Governance Officer
hace 8 días
London
Job Title: Governance Officer Reports to: Academic Dean (with dotted-line to CEO / Chair of Board of Governors) Location: London Academy for Applied Technology (LAAT) multi-campus Hours: Full-time; Permanent 1. Role Purpose To provide dedicated support for LAATs governance framework ensuring that Board and committee structures operate effectively and compliantly. The post holder will: • Coordinate governance cycles meetings and documentation., • Maintain key governance records policies and registers., • Support the Academic Dean and senior leaders in delivering robust transparent and student-centred governance aligned with OfS and partner-university expectations. 2. Key Responsibilities 2.1 Governance Framework & Compliance • Support the Academic Dean in maintaining LAATs governance framework including:, • Scheme of Delegation and decision-making maps, • Terms of Reference (ToR) for Board Academic Board and sub-committees, • Annual cycles of business and forward planners, • Maintain and periodically review governance documents to ensure:, • Alignment with OfS expectations and regulatory requirements, • Alignment with partner-university governance and quality frameworks, • Maintain a central governance manual / handbook and ensure controlled access., • Support evidence-gathering for external reviews inspections and due-diligence exercises. 2.2 Board Academic Board & Committee Support • Plan and coordinate meeting schedules for:, • Board of Governors and its sub-committees, • Academic Board and its sub-committees / panels, • Prepare and quality-check:, • Agendas and cover sheets, • Committee papers and reports (formatting completeness clarity of recommendations), • Manage meeting logistics:, • Scheduling and calendar invites, • Room and/or online meeting arrangements, • Timely circulation of papers and supporting documents, • Produce accurate minutes and action logs for designated meetings., • Track and chase completion of actions; report on outstanding items. 2.3 Governor & Committee Member Administration • Maintain up-to-date records of:, • Membership of Board Academic Board and sub-committees, • Governor and committee attendance, • Declarations of interest and confidentiality agreements, • Support governor and member lifecycle processes:, • Recruitment appointment and re-appointment, • Term-of-office monitoring and renewal reminders, • Coordinate induction programmes for new governors and committee members. 2.4 Policies Risk & Assurance • Maintain the institutional policy register and review schedule., • Coordinate policy review activity with policy owners (e.g. Dean Registrar Quality HR)., • Support the maintenance of key risk registers related to:, • Governance and compliance, • Academic quality and standards (in liaison with Quality / Academic leads), • Assist in preparing documentation and evidence for:, • Internal audits and mock reviews, • Partner-university audits and OfS readiness work 2.5 Records Systems & Information Management • Develop and maintain structured electronic filing systems for governance (e.g. SharePoint Teams)., • Ensure version control and secure storage of:, • Agendas papers and minutes, • Policies and governance manuals, • Handle sensitive and confidential information in line with data protection and LAAT policies. 2.6 Support to the Academic Dean • Provide governance-related support to the Academic Dean including:, • Drafting governance reports and summary papers, • Preparing dashboards on attendance actions policy updates and risk items, • Coordinating responses to external information requests relating to governance, • Help ensure effective linkage between:, • Corporate governance (Board), • Academic governance (Academic Board and quality committees) 2.7 General • Contribute to cross-institutional projects with a governance or compliance component., • Identify and suggest improvements to governance processes and templates., • Undertake any other duties commensurate with the grade and nature of the post. 3. Person Specification 3.1 Qualifications Essential • Degree-level education or equivalent experience. Desirable • Governance-related qualification (e.g. ICSA/CGI or similar) or willingness to work towards one., • Training in higher education governance risk management or related areas. 3.2 Experience Essential • Experience supporting boards committees or formal decision-making groups., • Experience drafting agendas collating papers and taking accurate minutes., • Experience working with senior staff and handling confidential information. Desirable • Experience in higher or further education a regulator professional body or similar., • Experience in governance improvement projects (e.g. implementing new committees ToR or risk processes). 3.3 Knowledge Essential • Understanding of core governance principles (accountability transparency independence student voice)., • Awareness of UK higher education as a regulated environment or willingness to develop this quickly. Desirable • Knowledge of academic governance structures (Academic Boards quality committees student voice mechanisms)., • Awareness of OfS and partner-university expectations for governance and academic assurance. 3.4 Skills & Competencies • Strong organisational and planning skills; able to manage multiple deadlines., • Excellent written skills including clear and concise minute-taking., • Strong verbal communication and interpersonal skills., • High attention to detail and accuracy., • Proficient IT skills including Microsoft 365 (Outlook Word Excel PowerPoint Teams SharePoint)., • Ability to work independently and as part of a team building positive relationships at all levels., • High levels of professionalism discretion and integrity. 3.5 Values & Behaviours • Commitment to LAATs mission vision and values., • Commitment to widening participation and supporting diverse student communities., • Student-centred approach to governance and decision-making., • Willingness to adapt in a fast-growing organisation and contribute to continuous improvement. Required Skills: Required Skills & Experience Proven experience in academic administration or coordination ideally within a UK higher education context. Strong working knowledge of learning management systems (e.g. Moodle) and student information systems. Excellent organisational and multitasking abilities; able to keep complex processes running smoothly across multiple programmes. Clear confident communicator who can liaise effectively with faculty students and external partners. A proactive problem-solver with a collaborative can-do attitude. Required Education: Bachelors degree and postgraduate qualification in Business or a related discipline or equivalent professional experience. Key Skills CCTV,Federal Agencies,Customer Service,Clearance,Facility,Suspicious Activity,Property Damage,Public Safety,Daily Operations,Professional Development,Access Control,Communication,General Public,Procedures,Powerpoint Employment Type : Full Time Experience: years Vacancy: 1 Monthly Salary Salary: 28000 - 32000