work behind the scenes. However, there will be times when you represent the organization publicly. You may accompany the CEO to conferences, professional development sessions, meetings, partner sites, and events. Professionalism matters. We are not looking for designer labels. We are looking for judgment. Neatness. Pride in presentation. Appropriate attire. Thoughtful use of technology. Strong interpersonal skills. The ability to make others feel respected and valued. You understand that how you show up reflects respect for yourself, the CEO, the organization, and the communities we serve. Additional Requirements • Bachelor’s degree required for experienced candidates., • Current college enrollment required for university candidates., • Valid driver’s license in good standing., • Reliable access to a personal vehicle., • Ability to complete occasional local travel and errands., • Willingness to commit to a minimum of two years in the role., • Successful completion of employment verification and professional reference checks. Who Should Not Apply • This role is not for individuals seeking a title without responsibility., • It is not for those who require constant supervision., • It is not for those who miss deadlines, avoid accountability, or rely on excuses., • We are seeking people who rise to the occasion., • We are seeking people who care deeply about doing things well., • We are seeking people m who find joy in helping others succeed. Why This Role Matters Every meeting you coordinate, every email you send, every problem you solve, every detail you catch, and every burden you remove from the CEO’s shoulders creates more space for the work that changes lives. It creates more opportunities for children to discover engineering. More access to computer science education. More partnerships. More scholarships. More innovation. More hope. If reading this description excites you—if your heart beats a little faster because you recognize yourself in these words—we encourage you to apply. Because we are not simply hiring an assistant. We are investing in a future leader. And we are looking for someone extraordinary to grow alongside us.

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  • Customer Service Assistant
    Customer Service Assistant
    1 month ago
    Full-time
    Union City

    As the Customer Service Specialist, you will take on a dual-position role that combines administrative support with customer service responsibilities. In this role, you will be responsible for delivering excellent customer service both over the phone and in person while maintaining a positive attitude and demonstrating a strong work ethic. This dual position requires a self-motivated individual who is eager to take on additional responsibilities, capable of managing multiple duties effectively, and able to support staff across various tasks with professionalism and efficiency. We are currently seeking qualified candidates for this position. Please note that, at this time, we are only considering applications from local candidates. Relocation assistance is not available for this role. Candidates must reside within a commutable distance to Union City New Jersey to be eligible for consideration. Thank you for your understanding, and we look forward to reviewing applications from talented individuals in our local area. I'm interested! What will I get to do in this position? Serve as the first point of contact for customers via phone, email, and in-person. Resolve customer inquiries and complaints promptly and professionally. Maintain customer accounts, update records, and process orders or returns. Collaborate with internal departments to address customer needs and ensure satisfaction. Prepare correspondence, reports, and other documents as needed. Maintain organized filing systems (physical and electronic). Support team members with ads administrative tasks Work week will be Monday - Friday and some weekends if asked Requirements Encore will only onboard those authorized to work in the United States, pass background check ,drug test Compensation will be discussed during interview

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  • Front Desk Dental Receptionist Front Desk Dental Receptionist
    Front Desk Dental Receptionist Front Desk Dental Receptionist
    1 month ago
    $19 hourly
    Part-time
    Union City

    Job Summary Only applicants with prior experience working as a front desk receptionist in a dental office will be considered DENTAL EXPERIENCE A MUST (must be fluent in English and Spanish). We are seeking a dedicated and organized Dental Receptionist to join our dental clinic team. The ideal candidate will play a crucial role in ensuring a smooth and efficient front office operation. This position requires excellent communication skills, attention to detail for a start up office. The Dental Receptionist will be the first point of contact for patients, providing exceptional service while managing administrative duties. Responsibilities • Greet patients warmly and manage the check-in and check-out process., • Schedule appointments and confirm patient visits using dental software such as Dentrix, • Maintain accurate patient records and documentation review., • Handle medical collections and insurance verification processes., • Answer phone calls, respond to inquiries, and provide information about services offered., • Collaborate with dental staff to ensure seamless patient flow throughout the clinic., • Utilize computerized systems for scheduling, patient management, and documentation. Skills • Proficient in Dentrix Ascend, • Familiarity with coding practices related to dental procedures is an asset., • Excellent interpersonal skills with the ability to communicate effectively with patients and staff., • Strong organizational skills and attention to detail are essential for managing multiple tasks efficiently. Join our team as a Dental Receptionist where your skills will contribute to providing excellent care to our patients while ensuring smooth operational flow within the practice. Job Types: Full-time, Part-time Application Question(s): • How many years of experience do you have working as a dental office front desk receptionist? (Please note: candidates with ZERO dental front desk experience will NOT be considered), • Which Dental software are you familiar with? (Please note: candidates with ZERO dental front desk experience will NOT be considered) Work Location: In person

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  • Administrative Assistant NJ
    Administrative Assistant NJ
    1 month ago
    $20 hourly
    Full-time
    Roselle

    The Cannabis Philosophy is a manufacturer of a full line of products. We are seeking a dedicated and organized Assistant to join our team. The ideal candidate will possess strong customer service skills, be proficient in office management tasks,( knowledge of the Metrc software is a big plus) and have an upbeat and positive personality. This role involves supporting daily operations, managing front desk responsibilities, and ensuring smooth communication within the office. The Administrative Assistant will play a key role in maintaining an efficient work environment and providing exceptional service to clients and staff. Responsibilities Utilize computer literacy to create documents, spreadsheets, and presentations as required. Assist in maintaining inventory of office supplies and ordering when necessary. Greet visitors and manage front desk operations with professionalism and courtesy. Handle incoming calls, emails, and correspondence with excellent phone etiquette. Maintain organized filing systems and assist with clerical duties as needed. Support office management tasks including scheduling appointments, managing calendars, and coordinating meetings. Provide support to staff when applicable, enhancing communication across diverse populations. Collaborate with team members to ensure efficient workflow and address any administrative needs. Requirements Proficient in computer applications including Quick Books, Microsoft Office Suite (Word, Excel, PowerPoint). Excellent organizational skills with attention to detail. Cannabis business experience is a plus. Proven experience in an administrative or clerical role is preferred. Strong customer service skills with the ability to interact positively with clients and colleagues. Experience in office management practices is a plus. Strong phone etiquette and communication skills are essential for this position. Join The Cannabis Philosophy where your contributions will be valued, and your professional growth supported! Job Type: Full-time Pay: $20.00 per hour Expected hours: 40 per week Schedule: 8 hour shift Work Location: In person

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