Administrator, Heathrow
6 days ago
Hounslow
Are you an experienced administrator who enjoys being at the centre of a busy professional office? Department: Advice, Audit & Accounts Location: Heathrow Compensation: £29,000 - £36,000 / year We are looking for an organised and proactive Administrator to support our Partners, Directors, Senior Managers and wider team in our Heathrow office. This is a varied position combining secretarial support, client administration and day-to-day office coordination. The role is fully office-based, five days per week, so it would particularly suit someone who lives locally or within a comfortable daily commute of Heathrow. Please note that while the role is being advertised externally as Administrator, Heathrow, the successful candidate’s official internal job title will be Secretary. • Providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider Heathrow team, • Managing diaries, arranging meetings and preparing meeting rooms and refreshments, • Preparing and formatting letters, reports, proposals, presentations and meeting minutes, • Supporting client onboarding and anti-money laundering procedures, including engagement letters, client set-up forms and related documentation, • Maintaining accurate client records, contact details and filing systems, • Supporting the administration of client accounts and tax returns, with training provided on the relevant systems, • Processing invoices, expenses and other routine financial administration, • Coordinating travel, accommodation, couriers, post and banking where required, • Providing reception cover as part of the office rota and welcoming clients and visitors, • Assisting with client meetings, office events and social activities, • Helping with the smooth day-to-day running of the Heathrow office, including ordering supplies and maintaining office records, • Previous experience in an administrative, secretarial, team support or personal assistant role, • Experience gained within a professional services, accountancy, legal, financial services or similarly structured corporate environment, • Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint, • Experience preparing and formatting professional documents, reports and spreadsheets, • Excellent written and verbal communication skills, • Strong organisational skills, with the ability to manage competing priorities, • High attention to detail and a discreet approach to confidential information, • A proactive, flexible and dependable working style, • Confidence working independently while contributing to a close-knit office team, • A professional and welcoming approach when dealing with clients, visitors and colleagues, • The ability to attend the Heathrow office five days per week This is a great opportunity to become a valued member of a friendly and established office, working closely with colleagues at different levels of the business. You will have a varied workload, regular contact with clients and the opportunity to take ownership of activities that help the team and office operate effectively. • Salary: Transparent pay framework & promotion opportunities to recognise your contributions and performance., • Generous Annual Leave: Enjoy 25 days plus three days off at Christmas., • Comprehensive Wellbeing Support: Private Health Insurance, Access to Digicare+, Employee Assistance Programme, and more!, • Inclusive Employer: Be part of a diverse team with equity, inclusion, and flexibility at the core #J-18808-Ljbffr