Personal Assistant (PA)
24 days ago
£25000–£35000 yearly
Full-time
London
Job Title: Personal Assistant (PA) Company: Nest Easy
Location: Work From Home
Salary: £25,000 - £35,000 per annum (dependent on experience)
Working Hours: 12 hours per day, 6 days per week
Employment Type: Freelancers preferred About Nest Easy Nest Easy is a growing property management and business solutions company focused on delivering exceptional services in real estate, operations, and entrepreneurial growth. We aim to simplify processes for property owners and tenants while expanding our business ventures globally. We are seeking a resourceful and highly organized Personal Assistant (PA) to support the director and assist with a broad range of tasks, including administrative duties, property management, social media, business formation, and coordination with virtual assistants. This remote position is ideal for a dedicated professional with the ability to manage multiple priorities effectively. Key Responsibilities 1. Administrative Support • Manage the director’s calendar, schedule meetings, and coordinate appointments.
• Prepare reports, presentations, and spreadsheets, ensuring accuracy and professionalism.
• Handle email correspondence, client inquiries, and follow-ups.
• Maintain organized records, filing systems, and databases, using tools like Asana and QuickBooks for task tracking and financial management. 2. Property Management Assistance • Manage property listings on platforms like Hostfully, Airbnb, Gumtree, and OpenRent.
• Coordinate with tenants and landlords to address inquiries and resolve issues.
• Assist with lease management, property inspections (virtual or physical), and maintenance scheduling.
• Monitor and update property performance metrics, ensuring compliance with management goals. 3. Business Formation and Development • Assist with company formation tasks, including research, documentation, and filing in various jurisdictions.
• Support the director in exploring and setting up new business ventures.
• Liaise with legal and financial professionals as needed. 4. Social Media and Marketing • Manage social media accounts, including content creation, scheduling, and engagement.
• Develop and implement strategies to enhance Nest Easy’s online presence.
• Create and distribute marketing materials, such as newsletters, advertisements, and property brochures. 5. Financial Coordination • Use QuickBooks to manage invoicing, expense tracking, and financial reporting.
• Assist with monthly reconciliation and preparation of financial summaries.
• Ensure accurate tracking of income streams and operational expenses. 6. Coordination with Virtual Assistants and Team Members • Oversee the activities of virtual assistants, ensuring tasks are completed on time and to a high standard.
• Use tools like Asana to assign, monitor, and manage tasks across the team.
• Provide training and support for virtual assistants as needed. 7. Cleaning and Maintenance Oversight • Oversee and coordinate cleaning schedules with contractors and ensure properties meet high presentation standards.
• Perform light organizational tasks for office or workspace areas as required. 8. Operational and Logistical Support • Manage inventory for office supplies and property essentials.
• Organize travel arrangements, bookings, and itineraries.
• Perform ad-hoc errands and tasks to ensure smooth daily operations. 9. Personal Assistant Duties • Handle personal errands for the director, such as online shopping, appointment bookings, and household organization.
• Provide daily updates and reports to keep the director informed and organized. Skills and Requirements • Experience: At least 2 years in a PA, property management, or business administration role.
• Technical Skills:
• Proficiency in Asana, QuickBooks, Hostfully, and Microsoft Office Suite.
• Familiarity with property platforms like Airbnb, Gumtree, and OpenRent.
• Social Media Expertise: Experience managing social media accounts for a business.
• Organizational Skills: Exceptional time management, multitasking, and prioritization abilities.
• Communication Skills: Strong written and verbal communication skills.
• Problem-Solving: Proactive mindset with the ability to troubleshoot and adapt to challenges.
• Freelancing Setup: Must have a suitable remote work environment, including a laptop and stable internet connection.
• Preferred: A valid driving license for occasional errands (if applicable locally). What We Offer • Competitive salary of £25,000 - £35,000 per annum (dependent on experience).
• Flexibility to work from home.
• Exposure to property management, business development, and entrepreneurial operations.
• Career growth and development opportunities.
• A supportive and collaborative work environment. How to Apply To apply for this position, please send your CV and a cover letter detailing your experience and why you are the perfect fit for this role
Applications will be reviewed on a rolling basis. Deadline: 2 weeks
