Executive Assistant
9 days ago
Birmingham
German Speaking Team Assistant - Investment Banking \n Location: Birmingham \n Start Date: ASAP (subject to background checks - approx. 3-4 weeks) \n Working Hours: Monday to Friday, 9:00 AM - 5:00 PM (1-hour lunch break; flexibility required) \n Hours per Week: 40 \n \n Overview A leading global financial institution is seeking a highly organised and detail-oriented Team Assistant to provide comprehensive administrative support to a group of over 25 junior bankers (Analyst, Associate, and Junior VP level) in its Birmingham office. \n \n This is a fantastic opportunity for someone with administration or customer service experience looking to step into a corporate environment. Full training and ongoing support will be provided both remotely and on-site. You’ll be joining a friendly and supportive team of assistants and will gain exposure to a fast-paced, global investment banking environment. \n \n\n • Key ResponsibilitiesProvide diary management support to bankers (Associate level and above)\n, • Schedule and coordinate internal and external meetings, conference calls, and video conferences across time zones\n, • Manage high volumes of incoming calls and emails, relaying messages efficiently and accurately\n, • Book meeting rooms and handle room logistics across multiple locations\n, • Coordinate travel arrangements including international flights, hotels, visas, and car bookings\n, • Prepare and process expense reports in line with company policy\n, • Assist with invoice processing and tracking\n, • Provide phone and holiday cover for fellow assistants when needed\n, • Support bankers with ad hoc admin requests, projects, and team initiatives\n, • Maintain a consistent and professional level of communication across all platforms (phone, email, Zoom, in-person)\n, • Collaborate closely with other assistants to ensure seamless day-to-day support\n\n \n Candidate ProfileThis role is ideal for a proactive, approachable individual with a strong administrative foundation who thrives in a team environment and is comfortable with a high-volume, detail-heavy workload. \n \n Key Skills & Experience \n\n • Previous experience in admin, office support, customer service, or coordination roles\n, • Proficient in Microsoft Outlook, Word, and Excel\n, • Able to manage multiple time-sensitive tasks and competing priorities\n, • Excellent attention to detail and reliability\n, • Confident communicator with strong interpersonal skills\n, • Able to interact with stakeholders at all levels, internally and externally\n, • Calm under pressure and adaptable in a fast-paced, evolving environment\n, • Discreet and professional, with the ability to handle confidential information\n, • Proactive, solutions-focused mindset with a strong "can-do" attitude\n, • Comfortable working independently as well as part of a collaborative team\n\n \n What’s on Offer \n\n • Long-term potential: strong performers may be considered for permanent roles\n, • Full training and onboarding provided\n, • A professional, inclusive, and dynamic workplace with excellent team culture\n\n