Data Administrator
18 hours ago
Birmingham
SALARY: £27,000- £30,000PA LOCATION: Birmingham (On-Site) TYPE OF CONTRACT: 12-Month Fixed Term Contract ROLE PURPOSE: This is a 12 month fixed term contract as a Data Administrator, providing high-quality data and operational support to the Assessment/Quality team, ensuring that academic misconduct (AMC) investigation records are accurate, timely, secure, and audit-ready. You will maintain trackers and dashboards, coordinate communications and panel meetings, and produce analyses that strengthen quality assurance and improve AMC processes. ROLE and RESPONSIBILITIES: • Accurately input, update, and quality-check case and student-related data to maintain reliable AMC investigation records., • Provide day-to-day administrative and operational support to the Academic Misconduct/Assessment/Quality function, helping processes run efficiently., • Complete regular audits of case records to confirm accuracy, completeness, and compliance, resolving discrepancies promptly., • Communications to students in a timely, professional, and confidential manner., • Maintain up-to-date case monitoring systems to ensure referrals progress, outcomes are recorded, and any follow-on actions (including grade updates) are completed., • Coordinate and support investigation meetings and panels, including scheduling, documentation preparation, and recording actions/decisions., • Monitor academic practice interventions and attendance, following up with students as needed and escalating repeated concerns appropriately., • Maintain accurate attendance of trainings and engagement records, and analyse participation and feedback data to support service improvements., • Deliver reporting and data analysis to identify trends and KPIs, providing insights to strengthen quality assurance and academic integrity outcomes., • Recommend and implement process improvements, including automation and improved data workflows, and support additional priority tasks as required., • Experience in inputting, updating, auditing, and maintaining high-quality records with strong attention to detail., • Strong skills in Advanced Excel Power Query, Pivot Tables, XLOOKUP/VLOOKUP, IF/IFS, COUNTIFS/SUMIFS (or equivalent)., • Experience using Power Automate to streamline processes across Excel, SharePoint, Outlook, and Microsoft Forms., • Experience building and maintaining Power BI dashboards, including data modelling and producing actionable KPI reporting., • Experience working in a higher education environment (registry, assessment, quality, academic integrity, student services, or compliance-focused teams)., • Strong working knowledge of data governance, confidentiality, and secure handling of sensitive student information (e.g., GDPR-aware practice)., • High attention to detail, with a demonstrable track record of improving data quality and reducing errors through process improvement., • Ability to manage competing priorities in a fast-moving environment, staying calm and professional when handling sensitive cases., • A continuous improvement mindset—able to propose and implement practical changes that improve efficiency and student experience.