Administrative specialist jobs in Buffalo, New YorkCreate job alerts

Job Description Job Title: Outreach & Entitlement Specialist Licensed Housing Position Status: Full-Time Position Classification: Non- Exempt Remote: No Department: Integrated Care & Outreach Immediate Supervisor: Integrated Care & Outreach Coordinator Salary: $55,000/annually Job Summary: The Outreach & Entitlement Specialist plays a vital role in connecting underserved individuals and communities to essential services and benefits. This position is responsible for conducting targeted outreach, building trust with clients, and assisting them in navigating complex systems to access public entitlements such as healthcare, housing, food assistance, disability benefits, and other social services. The specialist works collaboratively with internal teams and external partners to identify eligible individuals, assess needs, and provide hands-on support throughout the application and enrollment processes. This position is responsible for the monitoring and recertification process for entitlements for individuals residing in a congregate living setting. This role requires strong interpersonal skills and a deep understanding of local, state, and federal entitlement programs. Supervisory Duties: This position has no supervisory duties. Essential functions: Percent of time: Outreach & Entitlements 80% • Throughout the outreach process serves as a helpful, supportive, and nonjudgmental resource for community members., • Build relationships with clients to understand their needs and barriers to accessing services., • Assist clients in completing applications for public benefits and entitlements., • Provides advocacy and transportation assistance as required for entitlements appointments., • Assure that physician authorizations for Medicaid reimbursement are obtained for all residents prior to admission., • Ensure that re-authorizations are obtained in accordance with regulatory guidelines., • Attend in person and/or participate in referral status meetings., • Monitor hospitalizations and discharges., • Collaborate with service providers, case managers, and government agencies to coordinate care and referrals., • Stay current on changes in eligibility criteria, program guidelines, and available resources., • Conduct outreach in community settings, shelters, clinics, and other relevant locations. Data Management/Administrative 15% • Participate in benefits related trainings., • Participate in other required agency training courses., • Thoroughly log all client interactions in systems as required., • Track all client entitlements, recertifications and statuses., • Keep accurate and complete work files, including records, documentation, and other materials. Maintain organized records of client interactions, referrals provided, and follow-up activities., • Track progress toward completion of project deliverables as defined by funding contracts. Any other job responsibilities directly assigned to you by your supervisor. 5% Education: Associate's degree in human services, public health, or related field (or equivalent experience), plus one year experience working in a customer service role. Required Skills/Abilities: • Valid NYS Driver's license with evidence of good driving record and vehicle in good working condition., • Strong verbal communication skills and comfort with communicating in person and by phone, email, text message, and other mediums., • Ability to keep written case notes and submit required documentation., • Attention to detail and ability to understand and follow complex program guidelines and requirements., • Comfort with computers and web-based systems. Familiarity with databases, Microsoft Office, and Google Apps a plus., • Knowledge of (preferred) or interest in learning the human services network in Erie County and regionally., • Self-directed and able to work well independently as well as part of a team., • Creative thinking, sharing ideas that will help ensure project success., • Demonstration of a helpful, positive, and nonjudgmental approach, showing respect and fairness for each client and for all stakeholders., • Positive attitude with motivation to provide interactive and compassionate experience to those in our programs., • Must exhibit a passion for BFNC's vision, mission and values and act as a role model, • Must be able to work sensitively and effectively with individuals of diverse educational, socioeconomic, and cultural backgrounds. Ergonomics: Sitting, standing, stooping, bending, standard lifting up to 25 pounds, carrying, repetitive movements. Ability to operate and repair machines; prolonged periods of standing, walking, bending, and stretching. Must be able to access and navigate the site and go up and down stairs. All the ergonomic requirements must be performed without significant risk of injury to oneself or others or otherwise demonstrated or explain how one can perform essential functions of the position listed above with or without accommodations. Workplace Conditions Disclaimer Employees in this role may be required to visit environments where exposure to pests (including bed bugs, insects, or rodents), unsanitary conditions, secondhand smoke, or communicable health concerns may occur. The organization provides training, protective equipment, and safety protocols to minimize risks and ensure a safe working environment

Job Description Overview Glendale Communities is a local multi-family property management company based in WNY that develops, acquires, invests in, and manages a wide range of multifamily properties. Our mission is to provide first-rate resident living experience and a people-first work environment for our team members. We are seeking a dynamic Leasing Specialist to join our team. Leasing Agents at are key members of the office team, they are forefront of the leasing office and promote positive customer service. The ideal candidate will be responsible for facilitating the leasing process for residential properties and perform administrative and managerial duties concerning the property as directed. Grow your career in property management with a great company now! Responsibilities • Assist potential tenants in finding suitable rental properties by showcasing available units and conducting property tours., • Manage the leasing process from application through move-in, including screening applicants and preparing lease agreements., • Maintain accurate records of all leasing activities in property management software., • Ensure compliance with Fair Housing regulations and company policies throughout the leasing process., • Respond promptly to inquiries via phone, email, or in-person, demonstrating excellent phone etiquette and customer service skills., • Collaborate with maintenance staff to address tenant concerns and ensure properties are well-maintained., • Stay informed about local rental market trends and laws affecting property leasing., • Assist Property Manager in creating and implementing advertisements in media., • Assist in preparation and delivery of resident lease renewals., • 1-3 years experience in leasing, sales, or customer service., • Previous Leasing / Property Management Experience Preferred., • Exceptional customer service skills with a focus on building positive relationships., • Strong phone etiquette and communication skills for effective interaction with prospective tenants., • Ability to work independently as well as part of a team in an office environment., • Understanding of legal aspects related to property leasing, including Fair Housing regulations., • Paid Holidays, • Paid Time Off, • Annual Increase, • 401(k), • 401(k) matching, • Dental insurance, • Employee discount, • Health insurance, • Health savings account, • Life insurance, • Parental leave, • Professional development assistance, • Referral program, • Tuition reimbursement, • Vision insurance, • Holiday Bonus

Job Description Position Summary: The Accounts Payable Specialist will provide advanced financial and administrative support to ensure the accurate and timely processing of vendor invoices, payments, and expense documentation across the organization. The ideal candidate will possess a strong accounting background, with expertise in managing complex payables tasks, superior organizational skills, and a proactive approach to maintaining accurate financial records and vendor account status. This individual will demonstrate professionalism in vendor communications, uphold strict confidentiality, and show agility in multi-tasking across high-volume, deadline-driven projects. A team-oriented mindset, coupled with the ability to work independently, will be key to succeeding in this role. Overall Responsibilities: • Review vendor invoices and check requests for appropriate documentation and approval prior to payment in accordance with client guidelines., • Process invoices in Aderant for payment, ensuring accuracy and timely execution., • Respond to vendor payment inquiries, proactively resolving discrepancies and outstanding issues., • Assist with verifying and processing employee expense reports in compliance with Firm policies., • Process credit card charges in Aderant and maintain accurate supporting records., • Monitor and track accounts payable activity, maintaining precise and up-to-date financial records., • Conduct account reconciliations to ensure accuracy and investigate discrepancies or payment issues., • Communicate professionally with vendors regarding inquiries, payment status, and resolution of outstanding matters., • Prepare detailed reports, including payables summaries, aging, and key metrics for internal stakeholders., • Collaborate with internal teams to resolve billing or approval issues, verify account details, and ensure compliance with company policies., • Assist in month-end closing activities, including reporting and reconciling accounts payable balances., • Manage and maintain records of vendor contracts, invoices, and payment history to ensure compliance with legal and regulatory requirements., • Participate in audits and provide necessary documentation or support as required., • 3+ years of experience in accounts payable or related accounting roles., • Associate’s degree or higher in Accounting, Finance, or a related field preferred., • Proficiency in accounting software (e.g., Aderant, QuickBooks, SAP, or similar systems) and Microsoft Office, including Excel, Word, and Teams., • Strong understanding of accounting principles, invoice processing, and payment workflows., • Excellent organizational, analytical, and communication skills with keen attention to detail., • Proven ability to manage multiple tasks and deadlines in a high-volume, fast-paced work environment., • Demonstrated problem-solving skills and a proactive approach to managing discrepancies or payment issues., • Professional demeanor with the ability to communicate effectively with vendors and internal teams., • Experience with electronic payment processing systems and familiarity with expense reporting processes is a plus.

Job DescriptionDescription: Just for Kids, awarded Employer of the Year by Buffalo State and the University at Buffalo, is looking for enthusiastic, creative, and motivated staff who have a passion for working with today’s youth and whose everyday priorities align with Just for Kids core values: to provide an engaging, enriching, and safe out of school experience. Company Information Just for Kids is a community-centered non-profit organization that offers before and after school and summer programming in the Amherst, Cheektowaga Central, Cheektowaga Sloan, Cleveland Hill (Cheektowaga), Grand Island, Sweet Home, and Williamsville Central School Districts. We also offer programming at The Park School of Buffalo, Saints Peter and Paul School in Hamburg, St. Benedict School in Amherst, St. Mary's School in Swormville, and Nardin Academy in Buffalo. Position Summary The Pre-K Specialist is responsible for developing and managing additional learning opportunities through play, enrichment activities and social interaction for the before and after school programs for pre-kindergarten children (ages 4-5). This role focuses on creating a safe, engaging and educational environment that complements the curriculum of the Program Manager and the regular school day. Coordinate with the Program Manager to determine responsibility for administrative tasks. Support the point person for site needs during Program Manager’s absence. • Design, plan and implement age-appropriate daily activities that align with early childhood education principles and foster children’s cognitive, social, emotional and physical development., • Create diverse activities such as arts, crafts, music, movement, literacy and science that are all development appropriate and engaging that reinforce classroom learning and are in in line with the Program Managers curriculum., • Maintain general housekeeping of all program areas including program spaces and storage areas and schedule spaces for groups of children based on size, activity and maintaining ratios., • Provide guidance on implementing Pre-K activities, managing behavior and ensuring a high-quality program., • Support daily communication with participating families and staff. After school programs follow the District/School calendar, Monday through Friday, from dismissal through the close of program (5:30pm or 6:00pm). Morning programs run from 7:00am/7:15am through the start of school. Five day availability preferred, but not required. Benefits • Competitive hourly rate, • Performance, Attendance, and Referral Bonuses, • Paid Sick Time, • Stellar Dental Discount Plan, • Tuition Discount through Just for Kids School-Age Discount Program Just for Kids takes pride in the services we offer the community and our staff. We have won multiple awards for our childcare services and the manner in which we treat our staff. • WNY Child Care Action Team – Empire Award for Child Care Excellence (2025), • Buffalo Business First – Best Places to Work Finalist – (2015, 2019, 2023), • Network for Youth Success – Quality Leadership Award (2022), • Child Care Provider of the Year, Child Care Resource Network (2015), • Employer of the Year – Buffalo State (2012) + University at Buffalo (2015), • UB Nonprofit Internship Site of the Year (2015)Requirements:, • Before employees are eligible to start working, they must be cleared through NYS OCFS. This includes the completion of several background checks, medical clearance, and fingerprinting. 9 college credits in Early Childhood, Child Development or a related field, with a plan of study leading to a: • Child Development Associate Credential -or-, • Other Office-recognized credential specific to the preschool developmental period -or-, • Associate’s Degree in Early Childhood, Child Development or a related field

Job Description Overview Catholic Charities of Buffalo is currently seeking a full-time Accounts Payable Specialist. Under the general direction of the Assistant Director of Finance, the Accounts Payable Specialist is responsible for coordination of the day-to-day operations of the AP position, monitoring and reviewing progress and accuracy of work, directing efforts and providing technical guidance on more complex issues. Catholic Charities is non-profit human services agency that strives to empower individuals, children, and families across the eight counties of Western New York. For more than 100 years, Catholic Charities of Buffalo has provided HOPE to individuals and families of all faiths, backgrounds, and circumstances. As the most comprehensive provider of human services in Western New York, Catholic Charities delivers wide-ranging programs to address systemic poverty, sudden financial crisis, hunger, behavioral health, workforce readiness, family stability, legal immigration and resettlement, and help for older adults. As a trauma-informed agency, we strive to support the total wellbeing of clients and employees. Catholic Charities prioritizes wellness and diversity through various committees such as: CARE (Compassion, Acceptance, Respect for Everyone) Committee to create an inclusive environment where every individual feels seen, heard, and valued; Trauma-Informed Care (TIC) Committee to lead agency efforts in creating and maintaining a trauma-informed workplace; Wellbeing Committee to empower staff to reach their full potential through personal wellness and community support; and the Safety Committee to maintain a physically and psychologically safe and welcoming environment for all. Job Responsibilities * Invoice and check request processing: receive, review and verify invoices from vendors and check requests from agency staff. * Payment management: responsible for processing payments to vendors including checks and ACH electronic payments. * Serve as the front-line AP position handling a large amount of paperwork generated by multiple departments, first line communicator in problem solving and vendor inquiries * Review vendor account schedules for past due invoices * Streamline A/P administrative processes and provide technical guidance to team members * Ensure accuracy and efficiency of A/P processes by reviewing procedures; analyzing problems and recommending solutions * Assist management with the sub-ledger reconciliations and month-end close processes * Attain extensive knowledge of the Company's A/P processes with MIP Sage Fund accounting * Identify and work with available resources to troubleshoot inefficiencies within the process * Be responsible for training and providing guidance on processes and functionalities of A/P applications * Must provide excellent service to external vendors and internal customers * Partner with the Procurement Analyst, IT and Maintenance Departments in resolving issues to ensure timely payment processing of invoices * Assist with special projects assigned by the Director and Assistant Director of Finance and contribute to the team by accomplishing related tasks as needed. * Ensure all Company financial data is kept confidential. * Project a positive, professional Company image. Qualifications * Associate's degree in Accounting, Finance, or equivalent experience. * 5+ years of accounting experience, with a strong focus on Accounts Payable. * Familiarity with month-end/year-end close processes and 1099 preparation. * Proficient in Microsoft Office, especially Excel and Word. Experience with MIP Fund Accounting is a plus. * Strong written and verbal communication skills. * Highly organized, accurate, and able to manage multiple tasks and priorities. * Professional and composed under pressure; able to meet deadlines in a fast-paced environment. * Collaborative team player with a positive attitude. * Strong problem-solving skills and attention to detail. * Ability to build effective relationships across all levels of the organization. * Non-profit experience preferred but not required. What We Offer • 35 hours per week, • 13 paid holidays, • 25 PTO days per year (Pro-rated based on first year start date), • Comprehensive health, dental & vision offerings for full-time, • Employer-paid life insurance for full-time, • Ancillary benefit offerings for full-time, • Flexible Spending Account (FSA) option for full-time, • Health Savings Account (HSA) when electing a high deductible health plan for full-time, • Employer-paid Employee Assistance Program (EAP), • 403b Retirement Plan (Eligible after first pay period) with employer contribution after six months Applicants must reside in New York State to be considered. Compensation range may vary based on factors including but not limited to skills, education, location and experience. Apply today at: As an Equal Opportunity Employer, Catholic Charities of Buffalo is committed to providing equal employment opportunities to all individuals, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. Catholic Charities of Buffalo will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities, unless such accommodations would impose an undue hardship on the operation of the business. If you require reasonable accommodation during the application or interview process, please contact . Job Posted by ApplicantPro

Job Description Daemen University is a dynamic, independent, liberal arts institution committed to excellence in student centered learning. The University places special emphasis on preparing students for excellence in professional life, civic engagement, and on instilling and understanding that learning is an exciting lifelong journey. Students are encouraged to be creative, innovative, ethically minded leaders for an ever-changing, diverse, and interconnected world. The Mission of Daemen University is to prepare students for life and leadership in an increasingly diverse and complex world through the integration of education and professional preparation. Daemen University is going beyond instrumental needs to foster the development of individuals who are dedicated to the health and well-being of local and global communities. Purpose of Role The Financial Aid Specialist assists with the day-to-day operations of the Financial Aid office and ensuring the effective delivery of financial aid services to students. About This Opportunity Joining our Financial Aid team, the Financial Aid Specialist will be responsible for the following: • Prepare financial aid files for all students., • Review packaging summary reports to identify first-year and transfer students in need of packaging., • Assist with all aspects of federal work study: monitor federal work study earnings; post final federal work study earnings in Colleague at year-end; provide financial aid work study eligibility status information to HR Student Employment Coordinator as needed., • Front-facing position: greet office visitors, answer phones, respond to emails., • Open, sort and file mail. • File financial aid folders in appropriate file cabinet., • Check all outgoing aid packages/letters for accuracy., • Track and order office supplies and print materials as necessary., • Create file folders for new incoming students., • Assists with supervision of student work study in Financial Aid office., • Perform other duties as assigned. Required Qualifications • High school diploma or equivalent, • Previous customer service experience preferred., • Previous banking or financial aid experience preferred Total Compensation Daemen University offers a robust total compensation package that includes: • Health insurance with an option of two plans: an HSA plan with the deductible funded by employer HSA contributions, or a copay plan., • Dental insurance through the Guardian network., • Vision insurance through the Guardian network, and an option between the VSP or Davis plans., • An 8% employer contribution to the retirement savings account when employees contribute just 5%., • Fully paid long term disability insurance, guaranteed-issue life insurance for new hires up to a volume of $150,000., • Tuition waiver for full-time employees and their qualified dependents. Entrance in Tuition Exchange scholarship opportunities to pursue education at other institutions., • Generous time off for administrative and staff employees. Daemen University strongly encourages all campus community members to get vaccinated for COVID-19, including a booster vaccine. Job Posted by ApplicantPro

Job Description Overview CTG is seeking to fill a Mortgage Processing Specialist opening for our client in Cheektowaga, NY. Location: Cheektowaga, NY Duration: 12 months Overview: The Mortgage Processing Specialist is responsible for processing conventional and government loan requests in compliance with product, underwriting, and investor guidelines. This role ensures a seamless application experience by maintaining effective communication with all parties involved and ensuring adherence to regulatory requirements. Primary Responsibilities: • Maintain effective communication with customers, brokers, loan officers, and co-workers throughout the loan application process., • Collaborate with internal departments and external organizations to gather necessary documentation (e.g., Verification of Employment, IRS Transcripts, title search, appraisals)., • Notify relevant parties of any irregularities concerning mortgage guidelines immediately., • Monitor and update credit reports, appraisals, and documentation to ensure all underwriting conditions are satisfied., • Perform administrative duties, including preparing and mailing commitment letters, reviewing title and homeowners insurance, and updating loan conditions., • Ensure compliance with regulatory requirements and internal standards., • Identify and escalate risk-related issues to management., • Promote a diverse work environment that reflects the M&T Bank brand., • Complete other related duties as assigned. Scope of Responsibilities: Work closely with internal and external customers, including co-workers, borrowers, and loan officers. Supervisory/Managerial Responsibilities: None Education and Experience Required: • Associate's degree with a minimum of one year of mortgage industry experience or two years of equivalent work experience, OR three years of equivalent work experience including one year in the mortgage industry., • Six months of specific M&T Bank mortgage processing experience plus an additional 6-12 months in customer service, operations, or financial services., • Proficiency in PC skills with strong knowledge of spreadsheet, word processing, email, and PDF software. Education and Experience Preferred: • Ability to make sound decisions based on available information., • Knowledge of product, investor, and compliance requirements., • Flexibility to adapt to changes in a fast-paced mortgage environment., • Excellent verbal and written communication skills., • Highly organized with multitasking capabilities and strong attention to detail., • Ability to prioritize workload effectively and work collaboratively in a team environment., • Strong work ethic, reliability, and dependability. Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required. CTG does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services for this role. To Apply: To be considered, please apply directly to this requisition using the link provided. For additional information, please contact Emily Drew at . Kindly forward this to any other interested parties. Thank you!

Job DescriptionSalary: $30.00 to $40.00 per hour Montante Groupis a diversified organization in commercial construction, real estate development, and commercial solar energy. At Montante, you get the best of both worlds: a small company feel with the sophistication, resources, and opportunities of a growing organization. We are known for ourfamily values,commitment to doing what is right, and our teams ability towork hard,think boldly, andlead with purpose. As a growing company andBest Places to Workaward winner, we offer a culture where team members feel trusted, supported, and given meaningful and challenging opportunities that support individual, team, and company growth. Role Overview: This Payroll Specialist role will play a critical role within the HR department, reporting directly to the VP, Human Resources, covering a leave in the department. The length of this role will be from approximately January to June 2026, however a qualified candidate may start as early as possible! This position is responsible for managing weekly payroll processes, ensuring accuracy and compliance with State, Federal, and prevailing wage requirements. The Payroll Specialist serves as the subject matter expert for payroll related matters and supports general HR administrative functions to uphold operational excellence. Key Responsibilities: • Review weekly timesheets, communicate with team members to ensure completion, and run final payroll solving for any discrepancies or inaccuracies that may occur on a weekly basis, • Maintain prevailing wage processes, including ensuring reporting and documentation are in line with State, Federal, and job site/client requirements, • Work with auditors to ensure project requirements are met including reviewing auditor reports for accuracy and issuing corrections when necessary, • Ensure payroll deductions, including benefits, are accurate and up to date and aligned with employer contributions, • Reconciliation of benefit carrier billing, • Assistance in general HR administrative duties including updating data in the HRIS, benefit portal, and running reports to assist with KPI reporting Core Competencies & Skills: • Systematic approach and process to ensure compliance, • Fine attention to detail to audit reports, • Problem solving acumen with payroll and accounting reports, • Systems and process thinking. Qualifications & Experience: • An associates degree in accounting, business administration, or a related discipline., • 3 years or more in an HR role with responsibility for payroll processing, relevant industry experience preferred., • APA Payroll Certification preferred, • Payroll implementation and optimization experience are a plus., • Experience with Miter payroll software preferred., • Experience with prevailing wage payroll highly preferred.

Job Description Daemen University is a dynamic, independent, liberal arts institution committed to excellence in student centered learning. The University places special emphasis on preparing students for excellence in professional life, civic engagement, and on instilling and understanding that learning is an exciting lifelong journey. Students are encouraged to be creative, innovative, ethically minded leaders for an ever-changing, diverse, and interconnected world. The Mission of Daemen University is to prepare students for life and leadership in an increasingly diverse and complex world through the integration of education and professional preparation. Daemen University is going beyond instrumental needs to foster the development of individuals who are dedicated to the health and well-being of local and global communities. Purpose of Role Daemen University's Kennedy Institute for Mobility Innovation & Technology (Kennedy Institute) is a world-class physical therapy clinic focusing on neurologic, orthopedic, and chronic condition management. The Kennedy Institute features industry-leading rehabilitation devices including the Hocoma Lokomat, Bioness Vector, Lifeward Alter G, Indego Ekso, and many others that allow for advanced gait rehabilitation and opportunities for patients to achieve their highest potential. Kennedy Institute's "CARE" Model encompasses Clinical Care, Advocacy, Research, and Education.. About This Opportunity The Kennedy Institute Physical Therapist will be a full-time clinician working with our rehabilitation team to provide patient care. This position requires attention to detail, a collaborative mindset, and a passion to work with children and adults with a range of diagnoses including stroke, spinal cord injury, TBI, post-concussion, MS, Parkinson's Disease, vestibular disorders, limb amputations, joint replacements, athletic injuries, etc. Responsibilities include: • Familiarity with or willingness to learn advanced rehabilitation technology and apply to patient care, • Familiarity with APTA best practices and Clinical Practice Guidelines, • Expertise in treating children and adults with chronic neurologic and orthopedic conditions, • Review patient medical records, perform initial examinations, develop treatment plans, administer physical therapy treatments, monitor progress and document treatments performed with patients (including discharge planning and patient education) in order to increase overall functioning, reduce discomfort, increase or maintain flexibility and range of motion/strength, and achieve other therapeutic goals, • Maintains professional license/registration through steady pursuit and participation in appropriate continuing education and professional development opportunities to satisfy requirements for licensure/registration renewal, • Coordinate with other interprofessional providers on shared plan of care and health outcome goals, • Provide continuity of patient care through written and verbal communication with other health care professionals; make recommendations for needed patient care equipment prior to patient discharge, • Maintain patient confidentiality, • Demonstrate effective time management, • May serve as a clinical instructor for physical therapy student clinical internship placements, • May assist the Kennedy Institute Clinical Director with Daemen PT and Villa Maria PTA student laboratory classes Required Qualifications Required Knowledge, Skills and Abilities: • Physical Therapist graduate of an accredited program approved by the Commission on Accreditation in Physical Therapy Education (CAPTE), • ABPTS Neurologic Clinical Specialist (NCS) or Pediatric Clinical Specialist (PCS) preferred, • Licensure, certifications, and clearances, • Active, unrestricted, PT license in NYS, • CPR certification required based on AHA standards that include both a didactic and skills demonstration component within 30 days of hire, • Basic Life Support (BLS) OR Cardiopulmonary Resuscitation (CPR), • Act 73 FBI Clearance with renewal, • Experience conducting clinical based research and writing grants is a plus Total Compensation Daemen University offers a robust total compensation package that includes: • Health insurance with an option of two plans: an HSA plan with the deductible funded by employer HSA contributions, or a copay plan., • Dental insurance through the Guardian network., • Vision insurance through the Guardian network, and an option between the VSP or Davis plans., • An 8% employer contribution to the retirement savings account when employees contribute just 5%., • Fully paid long term disability insurance, guaranteed-issue life insurance for new hires up to a volume of $150,000., • Tuition waiver for full-time employees and their qualified dependents. Entrance in Tuition Exchange scholarship opportunities to pursue education at other institutions., • Generous time off for administrative and staff employees. Daemen University strongly encourages all campus community members to get vaccinated for COVID-19, including a booster vaccine. Job Posted by ApplicantPro

Job Description Accounts Payable/Receivable Specialist Exxpress Tire 475 Cayuga Rd., Suite 500 Buffalo, NY 14225 (716) 683-3910 Job Details: Exxpress Tire is looking to add an Accounts Payable / Accounts Receivable Specialist to our team. We are seeking someone who is self-motivated, detail-oriented, and thrives in a fast-paced, team-focused environment. Primary responsibilities: Accounts Receivable: • Post daily customer deposits into the accounts receivable system, • Process customer payments received by phone, • Print and mail monthly customer statements on the 26th of each month, • Review and process invoices for inventory purchases, • Verify receipt of inventory and confirm accurate costing, • Enter vendor invoices into the accounting system, • Prepare checks and maintain organized filing, • Support other accounting functions and administrative tasks based on skills and workflow needs Compensation & Work Schedule: The Accounts Payable / Accounts Receivable position is hourly. • Base Pay: $18.00 - $20.00 / hour based on experience, • Business Casual Benefits: • Health Insurance, • Dental Insurance, • 401K Retirement Plan with Company Match, • Supplemental Benefits (Accident & Critical Illness), • Paid Vacations, • Earned Paid Sick Time, • Paid Holidays New Year's Day, Christmas, Thanksgiving, 4th of July, Memorial Day, Labor Day Qualifications: • Strong multi-tasking and organizational skills, • Effective problem-solving ability, • Ability to work independently while contributing to team goals, • Basic understanding of Excel and Word Exxpress Tire is a wholesale tire distributor with six distribution centers in Buffalo, NY; Rochester, NY; Syracuse, NY; Erie, PA; and Pittsburgh, PA. Exxpress Tire has been in business since 1993 and employs more than 200 team members. Our culture revolves around our people. We value team members who demonstrate the highest integrity, are willing to accept responsibility and ask for more, and are committed to the success of our business and their personal career development. *Exxpress Tire participates in the Work Opportunity Tax Credit Program

Job Description Accounts Payable/Receivable Specialist! Zenner and Ritter INC - Where Inspiration and Initiative intersect with Opportunity & Growth. Our Mission: To provide the highest level of service by supporting, empowering and rewarding exceptional people; by embracing a philosophy of continuous improvement; and by providing superior results to every customer. At Zenner and Ritter, we like to say we are a Customer Service company that is amazingly successful in the Plumbing, Electrical, Heating, Ventilation and Air Conditioning business! Benefits Include: • Competitive Compensation, • Health Insurance, • Dental Insurance, • Vision Insurance, • Paid Vacation, • Paid Holidays Accounts Payable/Receivable Specialist - Full-time (M-F) Successful candidate will have a Comprehensive understanding of the functions of A/P & A/R. Proficient in Billing, Excel and Quick Books is a plus. Ability to classify, assemble, analyze and prepare reports from financial data. Ability to work independently and collaboratively within a team environment while understanding that urgency and accuracy are paramount to the success of the department. Able to multi-task and meet deadlines. Excellent communication, data entry and problem-solving skills required. Responsibilities and Qualifications: • 2 years' experience working in a professional work environment., • Experience in a central business/billing operation a plus., • High level of confidentiality is required., • High energy, excellent multi-tasking skills, and demonstrated self-directed work ethic are required., • Excellent computer skills; including Word, Excel, Power Point., • Excellent attention to detail required along with good listening/interpersonal, and communication skills, • Superior customer service skills, • Ability to work in a high standard, sometimes, stressful environment, • Assist the supervisor and team with various administrative tasks to support department operations as directed; may also be assigned special projects., • Help maintain and improve standard operating procedures for the department., • Participate in projects related to process improvements for the overall department. PLEASE ONLY APPLY IF YOU HAVE THE EXPERIENCE LISTED IN THE JOB DESCRIPTION ABOVE!

Job Description ABOUT JFS For more than 150 years, Jewish Family Services of Western New York has been committed to providing high quality services to all in need in the interest of helping to "repair the world." Our services are guided by the essential connection between mental well-being, physical wellness, and positive self-worth. Our reputation is the result of our exceptional staff. In addition to offering competitive compensation and truly exceptional benefits, we are committed to providing a supportive work environment in which all employees are able to contribute their best. OUR VALUES Be a Mensch: We are ethical, kind, and admirable. We assume good intent and act with integrity. We are thoughtful and deliberative in how we support our clients, each other, and the community. “Choose generosity over judgment—every time” Be Purpose-Built: We create spaces and programs that respect clients’ individuality and opens access. We strive to meet the individual where they’re at and give them the tools to be successful Be Resolute: We work with tenacity to identify problems, seek out solutions, and get things done. Even small steps forward are acts of resilience. SUMMARY The Accounts and Billing Specialist is responsible for helping clients understand their insurance coverage, account balances, and financial responsibilities. This role focuses on providing clear, compassionate communication to ensure clients are informed about their benefits, co-pays, and any out-of-pocket costs. Key duties include explaining billing statements, setting up payment arrangements, resolving account discrepancies, and assisting clients with questions related to claims or balances. The position works closely with clinical and administrative staff to support a positive client experience. A strong understanding of behavioral health and medical billing, CPT and ICD-10 coding, and insurance regulations is essential to ensure compliance and effective account resolution. WHAT YOU'LL DO • Serve as the primary point of contact for clients regarding billing inquiries, insurance coverage, and account balances., • Communicate clearly and compassionately with clients to explain benefits, co-pays, deductibles, and out-of-pocket expenses., • Review and interpret Explanation of Benefits (EOBs) to help clients understand payment and denial information., • Establish and manage payment arrangements, following agency policies and financial guidelines., • Investigate and resolve account discrepancies, billing errors, or denied claims in a timely manner., • Notifying clients of overpayment and ensuring refund is issued with 60 days in collaboration with finance team., • Collaborate with clinical and administrative staff to verify client insurance coverage and ensure accurate claim submission., • Maintain detailed and confidential client account records in compliance with HIPAA and agency standards., • Maintain up-to-date knowledge of billing regulations, payer policies, and coding updates., • Monitor outstanding balances and follow up with clients and payers as needed to ensure timely payment., • Collaborate with providers, front office staff, and other departments to resolve billing discrepancies., • Support a positive client experience by providing responsive, respectful, and solution-oriented service., • Assist in preparing client statements and responding to billing inquiries., • Attend agency and department in-service training and staff meetings as well as any other agency related activities as required. QUALIFICATIONSEducation and Experience • Certified Professional Coder certification is strongly preferred., • Associate's Degree in Accounting, Business Management, Healthcare Management, or a related field required., • Bachelor's degree preferred. Equivalent experience may be considered in lieu of formal education., • Minimum of 2-3 years of experience in medical or behavioral health billing, patient accounts or healthcare revenue management. Knowledge, Skills & Abilities: • Excellent interpersonal, communication, and problem-solving skills., • Ability to work independently and handle confidential information with discretion., • Must have good typing, data entry and mathematical skills., • Exhibited ability to effectively work within an inclusive and culturally and linguistically diverse environment., • Strong computer skills, especially with electronic medical records, Outlook, Word, Excel, PowerPoint, and web-based health information systems. Competencies: • Judgment and Decision Making - Considers relative pros and cons of potential actions to choose the most appropriate one., • Time Management – Uses time effectively and efficiently; values time; concentrates efforts on the more important priorities; gets more done efficiently and effectively., • Communication Intelligence - Listens to others, able to communicate issues clearly and credibly with widely varied audiences and overcome resistance; fosters open communication and manages emotion in positive ways, • Adaptability & Flexibility - Adapts to changing business needs, conditions, and work responsibilities, • Client Focus - Understands and meets customer needs, whether internal or external, providing a high level of service and cooperation courteousness & sensitivity), • Initiative & Adaptability - Deals with situations and issues proactively and persistently, personal willingness and ability to respond to change and ability to meet deadlines. Expectation Based on Agency Values: • Must possess a complete commitment to, and understanding of, Jewish Family Service’s Mission & Vision., • Cultural Responsiveness – Ensure staff and programming treat each individual with respect - we honor staff and clients and meet them where they are with regard for their unique wants and needs. (Anava), • Partnership – Ensure staff and programs develop and maintain partnerships to support health and well-being and recognize its role in helping individuals and families achieve meaningful and lasting change. (Chevrutah), • Trust - Work with integrity and be accountable and responsive to others to build a foundation of trust. (Eimun), • Person Centered Care – Believe in and show through daily practice the dignity and inherent worth of every individual at every stage of life and work to address their needs as a whole person. (B’Tselem Elohim) WORKING CONDITIONS • Will work in the office and in the community; able to travel outside the office to various sites to attend meetings and provide support services., • Must have access to a reliable vehicle, possess a valid, clean driver’s license and be sufficiently self-insured with liability insurance in the amount of $100/$300k., • Flexible hours including days and some evenings and/or weekends. PHYSICAL REQUIREMENTS • Physical activities and efforts required working in an office environment., • Visual acuity sufficient to maintain system of files and reports containing computer-generated and handwritten documents., • Auditory acuity sufficient to communicate with staff, clients, and others by phone and in person., • Mobility sufficient to conduct regular duties within a normal office environment and community. COMPENSATION & BENEFITS • Competitive salary of $29 - $32 per hour, commensurate with experience and qualifications., • Health, Dental, and Vision insurance., • Accrued Paid Time Off (PTO) of 4+ weeks., • 401k retirement plan with agency contribution of 4%., • 13+ observed holidays annually., • Reduced full-time work week of 35 hours and early close on Fridays. The above pay range is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including, but not limited to, background, knowledge, skills, and abilities. Jewish Family Services of Western New York is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Annual Salary: $60k-$85k (varies depending on years of experience) An established orthopedic and spine surgery practice is seeking an experienced Medical Biller with a strong background in out-of-network billing and spine-related claims. This role is responsible for managing the full revenue cycle with a focus on accurate claims submission, payment resolution, and reimbursement optimization. Key Responsibilities • Manage end-to-end medical billing and accounts receivable for orthopedic and spine surgical cases., • Submit and track out-of-network claims to commercial payers., • Handle the Independent Dispute Resolution (IDR) process including documentation preparation, submissions, and follow-up., • Review, correct, and resubmit denied or underpaid claims in a timely manner., • Post payments, reconcile explanations of benefits (EOBs), and identify discrepancies., • Follow up aggressively on unpaid or delayed claims to ensure maximum reimbursement., • Communicate with insurance carriers regarding claim status, appeals, and payment disputes., • Work closely with the clinical and administrative teams to resolve coding and documentation issues., • Maintain strict compliance with HIPAA and billing regulations., • Generate A/R aging reports and participate in revenue cycle performance discussions., • Maintain accurate patient account records and billing documentation. Required Qualifications • Proven experience as a Medical Biller / A/R Specialist in a physician practice or surgical specialty., • Orthopedic and spine billing experience is required., • Out-of-network billing experience is required., • Independent Dispute Resolution (IDR) experience is required., • Strong understanding of commercial insurance reimbursement processes., • Excellent attention to detail, organization, and follow-through., • Ability to work independently in a fast-paced, high-volume environment., • Strong communication skills for payer and internal team interactions. — Atlas Search is a tri-state area recruitment agency, connecting new graduates, Advanced Practice Providers, Physicians and Nurse Leaders to hospitals, clinics, multi-specialty groups, nursing homes, managed care companies, private practices, and healthcare start-ups. If you would like to learn more about the opportunities we offer, please submit your CV for consideration here.

Job Description Job Details: Locations: Evansville, IN (or) Buffalo, NY (or) Louisville, KY (or) Paducah, KY (or) Janesville, WI. Own full-cycle electrical estimating: develop accurate, timely materials + labor estimates; analyze blueprints/specs/proposals; maintain supplier/subcontractor lists; prepare RFQs, secure competitive pricing, and draft proposals (including any specialist requirements). WHAT YOU WILL DO: As an Estimator-Project Manager, you will interface with clients and work with electrical drawings and blueprints. Interpret customer bid requirements to assemble detailed and complete labor, material, equipment, and expense summaries for review and closing. Manage administrative and direct labor work while managing projects. Conduct cost analysis at the completion of the project. Ensure quality construction standards are followed. Monitor and lead compliance with building and safety regulations. Collect project costs > raw materials, labor, equipment Estimate costs for engineering projects based on an analysis of project technical Manage and mitigate risks. Identify cost uncertainties to ensure costing models capture potential costs. WHAT YOU NEED TO JOIN OUR TEAM: 5+ years of electrical construction project management and estimating experience. A bachelors degree in construction management or a tradecraft certification. Experience in estimating and managing industrial projects of $5MM or greater. Experience using project management software. Experience with electrical estimating software, preferably Accubid. Intermediate MS Office skills, including Excel, Word, and Outlook. Scheduling software experience preferred. Job Benefits: 100% PAID medical, dental, and vision insurance. Relocation assistance may be available. Paid time off, including vacation, sick days, and holidays. Vehicle allowance and gas card. 401(k) Retirement Plan with company match and immediate vesting. Competitive compensation, annual pay increases, and bonuses.

Administrative Assistant / Remote] - Anywhere in U.Both PT & FT Available - As a Data Entry Specialist you'll: Enter appropriate credits for each song; Transcribe, review, edit, and add the lyrics; Assist in adding all information needed for music publishing utilizing various databases; Create, assi

Administrative Assistant / Remote] - Anywhere in U. Up to $23 per hour / Benefits - As an Administrative Specialist at Back On Course Educational Services, you will: Perform general administrative tasks including scheduling, answering and directing phone calls, and email correspondence; Maintain up-

We are looking to hire a dynamic data entry specialist to join our company's administrative department. Addressing data inconsistencies by working with administrative staff to locate missing data. At least 1 year of experience working as a data entry specialist.

Job Description Job Title: Recruiting & Onboarding Specialist Location: Buffalo, NY (Onsite – 5 days/week) Industry: Manufacturing / Professional Services Pay: $75,000 – $90,000 annual salary (DOE) Benefits: This position is eligible for: Dental, Vision, Medical, 401(k) About Our Client: Addison Group is partnering with our client, a well-established manufacturing organization with a strong national and global presence, to hire a Recruiting & Onboarding Specialist. This is a people-first, team-oriented company that values long-term employee growth and retention. Job Description: The Recruiting & Onboarding Specialist will lead full-cycle recruitment efforts, driving the hiring process from start to finish. This includes sourcing, interviewing, onboarding, and providing an exceptional candidate experience while partnering closely with hiring managers across various departments. The ideal candidate will bring creativity, accountability, and a relationship-driven mindset to recruitment and onboarding operations. Key Responsibilities: • Manage the full recruitment lifecycle—from posting and sourcing to offer acceptance and onboarding., • Partner with hiring managers to understand hiring needs and design effective recruitment strategies., • Write and post engaging job descriptions to attract top talent across multiple disciplines (manufacturing, technical, administrative, and professional roles)., • Proactively source passive candidates through online tools, networking, and referrals., • Coordinate interviews, background checks, and onboarding logistics to ensure a smooth hiring process., • Serve as a brand ambassador by providing a high-quality candidate and new hire experience., • Build and maintain a talent pipeline for future hiring needs., • Stay current on recruiting trends, tools, and technologies to continuously improve talent acquisition efforts. Qualifications: • Bachelor’s degree in Human Resources, Business, or a related field., • 3–5+ years of full-cycle recruiting experience, ideally within manufacturing or professional services., • Proven success recruiting for a variety of roles (technical, administrative, sales, and leadership)., • Strong communication and organizational skills with a focus on relationship building., • Proficiency in applicant tracking systems (ATS) and Microsoft Excel., • Self-starter with a data-driven, growth-oriented mindset. Perks: • Competitive salary and bonus potential, • Comprehensive benefits package, • Supportive, collaborative HR team environment, • Opportunities for growth within a stable, well-established organization Benefits: • Medical, Dental & Vision Insurance, • 401(k) Retirement Plan Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request. #Admin4