Project coordinator jobs in United Kingdom - Page 2

CONTENT PROJECT MANAGER Department: Travel Experiences Brands: TTC Reports to: General Manager - Content Direct Reports: Content Coordinator & Content Copy Editor Contract Type: Fixed Term: May-October 2026 ABOUT US Our philosophy at The Travel Corporation (TTC) is simple, we create enriching experiences for travellers by combining an unbeatable mix of exceptional service and quality at great value. As a global business with over 100 years of experience in the travel industry, our ethos of being ‘Driven by Service’, ensures we keep our values of passion, people and purpose at the heart of everything we do - designing and running immersive, innovative and responsible travel experiences for our guests across 70 countries. Join us in creating life-changing moments for every guest across our award-winning brands and experience the TTC difference. OUR VALUES • Driven by service, • An inherent passion for travel, • Commitment to our customers and to our people, • Commitment to social responsibility and our 5-year sustainability strategy POSITION SUMMARY This is an opportunity to lead a high-profile, time-critical content project at the heart of a major brand launch. As Content Project Manager, you will take ownership of a scaled rewrite of a large travel product catalogue, coordinating a copy editor, CMS editor, Production team members, and travel specialists to deliver quality content on time and within budget. You will manage delivery of tiered content rewrites across the full product range ahead of launch, preparing the team for a complete post-launch rewrite to bring all remaining content up to the new brand standard. The project covers a rewrite of IV and CS travel product catalogues, structured in tiers to prioritise the highest-impact content for launch: Phase 1 (May – September 2026) • Top sellers (20% of the catalogue) receive a full rewrite., • A further 30% of the catalogue receives a partial rewrite, covering descriptions and brand language., • The remaining 50% receives a light optimisation of brand language and SEO., • All rewritten content is checked by the Travel Experiences team, uploaded to the CMS, and validated ahead of launch. Phase 2 (October 2026) • Prepare team plan for a full rewrite of all remaining itineraries not completed in Phase 1, aligned to new brand standards, and align with Production team to scope new imagery requirements to match brand briefs across the product range. KEY RESPONSIBILITIES • Own the end-to-end project plan across both phases of the programme., • Build and maintain the project board in Monday.com, ensuring full visibility of tasks, owners and deadlines., • Track progress against milestones and proactively manage risks and blockers., • Ensure all content is approved and ready ahead of the brand launch date., • Scope and hire a small temporary workforce within the approved budget, including a Copy Editor, Content Coordinator and Image Editor (to be coordinated with Production Lead)., • Coordinate and onboard approximately 10 Travel Experience team members, including Travel Director specialists, to support content checking (to be coordinated with GM Travel Experiences)., • Manage day-to-day workflows across the full project team, keeping everyone aligned and on track., • Manage resourcing and delivery costs within the agreed budget, • Track expenditure and flag any risk of overrun promptly., • Act as the primary day-to-day contact across all content workstreams., • Provide clear, regular progress updates to senior stakeholders., • Escalate decisions and risks in a timely and structured way., • Oversee the upload and QA of all content in the C1 Content Management System., • Develop and document the content workflow for the post-launch phase, ensuring it can be sustained and handed over effectively., • Ensure all output meets the SEO and brand standards defined for each tier of the rewrite. ROLE SUCCESS CRITERIA • Proven experience managing complex, multi-workstream content or editorial projects., • Strong resource planning and budget management skills., • Experience building and managing project boards in Monday.com or a comparable tool., • Ability to onboard, brief and coordinate a mixed team of permanent staff and contractors., • Excellent communication and stakeholder management skills., • Comfortable working at pace in a high-volume, deadline-driven environment. KEY INDIVIDUAL TRAITS 1. Adaptability: Demonstrates the ability to adjust effectively to changing environments, priorities, and challenges. Embraces new ideas and approaches with flexibility and openness., 2. Attention to detail: Carefully reviews work to ensure accuracy, quality, and completeness. Adheres to rules and procedures., 3. Boldness: Approaches tasks and decisions with confidence and a proactive mindset, willingness to speak up and challenge the status quo., 4. Collaborative: Builds strong relationships and works cross-functionally with a consultative, co-creative approach to influence and align others in a fast-paced environment., 5. Curiosity: Driven by lifelong learning, actively seeking new knowledge, skills, and perspectives to enhance performance and personal growth. Embraces continuous learning as a core value., 6. Resilience: Remains calm and effective under pressure, persistent through challenges, and driven to achieve long-term goals., 7. Service Orientation: Strives to deliver exceptional service with empathy, responsiveness, and a solutions-focused approach. YOUR EXPERIENCE AND EXPERTISE • Experience in travel, tourism or a product-catalogue-driven business., • Familiarity with SEO-driven content strategy., • Experience working with content management systems., • Background in managing image editors or image production workflows. TRAVEL & OTHER REQUIREMENTS • Work Location: Hybrid (office & remote) - details to be agreed with line manager

THE TRAVEL CORPORATION CONTENT COORDINATOR Department: Product Brands: TTC Reports to: Head of Content Direct Reports: None ABOUT US Our philosophy at The Travel Corporation (TTC) is simple, we create enriching experiences for travellers by combining an unbeatable mix of exceptional service and quality at great value. As a global business with over 100 years of experience in the travel industry, our ethos of being ‘Driven by Service’, ensures we keep our values of passion, people and purpose at the heart of everything we do - designing and running immersive, innovative and responsible travel experiences for our guests across 70 countries. Join us in creating life-changing moments for every guest across our award-winning brands and experience the TTC difference. OUR VALUES • Driven by service, • An inherent passion for travel, • Commitment to our customers and to our people, • Commitment to social responsibility and our 5-year sustainability strategy POSITION SUMMARY Are you skilled in proofreading, passionate about travel and known for your meticulous attention to detail? As a Content Coordinator you’ll support content management for global guided tour brands Trafalgar Tours, Contiki Holidays, Insight Vacations, Luxury Gold and Costsaver. In this role, you’ll be at the heart of ensuring itinerary information, guest documentation and branded messaging are accurate, compelling and consistently aligned across guest-facing and internal platforms. KEY RESPONSIBILITIES Content Management: Create, maintain and update itinerary content and guest documentation within our Content Management System to support global guided tours. Technical Execution: Leverage tools such as Umbraco, GitHub, Microsoft Office 365, Monday.com and Airtable to manage tasks, projects and content updates. Be prepared to adopt and learn new technologies as required. Quality Assurance: Proof brochure pages, website content and guest documentation with a sharp eye for grammar, consistency and brand alignment. Problem-Solving: Take initiative to troubleshoot technical or content-related issues, collaborating with internal teams to identify solutions. Team Collaboration: Work closely with members of the Travel Experiences and wider TTC teams to meet project deadlines, share insights and ensure effective communication throughout the content production process. ROLE SUCCESS CRITERIA · Demonstrate exceptional attention to detail and maintain high standards for content accuracy and consistency. · Show agility in learning and applying new tools and systems, embracing change in a dynamic work environment. · Manage multiple projects and deadlines with focus and efficiency, maintaining a proactive, solution-oriented mindset. · Communicate effectively across teams and departments, contributing to a collaborative and positive team culture. · Maintain a deep understanding of our brand identities and ensure all content aligns with TTC’s voice, style and global standards. KEY INDIVIDUAL TRAITS 1. Attention to detail: Carefully reviews work to ensure accuracy, quality, and completeness. Adheres to rules and procedures., 2. Collaborative: Builds strong relationships and works cross-functionally with a consultative, co-creative approach to influence and align others in a fast-paced environment., 3. Curiosity: Driven by lifelong learning, actively seeks new knowledge, skills, and perspectives to enhance performance and personal growth. Embraces continuous learning as a core value. YOUR EXPERIENCE AND EXPERTISE · Proven experience in content management and/or proofreading, ideally within the travel or tourism industry. · Strong command of the English language, with excellent grammar, spelling and editing skills. · Demonstrated geographical and cultural knowledge and an interest in global travel. · Comfortable working with digital tools and systems, with a demonstrated ability to learn new platforms quickly. · A team player with a positive attitude, capable of handling multiple tasks in a fast-paced, deadline-driven environment. TRAVEL BENEFITS & OTHER REQUIREMENTS · After your first year, you’ll receive an annual travel credit to travel on any one of our core travel brands. You will also be entitled to 2 weeks a year when you can work from anywhere in the world. · We offer a global training calendar, with a mix of virtual, in-person and e-learning courses. Plus, we help to support external learning and development courses that interest you and drive your passion. · You are entitled to two paid workdays each year to volunteer and make a difference in causes that are close to your heart. We believe that travel is a privilege, but with that privilege comes the responsibility to ensure we have a positive impact on the places we go, the people we meet and the wildlife we enjoy. We ensure that travel is a force for good and that we MAKE TRAVEL MATTER®. Throughout the year, our team members are expected to support and engage in sustainability initiatives within the office environment. · While travel is not mandatory for this role, team members are encouraged to participate in travel experiences that align with our mission and values. High-performing Content team members may be offered the opportunity to participate in on-the-road experiences designed to enhance product knowledge and increase brand awareness through direct engagement with our global offering.

Project Coordinator / Technical Lead – 5-star Hotel Experience AutoCAD London Hybrid £70,000K - £75,000K A luxury Design studio who create exquisite 5 star hotels in the UK and globally are looking for a project coordinator/technical lead with hands on design experience to work on their luxury hotel interiors (this is a key sector and non-negotiable) The candidate will need the ability to use AutoCAD or MicroStation for high level drawings (concept and development design stages), with some Bim and Revit experience / knowledge rather than a pure BIM manager. The role requires managing an internal team of approximately 5-6 designers and liaising with the client’s drawing office in Delhi. You will have the confidence and experience to coordinate with external project consultants (Architects, HVAC, MEP, Acoustic, AV, etc) via online meetings and site both in the UK and overseas. Please only UK experience but projects can be overseas. Only 5-star Hotel experience considered. Call or email for more info and send us your details and we will get back to you. Senior applicants only please. M + D Recruitment

About us Hoare Lea is a human-centric and planet-conscious engineering consultancy. We offer intelligent and sustainable solutions to complex design challenges for the built environment throughout the UK and further afield. We provide a wide range of engineering and consultancy services, including acoustics, air quality, building services (MEP), fire, lighting, security and sustainability to name but a few. Together, our highly skilled teams use technical expertise and problem-solving skills to bring buildings to life. We ensure that whatever the building, its design is outstanding, and its operations meet the needs of the communities it serves. We are as committed to providing an environment where everyone can realise their unique potential. So, in joining Hoare Lea, you will experience a business that enriches your knowledge, supports your wellbeing, and welcomes your individuality. You’ll have the opportunity to participate in our 9-day fortnight scheme, thriving community groups, varied social and networking events, and extensive professional and technical development schemes. We also offer an extensive benefits package, including private medical cover, an electric vehicle salary sacrifice scheme, stock options, and 25 days of annual leave (increasing with service), alongside flexible and hybrid working. Whatever your ambitions or circumstances, our aim is to enable everyone to develop their knowledge, give their best, and enjoy what they do. About the role We are looking for someone to work as part of our project finance team. This is a pivotable role, a key member of the project team to facilitate and promote the importance of quality project data along with ensuring our client requirements are met for billing purposes. This role will work closely with Project Directors and Project Leads. Key duties include: • Set up new projects using our internal reporting and accounting systems., • Assist the engineers in the maintenance of their projects using our internal systems., • Provide assistance with preparing both internal and external invoices and issue to agreed recipients., • Maintain meticulous and up-to-date records of all correspondence for projects, adhering to Hoare Lea’s internal IMS procedures., • Maintain strong relationships with Project Leaders, ensuring that all required information is received in a timely manner., • Work closely with other members of the finance team, ensuring that everyone is aware of the status of projects., • Maintain data on clients finance portal systems to obtain purchase orders / upload invoices, liaise with the credit control team, flag any issues to the managers., • Assist the Manager maintain high levels of data quality, supporting on updating any data inconsistences identified., • Ad-hoc project work as required by the business. About you A people person who is comfortable dealing with all levels throughout the organisation. • A people person, confident approaching and connecting with stakeholders in a pro-active way., • You’ll be IT literate with good knowledge of Microsoft Office including Excel., • Good attention to detail and able to work through a task in a methodical way., • Confident challenging the “Status-Quo”., • Self-awareness, an open mind, and a spirit of generosity. How to apply To apply simply complete a CV profile and submit your application. If shortlisted, one of our recruitment team will be in touch to arrange an introductory call (about 30 minutes) to discuss the role and your experience in more detail. From there, successful candidates will be invited to attend a panel interview, either via Microsoft Teams or in person at one of our offices. We aim to provide feedback at each stage of the process. Adjustments and accommodations If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know. Data privacy We have updated our terms and conditions for candidates, click here to find out more. Recruitment agencies We have a Preferred Supplier List of trusted partners who assist us when required. We do not acknowledge speculative CVs or unsolicited candidate introductions from agencies not on the list. #LI-HYBRID

Logistics Coordinator Office based in Finsbury, London with site travel required (UK driving licence essential) TGRC is hiring a Logistics Supervisor to support our client’s solar and renewable energy projects across the UK. The role involves managing all aspects of project logistics, ensuring materials and equipment are procured, stored, and delivered efficiently to support on-site construction. Key Responsibilities: • Oversee project logistics, including material handling, storage, and transportation., • Coordinate on-site procurement with suppliers to ensure timely availability of materials., • Work closely with construction and procurement teams to plan and schedule deliveries., • Monitor inventory levels, track shipments, and maintain accurate records., • Ensure compliance with health, safety, and environmental standards in all logistics operations., • Identify and resolve potential delays or logistical issues proactively., • Manage relationships with transport providers, suppliers, and subcontractors. Requirements: • Proven experience in logistics, supply chain, or materials management, ideally within construction or renewable energy projects., • Experience in solar, wind, or large-scale construction projects preferred., • Strong organisational and planning skills, with the ability to manage multiple tasks simultaneously., • Excellent communication and coordination skills., • Knowledge of health and safety regulations relevant to construction sites., • Proficient in Microsoft Office and logistics management systems., • Ability to travel between project sites as required.

Team Lead - Site Management - Utility Scale Solar Our client is a leading provider of turnkey solutions for ground-mounted utility-scale solar plants, and due to a very strong project pipeline are looking for an experienced and well-structured Team Coordinator (Site Management) to lead and support their UK-based site teams. In this role, you will oversee multiple project sites, providing leadership, coaching, and coordination. Acting as the key link between site teams and the Site Management Team Leader, you will ensure consistent execution, adherence to company standards, and high-quality delivery across all projects. Responsibilities: • Act as line manager for site team members, supporting their performance and professional development, • Conduct onboarding, performance reviews, and growth & development, • Provide coaching and constructive feedback based on site visits and project outcomes, • Visit active sites regularly to monitor quality, progress, and execution standards, • Participate in internal audits, HSE reviews, and certification processes Your Profile: • NVQ Level 6 or higher in Construction Management, Civil, Electrical, or Mechanical Engineering, • Proven experience in leadership or coordination roles within utility-scale solar or large infrastructure projects, • Strong understanding of construction practices, workflows, and HSE standards, • Excellent communication, organisational, and leadership skills, • Ability to manage multiple sites and teams simultaneously Required Certifications: • Valid SMSTS certification, • Black CSCS or Black ECS card (discipline-dependent), • First Aid certification (3-day course), • Valid UK driving licence, • Willingness to travel regularly across the UK (role is not site-based full-time)

DESIGN MANAGER Reporting to: Senior Design Manager ABOUT AMBIT Ambit is a specialist fit-out and refurbishment contractor delivering high-quality commercial interiors across the UK. We focus on the technical delivery of workplaces, transforming design concepts into fully realised spaces with precision, efficiency, and craftsmanship. Known for our problem-solving mindset, collaborative approach, and commitment to excellence, we partner with clients, designers, and consultants to deliver complex projects safely, on time, and to the highest standard. THE ROLE The Design Manager will play a key role in the delivery of a complex commercial Cut & Carve project, reporting into a Senior Design Manager on their first project within Ambit. From the outset, the successful candidate will be expected to take ownership of defined design packages, managing coordination, technical output, and programme alignment, while working within an established project structure. The role provides exposure to Ambit’s approach to delivery and standards, with the expectation that the individual will progress quickly into a fully autonomous Design Manager position on future projects. KEY RESPONSIBILITIES Design Coordination & Package Ownership • Take ownership of allocated design packages from pre-construction through to completion, • Review and interrogate design information to ensure buildability, compliance, and coordination, • Manage day-to-day coordination with architects, consultants, and subcontractors, • Lead elements of Design Team Meetings and drive actions to maintain programme alignment Cut & Carve Technical Delivery • Manage design interfaces relating to structural alterations, strip-out works, and existing building constraints, • Coordinate integration of new services and fit-out packages, • Identify design risks and coordinate timely resolution, escalating key issues where appropriate, • Ensure technical solutions are practical, compliant, and aligned with project constraints Programme & Commercial Alignment • Contribute to and manage elements of the Design Release Schedule (DRS), • Ensure design deliverables are issued in line with construction sequencing and procurement requirements, • Support review of design solutions to ensure alignment with cost, programme, and buildability, • Provide input into pre-construction and tender activities where required Stakeholder Management • Act as a coordination point between consultants, internal teams, and subcontractors, • Support client-facing activities, including design reviews and presentations, • Maintain clear communication on progress, risks, and deliverables, • Work collaboratively with Project Management and Commercial teams Quality & Compliance • Ensure all design outputs meet Ambit standards and regulatory requirements, • Manage and track design changes across allocated packages, • Support the production of coordinated and technically robust design documentation SKILLS & EXPERIENCE Technical & Industry Experience • Experience in a Design Manager, Assistant Design Manager, or Technical Coordinator role, • Background in commercial fit-out, refurbishment, or Cut & Carve projects, • Strong understanding of building regulations and construction detailing, • Experience managing design packages within a live project environment Software & Tools • Proficient in Revit, • Experience working within coordinated drawing and BIM environments Core Competencies • Strong coordination and organisational skills, • Ability to manage workstreams with accountability and minimal oversight, • Good technical problem-solving capability, • Confident communicator across multiple stakeholders APPROACH & EXPECTATIONS • Takes ownership of deliverables and drives outcomes, • Comfortable operating within a structured project team on first assignment, • Escalates issues appropriately while maintaining momentum on packages, • Demonstrates the capability to step into a fully independent Design Manager role WHY JOIN AMBIT At Ambit, we take pride in building spaces that help organisations thrive. Joining our team means becoming part of a culture that values integrity, teamwork, and continuous improvement. You’ll gain exposure to complex, technically demanding projects, with a clear pathway to leading your own schemes and taking full ownership of design delivery.

Elite Associates are proud to be partnering with a leading contemporary luxury fashion brand to recruit a Wholesale Coordinator for their head office team. This is a unique opportunity to join a highly respected brand at the heart of its wholesale function, offering exposure to global markets, key accounts, and end-to-end campaign execution. Ideal for someone looking to build a long-term career in fashion wholesale, this role provides a dynamic, fast-paced environment with real ownership and progression potential. Key Responsibilities: Sales Support & Reporting: • Oversee digital showroom photo shoots and linesheet setup for each campaign (full price & off-price collections), • Manage market order entry into internal systems, troubleshooting any issues, • Maintain system housekeeping across platforms, • Compile and communicate weekly wholesale trade data, • Conduct ad hoc sell-in and sell-out analysis, • Provide administrative support for key wholesale accounts Sample & Inventory Management: • Create and manage weekly stock lists and maintain inventory systems, • Manage inbound transfer processes, working closely with operations teams, • Collaborate with merchandising to fulfil wholesale reorder requests, • Coordinate samples between showrooms, agencies, and internal departments, • Support sample shoot coordination within studio Showroom: • Project manage end-to-end setup of wholesale showrooms across key locations during campaign periods (multiple times per year), • Coordinate model bookings, swatch materials, and general showroom administration, • Manage showroom budgets and track invoicing, • Recruit and manage interns or temporary support staff

Contingent Workforce Programme Coordinator Role: Contingent Workforce Programme Coordinator Specialism(s): Microsoft Excel, Contingent Workforce Management (CWM), Talent Acquisition, Data Collection, Data Analysis, Workday, Process Documentation, VMS, System Support, Stakeholder Management Type: Contract, Daily Rate Location: London – flexible working (1 day per week on-site) Pay Rate: £175 - £220 per day Start: ASAP / Urgent (May 2026) IR35 Status: Inside IR35 (via Umbrella Company) Contingent Workforce Programme Coordinator CPS Group UK are delighted to be working with a well-known global organisation to appoint a Contingent Workforce Programme Coordinator for a 6-12 month assignment. The Contingent Workforce Program Coordinator will support the Contingent Workforce PMO and Procurement teams in driving strategic transformation initiatives. The role focuses on coordinating data, processes, and stakeholder engagement to support the successful transition, standardisation, and ongoing global management of the contingent workforce. The CWP Coordinator will require excellent communication, Microsoft excel and data analysis skills and the ability to coordinate activities with global counterparts. The role offers flexible hours and primarily remote working (1 day per week / 3 per month on-site in London). Role Requirements • Gather and consolidate data from regional teams on current contingent workforce practices, • Analyse data to identify inconsistencies, gaps, and improvement opportunities, • Cleanse and validate data within systems of record (e.g. Workday), • Develop and maintain standardised documentation, • Produce reports and insights to support decision-making, • Partner with Procurement, HR, Talent Acquisition, and regional stakeholders, • Coordinate multiple workstreams, ensuring timelines, milestones, and deliverables are tracked and achieved, • Support governance, reporting, and PMO activities, • Coordinate communication and engagement across global teams, • Support the socialisation and adoption of new processes and tools Required Skills & Experience Essential • Experience working within Procurement, HR, or Talent Acquisition environments, • Strong capability in data collection, analysis, and validation, including advanced Excel skills, • Experience documenting, mapping, and standardising business processes, • Knowledge of process scoping and workflow design, • Project coordination and PMO support experience, • Proficiency in Microsoft Excel, PowerPoint, and collaboration tools, • Experience using Workday or similar HRIS platforms, • Strong stakeholder management, communication, and interpersonal skills, • High attention to detail with a strong focus on accuracy Desirable • Experience working with Vendor Management Systems, • Understanding of contingent workforce models, including staff augmentation and Statement of Work (SOW) engagements, • Exposure to system migrations, transformation, or change initiatives, • Experience supporting global or multi-region programs For more information or immediate consideration for this opportunity, please contact Charlie Grant at CPS Group UK on 02920 37 55 99 or email

Title of the position: Medical Administrator Reports to: Medical Operations & Excellence Manager Purpose of the job: The Medical Administrator provides comprehensive administrative and operational support to the Global Medical Organization, reporting into the Medical Operations & Excellence Manager. This role plays a critical part in enabling efficient execution of medical activities, with a strong focus on scientific events, training administration, contract management, invoicing and cross-functional coordination with Finance and other stakeholders. The position requires a high level of organizational skill, attention to detail, and the ability to manage multiple priorities in a regulated environment. Main missions and responsibilities + expected results: Accountability 1: Scientific Event (internal and external) Administration Expected result: • Under the oversight of the Medical Event Coordinator and Compliance Lead, coordinate end-to-end administrative support for scientific and medical events, including flight, hotel, restaurant, and ground transportation bookings., • Ensure all event-related arrangements comply with internal policies and applicable compliance requirements., • Maintain accurate records and documentation related to scientific events. Accountability 2: Contract and Vendor Administration Expected result: • Draft and manage contracts for the entire Global Medical Organization, including service agreements, consulting contracts, vendor agreements etc., • Liaise with Legal, and other relevant teams as required to ensure timely review and approval., • Track contract status, renewals, and documentation. Accountability 3: Invoicing Coordination Expected result: • Coordinate invoicing processes in close collaboration with the MedOp Manager, Finance and Accounting teams., • Ensure accurate and timely processing of invoices, POPs, and expense documentation., • Support the MedOp Manager in budget tracking and reconciliation activities related to medical organizational initiatives, events, projects etc. Accountability 4: Training Administration Expected result: • Provide comprehensive administrative support for medical training programs, including planning, scheduling, enrollment, and documentation., • Manage training logistics, materials distribution, material update, attendance tracking, and certification records., • Support onboarding and ongoing training initiatives for Global Medical team members., • Maintain training records in relevant systems and ensure audit readiness with specific attention to GxP related materials., • Support the maintenance of the BH Core Training Portal in collaboration with IT. Accountability 5: Onboarding and Organizational Support Expected result: • Support the onboarding of new Global Medical team members by coordinating system access, training requirements, and administrative setup., • Act as a key point of contact for administrative queries within the department., • Maintain departmental trackers, calendars, and documentation. Accountability 6: Systems and Project Support Expected Result: • Provide administrative support for system implementation and optimization projects (e.g. MI systems, PromoMats, learning platforms etc.)., • Assist with user access management, documentation, training coordination, and data maintenance., • Support change management activities related to new tools and processes. Expected competencies: • Previous experience in an administrative or operations role, preferably within the pharmaceutical, biotech, or life sciences industry., • Experience supporting medical, scientific event and training-related activities., • Familiarity with regulated environments and compliance-driven processes., • Strong coordination experience with Finance, Legal, and cross-functional stakeholders., • Excellent organizational and time-management skills with strong attention to detail., • Ability to manage multiple priorities and deadlines in a fast-paced, global environment., • Strong written and verbal communication skills., • Proficiency in MS Office and experience with enterprise systems (e.g. MI tools, content management or learning systems) is an advantage., • Professional, discreet, and service-oriented mindset

About True We are True, the fastest-growing global platform of innovative talent management products and services. Our retained search professionals partner with high-growth, tech-enabled companies to place the entrepreneurial leaders of tomorrow. Our clients are inventive, high-growth brands backed by leading venture capital and private equity firms, as well as established public organisations. With offices in North America, EMEA, and APAC, our team of industry and functional specialists leverage their deep networks to connect compelling companies with the world’s top talent. Since 2012, True has grown and expanded to offer a customisable platform of products and services for developing leadership. From talent-management software, leadership assessments, and an inclusive job platform aimed at increasing diversity in executive hiring, we are reinventing the antiquated ways of the executive search industry and building the executive talent firm of the future. True was founded on the belief that doing good is the pathway to doing well. Our success is a by-product of doing the right thing—treating people right, listening to new ideas, and keeping culture at the heart of our business. At True, building your own brand and shaping your professional journey isn’t just an option, it’s an expectation. About The Role The Engagement Coordinator (EC) at True Search will act as a vital team member supporting Partners and Principals in search execution both in office and remote. The EC role is indispensable and integral, ensuring clients and candidates receive a consistent white glove experience, while helping to build and maintain a productive, happy, and welcoming work environment. An EC will be accountable for managing scheduling, interfacing with C-suite executives both internal and external, travel coordination, document creation, database maintenance, and expense reporting. Over the course of a search, an effective EC will function similar to a project manager owning our client/ candidate journey from start to finish. What you’ll do EC: Owns the search calendar, prioritises appointments and works directly with partners, clients, and candidates to define the search schedule Supports Partners with BD-related scheduling, expense reconciliation and calendar management Maintains Thrive database of all search-related candidate and client information Coordinates travel for partners and candidates- both domestic and international Processes expense reporting for partners and candidates Who you are Flexible - able to pivot at a moment’s notice, adapt and prioritise to changing environments Organised - process driven, obsessed with the details and accuracy- getting it right the first time Problem Solver - independent thinker, proactively finding solutions to overcome obstacles both simple and complex Professional - excellent communication skills, orally and in writing; confident and self-aware Business Acumen - understands the big picture; knowledge and interest in operations and strategy, holistic understanding of evolving business needs Preferred Solid experience supporting Partners / Senior level executives in an executive search firm, professional services firm, or similar type of role is also a plus Proficient Skills Using Apple And G-Suite Applications Experience Proven track record of managing numerous projects and competing demands with tight deadlines and daily/weekly deliverables True is an equal opportunity employer. We are committed to cultivating a culture where all are welcomed, included, and given opportunity. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Company: Elizabeth School of London Position: Academic Coordinator Salary: £32,000 per annum Location: ON-SITE, London, Limeharbour, UK Employment Type: Full-Time Working Days & Hours: Mon-Friday, 9 AM - 5 PM (with weekend and evening flexibility if required) About the Elizabeth School of London The Elizabeth School of London (ESL) is a leading higher education provider committed to delivering relevant, high-quality programmes on campuses across six major cities, including London, Birmingham, Leeds, Leicester, Manchester, and Northampton. With a dedication to inclusivity in student recruitment, we provide personalized academic and career guidance, aiming to broaden access to higher education among underrepresented groups. We believe in the transformative power of education to make a fundamental difference to individuals and communities. Purpose of the Role The Academic Coordinator plays a key role in ensuring the smooth running of academic activities, including lecturer allocation, class scheduling, student support, planning & organising induction, on-boarding of new colleagues and other administrative tasks. Main Responsibilities Coordination and Scheduling: • Coordinate the allocation of lecturers for each cohort based on subject requirements and availability, with input from the Head of Timetabling., • Ensure that assigned lecturers have appropriate subject knowledge and expertise for each class., • Arrange cover for classes when required due to lecturer absences or other unforeseen circumstances., • Monitor class attendance and address any issues promptly., • Work with the Assessment Team to ensure timely examinations and submission of assessments., • Communicate with students regarding class schedules, assessments, and additional support sessions., • Organize additional sessions or workshops to support students' development and address their academic needs., • Act as a point of contact for lecturers' queries and concerns., • Plan & organise student induction, • Induction and orientation of new academic staff after onboarding. Additional Responsibilities Strategic Planning: • Contribute to the strategic planning and development of academic programs to ensure they meet industry standards and student needs., • Assist in the development of new courses and academic initiatives. Data Analysis and Reporting: • Analyse student performance data to identify trends and areas for improvement., • Prepare detailed reports for senior management, highlighting key performance indicators and suggesting actionable improvements. Quality Assurance: • Lead initiatives to enhance the quality of teaching and learning, ensuring compliance with accreditation standards., • Develop and implement quality assurance processes and procedures. Stakeholder Engagement: • Liaise with external stakeholders, including industry partners and accreditation bodies, to enhance the institution's reputation and collaborative efforts., • Represent the institution at conferences and academic forums. Technology Integration: • Oversee the integration of educational technologies to enhance teaching and learning experiences., • Provide training and support to lecturers on the use of new technologies and digital tools. Mentorship and Development: • Mentor and support junior staff and lecturers, providing guidance on professional development., • Organize and lead professional development workshops and training sessions. Performance Management: • Create and maintain a supportive working environment for lecturers, addressing any concerns or issues promptly., • Update track sheets for lecturer payments and HR purposes, ensuring accurate payroll processing (hourly paid lecturers, invoice, full time)., • Monitor lecturer performance and report any absence or performance issues to the AM/CAM and HR for appropriate action., • Provide constructive feedback and support to lecturers to improve their teaching effectiveness. Competencies and Expertise Essential: • Bachelor’s degree in a relevant subject area., • 2 years' experience in academic administration or coordination within a Higher Education setting., • Strong organisational and project management skills., • Excellent communication and interpersonal skills., • Proficiency in using educational technologies and administrative software., • Demonstrated ability to work collaboratively with diverse teams. Desirable: • Master’s degree in Business, Education, Administration, or a related field., • Experience in quality assurance and continuous improvement processes., • Knowledge of accreditation standards and procedures., • Teaching experience or a background in instructional design. Benefits • Annual leave (7.2 weeks), • Workplace pension scheme., • Company Sick Policy., • Statutory maternity/paternity pays., • Career development opportunities, • Training and self-development opportunities., • Gym membership discounts, • Retail discount schemes, • Cinema discounts, • Grocery discounts, • Cycle to work, • Investing and savings opportunities, • Financial wellbeing – personal debt advise., • Financial wellbeing education, • My Mind Pal (mental fitness)

To apply, please send the following to • Your resume / CV, • A short blurb introducing yourself and explaining why you are a good fit for the Hive, and confirming which location your're applying to (New York or London). Keep it short & real, no need for a fancy cover letter!, • Links to anything cool you’ve built with AI for work, school, or even just on your own time Position Overview The AI Hive is TowerBrook’s new fellowship for applied AI builders. This is not an analyst program and it is not a consulting role. Fellows do not produce slides about what AI could do. Fellows train intensively inside TowerBrook for six months, with the opportunity to progress into a twelve-month embed inside one of our portfolio companies as an Applied AI Engineer, working directly with CEOs and operating teams to ship AI-native solutions that move real numbers. The fellowship runs in two phases. In Phase 1 (six months), fellows are based at TowerBrook in New York or London, training with leading external AI partners and shipping high-priority internal projects across the firm. Fellows who excel in Phase 1 are considered for Phase 2 (twelve months): a full-time, onsite embed inside a TowerBrook portfolio company, working in person alongside the management team and reporting to the CEO, CTO, or Head of AI, and delivering milestone-based work with measured business outcomes. Fellows in this first cohort will have a unique opportunity to shape how TowerBrook builds and deploys AI talent across the portfolio Responsibilities Phase 1. Inside TowerBrook (Months 1 to 6) • Complete a three-week intensive training program with a leading AI-native training partner, covering prompt engineering, agent architecture, Claude Code and other coding assistants, workflow automation (n8n, Lovable), Python, and enterprise AI governance., • Pair with internal devs and senior engineers from best-in-class applied AI firms on live TowerBrook projects, shipping working prototypes within the first six weeks., • Lead at least two internal builds with named senior sponsors as business owners. Projects may span front, middle, or back office (investment teams, operations, finance, IR, compliance, knowledge management) depending on firm priority. Deliver shipped output, not recommendations., • Contribute to the shared Hive knowledge base (reusable agents, templates, playbooks) that compounds across future cohorts. Phase 2. Portfolio Company Assignment (Months 7 to 18) • Match into a portfolio company across TowerBrook verticals based on fit, and relocate as needed to work onsite at the company’s primary office for the duration of the twelve-month embed. Matching is jointly led by the Program Lead, the senior program sponsor, and TowerBrook’s Technology Operating Partners., • Run a four-week diagnostic sprint: map workflows, validate pain points, and produce a twelve-month build roadmap signed off by the company CEO and the TCP sponsor., • Execute three to five milestone-based build sprints of eight to twelve weeks, each delivering measured output (hours saved, revenue uplift, cost reduction, new capability shipped)., • Report directly to the company CEO, CTO, or Head of AI, while retaining ongoing connectivity to TowerBrook for the duration of the engagement., • Attend monthly Hive-wide cross-pollination sessions with other fellows and coordinators. Document learnings for the Hive knowledge base., • At the close of the twelve-month deployment, transition into one of four paths: a full-time role at the portfolio company, redeployment to a second company, a role at TowerBrook, or release into the TCP alumni network. Professional Qualifications & Experience • One to three years of post-university experience in a builder role. We read “builder” broadly: software engineering, data, product, operations with automation exposure, quantitative research, consulting with hands-on implementation, or early-stage startups. Candidates with fewer than one year or more than three years of experience are out of scope for the pilot cohort., • A technical or quantitative undergraduate background is welcome: computer science, engineering, physics, applied mathematics, statistics, computational biology, industrial engineering, operations research, information systems, or quantitative economics. We will also consider non-technical majors with visible builder evidence such as a GitHub portfolio, shipped side projects, or published technical writing., • Fluency with modern AI tools. You already use Claude or ChatGPT daily as a core part of your workflow, not as a novelty., • Working proficiency in Python or another scripting language is a plus — enough to prototype end-to-end without supervision is ideal, but not required. Formal ML engineering or data science experience is not required and is not what we are optimizing for., • Demonstrated evidence of shipped work outside a structured environment: a side project, an automation built at a previous role that nobody asked for, a product used by real users, or published writing with an audience. What you built matters more than where you built it., • Right to work in the United States (for New York candidates) or the United Kingdom (for London candidates) is preferred. Visa support may be available for exceptional candidates. Personal Qualifications • Stakeholder presence. At ease working with a company CEO or a TowerBrook partner, approaching business problems with curiosity and humility., • AI-native instinct. You reach for AI tools naturally during ideation and problem solving., • Builder disposition and bias for action. You try things rather than endlessly plan, and you pick up new tools quickly, including things outside your formal training., • Written communication. You can produce a crisp one-pager that a senior partner or a company CFO will actually read. Compensation & Benefits of working at TowerBrook • Private medical insurance, • Pension scheme with employer contribution, • Intensive applied AI training with a curated set of leading external partners across AI-native education and applied engineering, • Direct mentorship from senior TowerBrook partners, Technology Operating Partners, and portfolio company CEOs, • Guest seminar program featuring frontier AI lab teams, applied AI practitioners, and high-signal technical writers, • Clear post-fellowship pathways: full-time hire at the portfolio company, full-time role at TowerBrook (Applied Engineer, investment associate, or Hive coordinator), redeployment to a second portfolio company, or release into the TCP alumni network, • Access to cutting-edge AI tooling and early-access relationships with leading AI labs through TowerBrook’s partner networks, • A collaborative, entrepreneurial culture within a globally respected investment firm

About The Role: A leading and highly respected architecture practice, renowned for delivering high-quality regeneration projects, is seeking an ambitious and organised Sustainability Coordinator to support their environmental design strategy in the London studio. In this role, you will play a key part in embedding environmental considerations across projects, enabling individuals and teams to respond effectively to the challenges of the climate change. Working closely with the Head of Sustainability, you will help drive the practice’s sustainability objectives while supporting meaningful change. This role is well-suited to someone with strong technical expertise who is ready to take on more responsibility and grow within the role. You’ll be part of a small, dedicated sustainability team, contributing through a hands-on approach to a wide range of impactful projects both in the UK and internationally, from masterplans and national guidelines to large-scale built developments across multiple sectors. This is a perfect opportunity for an individual with early experience in sustainability analysis, along with an eagerness to advance and learn within the realm of sustainability within the architecture industry. This is a great opportunity to join one of the industry’s leading practices, that have a fantastic working culture and offer hybrid working and other great benefits. Key Responsibilities: • Collaborate with architectural, BIM and sustainability teams to develop sustainable, low carbon, and regenerative architectural strategies across all RIBA work stages, • Contribute to a variety of projects of different typologies, scales, and locations simultaneously, • Establish links with industry, academia, and external partners for innovative solutions, • Inform project staff on emerging environmental design strategies and technologies, • Enhance the practice’s capability and reputation in the specialist area, • Assist with the CPD program aligned with the RIBA curriculum, • Contribute to project bids and business development efforts Key Skills / Requirements: • Qualification in environmental design, architectural engineering (or equivalent), • Understanding of RIBA stages and experience of the UK construction design process, • Experience in environmental analysis within the built environment, • Knowledge of environmental simulation tools, HVAC engineering technologies and UK building regulations, • Knowledge and use of leading sustainability certification programs, including (but not limited to) BREEAM, WELL, Passivhaus, LEED and NABERS, • Experience with A&D design software such as Revit and Rhino is highly advantageous, • Analytical and critical thinking approach with excellent communication skills, both written and verbal, • Problem-solver who thrives in high pressured environments To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge. The Crowd is an equal opportunities employer and agency.

EA/Coordinator, Investments, City (4/1) 22836 £53,000 - £58,000 + bonus + benefits Do you enjoy being the engine behind senior leadership, keeping everything running smoothly, anticipating needs and handling administrative processes with confidence? Are you an experienced PA/Administrator from a financial services, professional services, or corporate environment? Our client, a globally recognised investment manager, is looking for a proactive, highly organised individual to provide high-level support to senior leaders and act as a central point of coordination across teams. You’ll quickly become the ‘go-to’ for both executives and wider teams, ensuring seamless day-to-day operations. If you thrive in a fast-paced, collaborative environment where no two days look the same, this could be a great fit. There is flexibility for 1 day a week WFH What you’ll be doing day to day: • Managing a range of complex, confidential administrative tasks with strong attention to policy and process, • Acting as a key point of contact, screening calls, handling enquiries and managing communications professionally, • Coordinating busy diaries, meetings, and travel across multiple time zones, anticipating needs proactively, • Organising and delivering meetings, workshops, and conferences end-to-end, including logistics and materials, • Supporting cross-team projects, research and reporting for senior leaders, • Maintaining accurate databases, shared sites and documentation, • Coordinating executive meetings, including agendas, materials, minutes and logistics, • Preparing correspondence, reports, presentations and handling expenses and records, • Coordinating onboarding processes for new hires, including interviews and team integration, • Supporting department-wide events and key initiatives, • Providing system support and troubleshooting, escalating issues where needed, • Tracking project progress and updating stakeholders on status and risks, • Maintaining and improving workflows, procedures, and documentation, • Mentoring junior team members and promoting best practices, • Identifying and driving process improvements to enhance efficiency, • Proactively anticipating challenges and ensuring smooth operations, • Encouraging collaboration and knowledge sharing across global teams The skills you need to bring: • Previous solid experience gained from PA/Admin/Business Support roles, from Financial Services and/or Blue-Chip firms, • Excellent communication skills; verbal, written and interpersonal, • Strong organisational and time management abilities with a focus on efficiency and service, • Proactive, forward-thinking approach with the ability to anticipate needs and build trust, • Strong analytical and problem-solving skills with high attention to detail, • Advanced proficiency in Microsoft 365, advantageous if have exposure to MS Apps, and collaboration tools (Teams, Zoom, Adobe), • Approachable, with good mentoring skills, • Ability to multitask, prioritise and meet tight deadlines, • High level of accuracy and attention to detail in all work, • Adaptable and flexible in a fast-paced, evolving environment, • Resourceful mindset with a focus on continuous improvement, • Experience coordinating meetings and events across multiple time zones

PROJECT COORDINATOR ER Productions ER Productions is a growing, international, award-winning laser show & laser system design and special effects specialist, with credits spanning across worldwide concert tours, high profile sporting and corporate events, advertising, TV & Film and theatre. Constantly pushing the envelope when it comes to the ongoing development, manufacture, and sourcing of cutting-edge laser & Special Effects products. We supply world class laser, SFX & Pyro shows with regular appearances on BGT, X Factor, Dancing on Ice and have toured with Robbie Williams, Ozzy Osbourne, Pete Tong, Dua Lipa, Ed Sheeran and Muse to name a few. For the right candidates there are development and career opportunities as our business continues to implement our ambitious long term growth strategy. Our work will truly give you the opportunity to develop your skills and broaden your experience enabling you to develop and grow. The main role of a Project Coordinator is detailed here as a guide but not limited to these tasks: Purpose Of The Role Working within the Project Coordination team you will be based at our Dartford HQ and provide support to Project Managers to ensure that show logistics, including hotel, flights, transport of equipment and consumables are booked & delivered to each show on time. You will be working in a fast-paced international business across multiple time zones, have a willingness to learn and improve, and have a brilliant can-do attitude. Key Responsibilities: • Complete the travel logistics (flights, hotels, boats, car hire, freight transport, couriers) requests from Project Managers, • Ensure that equipment and consumables are delivered for each show on time, • Communicate with Project Managers & crew regarding all logistics including Visas, • Work with Global project team to ensure crew are booked on the right jobs for their skill set., • Arrange and plan staff events and parties throughout the year Skills and experience: • Prior knowledge of company travel organisation and bookings, • Office administration experience min 12 months, • Computer literate, with a good understanding of Microsoft Office programmes, • Familiarity liaising with different departments and third party suppliers, • Highly organised and able to deal with multiple projects at once, • Takes pride in achieving tasks with a high level of attention to detail and with the utmost professionalism. The ideal candidate will demonstrate excellent communication skills, able to operate with urgency and under pressure at times, be flexible in regards to our out of hours requests and a natural problem solver. Energetic with lots of initiative and fun to work with, you will be always looking to improve, have high attention to detail and have a level of commitment that gets the job done no matter what! In addition to salary and benefits this is a genuine opportunity to join a GREAT team of people who not only share the benefits of the company's success and its diverse range of projects but enjoy working together too!

I am hiring for a Junior visual merchandising coordinator to join a premium beauty client for 12 months. Ideally starting Asap but can notice periods into account. Industry experience required: 2+ years (ideally you have a background in retail/beauty) Hybrid Working: 5 days a week. 3 days required in their London office 2 days wfh. (Also including Friday summertime hours) As this is a freelance contract you will be paid on a day rate on a monthly basis so must be able to go via an Umbrella company. Max Day rate is £150 Huge plus if you have premium beauty experience You will be shaping the brand presence across the EMEA Travel Retail markets. Reporting to the Visual Merchandising Manager/Senior Visual Merchandising Executive, this position focuses on delivering seamless store openings and executing impactful Visual Merchandising (VM) strategies. You'll work alongside a team of highly creative professionals who inspire innovation and offer invaluable opportunities for learning and growth. Key Responsibilities Store Openings & Project Execution • Comprehensive Coordination: Lead all VM activities for store openings, including placing VM collateral orders, creating planograms, and ensuring on-time delivery of materials. Ensure alignment and clear communication across all stakeholders., • Stakeholder Engagement: Collaborate with Retailers, RBD, TRWW, SD/PM/FVM, Commercial, and Marketing teams to align on timelines, requirements, and execution strategies., • On-Site Support: Visit stores during openings or key events to support implementation and provide VM expertise, acting as the main contact for store teams., • Vendor Oversight: Manage relationships with suppliers and printers to ensure timely and accurate production and delivery of VM materials., • Timeline Management: Oversee critical project milestones, ensuring all deadlines are met for store launch readiness., • Inventory Planning: Work closely with teams to maintain efficient VM collateral inventory for reuse and cost optimization., • Campaign Rollouts: Coordinate promotional and lightbox campaign rollouts across regional counters, ensuring alignment with brand standards., • Database Maintenance: Maintain a comprehensive, up-to-date database of store details, VM components, and layouts for EMEA., • Collaborative Communication: Act as the primary liaison for VM-related discussions with internal and external stakeholders, ensuring alignment on project objectives., • Team Guidance: Support Commercial teams with VM strategies to enhance brand visibility and elevate the in-store experience., • Regular Reporting: Present updates through detailed reports and presentations to senior stakeholders, including the RBD, VM Manager, and Marketing Manager. About You • Experience: Some Head Office experience in Visual Merchandising, preferably within the Beauty or Retail industries. Experience working with VM suppliers and retail partners is advantageous., • Communication Skills: An excellent communicator who builds strong relationships with stakeholders and articulates ideas confidently., • Organizational Excellence: Strong organizational skills with the ability to manage multiple deadlines and stakeholders simultaneously., • Adaptable & Creative: Thrives in fast-paced environments, thinks creatively, and generates innovative solutions., • Collaborative Spirit: Enjoys working as part of a team but is equally effective working independently., • Technical Proficiency: Proficient in Microsoft Excel, PowerPoint, and Adobe Creative Suite (Photoshop, Illustrator). Experience with Sketch-Up is a plus. Please apply with your CV.

Exclusive to Grõ Careers | Central London Not on job boards. Not with any other agency. Some project professionals are strongest not because they are leading the design itself, but because they are the person holding everything around it together. The programme. The commercials. The change. The scope. The coordination. The risk. The clarity that keeps delivery moving. If you are the kind of person who brings structure to complex projects - keeping teams aligned, managing change properly, and helping protect programme, budget, and delivery performance - this opportunity may be building in your direction. Grõ Careers has been exclusively retained on a Project Manager opportunity with a highly respected, multiple award-winning and design-led multidisciplinary firm in Central London. This is a rare move for someone who wants to step into a more progressive project / design management environment, supporting major live schemes while developing further in commercial management, contract administration, change control, and structured delivery. The Opportunity You’ll join an established management function working across complex projects where successful delivery depends on strong coordination, clear reporting, sound commercial awareness, and robust project controls. This is a position for someone who enjoys creating structure around project delivery - coordinating teams, tracking progress, managing change, supporting programmes, and helping multidisciplinary project teams work in a clear, organised, and commercially disciplined way. You’ll work closely with senior colleagues and design teams in a visible, client-facing environment, with genuine scope to progress quickly. What you’ll do • Support project delivery across multiple workstreams and live schemes, • Coordinate internal teams, external consultants, and wider project stakeholders, • Help create and manage project programmes, deliverables, actions, and reporting, • Support commercial processes, including fee tracking, forecasting, invoicing support, and broader project controls, • Help manage scope, change, and contractual issues across live projects, • Monitor project risks, issues, and delivery dependencies, • Attend and lead project meetings, workshops, and coordination sessions, • Maintain clear records around project change, RFIs, comments, and key decisions, • Support resource planning, team alignment, and project set-up activities, • Work closely with senior project leaders to help maintain momentum, accountability, and delivery quality Why this is different • A chance to join a substantial specialist team rather than a business where project management sits alongside another job, • Exposure to major, complex, design-led schemes within an award-winning environment, • A strong fit for people who want to deepen their experience in commercials, contracts, change, and multidisciplinary delivery, • Real development potential, with a highly progressive route into broader project / design management responsibility and senior opportunities You’ll be a strong fit if… • You are currently working as a Project Manager, Design Manager, Assistant Design Manager, Project Coordinator, Technical PM, or similar within a complex project environment, • You have experience supporting or managing coordination across multiple disciplines and stakeholders, • You are comfortable with reporting, trackers, project controls, and delivery management processes, • You understand the impact of change, scope, programme pressure, and commercial implications across a project, • You have experience supporting budgets, forecasting, fee-related processes, variations, or project reporting, • You have worked in NEC contract environments and understand the principles of structured change control, compensation events, programme implications, and contractual discipline, • You enjoy creating structure, improving workflows, and helping teams perform at their best, • You are organised, proactive, and comfortable working in fast-moving environments Particularly relevant backgrounds We are especially keen to hear from people with experience in: • major multidisciplinary projects, • healthcare, infrastructure, workplace, science & technology, public sector, mixed-use, or similarly complex environments, • project management, design management, contractor-side, consultancy, engineering, or design-led delivery roles, • NEC contract environments, • change control, risk management, project reporting, or commercially aware coordination roles What you’ll get • A permanent role within a highly regarded London studio, • A clear move into a more developed and progressive project / design management environment, • Strong long-term career development potential, • A collaborative, high-performing team, • Flexibility to work from home, • Competitive salary and benefits package If this sounds like the kind of move you’ve been building towards, please apply exclusively via Grõ Careers with your CV.

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

The Opportunity The Regional Information Manager plays a critical role in ensuring the consistent, compliant, and effective delivery of information across all projects within their region. As the operational lead for project-level Information Management, they translate national policy into practical application, embedding governance standards, enabling digital delivery, and supporting quality assurance throughout the project lifecycle. This role supports Paragon (Fit Out) in the South East, operating within fast-paced, design-led project environments where agile and well-governed information management is critical to successful delivery. The RIM also acts as the regional voice of the Information Management Function, supporting continuous improvement and cross-functional collaboration. Key Responsibilities: • Implement and assure national standards across all regional projects, as defined by the Head of IM, including:, • Business Information Management Policy, • Project-specific Information Management Plans (IMP), • Project Information Storage Matrix, • CDE configuration and publishing protocols, • Document naming conventions and metadata rules, • Mobilise IM during project setup, ensuring CDE, Microsoft Teams, and IMS structures are correctly configured and aligned from the outset., • Provide expert support and guidance to project teams, coordinating with Design, Commercial, Construction, and Digital functions to embed IM best practice into day-to-day delivery., • Functionally oversee Document Controllers (regardless of line management arrangements), ensuring consistent implementation of standards and providing coaching and support as needed., • Conduct regular audits and assurance checks to identify risks, non-compliance, or capability gaps, feeding insights into training plans, system improvements, or escalation where required., • Act as the regional liaison to the Head of IM, contributing local feedback, lessons learned, and improvement proposals to inform national strategy and policy updates., • Collaborate with the CDE Coordinator to ensure local configurations align with national standards and CDE capabilities are fully utilised., • Lead or support regional delivery of national initiatives, including acting as a product or framework champion for specific clients, CDE modules, or functional workstreams., • Foster a regional culture of digital compliance, quality, and traceability, acting as a visible advocate for high standards in information management. What we need from you • Proven experience in Information Management or Document Control within the construction industry (fit out or main works experience advantageous but not essential)., • Previous experience managing Common Data Environments (CDE), preferably with expertise in the Dalux or Asite., • Proven competence in BS EN ISO 19650 and its practical implementation within live project environments., • Proficient in using Microsoft Word, Excel, Outlook, and Teams., • Excellent general IT skills., • Strong attention to detail with a focus on quality and compliance., • Demonstrated ability to identify issues, analyse problems, and coordinate with the wider business to provide effective solutions., • Demonstrated commitment, organisational skills, and a strong work ethic., • Ability to influence and facilitate the use of the corporate CDE and supporting apps., • Capability to multitask in a fast-paced construction business environment, • Demonstrate effective collaboration with all levels of the organisations, both internal and external., • Excellent communication skills, with the ability to collaborate within a team and engage with the wider business. What we can offer you • Competitive salary, • Car Allowance, • 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday), • 3 additional long service days achieved after 3, 7 and 10 years, • Private medical insurance for yourself (with the option to buy family cover), • Life Assurance, • Defined contribution pension scheme matched up to 8%, • Enhanced maternity, paternity and parental leave, • 2 days volunteering opportunities, • Flexible and Agile working (dependent on your role), • Employee Assistance Programme, • Professional membership fees, • Perks at Work Employee discount scheme offering discounts on a range of categories such as electronics, home appliances, food & groceries, car buying, travel, fitness and more, • Flexible Benefits scheme which includes the opportunity to purchase benefits such as:, • Critical illness insurance (with option to purchase for your partner), • Dental Insurance, • Travel insurance, • Cycle to work scheme, • Retail vouchers/payroll giving/activity pass for top leisure attractions. Who we are Tilbury Douglas is a leading UK building, infrastructure, engineering and fit-out company. We deliver vital projects across a range of sectors including health, education, highways, justice, defence, aviation, water and environment. It is our people who make Tilbury Douglas a success. We believe our inclusive culture encourages new ways of thinking, enabling us to innovate whilst remaining resilient. We value and celebrate all individual differences and look forward to receiving your application. We are proud to announce that we have retained our Investors in Diversity Silver Award. Please note that this role is subject to Baseline Personnel Security Standard (BPSS) clearance which includes identity, employment history, and criminal record checks. Please note we do not have a sponsorship licence. We look forward to receiving your application!

We have an exciting opportunity for an Affiliate & Advocacy Coordinator in London. Who You Are: You bring enthusiasm and curiosity to everything you do. You are organised, reliable, and enjoy getting into the detail. You are comfortable in a fast-moving environment, have a keen interest in digital marketing and fashion, and are someone who takes initiative rather than waiting to be told what to do. The Affiliate & Advocacy Coordinator is responsible for supporting Michael Kors’ performance marketing team across EMEA/ROW region with focus on growing the Affiliate Marketing program in Europe, whilst providing support on day-to-day activities across all other digital marketing channels. JOB RESPONSIBILITIES Primary Responsibilities include, but are not limited to: Affiliate Marketing • Support the day‑to‑day management of the affiliate program across EU markets., • Assist with onboarding new publishers and maintaining relationships with existing partners., • Conduct daily checks on live exposures to ensure correct messaging, landing pages, tracking, and creative assets., • Monitor publisher performance and flag optimisation opportunities to the Specialist., • Help prepare exposure plans, briefs, and campaign assets for partners and the affiliate agency., • Collaborate with the affiliate agency on weekly calls, sharing updates and supporting campaign execution. Brand Advocacy (Duel Platform) • Support the execution of the brand advocacy program in partnership with Duel, ensuring advocates receive the correct briefs, rewards, and communications., • Assist with onboarding new advocates and managing ongoing communication., • Review advocate content for brand alignment, accuracy, and quality., • Track advocate activity and performance using Duel’s analytics tools., • Help coordinate advocacy campaigns that drive UGC, referrals, and community engagement. Reporting & Analysis • Produce daily, weekly, and monthly performance reports across affiliates, advocacy, and influencers., • Maintain dashboards and ensure data accuracy across Awin, Duel, Adobe, and internal tools., • Highlight trends, anomalies, and opportunities to the Specialist. Budget & Operations • Support monthly validation and invoicing processes, ensuring accuracy across commissions, bonuses, and paid placements., • Maintain budget trackers and partner logs., • Assist with administrative tasks including contract management, exposure tracking, and asset organisation. Cross‑Functional Collaboration • Work closely with Design, Social, CRM, and eCommerce teams to ensure partners receive the correct assets and messaging. REQUIREMENTS • 1–2+ years of experience in digital or affiliate marketing, gained at a brand, agency, or affiliate network. We welcome candidates from adjacent backgrounds who can demonstrate transferable skills and a genuine interest in performance marketing., • Marketing, Business, Analytics or related qualification is a plus, • Confident with Microsoft Office, including Excel – you should be comfortable pulling data, building basic reports, and working with spreadsheets. Advanced Excel skills are not required to start., • Some exposure to website analytics tools (e.g. Google Analytics or Adobe Analytics) is a plus – skills are transferable across platforms, • Experience working in partnership with affiliate publishers would be a huge plus, • A second language (particularly French or Spanish) would be a bonus, but is not required We’d Also Love to See (not all required): • A foundational understanding of how affiliate and commission-based marketing works, • Knowledge of Paid Search, PLA, Paid Social and SEO, • Knowledge of competitor activity and positioning, • A team-player with good relationship-building and communication skills, • The ability to prioritize responsibilities in line with business objectives, • Strong organizational skills, • Commercial awareness, • Effective time-management and project management skills – must be able to juggle workload with high volume of meetings and emails, • Strong communication skills The Company is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.

Email Marketing Project Coordinator Citywire runs a fast-paced global events portfolio spanning forums, retreats, conferences, and roundtables. The Event Marketing Project Coordinator plays a pivotal role in delivering high-quality delegate journeys across all invitations and registration flows. In this role, you will manage the full invitation and registration process for multiple events simultaneously, working closely with various teams across the business to ensure we deliver a seamless, Citywire-standard experience. What you’ll be doing: • Campaign Lifecycle Management: You will lead the end-to-end creation and launch of event invitations, managing detailed timelines, building registration collateral, and testing user journeys to ensure a frictionless experience for our delegates., • Data & Stakeholder Coordination: Acting as a central hub for communication, you will work across global time zones to manage complex audience segmentation while ensuring all outreach remains brand-consistent and GDPR compliant., • Insights & Optimization: You will drive continuous improvement by maintaining real-time reporting dashboards and delivering post-event analysis to help refine and optimize future event cycles. What we’re looking for: • Project Coordination: Experience managing multiple project timelines simultaneously, ideally within events or marketing operations., • Communication Skills: Ability to keep multiple internal ‘clients’ informed and happy while managing high-volume campaigns., • Technical Proficiency: Proven experience with CRM tools and a solutions-first mindset for troubleshooting user journeys., • Data Literacy: Confident in filtering complex invitee lists and maintaining real-time dashboards to track key metrics., • Industry Context: Previous experience in Media, Global Events, or Financial Services is a plus., • Personal Attributes: You are structured and calm under pressure, detail-oriented, and technically curious. Meet Citywire We cover - and connect - all sides of the $100 trillion global asset management industry - through our news, events and insights. At Citywire, we uphold a culture rooted in honesty, integrity, and fairness, where every voice is valued and heard. Our culture promotes constructive dialogue and collaboration on a global scale. Join the team at the Heart of Wealth. Our perks: Generous holiday entitlement: Start with 25 days per annum, increasing to 28 days after three years' service, and 30 days after five years' service, in addition to bank holidays. Flexible working options. Annual allowance for well-being activities or gym memberships, with assistance available for monthly or annual costs. Eye-test and glasses allowance. Competitive private pension scheme. Critical illness cover and group life assurance from day one of employment. Well-being support: Access to an independent Employee Assistance Programme, available 24/7. Cycle to work scheme and annual travel card loans. Techscheme: Purchase the latest tech through our employer scheme, spreading the cost over 12 months with National Insurance savings. After two years of continuous service, access group income protection, private medical, and dental insurance. Citywire is an equal opportunities employer.

CONSTRUCTION PROJECT COORDINATOR - LUXURY RETAIL ML Projects is hiring a Project Coordinator to support the delivery of luxury fashion retail fit-outs across the UK and Europe. You'll work alongside our Project Managers, helping move projects through tender, procurement, site delivery, and handover, taking design information from our internal team and keeping it on track as it lands on site. Project values range from £350,000 to £2M+. Our PMs run several concurrent fit-outs at any one time, each with tight programmes, demanding landlord and centre management requirements, and clients who expect flagship-standard execution. Your job is to give those PMs the bandwidth and reliable information they need to deliver — tracking actions, chasing responses, maintaining trackers and registers, and keeping site, design, and client conversations joined up. This role is pitched at someone who has spent a year or two on active fit-out sites or in a contractor's PM team. You should already know how a site really runs: how RFIs get answered (or don't), what a valuation looks like, how snags get closed out, and why programmes slip. KEY RESPONSIBILITIES Project Administration & Coordination ● Coordinate project activities across multiple concurrent retail fit-out projects. ● Maintain project schedules, milestones, and critical path activities using Smartsheet. ● Prepare and distribute project communications, meeting minutes, and progress reports ● Manage project documentation systems including drawings registers, RFI logs, and variation orders. ● Coordinate site surveys and pre-construction assessments across UK and European locations. ● Support BOQ preparation, tender analysis, and subcontractor procurement processes. Construction Documentation & Compliance ● Maintain construction drawings registers and ensure latest revisions are distributed. ● Coordinate submittal schedules and track approvals from consultants and clients. ● Support method statement reviews and RAMS documentation. ● Assist with building control submissions and statutory compliance documentation. ● Maintain health and safety documentation and coordinate CDM2015 requirements. ● Track and manage variation orders, change requests, and contract amendments. Stakeholder Communication & Management ● Serve as the primary coordination point between main contractors, subcontractors, and supply chain. ● Coordinate between clients, architects, MEP consultants, and construction teams. ● Schedule and organize site meetings, progress reviews, and coordination meetings. ● Maintain regular communication with international project teams and local contractors. ● Manage RFI processes and ensure timely technical query resolution. Site Operations Support • Coordinate site access arrangements, deliveries, and logistics planning, • Support site setup activities including welfare facilities, security, and utilities, • Assist with material procurement tracking and delivery schedules, • Coordinate specialist subcontractor activities and interface management, • Support quality control processes and snagging list management, • Coordinate handover documentation including O&M manuals and warranties, • Commercial & Financial Coordination, • Support cost tracking and budget monitoring processes, • Assist with subcontractor payment applications and valuations, • Maintain contract registers and key date schedules, • Support variation pricing and change order administration, • Coordinate insurance documentation and performance bonds, • Assist with final account preparation and project close-out processes Systems & Process Support • Maintain project tracking systems (Smartsheet) and construction programming, • Update project coding systems., • Support financial tracking and CAPEX reporting processes, • Maintain project filing systems including contract documentation, • Assist with compliance documentation and regulatory submissions, • 2-4 years experience in construction project coordination or site administration roles, • Experience working with general contractors on commercial or retail fit-out projects, • Knowledge of construction processes, terminology, and standard practices, • Understanding of construction contracts (JCT Design & Build, JCT Minor Works preferred), • Experience with construction documentation and drawing management systems \tTechnical Construction Knowledge • Understanding of construction sequences and critical path dependencies, • Familiarity with building control processes and statutory approvals, • Understanding of CDM regulations and health & safety requirements, • Knowledge of construction materials, specifications, and installation methods, • Software & Systems Proficiency, • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Project), • Experience with project management software (Smartsheet preferred, or similar platforms), • Understanding of drawing management systems and version control, • Basic knowledge of construction estimating and cost control principles \tCommunication & Coordination Skills • Excellent written and verbal communication skills with construction teams, • Professional approach to contractor and subcontractor relationship management, • Ability to communicate technical information clearly to non-technical stakeholders, • Cultural sensitivity for international project coordination, • Strong attention to detail in contract administration and documentation \tPersonal Attributes • Proactive approach with strong problem-solving abilities in construction environments, • Flexibility to adapt to changing site conditions and project requirements, • Professional attitude with understanding of construction industry practices, • Ability to work under pressure and manage multiple competing priorities, • Willingness to visit construction sites and understand on-site challenges To apply, send your CV and a short note on the construction project you are most proud of, and why, to .

7-IROC/MK Investor Relations Operations Coordinator Permanent, full-time Mayfair Up to £90k depending on experience Private Equity About the Company: A leading international private equity firm with a strong track record of investing in and growing businesses across a number of core sectors. With c.50 people in the London office and a broader global presence, the firm offers a highly collaborative, high-performance and collegiate environment. About the Role: This is a highly trusted Investor Relations Operations Coordinator role, sitting within a growing London-based IR team and supporting global investor engagement. This is a fast-paced, operationally focused role where you will take ownership of the coordination and execution of investor meetings, due diligence processes and large-scale events, working closely with senior stakeholders across multiple international offices. Key responsibilities include (but are not limited to): • Coordinating complex investor meetings and due diligence processes across multiple time zones., • Planning and delivering key investor events (including annual meetings, roadshows and live events)., • Managing logistics including venues, travel, suppliers and technical setup., • Liaising with senior stakeholders, internal teams and external partners globally., • Maintaining CRM systems and investor data accuracy., • Supporting the development and improvement of operational processes and workflows., • Anticipating challenges and ensuring seamless execution across all activities. Candidate Specification: • Significant previous experience in operations coordination, executive support, IR support or event delivery within a fast-paced, corporate environment., • Experience within private equity, financial services or professional services is highly advantageous., • Strong organisational and project coordination skills, with the ability to manage multiple priorities., • High attention to detail, with a proactive and solutions-focused approach., • Confident working with senior stakeholders in a high-performance environment., • Strong communication skills and the ability to work collaboratively across teams., • Flexible and willing to occasionally travel as needed. Additional Information: • Salary up to £90k + discretionary bonus., • Core hours are 9:00am – 5:30pm, with flexibility required during busy periods., • Hybrid working – typically 1 day per week from home (flexible depending on business needs)., • Excellent benefits package., • Offices based in Mayfair., • Some international travel may be required. If this sounds like the Operations Coordinator role for you, please apply today!

About Envision Energy Envision Energy is a world-leading green technology company that provides renewable energy solutions for global enterprises, governments, and institutions. Encompassing three major business sectors - Smart Wind Turbines, Energy Storage, and Green Hydrogen Solutions, Envision Energy collaboratively constructs comprehensive solutions for energy transformation. It also manages Envision-Hongshan Carbon-Neutral Fund and owns Envision Racing Formula E team, who conquered the Formula E Teams' Championship in 2023. Envision Energy has received several accolades for its sustainability performance, including the EcoVadis Gold Medal and the CDP “A-List”. It was also recognized in Fortune's “Change the World” list and ranked among the top 10 smartest companies by the MIT Technology Review. Today, Envision Energy leverages its global network of R&D and engineering centers across China, the United States, UK, France, Germany, Denmark, etc. to continuously lead global green technology development. Envision Energy joined the Science Based Targets initiative (SBTi) and committed to achieving the "Business Ambition for 1.5°C" in 2021. It has achieved carbon neutrality across its global operations by 2022 and will achieve carbon neutrality throughout its value chain by 2028. The Role We are looking for a highly organised and proactive Talent Acquisition Coordinator / Project Manager to support recruitment activities across Europe and Latin America. This role sits at the intersection of recruitment operations and candidate engagement, working closely with the TA Head to ensure an efficient and high-quality hiring process. The ideal candidate is fast, detail-oriented, and eager to grow within talent acquisition, with experience supporting high-volume or operational hiring environments. You will play a key role in coordinating interviews, engaging with candidates, and ensuring our recruitment processes run smoothly. Chinese language skills would be a strong advantage. Key Responsibilities • Coordinate end-to-end recruitment logistics, including interview scheduling across multiple time zones, candidate communication, and coordination with hiring teams., • Conduct initial candidate screenings to assess basic qualifications, motivation, and role suitability before progressing candidates to hiring managers., • Manage job postings and recruitment platforms, ensuring roles are accurately published and updated across multiple channels., • Support candidate pipeline management, including CV screening and application tracking within the internal system., • Act as the primary point of contact for candidates during the early stages of the recruitment process, ensuring a smooth and professional candidate experience., • Assist with recruitment reporting and data tracking, maintaining hiring dashboards and recruitment metrics., • Support employer branding and sourcing activities, including job boards, social media platforms, and campus initiatives where required., • Work closely with the TA Head to ensure recruitment processes remain efficient, well organised, and scalable. Qualifications • Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field., • 1–3 years’ experience in recruitment coordination, recruitment operations, or talent acquisition support., • Experience within high-volume or operational recruitment environments (rather than executive search)., • Strong organisational skills with the ability to manage multiple priorities and rapidly changing schedules., • Excellent communication skills and a candidate-focused mindset., • Highly responsive and comfortable working in a fast-paced, international environment across multiple time zones., • Strong attention to detail and the ability to handle sensitive candidate information with discretion., • Chinese language skills are preferred but not essential., • Experience with recruitment tools would be advantageous.

Design Coordinator / Design Manager Opportunities – Prime Residential Surrey & London I’m working with established main contractors who are looking to strengthen their design teams across a number of high end residential schemes. These roles would suit individuals operating at Design Coordinator through to Design Manager level, including Architects looking to move contractor side assuming solid construction stage experience has been evidenced. The Opportunities Design Coordinator – £100m Super Prime Project Surrey A flagship super prime refurbishment of a grand country house under a traditional contract. The scheme involves listed building works, complex coordination and ultra high specification fit out. You’ll take consultant Stage 3 information and drive it through to fully coordinated subcontractor packages, with a heavy focus on specialist fit out elements including joinery, stone and bespoke finishes. Design Coordinator / Architect (Contractor Side) London An opportunity for an Architect or Design Coordinator to join a main contractor delivering high specification residential schemes with a mix of CDP and D&B elements. The role will involve developing design solutions and coordinating subcontractor design, particularly across joinery and stone packages. There is a clear pathway into Design Management. The Role • Managing and coordinating the design process from Stage 3 through to construction, • Reviewing and developing subcontractor design information, • Leading coordination of specialist packages, • Working closely with architects, consultants and site teams Requirements • Experience in prime residential, super prime, luxury hospitality or similar, • Contractor-side experience, or strong Stage 5 coordination experience, • Technical understanding of high specification construction and detailing, • Experience coordinating subcontractor design packages, • Strong communication and organisational skills Salary: £50,000 – £75,000 + package (depending on role and experience) Click Apply or contact Rob James at 020 8502 0111 for more information. For the purposes of the Conduct Regulations 2003, Premises Recruitment Limited acts as an employment agency for permanent recruitment and as an employment business for temporary recruitment. By applying for this job, you agree to our Privacy Policy, which can be found on our company website. Design Coordinator | Design Manager | Super Prime Residential | Prime Residential | Surrey | London | High Specification Projects

Are you a Bid Coordinator who is fed up with working late in a chaotic, stressful environment? My client is looking for a Bid Coordinator to join their expanding Business Development team in London. This global, award-winning engineering consultancy genuinely prioritises work/life balance. This means:- ✅ No late working – ever ✅ Minimum 1 day per week in the office (go in more if you prefer) ✅ Save money on commuting, lunches and travel ✅ Save time and get more of your life back ✅ Supportive, collaborative team ✅ Strong processes in place to avoid stress and last-minute panic This is a well-organised business that understands how bids should be run - calmly, efficiently, and with the right support. You’ll be working alongside some of the best minds in the industry on high-profile, purpose-led projects that help transform communities and address the challenges of climate change. This is an environment where collaboration, learning and development are genuinely encouraged. If you’re a Bid Coordinator who enjoys crafting compelling proposals and wants to develop your skills within a supportive, forward-thinking bid team, this role offers both challenge and progression — without sacrificing flexibility. The Role As part of the Business Development team, you’ll play a key role in delivering high-quality bid submissions by coordinating proposal responses, project sheets and CVs, while working closely with technical, commercial and design teams. Key Responsibilities • Coordinate and produce compliant, high-quality proposals in line with the UK bid process, • Review bid documentation, identifying key requirements, deadlines and evaluation criteria, • Liaise with commercial teams on contractual and legislative requirements, • Participate in bid kick-off meetings and planning sessions, • Carry out targeted research to support win themes, • Review and edit bid content to ensure it is clear, compelling, accurate and on-brand, • Support the design and production of bid presentations, • Maintain and update the CRM system About You • Previous experience in a Bid Coordinator or similar role, ideally within the built environment, • Strong copywriting, editing and attention to detail, • Comfortable managing multiple deadlines in a fast-paced environment, • Good understanding of the bid process, • Working knowledge of InDesign and MS Office, • Confident communicator who is proactive, organised and calm under pressure If you’re a Bid Coordinator looking for your next step in a flexible, values-driven consultancy, we’d love to hear from you. Apply now or get in touch to discuss the role in confidence.

An exciting opportunity for a Technical Coordinator to join a leading residential developer delivering a major regeneration project in East London. The Technical Coordinator will join a leading residential developer renowned for delivering high-quality, design-led homes across London and the South East. They are currently seeking a Technical Coordinator to play a key role on a large-scale, residential-led regeneration project in East London. This is a site-based role in East London, offering the Technical Coordinator chance to be closely involved from detailed design through to delivery on site, working alongside construction, commercial and consultancy teams to ensure technical excellence throughout the project lifecycle. The Role – Technical Coordinator As Technical Coordinator, you will be responsible for coordinating the technical design process, managing consultant teams, and ensuring that information is issued accurately, on time, and in line with programme and cost requirements. Key responsibilities include: • Managing and coordinating external consultants including architects, engineers and specialist designers, • Reviewing and managing design information to ensure compliance with planning, building regulations and employer’s requirements, • Supporting the Technical Manager in delivering design packages in line with programme milestones, • Coordinating technical queries from site and resolving design issues during construction, • Monitoring design changes and assisting with change control processes, • Proven experience in a Technical Coordinator (or similar) role within residential development or main contracting., • You have extensive residential scheme experience through delivery stages and are working for an architectural practice or structural engineering consultancy., • Strong understanding of residential construction, ideally on large-scale or regeneration projects, • Confident managing consultants and coordinating complex technical information, • Knowledge of UK Building Regulations, planning conditions and warranty provider requirements (NHBC or similar), • £50,000 - £55,000, • £5,500 Car allowance, • Pension, • Healthcare, • Life Insurance, • 25 Days Annual Leave, • Discretionary Bonus

Technical Project Coordinator London (Hybrid, 2 days a week in the office) £300 per day I’m working with a charity organisation, who are looking to hire a Technical Project Coordinator to support their ongoing Salesforce CRM Migration. This is a great opportunity to join a large tech transformation programme in an organisation that helps the lives of millions. This role is ideal for someone who has experience in project support, managing raid logs, is organised and pro-active. The Technical Project Coordinator will: • Support the Project Teams in day to day activities, • Manage & organise diaries & meetings, • Managing Raid Logs and project delivery coordination, • Have experience with Salesforce, • Ideally have experience in the not for profit sector

Design Manager Are you an experienced Design Manager seeking a new role with a leading main contractor. This is an ideal opportunity for an experienced Design Manager with main contractor or developer experience to act as the Design lead on a residential project in East London This is an excellent opportunity for an experienced Design Manager or Technical Coordinator to work on a major residential scheme in East London totalling 1000 units. The project consists mainly of low and midrise R/C frame blocks with a small number of plots for townhouses delivered over multiple phases. The role will encompass all design management activities from RIBA stage 4 through to handover. Requirements for the Design Manager role • Experience working in a Design Management role with a main contractor or developer, • Experience working on residential projects, • Experience with new build R/C frame projects What’s on offer for the Design Manager role • Opportunity to work in a lead role, • Progression opportunities to Senior Design Manager, • working with in a great company culture with a great work life balance, • Enhanced personal benefits, • Working with a business with a strong pipeline of work across London. If you want to hear more about this Design Manager role, please apply with an up-to-date copy of your CV or contact Chris Starling in our London office on 020 7288 0166.

We are currently recruiting for a BIM Coordinator to join a globally recognised infrastructure company delivering a large sustainable energy project. Our client is a leading international organisation operating across more than 40 countries, specialising in the development of major infrastructure that creates a positive environmental and social impact. We are seeking an experienced BIM Coordinator to support the delivery of high-quality digital construction projects. Working closely with the Project Information Manager and BIM Manager, you will play a key role in maintaining a robust digital framework and ensuring consistency, coordination, and data integrity across all project models. Key Responsibilities: • Support the implementation of the BIM Execution Plan (BEP) and Information Management Plan, • Assist in enforcing model naming conventions, parameters, and asset data standards, • Contribute to model quality assurance processes, including audits and reporting, • Help develop and apply clash detection workflows and reporting templatesRequirements:, • Advanced proficiency in Autodesk Revit and IFC workflows, • Strong experience with Navisworks Manage and BIMcollab for coordination and issue tracking, • Familiarity with Blender or BlenderBIM for geometry and data visualizationThis is an excellent opportunity to contribute to innovative BIM practices and play a pivotal role in delivering coordinated, data-driven projects.

Project Overview: Join us for an extraordinary opportunity Be part of a major aviation project in the Greater London area, that will redefine the future of air travel and delivery excellence. We’re building a dynamic team to plan and deliver complex, high-impact work, at the heart of one of the region’s most innovative and fast-moving developments. If you’re motivated, hands-on, and thrive in the energy of large-scale infrastructure and aviation projects, this is your opportunity to thrive and make a real difference. Join a collaborative, fast-paced environment, where ambition, collaboration, and momentum drive success - and play a pivotal role in delivering transformation projects that will shape the future of aviation. The project scope includes planning, design, integration and delivery of major airfield infrastructure, buildings, systems and associated periphery infrastructure. Please register your interest early, by registering your interest to participate in this this transformational aviation project! Job Summary: We are seeking a proactive and organised Environmental Coordinator to support the development of the Environmental Statement (ES) and wider environmental workstreams required for a major infrastructure programme progressing through the UK's Development Consent Order (DCO) regime. Reporting directly to the Consents and EIA Manager, you will be a key member of the Environmental Assessment Team, helping to ensure that environmental data, documentation, commitments, and assessments are accurate, well coordinated, traceable, and compliant with planning requirements. This role is ideally suited for an early career environmental professional eager to develop expertise in environmental assessment, infrastructure planning, and UK consenting processes. Major Responsibilities: Environmental Inputs to the DCO Application • Assist in the preparation of environmental deliverables required for DCO submission, including technical assessments, environmental management plans, and supporting documentation., • Consolidate inputs from designers, engineers, specialists, and consultants into well‑organised, audit‑ready records., • Ensure assessments remain aligned with design changes, consultation feedback, new survey results, or regulator guidance. Environmental Commitments Management • Maintain and update commitments registers, mitigation trackers, and environmental requirements logs., • Monitor outstanding commitments, ensuring they remain traceable and verifiable throughout the DCO lifecycle., • Assist in converting DCO requirements into practical environmental controls and design inputs. Regulator & Stakeholder Support • Assist the Consents Manager with preparation of responses to statutory consultees, including environmental regulators, planning authorities, and nature conservation bodies., • Prepare supporting notes, summaries, and evidence bundles for consultation events, meetings, and technical workshops., • Maintain accurate engagement records for inclusion in the Consultation Report or Evidence Plan documentation. Education and Experience Requirements: • Degree in Environmental Science, Ecology, Environmental Engineering, or related discipline., • Strong organisational skills, with the ability to manage multiple inputs and maintain meticulous documentation., • Good written communication skills, with the ability to prepare clear summaries and structured technical content., • Understanding of environmental assessment processes (EIA/ESIA) and/or UK environmental legislation., • Ability to work collaboratively across multi‑disciplinary teams. Required Knowledge and Skills: • Experience supporting large infrastructure projects, planning processes, or DCO/NSIP submissions., • Familiarity with environmental commitments management or environmental management plans., • Experience handling technical documents, datasets, or evidence logs. Skills & Attributes • Highly organised and detail‑oriented., • Proactive and eager to take responsibility for coordinating tasks and chasing actions., • Strong communicator, both written and verbal., • Comfortable working to structured processes, deadlines, and quality expectations., • Team‑focused, with a collaborative and supportive approach. Total Rewards/Benefits: For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards Diverse teams build the extraordinary: As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Project Coordinator / Technical Lead – 5-star Hotel Experience AutoCAD London Hybrid £70,000K - £75,000K A luxury Design studio who create exquisite 5 star hotels in the UK and globally are looking for a project coordinator/technical lead with hands on design experience to work on their luxury hotel interiors (this is a key sector and non-negotiable) The candidate will need the ability to use AutoCAD or MicroStation for high level drawings (concept and development design stages), with some Bim and Revit experience / knowledge rather than a pure BIM manager. The role requires managing an internal team of approximately 5-6 designers and liaising with the client’s drawing office in Delhi. You will have the confidence and experience to coordinate with external project consultants (Architects, HVAC, MEP, Acoustic, AV, etc) via online meetings and site both in the UK and overseas. Please only UK experience but projects can be overseas. Only 5-star Hotel experience considered. Call or email for more info and send us your details and we will get back to you. Senior applicants only please. M + D Recruitment

7-IROC/MK Investor Relations Operations Coordinator Permanent, full-time Mayfair Up to £90k depending on experience Private Equity About the Company: A leading international private equity firm with a strong track record of investing in and growing businesses across a number of core sectors. With c.50 people in the London office and a broader global presence, the firm offers a highly collaborative, high-performance and collegiate environment. About the Role: This is a highly trusted Investor Relations Operations Coordinator role, sitting within a growing London-based IR team and supporting global investor engagement. This is a fast-paced, operationally focused role where you will take ownership of the coordination and execution of investor meetings, due diligence processes and large-scale events, working closely with senior stakeholders across multiple international offices. Key responsibilities include (but are not limited to): • Coordinating complex investor meetings and due diligence processes across multiple time zones., • Planning and delivering key investor events (including annual meetings, roadshows and live events)., • Managing logistics including venues, travel, suppliers and technical setup., • Liaising with senior stakeholders, internal teams and external partners globally., • Maintaining CRM systems and investor data accuracy., • Supporting the development and improvement of operational processes and workflows., • Anticipating challenges and ensuring seamless execution across all activities. Candidate Specification: • Significant previous experience in operations coordination, executive support, IR support or event delivery within a fast-paced, corporate environment., • Experience within private equity, financial services or professional services is highly advantageous., • Strong organisational and project coordination skills, with the ability to manage multiple priorities., • High attention to detail, with a proactive and solutions-focused approach., • Confident working with senior stakeholders in a high-performance environment., • Strong communication skills and the ability to work collaboratively across teams., • Flexible and willing to occasionally travel as needed. Additional Information: • Salary up to £90k + discretionary bonus., • Core hours are 9:00am – 5:30pm, with flexibility required during busy periods., • Hybrid working – typically 1 day per week from home (flexible depending on business needs)., • Excellent benefits package., • Offices based in Mayfair., • Some international travel may be required. If this sounds like the Operations Coordinator role for you, please apply today!

This Project Co-ordinator would be Responsible for assisting the Programme Manager across multiple projects/ programs based in London to include: • Creation/ upkeep of migration schedules and liaison with global migration teams to keep accurate – using Management Studio tool & Excel, • Develop/ upkeep of migration tracking, forecasting & reporting process for senior management – using Management Studio tool & Excel, • Upkeep/ admin of our migration tracking tool (Management Studio) and future improvements (e.g. permissioning, working with vendor on new development requirements, liaising with project team to prioritise new requests), • Assist with updates to programme communications templates and presentation decks, • Assist with Risks & Issues tracking in a project Kanban Board, • Run quarterly retrospectives with the global project team and assist with tracking recommended actions, • Facilitate updates to technical and project process documentation (i.e. internal project team process and procedures, training guides, how to guides for end users etc), • Regular status reporting via Portfolio Management system (Smartsheets) Skillsets Details: • Excellent communication skills, • Excellent organisational skills, • Comfortable preparing information for higher levels of management, • Ability to cope under pressure, • Basic project management/ project planner experience required, • Experience with a previous large scale Windows or equivalent migration project preferred, • Experience with Smartsheets or Azure Dev Ops (ADO) a plus, • PRINCE 2, PMP or Scrum Master qualification a plus

🚀 Technical Project Coordinator (Salesforce & Jira) 📍 London (Hybrid: 3 days onsite, 2 remote) 💰 16.83 GBP/h (Inside IR35) 📅 6-month initial contract 🌟 Why This Role Stands Out This is not your typical coordination role. You’ll be at the centre of two fast-moving, high-impact programmes helping shape how technology supports real-world services at scale. If you enjoy solving problems, bringing structure to fast-paced environments, and working hands-on with systems like Salesforce and Jira, this is your opportunity to make a tangible impact. 🔧 What You’ll Own 🧩 Jira Backlog Ownership Take full control of a high-volume request queue — ensuring every ticket is clear, prioritised, and moving forward. You’ll spot blockers early and keep delivery flowing. ⚙️ Salesforce Support & Troubleshooting Become the go-to person for Salesforce queries. From resolving user issues to supporting new features, you’ll play a key role in keeping the system running smoothly. 🤝 Stakeholder Coordination Act as the bridge between business users and technical teams. You’ll clarify requirements, challenge अस्पष्ट requests, and keep everyone aligned with clear, timely updates. 🧪 User Acceptance Testing (UAT) Own the quality check before release — validating that solutions actually meet business needs and are ready for production. 🔄 Agile Delivery Support Work closely with delivery teams to ensure smooth communication, organised workflows, and no dropped balls. ✅ What You Bring • Hands-on experience with Salesforce (Lightning preferred), • Strong working knowledge of Jira and Agile environments, • Experience managing tickets, backlogs, or workflow queues, • Confidence in troubleshooting system issues and supporting users, • Excellent communication skills — able to simplify technical concepts, • A proactive mindset with strong attention to detail 🎯 Ideal For Someone Who • Is currently a Project Coordinator, PMO Analyst, CRM Analyst, or Junior BA, • Enjoys being hands-on with systems, not just managing timelines, • Wants to grow into a Technical Project Manager or Salesforce specialist, • Thrives in a fast-paced, problem-solving environment 💡 What You’ll Gain • Exposure to large-scale, real-world tech programmes, • Hands-on experience with Salesforce optimisation and Agile delivery, • High visibility across both business and technical teams, • A strong stepping stone into Technical PM or CRM leadership roles

PA/Administrative Coordinator, Investment Management, City (4/1) 22836 £53,000 - £58,000 + bonus + benefits Do you enjoy being the engine behind senior leadership, keeping everything running smoothly, anticipating needs and handling administrative processes with confidence? Are you an experienced PA/Administrator from a financial services, professional services, or corporate environment? Our client, a globally recognised investment manager, is looking for a proactive, highly organised individual to provide high-level support to senior leaders and act as a central point of coordination across teams. You’ll quickly become the ‘go-to’ for both executives and wider teams, ensuring seamless day-to-day operations. If you thrive in a fast-paced, collaborative environment where no two days look the same, this could be a great fit. There is flexibility for 1 day a week WFH What you’ll be doing day to day: • Managing a range of complex, confidential administrative tasks with strong attention to policy and process, • Acting as a key point of contact, screening calls, handling enquiries and managing communications professionally, • Coordinating busy diaries, meetings, and travel across multiple time zones, anticipating needs proactively, • Organising and delivering meetings, workshops, and conferences end-to-end, including logistics and materials, • Supporting cross-team projects, research and reporting for senior leaders, • Maintaining accurate databases, shared sites and documentation, • Coordinating executive meetings, including agendas, materials, minutes and logistics, • Preparing correspondence, reports, presentations and handling expenses and records, • Coordinating onboarding processes for new hires, including interviews and team integration, • Supporting department-wide events and key initiatives, • Providing system support and troubleshooting, escalating issues where needed, • Tracking project progress and updating stakeholders on status and risks, • Maintaining and improving workflows, procedures, and documentation, • Mentoring junior team members and promoting best practices, • Identifying and driving process improvements to enhance efficiency, • Proactively anticipating challenges and ensuring smooth operations, • Encouraging collaboration and knowledge sharing across global teams The skills you need to bring: • Previous solid experience gained from PA/Admin/Business Support roles, from Financial Services and/or Blue-Chip firms, • Excellent communication skills; verbal, written and interpersonal, • Strong organisational and time management abilities with a focus on efficiency and service, • Proactive, forward-thinking approach with the ability to anticipate needs and build trust, • Strong analytical and problem-solving skills with high attention to detail, • Advanced proficiency in Microsoft 365, advantageous if have exposure to MS Apps, and collaboration tools (Teams, Zoom, Adobe), • Approachable, with good mentoring skills, • Ability to multitask, prioritise and meet tight deadlines, • High level of accuracy and attention to detail in all work, • Adaptable and flexible in a fast-paced, evolving environment, • Resourceful mindset with a focus on continuous improvement, • Experience coordinating meetings and events across multiple time zones

Reds10, an award-winning off-site construction company, is looking for a Senior Site Manager to join our dynamic team. We design and deliver high-quality, sustainable buildings for the public sector and this role will oversee the construction of a school in South London. At Reds10, we’re not just building structures—we’re creating exceptional experiences for our clients and their communities, with Health and Safety at the heart of everything we do. As a Senior Site Manager, you’ll take full ownership of the operations on site, ensuring projects are delivered safely, on time, within budget, and to the highest quality standards. You’ll be the driving force behind a motivated site team, ensuring Reds10’s innovative offsite construction solutions are fully realised. For this role - Temporary Works Coordinator will be highly desirable. Key Responsibilities • Lead site operations, ensuring compliance with building and safety regulations., • Manage construction programmes, subcontractors, and resource planning., • Oversee quality control, testing, commissioning, and inspections., • Act as the first point of contact for all site-related issues and escalation., • Monitor progress, report to the Head of Construction, and flag potential risks., • Use BIM models to inform and guide construction execution., • Keep the team engaged, productive, and aligned with project goals. Key Skills & Experience • Proven experience managing construction sites with a strong safety and quality focus - Essential, • IT literate - Essential, • SMSTS qualification – Essential, • CSCS card – Essential, • First Aid at work – Essential, • Temporary Works Coordinator - Highly desirable, • HND/NVQ in Construction Management or similar – Desirable, • CIOB membership – Desirable What We Offer • An opportunity to work with a forward-thinking, award-winning company., • A collaborative and supportive team culture., • Ongoing professional development and training, • Competitive salary, car allowance, discretionary bonus, • Vitality Health Insurance including gym membership discount, • Health Cash Plan, • Employee Assistance Programme This role requires the successful candidate to obtain BPSS (Baseline Personnel Security Standard) clearance. Appointment will be subject to a satisfactory BPSS check.

CONSTRUCTION PROJECT COORDINATOR - LUXURY RETAIL ML Projects is hiring a Project Coordinator to support the delivery of luxury fashion retail fit-outs across the UK and Europe. You'll work alongside our Project Managers, helping move projects through tender, procurement, site delivery, and handover, taking design information from our internal team and keeping it on track as it lands on site. Project values range from £350,000 to £2M+. Our PMs run several concurrent fit-outs at any one time, each with tight programmes, demanding landlord and centre management requirements, and clients who expect flagship-standard execution. Your job is to give those PMs the bandwidth and reliable information they need to deliver — tracking actions, chasing responses, maintaining trackers and registers, and keeping site, design, and client conversations joined up. This role is pitched at someone who has spent a year or two on active fit-out sites or in a contractor's PM team. You should already know how a site really runs: how RFIs get answered (or don't), what a valuation looks like, how snags get closed out, and why programmes slip. KEY RESPONSIBILITIES Project Administration & Coordination ● Coordinate project activities across multiple concurrent retail fit-out projects. ● Maintain project schedules, milestones, and critical path activities using Smartsheet. ● Prepare and distribute project communications, meeting minutes, and progress reports ● Manage project documentation systems including drawings registers, RFI logs, and variation orders. ● Coordinate site surveys and pre-construction assessments across UK and European locations. ● Support BOQ preparation, tender analysis, and subcontractor procurement processes. Construction Documentation & Compliance ● Maintain construction drawings registers and ensure latest revisions are distributed. ● Coordinate submittal schedules and track approvals from consultants and clients. ● Support method statement reviews and RAMS documentation. ● Assist with building control submissions and statutory compliance documentation. ● Maintain health and safety documentation and coordinate CDM2015 requirements. ● Track and manage variation orders, change requests, and contract amendments. Stakeholder Communication & Management ● Serve as the primary coordination point between main contractors, subcontractors, and supply chain. ● Coordinate between clients, architects, MEP consultants, and construction teams. ● Schedule and organize site meetings, progress reviews, and coordination meetings. ● Maintain regular communication with international project teams and local contractors. ● Manage RFI processes and ensure timely technical query resolution. Site Operations Support • Coordinate site access arrangements, deliveries, and logistics planning, • Support site setup activities including welfare facilities, security, and utilities, • Assist with material procurement tracking and delivery schedules, • Coordinate specialist subcontractor activities and interface management, • Support quality control processes and snagging list management, • Coordinate handover documentation including O&M manuals and warranties, • Commercial & Financial Coordination, • Support cost tracking and budget monitoring processes, • Assist with subcontractor payment applications and valuations, • Maintain contract registers and key date schedules, • Support variation pricing and change order administration, • Coordinate insurance documentation and performance bonds, • Assist with final account preparation and project close-out processes Systems & Process Support • Maintain project tracking systems (Smartsheet) and construction programming, • Update project coding systems., • Support financial tracking and CAPEX reporting processes, • Maintain project filing systems including contract documentation, • Assist with compliance documentation and regulatory submissions, • 2-4 years experience in construction project coordination or site administration roles, • Experience working with general contractors on commercial or retail fit-out projects, • Knowledge of construction processes, terminology, and standard practices, • Understanding of construction contracts (JCT Design & Build, JCT Minor Works preferred), • Experience with construction documentation and drawing management systems Technical Construction Knowledge • Understanding of construction sequences and critical path dependencies, • Familiarity with building control processes and statutory approvals, • Understanding of CDM regulations and health & safety requirements, • Knowledge of construction materials, specifications, and installation methods, • Software & Systems Proficiency, • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Project), • Experience with project management software (Smartsheet preferred, or similar platforms), • Understanding of drawing management systems and version control, • Basic knowledge of construction estimating and cost control principles Communication & Coordination Skills • Excellent written and verbal communication skills with construction teams, • Professional approach to contractor and subcontractor relationship management, • Ability to communicate technical information clearly to non-technical stakeholders, • Cultural sensitivity for international project coordination, • Strong attention to detail in contract administration and documentation Personal Attributes • Proactive approach with strong problem-solving abilities in construction environments, • Flexibility to adapt to changing site conditions and project requirements, • Professional attitude with understanding of construction industry practices, • Ability to work under pressure and manage multiple competing priorities, • Willingness to visit construction sites and understand on-site challenges To apply, send your CV and a short note on the construction project you are most proud of, and why, to .

Design Coordinator / Design Manager Opportunities – Prime Residential Surrey & London I’m working with established main contractors who are looking to strengthen their design teams across a number of high end residential schemes. These roles would suit individuals operating at Design Coordinator through to Design Manager level, including Architects looking to move contractor side assuming solid construction stage experience has been evidenced. The Opportunities Design Coordinator – £100m Super Prime Project Surrey A flagship super prime refurbishment of a grand country house under a traditional contract. The scheme involves listed building works, complex coordination and ultra high specification fit out. You’ll take consultant Stage 3 information and drive it through to fully coordinated subcontractor packages, with a heavy focus on specialist fit out elements including joinery, stone and bespoke finishes. Design Coordinator / Architect (Contractor Side) London An opportunity for an Architect or Design Coordinator to join a main contractor delivering high specification residential schemes with a mix of CDP and D&B elements. The role will involve developing design solutions and coordinating subcontractor design, particularly across joinery and stone packages. There is a clear pathway into Design Management. The Role • Managing and coordinating the design process from Stage 3 through to construction, • Reviewing and developing subcontractor design information, • Leading coordination of specialist packages, • Working closely with architects, consultants and site teams Requirements • Experience in prime residential, super prime, luxury hospitality or similar, • Contractor-side experience, or strong Stage 5 coordination experience, • Technical understanding of high specification construction and detailing, • Experience coordinating subcontractor design packages, • Strong communication and organisational skills Salary: £50,000 – £75,000 + package (depending on role and experience) Click Apply or contact Rob James at 020 8502 0111 for more information. For the purposes of the Conduct Regulations 2003, Premises Recruitment Limited acts as an employment agency for permanent recruitment and as an employment business for temporary recruitment. By applying for this job, you agree to our Privacy Policy, which can be found on our company website. Design Coordinator | Design Manager | Super Prime Residential | Prime Residential | Surrey | London | High Specification Projects

Are you someone who gets things done and thrives in a fast-moving environment? We’re looking for a highly organised, sharp-thinking Personal Assistant to support the CTO and co-founder of a fast-growing EdTech company. This is a unique opportunity to work closely with company leadership, helping them stay focused on the work that matters most. If you enjoy organising complexity, making smart decisions about priorities, and enabling others to perform at their best, this could be the role for you. The Company Our client is a young and fast-growing EdTech company transforming how schools operate through technology. Their platform replaces fragmented school systems with a single unified platform for teachers, parents, and students – one login, one place to manage school life. They currently serve over 225 schools in the UK and internationally, and the business is growing quickly as demand for simpler, more effective school technology increases. The team is small, ambitious, and collaborative, united by a shared mission to bring world-class technology into the education sector and restore joy to learning. The Role They are looking for a capable PA to support the CTO/co-founder with a strong focus on communication, prioritisation and protecting time. This role is less about managing large volumes of administrative work and more about ensuring the CTO’s time and attention are focused on the right things. You’ll act as a trusted partner who helps filter information, maintain focus, and keep important work moving across the company. Your role is to enable the CTO to consistently focus on the work that matters most. Key Responsibilities include: Priority Management • Managing the sequence and timing of what information reaches the CTO, particularly inbound emails, • Triaging incoming requests – deciding what needs input, what can wait, and what can be handled independently, • Helping the CTO focus on the most important next task, not simply the most urgent one, • Managing peak email periods, such as after marketing campaigns, where volume can reach several hundred emails Calendar & Time Protection • Maintaining protected blocks of deep focus time in the CTO’s calendar, • Preventing unnecessary fragmentation of the day, • Managing scheduling efficiently while minimising back-and-forth, • Keeping commitments visible and ensuring follow-through Communication & Coordination • Drafting and sending correspondence on the CTO’s behalf with the right tone and judgement, • Coordinating across customers, partners, internal teams and stakeholders, • Organising occasional travel arrangements, such as conferences, • Ensuring important threads are followed through and completed, • Working closely with the technical team, including the Principal Engineer and CPO, to maintain smooth information flow General Support • Taking ownership of tasks that free up the CTO’s time and attention, • Anticipating potential friction before it becomes a problem, • Maintaining awareness of key priorities so the CTO can focus on deep technical work Why This Role Is Different This isn’t a traditional PA role. You’ll be: • Trusted with genuine responsibility, not just administration, • Working closely with company leadership and product teams, • Learning quickly inside a fast-growing technology company, • Developing valuable operational and judgement skills What You’ll Learn in This Role Working closely with a CTO and co-founder gives you a unique view into how a fast-growing technology company operates. In this role, you’ll develop skills in: • Operational judgement – deciding what matters and what doesn’t in a fast-moving environment, • Executive communication – drafting clear, thoughtful communication across customers, partners and internal teams, • Startup operations – seeing how product, engineering and leadership decisions are made, • Time and priority management at a senior level, • Working directly with technical and product teams This Role Is Ideal For Someone Who • Wants close exposure to how a fast-growing startup operates, • Enjoys organising complexity and helping others perform at their best, • Has strong judgement and communication skills, even if they don’t have years of PA experience, • Is early in their career and excited to learn quickly in a high-trust environment, • Takes pride in being the person who keeps important things moving You might currently be working as a: • Personal Assistant or Executive Assistant, • Operations or project coordinator, • Customer success or support professional, • Teacher or graduate looking to move into the tech/startup world What matters most is your judgement, organisation, and ability to protect someone’s focus, not your exact job title. To Be Successful, You’ll Have • Strong written English – clear, confident and concise, • Excellent judgement about what matters and when, • The instinct to take action and move things forward, • Calmness and resilience when things become busy or ambiguous, • A partnership mindset when supporting senior leaders You’ll Excel If You Are • Organised and structured without being rigid, • Comfortable working alongside technical teams, • A self-starter who enjoys removing obstacles for others, • Calm and steady under pressure, • Energised by a fast-moving startup environment This Role Probably Isn’t Right For You If • You don’t enjoy helping manage someone else’s time and priorities, • You need heavy structure or constant direction, • You are uncomfortable with ambiguity or shifting priorities, • You prefer reactive work rather than proactive judgement The Package • £30-35k salary, • A stake in the success of the company through share options, • 6 monthly pay reviews, • Work in a fast-growing company with plenty of room for progression, • 34 days holiday, including bank holidays., • Work from a modern, well-resourced office in trendy Sky Gardens, Nine Elms, • Weekly lunches ordered in, • Vibrant team with weekly post-work pool, darts, and drinks, • Team retreats, • Training budget to help you learn and develop your career, • Opportunity to work in an ambitious, high-performing team – if you're someone who is impatient for progress, then this is the place you'll thrive., • Regular Mario Kart competition! Apply If you’re excited by working in a fast-moving startup and want to join a team of smart, ambitious colleagues, we’d love to hear from you.

Executive Assistant / Search Coordinator – Executive Search \n\n Location: Central London (Hybrid – 2 Days in the office with some flexibility to do 3 days on occasion) \n\n Industry: Executive Search / Consultancy \n\n Type: Full-Time | Permanent \n\n £45- £50K with excellent bens and bonus \n\n A prestigious Executive Search firm in the Central London is seeking a highly organised and proactive EA / Search Coordinator to support a Managing Director. This is an excellent opportunity for someone with experience in Executive Search who thrives in a fast-paced, client-driven environment. \n\n Key Responsibilities: \n\n\n\t • Coordinate multiple client projects and manage shifting priorities efficiently\n\t, • Prepare, format, and proofread high-quality documents and reports\n\t, • Act as a key point of contact for internal stakeholders and external clients\n\t, • Provide day-to-day administrative and project support to a senior executive\n\t, • Manage CRM systems and project tracking tools accurately\n\t, • Experience as an Executive Assistant or Project Coordinator within Executive Search, Consultancy or client centric organisations\n\t, • Must exposure to or experience in executive search or Management Consultancy industries\n\t, • Excellent written English skills, with strong attention to detail and proofreading abilities\n\t, • Comfortable working under pressure in a fast-paced, deadline-driven environment\n\t, • Strong stakeholder management and communication skills\n\t, • Confident user of CRM platforms and related project coordination tools\n\t, • Chance to join a high-performing, well-established global executive search firm\n\t, • A collaborative and inclusive culture that values innovation and professionalism\n\t, • Long-term career growth opportunities and exposure to prestigious client work\n\t \n\n

Marine & Helicopter Coordinator required for a major Offshore Wind Farm Developer based in The United Kingdom.\n\nResponsibilities: \n\nEmergency response coordination; acting as the front line person responsible for coordinating the response as well as liaising with relevant parties such as project staff and/or external agencies.\nVessel / helicopter traffic control as per agreed coordination protocols, procedures and processes.\nPeople, vessel and communications tracking.\nManage WTG access restrictions.\nEnsure that all vessel allocations and unforeseen changes to the daily plan/schedule optimise the efficient use of the vessels available.\nOperate the offshore management system ensuring; (all offshore personnel have the correct certification & all assets are maintained to the latest status)\nLiaise with local stakeholders as required.\nProvide weather forecasting and observation system data, and interpret to provide advice and recommendations to Project and Vessel Masters.\nManage relationship on a day-to-day basis with weather data and observation system providers (for example, get problems with data or sources of data resolved).\nLiaise with local stakeholders as required. \n\nRequirements:\n\nLocal applicants preferred, within aprox 2 hours of Grimsby.\nExperienced in Marine Coordination, over 2 years.\nCompetent in the use of Supplier Database for Offshore Operations.\nCompetent with Radio Communications

Project Coordinator (EA) to Two Partners – Up to £65k I am currently seeking a polished, proactive and personable EA, with strong Microsoft Office skills, including PowerPoint, to join a well-regarded professional services firm in the city. The role is offering up to £65k DOE, plus a discretionary bonus. Who you are: • Confident communicator, • Proactive, polished and personable, • Experience within a professional services firmWhat you'll do:, • Effective and strategic project management across various projects at one time, • Set up the process and agreeing timelines with clients; organise meetings and prepare relevant documents, • Act as the first point of contact, • Ensure the system is up to date with all processes, • Act as a reliable POC for incoming communications and provide excellent liaison with clients, • Diary Management, • Full administration, • Assist with Business Development dutiesBenefits include:, • Hybrid working (2-3 days in office), • 25 days annual leave, • Pension contributionPM178067 Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

BIM Coordinator - Contract\n\nCentral London\n\n£300.00 per day (outside IR35)\n\nWe are urgently looking for an experienced BIM Coordinator for an ongoing contract role in London.\n\nYou will coordinate BIM models across civil, structural, and M&E disciplines, ensure ISO 19650 compliance, resolve clashes, and support project teams with hands-on technical BIM input.\n\nOur client needs candidates with strong experience with Revit, Navisworks, BIM 360 (or similar) and a background in civil, structural, or M&E engineering are essential.\n\nImmediate start, long-term contract. This role is based full time in the office with no hybrid option.\n\nPlease send your CV to Graham Ventham at Conrad Consulting to learn more and be considered

Technical & Design Coordinator - Main Contractor - Westminster\n\nReady to step up and run your own project?\nWant real ownership from Stage 4 through to Stage 5?\nKeen to move beyond support and become the go-to person on site?A leading main contractor is looking for a Technical & Design Coordinator to take ownership of a flagship high-rise residential project in Westminster. This is a standout opportunity for someone with 2-3 years' experience who is ready to step up and drive a scheme forward independently. \nThe role\n\nTake full ownership of the project from Stage 4 through Stage 5\nManage and coordinate all design and technical packages\nWork closely with consultants, subcontractors, and internal teams\nDrive the pre-construction process, ensuring design is buildable and aligned with programme\nAct as the main point of contact for design coordination on the project\nReport into and be supported by an experienced Technical ManagerWhat they're looking for\n\nIdeally 2-3 years' experience with a developer or main contractor\nExposure to high-rise residential projects\nStrong understanding and proven experience of pre-construction and delivery stages\nConfident managing packages and making decisions independently\nProactive, organised, and comfortable taking ownershipWhat's on offer\n\nSalary of up to £60,000 + package\nGenuine opportunity to step up and lead a project\nSupportive leadership with space to develop\nFlexible working options available\nWork stability\nFull project exposure from start to finishFor more details, contact Vekshana directly.\n\nPlease note: we are unable to provide work sponsorship for this position.\n\nAldwych Consulting values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.\n\nCandidates must be eligible to live and work in the UK.\n\nFor the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business

Job Title: Project Manager\n\nThe Project Manager is responsible for the on-site supervision and coordination of water projects, with experience in gas, and electricity projects being highly desirable. The role involves close collaboration with the Project Coordinator to ensure the successful delivery of schemes in a timely and accurate manner.\n\nProject Management\n\n· Supervision: Oversee multiple teams of sub-contractors, ensuring projects are completed on time and to the highest standards.\n\n· Stakeholder Meetings: Attend on-site meetings with key stakeholders, providing expert knowledge and in-sight to ensure the proposed scope considers efficient cost savings while meeting all requirements.\n\n· Meeting Documentation: Produce meeting minutes outlining the necessary actions for the Project Team to undertake moving forward.\n\n· Client Management: Manage multiple projects across a range of clients, ensuring timely updates on any pro-ject changes.\n\n· Council Applications: Identify the council authority based on the project site address and make section 50 applications, preparing traffic management plans.\n\n· New Connections: Identify minimum information requirements to enable new connection applications to the network for water connections, as well as gas and electricity connections.\n\n· Network Identification: Identify water networks based on site address and postcode.\n\n· Application Process: Apply to networks for new water, gas, electricity, and sewer connections based on cli-ent-provided information.\n\n· STAT Plans: Apply for STAT plans, including gas, electricity, water, sewer and TFL.\n\n· Quotation and Delivery Times: Know the lead times for obtaining quotations and delivery times for new wa-ter, gas, electricity, and sewer connections.\n\n· Load Calculations: Calculate the maximum demand of residential properties based on standard ADMD loads.\n\n· Meter Identification: Identify the required water and gas meters based on client-provided loads.\n\n· Technical Knowledge: Advanced knowledge of water connections, as well as gas and electricity connec-tions, telecoms, sewer, and traffic management.\n\n· NJUG Requirements: Advanced knowledge of NJUG requirements.\n\n· Network Designs: Interrogate and challenge network designs to achieve the best value/technical solution for the client.\n\n· Excavations and Civils: Advanced knowledge of excavations and civils.\n\n· Street Works: Advanced knowledge of street works, including traffic management and road closures/diver-sions.\n\n· Utility Location Devices: Knowledge of using CAT and Genny and GPR devices to record the location of utili-ties.\n\n· Training and Development: Train, educate, and develop staff on the skills/processes listed above.\n\nSupplier Management\n\n· Professional Interaction: Interact professionally with suppliers to obtain relevant project information.\n\n· Follow-Up: Chase suppliers for information/project deliverables in a professional manner.\n\n· Relationship Building: Build strong supplier relationships.\n\n· Supplier Sourcing: Source new suppliers, ensuring they meet ‘fit for purpose’ criteria, and identify the best sup-plier(s) for the client’s requested scope of work.\n\n· Process Understanding: Keep up to date with supplier processes.\n\n· Deliverables Clarity: Liaise with suppliers and agents to ensure clarity on deliverables, costs, and time scales, ensuring these are met.\n\n· SLA Monitoring: Proactively identify where suppliers are not meeting SLAs and escalate accordingly.\n\n· Quotation Analysis: Identify where supplier quotations vary from the client’s requested scope of work.\n\n· Payment Management: Manage supplier payments in line with project progress and contractual obligations.\n\nAccount Management\n\n· Professional Client Interaction: Interact professionally with clients and project stakeholders, managing their expectations in line with the project program and associated risks while ensuring a positive experience.\n\n· Communication: Answer calls professionally, build rapport with key stakeholders, and send professional emails in keeping with company standards.\n\n· Difficult Conversations: Handle difficult conversations within the context of the construction industry.\n\n· Client Advice: Provide advice to clients on how load may affect the price paid or technical solution for their project and flag where slight changes in load may reduce costs/improve buildability/improve GVA.\n\n· Cross Sale Opportunities: Identify and close cross sale opportunities on projects.\n\n· Client Profiling: Build client profiles and map client companies based on interactions and individual re-search.\n\n· Meeting Attendance: Attend client, design team, traffic management, and council meetings, as well as pre-meter and metering visits to ensure site readiness for installation.\n\nCommercial Management\n\n· Business Model Understanding: Have an excellent understanding of the company’s business model and the different services offered by the company.\n\n· Project Review Packs: Prepare project review packs in accordance with company standards to ensure pro-jects are commercially viable, identifying errors in pricing, VAT, or T&Cs in EE Quotes/Fee Proposals.\n\n· Quotation Review: Review quotations to ensure they contain our Special Conditions, preventing the incorpo-ration of client's terms and conditions and limiting liability to contract value.\n\n· Risk Management: Identify where risk exposure is above £10k and pass the project to the commercial team for review.\n\n· Supplier Audits: Ensure suppliers have been audited by the commercial team and contain at least £5m lia-bility insurance (public/employers).\n\n· Contractual Obligations: Identify terms within a supplier’s quotation that expose us or the client to risk and flag these to the commercial team, ensuring our terms and conditions are back-to-back with the supplier’s terms.\n\n· Project Viability: Escalate any correspondence that affects the commercial viability or risk profile of projects to the line manager.\n\n· Payment Management: Ensure payments are made in line with contract payment profiles and make deci-sions on how to address non-payments, chasing outstanding payments as per issued contracts.\n\n· Scope Changes: Manage the project contract and issue variations for any scope changes/increases.\n\nExperience & Qualifications\n\n· Minimum of 3 years’ experience as a Project Manager within the utilities/construction sector, with a focus on water projects.\n\n· NRSWA Qualified.\n\n· SMSTS Qualified.\n\n· CSCS Black card.\n\n· Educated to degree level or have equivalent experience.\n\n· Advanced Microsoft Excel skills.\n\n· Strong numeracy and literacy skills

The Portfolio Group are proudly partnered with a global business specialising within the Media industry, and we are looking for a Business Operations Coordinator to support their business goals. You will have minimum 2 years' experience in business operations, analytical, project experienced and thrive working in a fast-paced environment. This is a 12-month contract. \n\nThe Business Coordinator will act as a business advisor, ensuring efficient and prudent use of resources. The primary goal is to manage business related functions, enabling executive management, department heads, and production staff to focus on editorial responsibilities.\n\nAdditional or modified responsibilities may be assigned as needed, provided they remain within the scope of business operations and strategic support. This role does not extend to providing personal or executive assistant support to leadership.\n\nThis is a 12-month contract\n\nKey Responsibilities\n\nPartner with management and colleagues to establish and maintain projects and departmental objectives.\nWhere applicable, work closely with Finance, Accounting, P&C, Legal, Security, and Procurement to lead and execute cross-functional initiatives.\nAP Processing: Code, track, and approve invoices ensuring accurate allocations. Manage vendor and independent contractor setup in AP systems. Maintain strong vendor relationships, coordinate payments, respond to invoice inquiries, and gather supporting documentation as needed.\nExpense Management: Review and process T&E reports in Concur in line with management direction and approval. Monitor cash advances where applicable and train staff on system usage as needed.\nCompliance: Ensure adherence to company policies, procurement guidelines, and FCPA/OFAC regulations. Train and guide staff on compliance matters, proactively identify and resolve issues, and escalate when necessary by confidently engaging in difficult conversations to maintain alignment and accountability.\nOnboarding: Oversee onboarding for staff, contractors, interns, and freelancers, including access provisioning, equipment setup, ID badge and AmEx card requests. Partner with P&C and management to ensure a smooth onboarding experience for groups that you support.\nProvide a full range of business operational support, as applicable or directed. This could include procuring and tracking equipment, office supplies, safety gear, medical supplies, and inventory for newsrooms and outbound bureaus/field employees, as well as coordinating catering and other logistical needs as requested. \n\nWhat you bring to the team\n\nBachelor's degree, or equivalent experience within a business field.\n2+ years of strong business operations, analytical and project experience is preferred.\nProficient in Microsoft Office, especially Excel\nAble to analyse complex problems by identifying and evaluating multiple components and drawing sound conclusions.\nProject experience focusing on expense reduction is a plus.\nComfortable presenting to and collaborating with senior business executives.\nHighly accurate, detail-oriented, analytical, organized, and an effective communicator.\nSelf-motivated, takes initiative, and performs well under pressure in fast-paced environments (e.g., during breaking news).\nFluency in additional languages is a plus, but not required.\nFlexible work environment: Work some days of the week from the office and from home.\nMay be required to travel for field production work. \n\n51500SK\n\nINDLON\n\nThe Portfolio Group are acting on behalf of our client in recruiting for this position