Entry level office jobs in Glendale, Arizona - Page 3Create job alerts

Job Description United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination. * Summary: The Office Administrator will be required to oversee and manage the day-to-day office maintenance and supporting functions, help set up company policies and procedures among other necessary assignments. This individual will oversee admin needs across office building, corporate housing, and grounds maintenance; traveling between these locations will be required. A main project for this role will be managing the daily aspects of mobility regarding our expatriates from Taiwan. You will coordinate expats' company housing and arrange periodic visits to monitor housing conditions and needs. The ideal candidate will be bilingual in Mandarin and English. As a Office Admin, you will be responsible for supporting newly relocated new hire's needs and maintaining constant communication prior to their arrival/departure. Essential Duties and Responsibilities include the following: • Greet and direct visitors to the appropriate person and office., • Support company leadership and administrative department activities for staff., • Handle basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry., • Coordinate schedules and manage calendars for multiple parties to ensure activities are properly arranged with no conflicts., • Make arrangements and prepare documents, presentation materials and facilitate meetings., • Enter and update company, employee, and client records. Ensure records and reports are up-to-date., • Order, store, and distribute office supplies., • Maintain, repair, or replace office/facility equipment., • Direct, review, and optimize office operations to increase accuracy, productivity, and efficiency to reduce costs., • Submit timely reports and prepare presentation/proposals as assigned., • Assist colleagues whenever necessary. Collaborates with other functional teams on administrative tasks., • Conducts and documents routine detailed facility inspections and identifies issues for proactive work orders., • Other responsibilities as assigned. Mobility - Essential Duties and Responsibilities • Provide guidance and support to employees and managers regarding mobility policies, processes, and requirements., • Manage and coordinate the end-to-end process of mobility assignments, including relocation, translation, and housing support. Maintain accurate and confidential employee records related to mobility assignments., • Develop and maintain relationships with external vendors, such as relocation providers, leasing offices, landlords, and property managers., • Conduct briefings and trainings for employees and managers on global mobility policies, processes, and cultural considerations., • Support employees during relocation process, providing assistance with housing ,and other relocation-related matters., • Maintaining general office files, including job files, vendor files, and other files related to the company's operations., • Handle Company rental property furnishing details such as being onsite for pre-occupancy deliveries, setup of household goods, bedding, supplies., • Travel between the Corporate and Construction Site offices, and Company rental properties ranging in distance within approximately a 15 minutes / 10-mile radius., • Make Regular / periodic rental property site visits as needed to monitor and observe conditions, assess, and determine situations that may be in need of servicing (such as lawn care, etc.), gather details regarding issues that arise, report those issues to manager, proactively handle minor issues that arise, and when possible, offer vendor options, or other ideas as solutions., • Communicate and act as a liaison with utility vendors and repair service personnel providing accurate and detailed instructions and obtaining report information from service providers as needed., • Maintain consistent communication between company employee residents and internal administrative office staff; as well as apartment management staff as needed. The requirements listed below are representative of the knowledge, skill, and/or ability required. Education/Experience: • High School Diploma/GED; or Associates/Bachelor's degree in Management, Communications or related field., • Ability to work in a construction site environment (trailer office)., • Start-up experience preferred., • High level of attention to detail, and highly organized., • Excellent verbal and written communication skills., • Excellent interpersonal, negotiation, and conflict resolution skills., • Ability to act with integrity, professionalism, and confidentiality., • Ability to effectively prioritize responsibilities depending on project needs., • Excellent organizational and time management skills., • Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors., • Must be able to work under pressure and meet deadlines while maintaining a professional attitude., • Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams). Language Proficiency: • Effective written and verbal communication skills in Mandarin. Additional Requirements: • Must have and maintain a valid Arizona driver's license. May be required to travel to other sites within Arizona to perform certain work functions Physical Demands & Work Environment This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed. The role involves extended periods standing, walking and/or of sitting while working at a computer. Frequent movement between the construction trailer and various areas of the construction site is necessary. The position is based at the construction job site (trailer office). Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc. UIS would provide the required safety protection to ensure the safety of UIS employees and comply with all OSHA standards. Equal Employment Opportunity: UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity. Disclaimer: The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.

Job Description A positive future for every child Southwest Human Development is Arizona’s largest nonprofit dedicated to early childhood development. The first five years of life are the most critical in a child’s development. At Southwest Human Development, our services improve lives and help families by supporting young children and their caregivers during this important time. Your skills, experience, and passion are needed at one of the nation’s largest nonprofits dedicated to early childhood development. Join our team and experience a long-term career that brings joy and satisfaction in knowing you make a difference. We offer over 40 programs and services to more than 140,000 children. Why choose us? • You will be rewarded with benefits, including zero contribution health plan options, 401K plan, wellness programming, and generous paid time off., • You will have the opportunity to represent a highly respected non-profit agency in Arizona. We seek a bilingual (English/Spanish) Administrative PA Specialist for our Health and Developmental Services Department – Birth to Five Center of Excellence. This position is responsible for diverse administrative duties, including answering phones, customer service, checking in clients, responding, and following up on clients’ insurance billing questions. In addition, the individual will be responsible for verifying medical insurance eligibility, obtaining insurance benefits for clients, and ensuring prior authorizations for services are completed in a timely manner. Working with the other Administrative Assistants to accomplish administrative duties within the program. Other duties may include verbal and written translation, filing, database entry, copying, faxing, maintaining EMR files, etc. This position works out of our main office from Monday to Friday and the hours from 8 am to 5 pm. Duties Include: Greet and welcome families to the clinic and connect them with their service. Assist with Pre-Authorizations (PAs) for clients' insurance benefit levels; contact and receive verification of benefits from insurance companies to make sure the necessary authorization for services is obtained. Communicate with families in regards to explanation of benefits(EOB) regarding copays, co-insurance, and deductibles and documenting the appropriate information in the client's EMR record. Assist with tracking the status of PAs on a daily basis and serves as a resource for clinical staff to facilitate timely completion. Follows up and contacts referral sources, pediatrician offices and other community professionals for any additional information needed to process the PAs Assist with reviewing and reconciling data for billing purposes Translate and interpret documents written in English to Spanish Respond to emails, faxes, and requests on time as established by program guidelines. Collaborate with supervisor and other team members on special projects. Qualifications • High School diploma / GED, • Minimum 2 years of billing/ medical insurance experience required, • Bilingual – ability to speak, read, and write (English/Spanish) fluently., • Two (2) years of experience working in an office setting., • Proficiency with Microsoft Office (MS) 365 and other MS Office applications, such as Word, Excel, and PowerPoint., • Effective interpersonal and written communication skills., • Comfortable on the phone and can multi-task in a fast-paced environment., • Effective interpersonal and written communication skills. Our core values embody Southwest Human Development’s commitment to services that uplift the lives of children, families and other care providers, and the communities in which they live. These values are intended to guide the professional development, ethical conduct, and skilled practice of all our staff, whatever their specific role within the agency. All staff are valued as making essential contributions to strengthening the foundation that Arizona’s children need for a great start in life. Learn more about our values and benefits here.

Job Description Job Title: On Call Shelter Assistant Classification: Non-Exempt | On Call/Part Time Hiring Salary Range: $19 - $20 per hour Work Schedule: The typical schedule for this position varies due to the On-Call nature of the position. A minimum of two days availability per week is required, including weekdays, weekend and holidays. Shifts to be covered may include 1st Shift (6am-2:30pm), 2nd Shift (2pm-10:30pm) or 3rd Shift (10pm-6:30am). About UMOM New Day Centers: Founded in 1964, UMOM is Arizona's largest provider of services for families experiencing homelessness. Our mission is to end family homelessness by restoring hope and rebuilding lives. With an annual operating budget of $20 million dollars, UMOM provides shelter, supportive services, and housing programs to families and individuals experiencing homelessness in Maricopa County. UMOM serves over 15,000 unique individuals across all our services annually, including those families receiving support at the Family Housing Hub, Maricopa County's family coordinated entry system. Position Description: The Shelter Assistant is responsible for assisting participants in a 24 hours a day / 7 days a week shelter program to ensure the safety, health, and well-being of all participants. This role will promote an environment of safety, support, and embrace a trauma-informed care model to working with participants. Essential Duties and Responsibilities: • Provides friendly customer service to participants, volunteers, guests, and UMOM team members., • Answers all phone calls and transfers to the appropriate person or department., • Provides answers, when possible, to questions regarding programs offered by UMOM to participants, volunteers, guests, and UMOM team members., • Offers support, assistance, and encouragement to all participants in shelter by helping to meet immediate basic needs., • De-escalates conflict in a safe and appropriate manner, responding to crisis as necessary by contacting on-call leadership, police, fire department and/or crisis team as needed., • Assists with receiving donations, facility clean-up, submission of work orders, and assists with events., • Supports participants in understanding and following the program expectations and policies, providing written documentation when appropriate., • Engages participants when appropriate to connect them with resources and case management., • Monitors shelter site to ensure the safety and security of all participants by completing rounds and wellness checks., • Conducts room checks and room searches for health and safety of shelter site., • Monitors participants move-outs., • Provides hygiene supplies, personal mail and packages to participants, and document when appropriate., • Oversees the traffic and communication related to shelter operations ensuring all proper procedures are followed. Experience and Education • High School or GED Diploma, preferred, • One year of professional experience in social services preferred, • Basic computer literacy required, including data entry, web navigation, typing and text editing, and the ability to learn operations in new software systems, • Valid Level One Fingerprint Clearance Card or the ability to obtain one, • Ability to clear the Central Registry Screening from the Department of Child Safety & Adult Protective Services., • Ability to comply with and pass all required background check and drug screening requirements, including but not limited to pre-employment and random drug screening as required/requested., • Valid AZ Driver's License and a driving record that falls within UMOM's policy, • 50/100 level of car insurance coverage. The physical demands and working conditions described here are representative, but not exhaustive, of those that must be met by an employee to successfully perform the essential functions of this job. • Ability to lift at least twenty pounds when receiving mail packages, donations, moving client supplies, and other tasks relevant to the position, • Ability to ascend and descend one flight of stairs regularly, • Ability to perform duties outdoors in all weather conditions., • Ability to perform duties requiring extended periods of time being stationary manipulating client files, a computer (keyboard, monitor, mouse), and other standard office equipment including, but not limited to printer, copier, telephone, and associated computer/technology peripherals.

Job Description A positive future for every child! Southwest Human Development is Arizona’s largest nonprofit dedicated to early childhood development. The first five years of life are the most critical in a child’s development. At Southwest Human Development, our services improve lives and help families by supporting young children and their caregivers during this important time. We offer over 40 programs and services to more than 140,000 children. Your skills, experience, and passion are needed at one of the nation’s largest nonprofits dedicated to early childhood development. Join our team and experience a long-term career that brings joy and satisfaction in knowing you make a difference. Why choose us? • You will be rewarded with benefits, including day one zero contribution health plan options, wellness programming, and generous paid time off., • You will benefit from high-quality paid training to promote professional growth and development. We are seeking a Bilingual Administrative Assistant (English/Spanish) to support our Main Office Reception. This key role serves as the first point of contact for clients, staff, and visitors, providing exceptional customer service and administrative support. Responsibilities include answering and directing phone calls, responding to general inquiries, greeting clients, and collaborating with HR team members to complete various administrative tasks. Additional duties may involve verbal and written translation, filing, data entry, copying, faxing, maintaining organized records, etc. This position works out of our main office from Monday to Friday and the hours from 8 am to 5 pm. Duties Include: • Greet and welcome guests to the Main Office and help connect them with where they are going., • Answers the SWHD phone line and route callers to the appropriate staff or voicemail, minimizing hold times., • Support scheduling of CPR/First Aid and other relevant training., • Assist employees and new hires with Fingerprint Clearance Card applications or other relevant background check applications., • Collaborate with the recruiter to support the onboarding of new employees., • Sort and distribute incoming mail and packages., • Print employee ID badges for employees and new hires, including taking their photograph., • Performs a variety of clerical tasks such as copying, faxing, filing, and maintaining internal phone listings., • High School diploma / GED, • Bilingual – ability to speak, read, and write (English/Spanish)., • A reasonable amount of relevant clerical experience is required, including:, • Experience with multiple phone lines, • Knowledge of appropriate telephone etiquette, • Front-office procedures, • A minimum of one (1) year relevant clerical experience is strongly desired., • Preferred skills and qualifications:, • Experience with Windows Microsoft Word and other Windows applications, • Experience as a receptionist Learn more! Our core values embody Southwest Human Development’s commitment to services that uplift the lives of children, families and other care providers, and the communities in which they live. These values are intended to guide the professional development, ethical conduct, and skilled practice of all our staff, whatever their specific role within the agency. All staff are valued as making essential contributions to strengthening the foundation that Arizona’s children need for a great start in life. Learn more about our values and benefits here.

Job DescriptionLocal Arizona Candidates Only Required. 100% Onsite. Valid AZ Driving License (DL) required Interviews will be onsite. Education: Bachelor's Degree. Master's Degree Preferred. SOAZ Posting ID # 5744 AZDEQ - Administrative Operations Assistant (Local Only/100% Onsite) This position plays a key role in maintaining the day-to-day operations of the agencys front office, fleet administration, facilities services, mailroom operations, and special projects. The individual will serve as the first point of contact for visitors and clients, ensuring a welcoming and professional environment while also supporting a wide range of operational and administrative functions. Front Office & Reception: Serve as the first point of contact at the agencys front desk, greeting visitors and customers professionally. Answer and direct phone calls to appropriate staff or departments. Enforce visitor security protocols and issue security badges. Receive and sign for incoming deliveries and packages. Administrative Support: Maintain calendars, schedule appointments, and support internal event coordination. Create, manage, and retain digital and physical records and documents. Prepare written communications, spreadsheets, and performance reports. Support the GS Manager with planning, coordination, and documentation for projects. General Services Support: Assist with mailroom duties, including internal and external mail distribution. Coordinate vehicle reservations, maintain fleet logs, and liaise with vendors for vehicle servicing. Complete shipping and receiving duties, including asset tagging and surplus property coordination. Perform building and facilities-related requests, such as key issuance and workspace support. Special Projects: Assist with state processes including Arizona Procurement Portal (APP) data entry, Surplus Property, Treasury, and ADOA warrant runs. Participate in cross-functional support projects as assigned by the GS Manager. Knowledge, Skills & Abilities (KSAs) Knowledge of: Administrative processes and office management procedures. Basic principles of facilities and fleet support. Government financial procedures, including budgeting, payroll, and procurement systems (preferred). Skilled in: Microsoft Excel, Word, Google Sheets/Docs, Gmail, and Google Calendar. Oral and written communication with diverse audiences. Record keeping, report writing, and document preparation. Organizing and prioritizing tasks to meet deadlines efficiently. Ability to: Work independently and as part of a collaborative team. Multitask and manage competing priorities with attention to detail. Lift and move cumbersome items, and work in various indoor/outdoor environments. Drive a state vehicle within a 5-mile radius occasionally (valid drivers license required; no reimbursement needed). Selective Preferences Experience in facilities support, mailroom operations, fleet management, or administrative services. High-level computer proficiency and ability to quickly learn agency-specific systems. Demonstrated reliability, customer service, and problem-solving abilities. A postgraduate degree in a relevant field is preferred. Experience with cloud-based collaboration tools, especially Google Workspace, is desirable. Work Conditions This position requires occasional lifting and movement of equipment and packages. The role involves working in varied conditions, including indoor office and outdoor/warehouse settings. Occasional driving of a state vehicle