Executive Assistant
hace 27 días
Sacramento
Job DescriptionExecutive Assistant to Vice PresidentPrimary Objective: Provide high-level executive support to the VP, acting as her right hand and communication extension, with strong independence and initiative.Key Responsibilities: • Serve as VP’s main administrative and operational support; proofread, edit, and ensure documents are error-free before reaching her., • Handle communication on VP's behalf (emails, phone calls, and especially text messaging, as VP often works remotely or travels)., • Work independently and remotely, comfortable taking directions via text/email with minimal supervision., • Manage conference logistics: coordinate with 25+ speakers, collect bios, assist with raffles, and support on-site at events (travel required a few times per year)., • Liaise with the CEO’s Executive Assistant for alignment and shared communication., • Support educational operations—emailing 300+ students, coordinating with the Education Coordinator, and monitoring instructors’ needs., • Manage conflict resolution and act as a buffer between VP and staff/students; anticipate needs and communicate priorities daily., • Handle website updates, proofreading, and ensure the company's content and catalog accuracy., • Take meeting notes (or use AI tools), summarize outcomes, and communicate key follow-ups., • Assist with presentations, PowerPoints, and booking requests for VPs' speaking engagements., • Additional duties as assigned.Ideal Profile:, • Executive-level experience, proactive, tech-savvy, and resourceful., • Excellent written communication and grammar., • Comfortable communicating through text, email, and virtual tools., • Strong emotional intelligence and able to work with diverse populations., • Works well in a fast-paced, dynamic environment with limited in-person supervision.