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Job Description The Opportunity Scahill Law Group is seeking an experienced Finance Operations Manager to take ownership of the firm's day-to-day financial operations. This is a highly hands-on position for someone who enjoys being close to the details of a business. The Finance Operations Manager will be responsible for managing the movement of money throughout the firm — overseeing payables, banking and cash activity, reconciliations, financial reporting, payroll support, benefits administration, and related financial processes. Scahill Law Group partners with an outside accounting firm that handles much of the firm's technical accounting, tax preparation, and filings. This position will serve as the key internal point person for financial operations, ensuring transactions are accurately recorded and categorized, accounts are reconciled, reports are prepared, and the firm's outside accountants have the accurate information they need. The ideal candidate is organized, detail-oriented, highly trustworthy, and willing to roll up their sleeves. Just as importantly, this person will be collaborative and approachable — someone who takes the time to understand existing processes and build relationships before identifying opportunities for improvement. Requirements Key Responsibilities Banking, Treasury & Cash Management • Monitor the firm's bank accounts and day-to-day cash position, • Manage firm-wide cash flow and the timing of outgoing payments, • Review daily banking activity, including EFTs, wires, cleared checks, deposits, and credit card transactions, • Manage and reconcile the firm's credit line, including borrowing and repayment activity, • Process remote deposits and upload checks through Positive Pay, • Review and resolve Positive Pay and ACH exceptions, • Maintain accurate records of deposits, EFTs, checks, and other banking transactions, • Reconcile bank accounts and credit card statements on a monthly basis Accounts Payable & Financial Operations • Manage the firm's accounts payable process and ensure bills are paid accurately and on time, • Review, code, and process vendor invoices and firm expenses, • Prepare and issue firm checks, ACH payments, client expense checks, and vendor payments, • Ensure outgoing payments are properly authorized, documented, and categorized, • Track attorney referral fees and coordinate timely payments, • Review client-related expenses and work with internal teams to ensure expenses are properly billed and recorded, • Reconcile the firm's AMEX activity and accurately categorize expenses, • Prepare annual 1099 information for the firm's outside accountants, • Assist with accounts receivable and collections-related processes as needed QuickBooks, Reconciliation & Accounting Support • Maintain accurate day-to-day financial information within QuickBooks Desktop, • Enter and categorize deposits, payments, EFTs, expenses, and other financial transactions, • Perform monthly bank and account reconciliations, • Review expense categorization and investigate discrepancies or unusual activity, • Review monthly P&L reports and identify potential errors or inconsistencies for follow-up, • Prepare organized financial information and supporting documentation for the firm's outside accounting team, • Serve as the primary liaison with outside accountants on day-to-day financial matters, tax preparation, quarterly estimated taxes, and other requests, • Help maintain strong internal controls surrounding the receipt and disbursement of firm funds Financial & Operational Reporting Prepare and maintain recurring reports used by firm leadership and attorneys, including: • Monthly Closed Cases Reports, • Attorney Paid Billing Reports used for monthly bonus calculations, • Attorney and Staff Monthly and Year-to-Date Billing Reports, • Non-Billable Hours Reports, • Monthly deposit and billing reconciliations, • Additional financial and operational reports requested by firm leadership Work closely with the firm's billing team to ensure financial information is accurate and that payments, collections, client expenses, and related activity are properly captured. Payroll, Benefits & 401(k) Administration • Assist with and help oversee payroll processing through ADP, • Verify attorney and staff payroll information for accuracy, • Coordinate payroll-related reporting and documentation, • Manage unemployment claims and related administrative filings, • Administer employee medical and dental benefits, • Manage Disability and Paid Family Leave contributions, • Coordinate administrative responsibilities related to the firm's 401(k) plan, • Manage employee eligibility communications and withdrawal approvals, • Coordinate annual Form 5500 requirements and work with outside providers and auditors as needed Affiliated Entity Financial Administration Provide bookkeeping and financial operations support for an affiliated business entity, including: • Preparing monthly sales and payment reports, • Posting payments and managing bank deposits, • Issuing checks and ACH payments, • Categorizing expenses within the appropriate accounts, • Reconciling checking accounts and credit card statements, • Reviewing monthly P&L reports for accuracy and investigating discrepancies, • Preparing financial information for tax preparation and 1099 reporting Confidential Financial Support • Provide financial and administrative support to firm leadership as needed, • Handle sensitive firm, partner, and related financial information with a high degree of judgment and discretion, • Maintain strict confidentiality regarding financial information What We're Looking For • 5+ years of experience in financial operations, bookkeeping, finance administration, or a related position, • Strong experience with accounts payable, banking, cash management, and account reconciliations, • Hands-on experience using QuickBooks; QuickBooks Desktop experience is strongly preferred, • Ability to understand and review financial reports, including P&L statements, and identify discrepancies or unusual activity, • Experience with payroll administration; ADP experience is preferred, • Exposure to employee benefits and 401(k) administration is a plus, • Strong Microsoft Excel, Word, and Outlook skills, • Excellent attention to detail and organizational skills, • Ability to manage multiple recurring responsibilities and deadlines independently, • Strong judgment and discretion when working with confidential financial information, • Experience within a law firm, professional services organization, or similarly structured business is preferred

Job Description With over 40 years of experience, this full-service law firm represents survivors of catastrophic and traumatic events, achieving successful resolutions in some of the industry's most challenging cases. Their nationally renowned attorneys are dedicated to delivering the best outcomes through persistence and zealous advocacy. Notable cases include 9/11 World Trade Center litigation, Child Victims Act cases, mass torts, pharmaceutical drug litigation, product liability, environmental litigation, employment and labor law, medical malpractice, and personal injury. Position overview We are looking for a reliable, professional, and highly motivated individual who can join our team as an Full Charge Bookkeeper reporting to our Accounting Manager, in a fast paced environment. The ideal candidate must be pleasant, hardworking, highly organized and detail oriented. Qualities important to this role are reliability, responsibility and a conscientious work ethic. Skills/Qualifications: • 5 years of previous bookkeeping experience., • 5 years of Quickbooks experience and high-volume Accounts Payable, • Law firm accounting experience a plus, • Accuracy in entering accounting transactions, • Bank reconciliations as well as credit card reconciliations, • Microsoft Office with emphasis on Excel and Word, • Administrative duties as needed, • Order and maintain inventory of office supplies #Promote

A fast-paced, friendly, small aerospace manufacturer serving original equipment manufacturers (OEMs) is seeking an experienced Office Manager to support accounting and day-to-day administrative operations. This on-site role is well suited to an organized professional who can manage priorities independently and work collaboratively with office team. Key responsibilities include the following accounting and office management duties: · Administrative Operations: Answer calls, manage correspondence, file paperwork, update records, and maintain office supplies. · Accounting: Manage accounts payable and accounts receivable, process weekly payroll, and prepare the company’s books for quarterly review by the accountant. · ERP System: Enter and maintain customer orders, vendor purchase orders, and employee labor hours in the company’s ERP system. · Budget and Vendor Management: Manage office budgets, process invoices, negotiate vendor contracts, and ensure timely payments. · HR and People Support: Assist with onboarding, maintain employee records, respond to HR inquiries, and coordinate training. Qualifications · High school diploma or equivalent required; an associate or bachelor’s degree in business administration, operations, or a related field is preferred. · Five or more years of experience in office management, bookkeeping, accounting support, administration, or operations is preferred; equivalent combinations of education and experience will be considered. · Proficiency with accounting software and Microsoft 365 applications, especially Outlook, Word, and Excel, is required. Familiarity with office equipment and administrative systems is also required. Experience with ERP software is preferred, and training will be provided. · Strong organizational, prioritization, and multitasking skills, with close attention to detail. · Excellent written and verbal communication skills and the ability to interact professionally with employees, customers, vendors, and leadership. · Demonstrated ability to manage budgets, invoices, purchasing, and vendor relationships. · Sound judgment, discretion, and the ability to handle confidential information appropriately. · Effective problem-solving skills and the ability to work independently in a fast-paced environment. · Professional certification in office administration, bookkeeping, payroll, or a related field is a plus but not required. Benefits · Competitive salary ($30-40/hour) based on experience and qualifications. · Medical, dental, and vision insurance options, subject to plan eligibility and availability. · Paid time off and paid holidays. · Retirement savings plan through a Salary Reduction Simplified Employee Pension plan (SARSEP). · This is an on-site full-time position located in Lindenhurst, NY · Flexible daytime schedule of 35–40 hours per week. How to Apply To apply, please email your resume and a brief cover letter describing your relevant experience and interest in the Office Manager position to maya@alromachine.com. Use “Office Manager Application – Your Name” as the subject line and include your availability and salary expectations. Applications will be reviewed on a rolling basis until the position is filled. Only candidates selected for an interview will be contacted. • We are an equal opportunity employer and consider qualified applicants without regard to any status protected by applicable law. Reasonable accommodations are available during the application and interview process upon request.

Job Description Summary The Accounts Payable Manager oversees the firm’s accounts payable operations, including vendor invoice processing, payment administration, reconciliations, and related financial controls. This role leads and develops the accounts payable team, maintains effective internal controls, and collaborates closely with attorneys, administrative departments, and Finance to ensure expenses are accurate, appropriately approved, paid on time and recorded to the appropriate general ledger account or client matter. Duties and Responsibilities Accounts Payable Operations and Financial Controls • Manage the full accounts payable cycle, from invoice receipt and review through approval, payment, reconciliation, and record retention., • Review invoices and expenses for required documentation, appropriate approvals, accurate coding, and compliance with firm policies and applicable client billing guidelines., • Coordinate payment runs and resolves vendor inquiries while maintaining appropriate approval processes and segregation of duties., • Maintain vendor records and oversee controls for vendor setup, tax documentation, and changes to payment instructions., • Reconcile accounts payable records and support month-end and year-end close, accruals, audits, and Form 1099 preparation. Team Leadership and Development • Supervise and develop accounts payable staff by establishing daily priorities, managing workloads, and monitoring performance and processing accuracy., • Coordinate with the Procurement and Expense Manager regarding analytical standards, specialized training, and review procedures for AP Analysts. Client Expense Accounting and Payment Coordination • Oversee the recording of client and matter expenses, coordinating with Billing to resolve coding issues and support timely, accurate client cost recovery., • Coordinate with the Procurement & Expense Manager regarding AP-related payment processing and accounting activities for employee reimbursements and corporate credit card transactions. Process Improvement and Cross-Functional Collaboration • Develop procedures, reporting, and performance measures to improve payment accuracy, processing times, and visibility into outstanding obligations., • Partner with Finance leadership to identify process risks, strengthen internal controls, and support system and workflow improvements., • Lead special projects as assigned. Qualifications • 5+ years of progressively responsible accounts payable or accounting experience, including experience supervising or leading a team., • Experience in a law firm or other professional services environment preferred., • Strong understanding of accounts payable controls, general ledger coding, reconciliations, and expense management., • Experience with a legal accounting system, such as Aderant, preferred., • Strong organizational, analytical, and communication skills, with the ability to resolve issues across departments., • Sound judgment and discretion when handling confidential financial, employee, vendor, and client information., • Bachelor’s degree in accounting, finance, business, or a related field preferred; equivalent relevant experience may be considered. This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Equal Opportunity Employer Kahana Feld provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Job Type Full-Time, Exempt Supervisory Responsibilities Manager Work Location Hybrid Work Schedule 8:30-5:30pm Monday-Friday. Occasional weekends and holidays. Salary $110,000 - $130,000 Physical Requirements Primarily sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading. Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials. Work can be performed with or without accommodations. Travel 5-10% domestic travel by car and by plane.

Coordinate with the Procurement & Expense Manager regarding AP-related payment processing and accounting activities for employee reimbursements and corporate credit card transactions.

The Accounts Payable Manager oversees the firm's accounts payable operations, including vendor invoice processing, payment administration, reconciliations, and related financial controls. Reconcile accounts payable records and support month-end and year-end close, accruals, audits, and Form 1099 pre

Job Description Altus Fire & Life Safety is a full-service fire and life safety services platform. We offer a complete suite of solutions, from the design, engineering, installation, and servicing of state-of-the-art fire and life safety systems to training, consulting, crisis management and business continuity services. Ken-Mar Fire Extinguisher Co., part of the Altus Fire & Life Safety family of companies, is looking for an Office Coordinator join our team! The Office Administrator is responsible for providing administrative, clerical, billing, and customer service support for the Ken-Mar and Standard Fire Protection extinguisher divisions. This position plays an important role in maintaining daily office operations, assisting customers, preparing quotes, and supporting management with various administrative responsibilities. The ideal candidate is organized, detail-oriented, professional, and capable of managing multiple responsibilities while providing excellent customer service. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our team members. Responsibilities1. Billing & Accounts Receivable • Handle billing and invoicing for Ken-Mar and Standard Fire Protection., • Monitor outstanding accounts receivable and perform collection follow-ups., • Contact customers regarding overdue balances and outstanding payments., • Maintain accurate billing records and documentation., • Assist with resolving customer billing questions and discrepancies.2. General Office Administration – Ken-Mar, • Perform daily clerical and administrative duties for Ken-Mar., • Answer incoming phone calls and direct inquiries appropriately., • Maintain and organize office records, including accounts receivable/payable documents, work orders, receipts, and other company records., • Assist with general office organization and administrative tasks.3. Customer Service & Walk-In Support, • Greet and assist customers visiting the Ken-Mar facility., • Assist customers with portable fire extinguisher inspections and service inquiries., • Prepare and write up customer work orders., • Process customer payments and provide receipts as needed., • Answer customer questions and provide general information regarding services, repairs, and extinguisher requirements., • Ensure customers receive professional and timely service.4. Quoting & Customer Communication, • Prepare and send quotes for Ken-Mar customers., • Follow up on outstanding proposals and customer inquiries as needed., • Communicate with customers via phone and email regarding quotes, scheduling, billing, and service-related matters.5. Management & Administrative Support, • Provide administrative support to the Operations Manager and Shop Manager as requested., • Assist with placing supply and material orders., • Coordinate and schedule outside services, maintenance, and other company needs., • Prepare and send monthly Ken-Mar customer postcards., • Prepare and distribute weekly employee timecards., • Assist with additional administrative projects and responsibilities as assigned by management.Required Skills Previous office administration or customer service experience preferred. Strong organizational and time-management skills. • Excellent verbal and written communication skills., • Professional and friendly customer service approach., • Strong attention to detail and accuracy., • Ability to multitask and prioritize daily responsibilities., • Comfortable using Microsoft Office, email, calendars, and general computer systems., • Ability to work independently while supporting a team environment., • Experience with billing, accounts receivable, collections.

Job DescriptionDescription: Position Summary: The Manager of Equipment Maintenance is responsible for supporting assigned production divisions to ensure equipment, documentation, plant, and support systems are repaired, maintained, up to date, and in good working order. Day and Night shift opportunities available. Requirements: Responsibilities: Responsibilities include, but are not limited to: • Develop, execute, and manage equipment maintenance department to meet all requirements and yield a greater than 90% first time right., • Communicate daily with cross-functional department directors and managers., • Troubleshoot and resolve complex equipment issues, driving root cause analysis., • Maintain and process paperwork (internal PO and Vendors) for Accounts Payable., • Evaluate and monitor spare parts to minimize downtime. Monitor and maintain spare parts database, submit requisition for equipment and parts as needed., • Manage relationships with cross-functional teams to install, rebuild, or replace production equipment., • Manage plant maintenance support personnel., • Ensure that technical staff are adequately trained, equipped, and motivated so that technical work can be accomplished in a safe, timely, and cost-effective manner., • Review the operation of plant equipment and systems constantly to minimize unplanned downtime, anticipate and solve problems in a timely manner, and identify opportunities for improvement., • Initiate and carry out projects that improve efficiency and/or reduce operating costs., • Track, analyze and improve key maintenance parameters such as asset utilization, maintenance cost, PM compliance, schedule compliance, etc., • Interface with all equipment monitoring, CMMS, BMS and production/project management software, to plan work activities, and develop interdepartmental feedback, ensuring proper record keeping for maintenance activities., • Perform center lining and 5S work to production lines, product contact parts, and change parts., • Maintain safety, health, and environmental policies and procedures., • Act as role model exemplifying superb ethical conduct and decision making, teamwork, integrity, agility, respect, and accountability., • Other responsibilities as assigned by senior management. Education and Experience: • High school or GED diploma required., • Bachelor’s degree in mechanical engineering, Industrial Maintenance, or related field, or equivalent experience., • 5 years of experience in mechanics and electrical, preferably in a pharmaceutical manufacturing setting; at least 1 year in supervisory or management role. Skills, Knowledge, and Abilities: • Proven leadership experience, with the ability to supervise and motivate a team., • Knowledge of safety regulations, compliance standards, and risk assessment procedures., • Expert knowledge of production equipment and facility’s support systems., • Excellent problem-solving, organizational, and communication skills., • Proficiency in maintenance management software (e.g., CMMS) and Microsoft Office Suite., • Proficient with test equipment, data managing leading to databased decision making., • Strong mathematical/analytical aptitude., • Willingness to lead by example, fostering a shared culture of efficiency with importance on meeting project commitments with on-time completion., • Ability to prioritize and multitask. Physical Demands: • Required to use hands to handle or feel objects, equipment, tools, computer controls and operational machinery., • May be required to lift and/or move up to 50 lbs., stand, bend, kneel, crouch, sit, talk, hear, and walk for a long period., • Specific vision abilities required include close vision, ability to focus. Work Environment: • Work environment in production operations facilities include close proximity to heavy machinery and pharmaceutical powders., • Required to be present in the office to collaborate with executive management, department directors, peers, and supervisors on an as needed basis., • Regular, ongoing travel throughout geographic areas on a continual basis as normal scope of role., • Employee travel/work hours/schedule/location and/or shift are subject to change based on business needs and Management discretion., • Regularly exposed to noise, dust and vibrations in a manufacturing environment; PPE may be required., • Responsible for compliance with all rules and regulations pertaining to safety policies and for leading by example with the proper attitude toward safety and health, helping to ensure that all department operations are performed with the utmost regard for the safety and health for all personnel. Supervisory Responsibilities: • Manage union and nonunion personnel Personal Protective Equipment or Attire Required for Position: • As needed. Pay Range: $80,000 - $100,000 per year

Responsibilities:Handle confidential information with discretion and accuracyProcess invoices, purchase orders, and basic bookkeeping tasksEnsure proper tracking, payment, and delivery of purchase orders and purchasesDrive significant cost savings by assisting in vendor negotiationsDrive standardiza

Accounts Payable ManagerAbout the CompanyOur client is a publicly traded, global energy infrastructure company and a leader in accelerating the world's transition to cleaner energy. The RoleThe Accounts Payable Manager will oversee day-to-day AP operations, making sure invoices and vendor payments a

Join Our Team as an Office Manager at K & V Construction Inc! Are you a skilled professional with a civil engineering background looking to take on a new challenge? Look no further! K & V Construction Inc is seeking an Office Manager to join our team in Deer Park, NY. Daily Responsibilities: The ide

At EisnerAmper, we look for individuals who welcome new ideas, encourage innovation, and are eager to make an impact.Whether you're starting out in your career or taking your next step as a seasoned professional, the EisnerAmper experience is one-of-a-kind.You can design a career you'll love from to

Proficiency in general accounting practices, including accounts payable, accounts receivable, and general ledger reconciliations. The Senior Staff Accountant will manage day-to-day financial transactions, including accounts payable and receivable, general ledger reconciliations, and expense reportin

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Work with project managers and administrative staff to resolve job-cost and billing issues.

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Are you a skilled professional with a civil engineering background looking to take on a new challenge? Look no further! K & V Construction Inc is seeking an Office Manager to join our team in Deer Park, NY. Coordinate with project managers and engineers to ensure smooth project execution. Join O

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Seeking participants for Focus Group and market research studies.Work part-time from home and earn up to $750 per week.Register to see if you are eligible.Administrative Assistant admin experience not required.Remote Work From Home Administrative Assistant Admin - Part Time Market Research Panelists

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