Executive Assistant to the CEO
3 days ago
Orlando
Job Description About the Role The Executive Assistant serves as the CEO's strategic right hand, ensuring ICON operates with precision, speed, and elite professionalism. You will manage scheduling, communication flow, project coordination, internal team alignment, and high-priority initiatives that impact the entire company. This role demands poise, confidentiality, excellent judgement, and the ability to execute under pressure. What You'll Do • Manage CEO calendar, scheduling, and travel logistics, • Serve as primary gatekeeper for communications, emails, and requests, • Coordinate team meetings, agendas, and follow-ups, • Handle onboarding workflows for new hires, • Support HR-related tasks (documentation, forms, compliance tracking), • Oversee administrative operations and department alignment, • Prepare briefs, reports, and presentations, • Track agency KPIs and deliver weekly reports to CEO, • Coordinate talent submissions and referrals, • Manage confidential files and internal documents, • Support in-event operations, appearances, and strategic initiatives, • 2+ years administrative or executive support experience, • Exceptional organization and communication skills, • Ability to manage high-volume schedules, • Strong writing, formatting, and presentation skills, • Professionalism, discretion, and reliability, • 2-3 in-office days weekly (meeting days + event prep), • Payroll begins after 30 days, • Payroll paid monthly, • 90-day probation period standard, • Benefits eligible after 90 days, • All approved work expenses reimbursedCompany DescriptionICON GROUP INTERNATIONAL is a next-generation talent, sports, media, and entertainment powerhouse built for the new era of influence. We represent exceptional creators, athletes, models, actors, and emerging voices—developing their careers through strategy, creativity, and high-impact opportunities. Rooted in Florida with a global mindset, ICON delivers a modern, luxury-driven approach to talent management. We merge traditional representation with cutting-edge digital strategy, brand development, media production, and elite event experiences. Our divisions include: • ICON Talent — actors, creators & on-camera performers, • ICON Sports — competitive athletes & rising elite prospects, • AURA Creative — fashion, print, runway, and commercial models, • ICON Music — artists, bands, vocal talent & emerging performers, • ICON Media — film, TV, digital entertainment & production talent, • ICON Events — live showcases, industry networking & branded experiences ICON exists to elevate powerful voices, discover new stars, and connect talent with the world’s biggest stages. Where power meets opportunity — and icons are born.ICON GROUP INTERNATIONAL is a next-generation talent, sports, media, and entertainment powerhouse built for the new era of influence. We represent exceptional creators, athletes, models, actors, and emerging voices—developing their careers through strategy, creativity, and high-impact opportunities.\r\n\r\nRooted in Florida with a global mindset, ICON delivers a modern, luxury-driven approach to talent management. We merge traditional representation with cutting-edge digital strategy, brand development, media production, and elite event experiences.\r\n\r\nOur divisions include:\r\n• ICON Talent — actors, creators & on-camera performers\r\n• ICON Sports — competitive athletes & rising elite prospects\r\n• AURA Creative — fashion, print, runway, and commercial models\r\n• ICON Music — artists, bands, vocal talent & emerging performers\r\n• ICON Media — film, TV, digital entertainment & production talent\r\n• ICON Events — live showcases, industry networking & branded experiences\r\n\r\nICON exists to elevate powerful voices, discover new stars, and connect talent with the world’s biggest stages.\r\nWhere power meets opportunity — and icons are born.